HomeMy Public PortalAbout11-07-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
NOVEMBER 7, 2005
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, M.COLLINS, J.RACICH,
J.DEMENT. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK,
INTERIM VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC
WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT,
CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Cub Scouts Den 5, Pack 13 led the pledge to the flag. There were approximately 54
persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed November 13-19, 2005 as National Geography Awareness Week and
November 16, 2005 as National Geographic Information Systems (GIS) Day.
Trustee Fay moved to concur with the Mayoral appointments to the Plainfield Historical Commission
– Craig Spangler term expiring on October 18, 2008; reappointment of Heath Wright term expiring
on October 18, 2008; and reappointment of Dan Carlman term expiring on October 18, 2008.
Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes;
Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Chief Bennett presented Plaques of Commendation for humanitarian efforts during the Hurricane
Katrina Disaster to: Commander John Konopek, Officer Jeff Kock, Officer Marty Vanheeswijk (not
present), and Officer Steve Shervino.
Mr. Allen Persons congratulated Mark Stofko, Doug Kissel, and Dan Biermann on completing the
Illinois Public Service Institute’s Management Training Program.
TRUSTEE COMMENTS
Trustee Racich and Trustee Fay gave a presentation on their trip to Sister City Slidell, LA. Trustee
Racich stated that the Police and Fire Departments are setting up collection sites at Walmart and
Target on November 18, 19, 20 and November 25, 25, 27. Additionally, Trustee Racich is working
on Project Christmas, please bring unwrapped Christmas type gifts to the Village Hall, Police
Department, or Fire Station #1. A delivery to Slidell will be made during the week of December 5.
Financial donations can be made to the Slidell Relief Fund in care of First Midwest Bank.
Trustee Dement thanked Trustee Racich and Trustee Fay for their efforts with Sister City Slidell, LA.
Trustee Dement also congratulated Deputy Chief Mark Eiting for being elected as President of the
Will County Police Chief’s Association.
PUBLIC COMMENTS on Items not on the Agenda
No comments.
BUSINESS MEETING
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Fay,
yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and
Executive Session of October 17, 2005; Bills Paid and Bills Payable Report for November 7, 2005;
Letter of Credit Reductions for Century Trace Unit 2 and Arbor of Plainfield (Arbor Place, Units 3
&4); Ordinance No. 2517 repealing Chapter 2.5 Article XI “Street Numbering” and enacting Chapter
2.5 Artic XI “Street Address Numbering of the Code of Ordinances”; Ordinance No. 2518
authorizing an annexation agreement for the Plainfield Fire Protection District Fire Station No. 2
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north of 135 Street and east of Route 59; Ordinance No. 2519 approving the annexation for the
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Plainfield Fire Protection District Fire Station No. 2 north of 135 Street and east of Route 59;
Ordinance 2520 authorizing the execution of an annexation agreement for the Plainfield Fire
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Protection District Fire Station No. 3 at the southwest corner of 119 Street and Millennium
Parkway; Ordinance No. 2521 approving the annexation for the Plainfield Fire Protection District
Fire Station No. 3; Ordinance No. 2522 approving Special Use Permits for a Planned Unit
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Development at the southwest corner of 119 Street and Millennium Parkway; Ordinance No. 2523
approving a Special Use Permit to allow a civic building in the R-1 Zoning District at the southwest
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corner of 119 Street and Millennium Parkway; Approving a Memorandum of agreement between
the Village and Madonna Development relating to the outstanding recapture that is owned on
Plainfield Fire District Station #3 property. Seconded by Trustee Lamb. Vote by roll call. Fay, yes;
Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
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#3 143STREET EXTENSION PHASE 1 ENGINEERING STUDY
Mr. Allen Persons stated that per the discussion by the Village Board at the September 26 Committee
of the Whole Workshop, Crawford, Murphy, & Tilly, Inc. (CMT) has prepared an agreement for
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professional services to complete the Phase I Study/Design for the proposed 143 Street Extension.
The agreement is a standard time and material contract based on regular hourly rates and a total not to
exceed fee is noted.
