HomeMy Public PortalAbout09-19-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
SEPTEMBER 19, 2005
AT: VILLAGE HALL
PRESENT: J.WALDORF, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, B.LAMB, AND
W.MANNING. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY;
C.MINICK, INTERIM VILLAGE ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS,
PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR;
D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Clerk Janik led the pledge to the flag. There were approximately 50 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf presented plaques to Robert Schinderle and Marilyn Gehrke thanking them for their
service to the Plan Commission. Mrs. Gehrke was not present.
Trustee Fay moved to accept the Presidential appointments of:
Joseph J. Ginejko, Police Pension, expiring 4/30/07
Steve Cousins, Police Pension, expiring 4/30/08
Michael Knott, Fire & Police Commission, expiring 4/30/07
Greg Chapman, Fire & Police Commission, expiring 4/30/08
Mike Cross, Fire & Police Commission, expiring 4/30/07
Kathy O’Connell, Historical Commission, expiring 10/18/07
Keebie Bright, Historical Commission, expiring 10/18/06
Seconded by Trustee Racich. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes;
Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Racich moved to adopt Resolution No. 1466 adopting a Sister City of Slidell, Louisiana.
Seconded by Trustee Dement. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes;
Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
If you would like to help Slidell, please consider one of the following options:
-Monetary Donations - Checks made out to the "City of Slidell, LA Hurricane Relief Fund" can be
mailed to First Midwest Bank, 410 W. Lockport Street, Plainfield, IL 60544.
-Material donations (phone cards, gift cards, new school supplies, nonperishable food, water, new
toys, and personal hygiene products) can be dropped off at the Plainfield Police Department, 14300
S. Route 59, Plainfield, IL 60544.
TRUSTEE’S COMMENTS
Trustee Fay asked when the Mayor was going to make the Trustee appointment to the Plainfield
Economic Development Partnership Corporation. Mayor Waldorf responded he would make the
announcement next week. Trustee Collins requested the status of the questions he asked staff at the
Village of Plainfield
Minutes – September 19, 2005
Page 2 of 7
last Workshop. The Pedestrian Bridge over Lockport is waiting on some property acquisition; the
Route 59 Viaduct Landscaping plans have been rejected by IDOT and new plans will have to be
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submitted; and the 143 Street Reconstruction being completed by the County has gone out for bid.
Trustee Lamb commented about the Transportation Bill and asked staff to bring a list of priorities
back to the Board. Trustee Manning stated that the Traffic Engineer previously gave a presentation
on 5 steps that can be taken immediately to help with traffic and asked for an update. Trustee Fay
asked if staff could check into a program to have background checks conducted on carnival workers.
Trustee Dement asked for the status on the Riverwalk project. Jim Testin stated that there was a
meeting with Hitchcock Design and will need to meet with the Park District and other groups in the
area to bring a concept back to the Board. A contract with Hitchcock will have to be brought forward
to help with concepts. Considerable engineering work will need to be done to see what can or cannot
be done in the floodplain/floodway area.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Kevin Kroll, Kings Crossing Resident, requested that the Village withhold the bond from the
developer until an issue with the storm retention pipe can be resolved. Mr. Jeff Laurinaitis, Kings
Crossing Resident, stated that he too has a water related issue with the developer. Mr. Jim Sebold,
Heritage Oaks Resident, expressed concern with Gladstone Builders trying to vary townhomes in
their subdivision and asked the Board to not allow this. Ms. Pat Andreasen, Downtown Business
Owner, expressed some concerns regarding Harvest Fest and requested that the Village conduct a
survey of the business owners before agreeing to another downtown fest. Art Curtis, MainStreet,
stated that you can’t please all of the people all of the time and several of the downtown businesses
indicated support for the fests; additionally, Mr. Curtis thanked the Public Works and Police
Departments for all of their hard work. Mr. Chris Wingate, 609 Joseph, stated that he has problems
with water and requested that the Board support the agreement with Christopher B. Burke
Engineering that is under the Public Works report this evening. Robert Enriquez, National Plaza
Signs, asked the Board to move forward with an extension of the sign program. Patrick Burgess,
Liberty Grove, asked the Board to reconsider its policy against sideyard fences. Mark Oberg stated
that the developer, MPI, put a retention pond higher than his basement and is causing his sump pump
to run continuously. Mr. Jim Hoffman stated that is having similar problems as Mr. Oberg. Ms.
