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HomeMy Public PortalAboutVPC 10/03/22 Meeting PacketTown of Brewster Vision Planning Committee 2198 Main St., Brewster, MA 02631 brewplan@brewster-ma.gov (508) 896-3701 MEETING AGENDA 2198 Main Street, Room A Monday, October 3, 2022 at 3:30 PM Pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to access the meeting may do so in the following manner: Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592. Zoom Meeting ID: 819 3038 8203 and Passcode 317154 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/81930388203?pwd=VHEvUURMM1ZFdUJNREJIbEN3SFdOZz09 and enter Passcode 317154 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Vision Planning Committee Hal Minis Chair Sharon Tennstedt Vice Chair Amanda Bebrin Andi Genser Patricia Hess Suzanne Kenney Fran Schofield Alex Wentworth Town Planner Jon Idman Admistrative Assistant Ellen Murphy Select Board Liaison Kari Hoffmann Finance Committee Liaison Honey Pivirotto 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Approval of September 19th meeting minutes 5.Discuss minor revisions to final draft LCP based on comments from Cape Cod Commission staff 6.Review illustrated final draft LCP 7.Discuss upcoming public hearing on October 12th 8.Update on Bay and Long Pond Parcels planning 9.Review Action items from meeting 10.Next Meeting: Joint Select Board, Planning Board October 12th 6:30 pm. 11.Matters Not Reasonably Anticipated by the Chair 12.Adjournment Date Posted:Date Revised:Received by Town Clerk: 9/21/2022 9/29/2022 Page 1 of 3 TOWN OF BREWSTER VISION PLANNING COMMITTEE MEETING MINUTES Monday, September 19, 2022, at 3:30PM Hybrid Meeting Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members: Sharon Tennstedt, Vice Chair, Amanda Bebrin, Suzanne Kenney, Patricia Hess, and Alex Wentworth were present. Fran Schofield was absent. A quorum was determined. Also present: Jon Idman, Sharon Rooney, and Ellen Murphy The Chair read the Recording or Taping Notification: This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov. Review and approval of August 29th meeting minutes: Sharon made a motion to approve the August 29th meeting minutes, Amanda seconded the motion, a roll call was taken, and the August 29th meeting minutes were approved unanimously. Review final draft LCP Hal informed the Committee of the process prior to creating the latest draft and thanked the team, Jon Idman, Sharon Tennstedt and Ellen Murphy for providing the draft of the LCP for review. He stated the draft will be reviewed by the Committee for comments and corrections and then Sharon Rooney from Tighe and Bond will provide a “beautified” version of the LCP that will include maps and pictures. Hal suggested the Committee go through section by section and if there are any comments the Committee will discuss. Acknowledge Section This is a new section acknowledging the many people who participated in creating the LPC. Under “Prior VPC members they will add Paul Wallace. Executive Summary No changes Section 1: Brewster’s Vision Jon stated that the Vision represents the discussion from the last Committee meeting and highlighted language inserted that addresses climate change. Section 2: Community Engagement No changes Section 3: Building Blocks – Existing Conditions and Issues Community Character - Andi suggested to include the diversity of the population. Jon suggested a statement for racial diversity because it is a big part of the Select Board Strategic Plan. Jon will reach out to Jill Scalise to provide a statement from the Housing Production Plan. Local Economy –Foot note references will be incorporated in the text. Section 4: The Action Plan – Building Block Goals, Purposes, and Actions Housing – Accessory Dwelling Unit (ADU) will be spelled out. Jon highlighted HO19 which was added as the result of the short-term rental discussion at the last VPC meeting. Coastal Management – Jon highlighted the rewording changes made under Purpose 2: CM5 & CM6 to address the comments received and not specifically focusing on the Wing Island property. The Wing Island property is referenced in the Summary papers. He informed the Committee that during the public hearing the Select Board may make a further revision to this section because the Wing Island property is specifically Page 2 of 3 referenced in the Select Board FY 23-24 Strategic Plan. The Committee agreed to keep the language for CM5 & CM6 as stated. Section 5: Capital Facilities Plan Jon indicated that he worked with Town Administration