Trustee Dement inquired as to whether or not the traffic study would be new. Mr. Persons stated that
the existing traffic study would be updated. Trustee Dement pointed out that a truck bypass would
change the study numbers and should be taken into consideration. Trustee Collins stated that this is
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the 3 Study on the 143 Street extension. Trustee Fay stated that he wants to make sure that this
study is utilized.
Trustee Manning moved to authorize the Village President to execute an agreement for professional
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services with Crawford, Murphy, & Tilly, Inc. to complete the 143 Street Extension Phase 1
Engineering Study at a cost not to exceed $489,385.00. Seconded by Trustee Dement. Vote by roll
call. Fay, yes; Lamb, yes; Manning, yes; Collins, no; Racich, yes; Dement, yes. 5 yes, 1 no.
Motion carried.
Trustee Collins stated that his no vote is not a reflection on the engineering firm.
Village of Plainfield
Meeting Minutes – 11.07.05
Page 3 of 8
Trustee Fay moved to adopt Ordinance No. 2524 amending the budget for the Fiscal Year ending
April 30, 2006 by increasing the line item “Roadway Improvement” of the Capital Improvement
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Fund to fund the 143 Street Phase I Engineering Study. Seconded by Trustee Racich. Vote by roll
call. Fay, yes; Lamb, yes; Manning, yes; Collins, no; Racich, yes; Dement, yes. 5 yes, 1 no.
Motion carried.
#4 ZONING ORDINANCE TEXT AMENDMENT RE: FENCES
Jim Testin stated that the applicants are proposing a text amendment to Section 9-17 (1) (c ) to allow
fences in the corner yard on corner lots outside the Central Core area of the Village. They wish to
amend the current ordinance to allow fences up to six feet in height to be located up to the building
setback line. Also, per their proposed text amendment, fences up to five feet would be allowed up to
one foot from the public sidewalk provided they are wrought iron or aluminum and provide more
than 50% opacity. The Plan Commission recommends denial.
Patricia Berkes, applicant, stated that the current ordinance is very restrictive and she would like to
see the Board approve the amendment. Mr. Peter Panozzo, applicant, stated that he was unaware of
the current ordinance and the Board should require builders to inform the home purchaser of the
ordinance. Mr. Ronald Namowicz, Liberty Grove Resident, stated he would like to be able to fence
his side yard.
Trustee Dement asked if there was a compromise that could be reached. Mr. Testin pointed out that
the applicants are seeking a text amendment for the ordinance and not a variance. Trustee Lamb
stated that he could not support changing the text for the ordinance, but would consider a variance if
their situation was exceptional.
Trustee Manning moved to accept the recommendation of the Plan Commission and deny a text
amendment to Section 9-17 (1) C of the Zoning Ordinance that would have allowed fences to be
located in side yards. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning,
yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
#5 METRA STAR LINE STATION
Trustee Fay moved to authorize the Village President to execute a contract with Solomon Cordewll
Buenz & Associates Inc. to conduct planning studies in the area of the proposed Metra STAR Line
station site. Seconded by Trustee Collins.
Mr. Jim Testin stated that the STAR Line Task Force prepared a Phase I Land Use and Community
Planning Study, which included the identification of preferred station locations. The preferred
location of Plainfield’s station was identified in the approximate location of the Keller property south
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of 143 Street and east of Van Dyke Road. In order to place the Village in position to secure its
station site, staff believes it would be prudent to conduct preliminary planning studies to determine
the minimum land area and associated design requirements.
Ms. Christine Carlyle, Solomon, Cordwell, Buenz & Associates, stated that the purpose of the studies
is to evaluate site plan alternatives, potential Village regulatory involvement and land acquisition.
They will prepare three land planning concepts for a 60 acre site with transit oriented development
around a commuter station. After meeting with the Village regarding the assumptions for each land
Village of Plainfield
Meeting Minutes – 11.07.05
Page 4 of 8
planning concept, SCB will prepare three build out scenarios. The build out scenarios will include
three dimensional computer models superimposed on aerials with two views of each model.
Trustee Dement inquired as to whether or not the study will address economic issues. Mr. Minick
pointed out that the scope of this study is intended to be able to help the Village go out and acquire a
site. It is not intended to be detailed enough to do economic analysis. This study is essentially to lay
out the amount of land that the Village would need to purchase for a station site and adequate
parking.
Trustee Dement stated that the Board should have done some goal settings and expectations before
the request for proposal was sent out. Trustee Lamb stated that the Board can give input after the
first meeting and the land plans are done. Trustee Collins indicated support for the consultant to do
the work. Trustee Manning also indicated support for moving forward with the project.
Chris Minick stated that the land use options will be brought forward to the Board upon completion
for Board discussion.
Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, no. 5 yes,
1 no. Motion carried.
#6 WASTE MANAGEMENT CONTRACT EXTENSION
Trustee Fay moved to direct the staff to prepare a contract with Waste Management to provide waste
hauling services within the Village of Plainfield for the period from January 1, 2006 through
December 31, 2012. Seconded by Trustee Racich.
Mr. Minick stated that pursuant to prior Board Direction, staff entered into negotiations with Waste
Management to enter into an extension of the waste hauling contract for the Village. For comparison
purposes, staff prepared a chart with actual rates paid in other communities and a summary of annual
refuse hauling charges. Under the proposed rates as negotiated, the Village of Plainfield would be
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the 4 lowest of the surveyed communities for annual refuse hauling charges for a single family
residence. The proposed program is essentially the same as it is now.
Trustee Collins stated that he would like to look into having the recycling carts when they become
available in this area.
Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes,
0 no. Motion carried.
#7 LIFESPRING COMMUNITY CHURCH
Mr. Testin stated that the petitioner, LifeSpring Community Church, has purchased the subject
property and intends to make the site the home of the church. The petitioner is seeking only rezoning
at this time. The subject site is currently zoned ORI which does not permit religious institutions.
Trustee Fay expressed some concern regarding the water drainage in that area and encouraged a
water draining study. Mr. Testin pointed out that the applicant is only planning on using 3 acres for
future development. The remaining 9 acres would be left undisturbed in a natural state.
Village of Plainfield
Meeting Minutes – 11.07.05
Page 5 of 8
Trustee Fay moved to direct the Village Attorney to draft an Ordinance to approve a map amendment
to rezone the proposed LifeSpring Community Church site north of Lockport Street and east of Wood
Farm Road from the ORI (Office, Research, and Light Industrial) to OCI (Office, Commercial, and
Institutional) Zoning District. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes;
Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
#8 CHATHAM SQUARE TOWNHOMES
Trustee Fay moved to approve the site plan review for the townhome portion of Chatham Square
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Subdivision located at the northwest corner of 127 Street and Heggs Road, subject to the
stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Fay, yes;
Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
#9 WALGREENS
Mr. John Argoudelis, attorney for the applicant, reviewed the proposed changes with the Board. The
proposed changes include increasing the height of the entry way, reducing the height of the tower,
adding a medallion to the tower, and adding limestone panels to emphasize the Walgreens sign.
Trustee Collins moved to approve the revised site plan for the proposed Walgreens at the southwest
corner of Route 126 and Route 59. Seconded by Trustee Manning. Vote by roll call. Fay, yes;
Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
#10 PRAIRIE PROFESSIONAL BUILDING
Trustee Fay moved to open a Public Hearing regarding the request to vacate segments of public
alleys located south of Main Street (Illinois Route 126) and west of Center Street. Seconded by
Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Fay moved to direct the Village Attorney to draft an Ordinance to approve the plat of
vacation for the alleys designated as Parcel I and Parcel II, located south of Main Street (Illinois
Route 26) and west of Center Street, as shown on the plat of vacation dated July 19, 2004. Seconded
by Trustee Collins. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes;
Dement, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the plat of consolidation for the Prairie Professional Building located
at the southwest corner of Main Street (Illinois Route 126) and Center Street. Seconded by Trustee
Racich. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement,
yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the site plan review for the Prairie Professional Building located at the
southwest corner of Main Street (Illinois Route 126) and Center Street. Seconded by Trustee Collins.
Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes,
0 no. Motion carried.
#11 TEXT AMENDMENT DEMOLITION PERMITS
Trustee Fay moved to direct the Village Attorney to draft an Ordinance modifying the Section 2.5-7
regarding demolition permits. Seconded by Trustee Racich.