on the narrative and suggested providing a diagram between LCP (CFP and Action Plan), the Town Capital Improvement Plan and the Strategic Plan to demonstrate how they relate to one another. The Committee agreed. Section 6: Housing Production Plan No changes Section 7: LCP Implementation and Performance Monitoring Hal suggested the relationship diagram be inserted in this section. Jon will provide the chart. Section 8: Supporting Regulation, Plans and Policies There is no Brewster specific policy or plans for Solid Waste most are from the regional level. It was suggested to combine Local Economy with Other Housing. Appendix: The Select Board Strategic Plan FY23-24 will be included. Comments will be maintained as a separate document and not be included as part of the LCP. Jon suggested since there is only one appendix item insert the Select Board Strategic Plan at the end of Section 7 and remove the Appendix. Sharon Rooney only presented the first four sections of the LCP because there were issues importing text and it shifted the pages. Hal commented on the first page and suggested the subtitle be changed. Sharon showed the themes for the Building Blocks and how they carry through the LCP. Hal suggested the Committee send their comments to Ellen and she will gather all and send to Sharon and her design staff. It was also suggested to send additional pictures to Ellen, and she will forward along to Sharon Rooney. Discuss LCP timeline and public hearing: Jon informed the Committee there will be a joint public hearing with the Select Board, Planning Board and VPC on October 12th at 6:30. This is before the warrant closes on Monday, October 17th. This is a regularly scheduled meeting date for the Planning Board and will be virtual only, no person to person. A final draft will need to be ready at least a week in advance. The notice of the hearing will be posted later this week. The LCP draft (in text form) will be sent to the Select Board members and the Planning Board members, and it will be posted on the website for public access. Hal suggested having a version from Tighe & Bond that is fully formatted to review at the next VPC meeting on October 3 and a fully formatted version replace the text version on the website by October 5th. Jon informed the Committee that the motion at the joint hearing would be for the VPC (as an advisory committee to the Select Board) to recommend the LCP to the Select Board (and Planning Board) for approval and to include it on the warrant for Town Meeting. The Select Board and Planning Board would take their own votes to include the LCP on the Town warrant at the Town Meeting for acceptance and adoption. Andi made a motion to submit the LCP draft to the Select Board and Planning Board for Public Hearing on October 12th, Amanda seconded the motion a vote was taken, and the Committee unanimously voted to approve. Andi asked if the Committee needs to meet after the public hearing to make any changes to the document before the warrant is due on October 17th. Jon informed the Committee that the draft LCP does not need to be complete for the warrant but it does for the Town Meeting on November 14th so there is time to make any updates if needed. Jon suggested at the next meeting on October 3rd the Committee review the presentation that will be given at the Public Hearing on October 12th. Hal will provide a draft for review. Update on Bay and Long Pond Parcels Planning: Amanda provided a brief update on the Bay Parcel property stating the Committee is still in the process of identifying a consultant. The Committee is also discussing interim uses and formalizing policy for interim Bay Parcel use. First Light Beach will be opened until Columbus Day weekend. Amanda will be presenting the LCP process to the Bay Parcel Committee. Hal will share the approach and slides when he presented the LCP process to the Long Pond Parcel Committee. Page 3 of 3 Hal provided an update on the Long Pond Parcel. The Committee is also participating in the consultant selection process and discussing short term uses for the Long Pond Parcel property. Items for next agenda: a)Review the illustrated final draft b)Finalize the public hearing presentation Review Action Items from August 29th meeting: No outstanding items Next Meeting: Monday, October 3rd Room A person to person for Committee members Matters Not Reasonably Anticipated by the Chair: Amanda made a motion to adjourn the meeting, Suzanne seconded the motion, the meeting was unanimously adjourned at 5:04 pm.