Village of Plainfield
Meeting Minutes – 11.07.05
Page 6 of 8
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Mr. Testin stated that staff has incorporated the changes identified at the October 3 Board Meeting
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and the October 24 Committee of the Whole Workshop. There were two primary changes. One is
demolition based on safety. If 50% or more of the floor area of an existing building or structure is
damaged or destroyed by collapse, explosion, fire by lightning strike or other casualty or act of God,
a demolition permit may be issued upon submittal of a complete application and approval of
demolition by the Plainfield Fire District. The other change is “Public interest in preserving the
structure is highly unlikely in the judgment of HPC and Planning Staff, then a demolition permit may
be issued immediately upon submittal of a complete application.”
Vote by roll call. Fay, yes; Lamb, yes; Manning, no; Collins, yes; Racich, yes; Dement, yes. 5 yes,
1 no. Motion carried.
#12 PELL MAP AMENDMENT – KENDALL COUNTY
Trustee Fay moved to direct the Village Planner to provide to Kendall County a letter of no-objection
regarding the subject case. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Lamb, yes;
Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
#13 DESIGN GUIDELINES
Trustee Fay moved to adopt Resolution No. 1470 Residential Design and Planning Guidelines for
Planned Unit Developments and Annexations. Seconded by Trustee Racich.
Trustee Manning stated that he would like to look into setting up an architecture committee. Mayor
Waldorf stated that he would put the topic on a future Committee of the Whole Workshop Agenda.
Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes,
0 no. Motion carried.
ADMINISTRATOR/MANAGEMENT SERVICES REPORT
Trustee Fay moved to acknowledge the preliminary estimate of the 2005 tax levy in the amount of
$4,090,594.00. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Interim Administrator Minick congratulated Deputy Chief Eiting on being elected President of the
Will County Police Chief’s Association.
ENGINEER’S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Fay moved to authorize the Village President to execute a contract with Baish Excavating to
complete the 2005/2006 Snow Plowing, Salting, and Removal at a base bid of $24,040.00 and
complete the 2005/2006 Snow Removal at a base bid of $22,430.00. Seconded by Trustee Racich.
Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes,
0 no. Motion carried.
Village of Plainfield
Meeting Minutes – 11.07.05
Page 7 of 8
Trustee Dement moved to authorize the purchase of one new Ford F-450 Truck with accessories from
Rod Baker Ford at a total price of $40,949.00. Seconded by Trustee Racich. Vote by roll call. Fay,
yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Mr. Persons stated that the ICC Hearing for the Lockport Street Bike Path is tomorrow and that the
Frontage Road paving is completed and the road will be open within the week.
POLICE CHIEF’S REPORT
There were no questions on the September 2005 Operations Report.
ATTORNEY’S REPORT
No Report.
Trustee Fay asked to have discussion on Strategic Planning on the next Committee of the Whole
Workshop.
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Mayor Waldorf reminded everyone of the Ground Breaking of the 127 Street Pumping Station at
4:00 p.m.; the Historic Preservation Commission Meeting on November 10; the Village Offices will
be closed in honor of Veteran’s Day on November 11; and the Committee of the Whole Workshop on
November 14. Clerk Janik reminded everyone that World Town Planning Day is tomorrow and GIS
Day is November 16.
Trustee Fay moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 9:25 p.m.
Michelle Gibas, Deputy Clerk
Approved:
Susan Janik, Village Clerk
Village of Plainfield
Meeting Minutes – 11.07.05
Page 8 of 8
VILLAGE OF PLAINFIELD
PUBLIC HEARING
NOVEMBER 7, 2005
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, M.COLLINS, J.RACICH,
J.DEMENT. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK,
INTERIM VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC
WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT,
CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK.
PRAIRIE PROFESSION BUILDING
Mayor Waldorf called the meeting to order at 8:59 p.m. Present roll call stands.
Mr. Testin stated that the petitioner is requesting a series of approvals to consolidate several parcels
into a unified site for development of a medical office. The petitioner proposes to vacate the alleys
via plat of vacation; to consolidate the alleys and individual lots into a unified site via plat of
consolidation; and to receive site plan review approval for the proposed medical office facility. Staff
and the Plan Commission recommend approval.
There were no public comments.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded
by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 9:00 p.m.
Michelle Gibas, Deputy Clerk
Approved:
Susan Janik, Village Clerk