Julie Bruns, Pheasant Chase, asked the Board to support the engineering agreement with Christopher
B. Burke for the West Norman Drainage Study. Tracy Riordan, Prairie Ponds, lives on the other side
of Mr. Oberg and requested that the Village not support the pond being drained again and she has put
together a petition of others requesting the same. Trustee Racich suggested conducting an
investigation of Mr. Oberg’s and Mr. Kroll’s situation. Trustee Fay suggested setting up an ad hoc
committee. Mr. Persons stated that he will have the developer respond to the Board in writing before
the Board makes a decision.
BUSINESS MEETING
Trustee Racich moved to approve the Amended Agenda. Seconded by Trustee Manning. Vote by
roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no.
Motion carried.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and
Executive Session of August 15; Bills Paid and Bills Payable Report of September 19; Revenue,
Expenditure, and Cash & Investment Reports for August 2005; Resolution No. 1467 establishing
Wage Rates for Workers in Public Works; Letter of Credit Reduction for White Ash Farms, Unit one;
Village of Plainfield
Minutes – September 19, 2005
Page 3 of 7
Ordinance No. 2510 approving the amended Annexation Agreement for Chatham Square, located
th
west of Heggs Road and north of 127 Street; Approval to waive the bidding and purchase twelve
decorative street lights direction from the manufacturers representative, TechniLight, at a total
discounted cost of $25,314.00; Approval of the purchase of Parcel #0003 from Willow Tree Farm
LLC in the amount of $274,400.00 and Parcel #0004 from Mr. and Mrs. James Rowley in the amount
of $125,000.00 to facilitate the future Drauden Roadway extension; Authorization for the purchase of
one UEMSI Sanitary Sewer Camera System from E.J. Equipment in the amount of $12,000.00;
Authorization to purchase one (1) Ford F-150 from Rod Baker Ford at a total cost of $20,150.50; and
authorization to purchase one (1) 2001 Reconditioned Forklift Truck No. 7FGCU18 from Atlas
Toyota Material Handling at a total cost of $12,000.00. Seconded by Trustee Racich. Vote by roll
call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no.
Motion carried.
#3 OSWEGO COMMUNITY SCHOOL DISTRICT 308 INCREASE IN LAND
DONATION AND TEXT AMENDMENT.
The Oswego Community School District 308 has been working to complete an appraisal to establish
the land value within the District. Staff recommends acceptance of the appraisal and also
recommended certain modifications to the current ordinance as listed in the staff report dated
September 8, 2005.
Trustee Fay moved to accept the request for an increase in the land valuation in District 308.
Seconded by Trustee Dement. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes;
Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to direct the Village Attorney to draft an ordinance amending the Ordinance
Providing for Dedication of School Sites or for Payment of the Fee in Lieu of School Sites.
Seconded by Trustee Dement. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes;
Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
#4 FAIRFIELD RIDGE FINAL PLAT
Mr. Testin stated that the applicant is seeking final plat approval for the Fairfield Ridge Subdivision.
The Board approved the rezoning of the property and special use for a planned unit development in
December 2004. The final plat and final land plan vary somewhat from the concept plan that was
reviewed with the rezoning and special use. The concept plan included making use of some off-site
right of way to the south and west, while the final plan does not utilize this off-site right of way.
Previously, the developer had reached an agreement in principal with the adjacent property owner,
Richard Olsen, to permit the connection in exchange for providing expanded detention capacity for
runoff from the off-site property.
Mr. Ed Welch, attorney for the applicant, stated that the developer’s agreement with Mr. Olsen had
expired and Mr. Olsen did not wish to extend the agreement. The developer has subsequently revised
the plan that did not require the off-site right of way. The east-west roadway is stubbed at the
property line and a new second point of access is provided from Route 30 at the northwest corner of
the project. Upon future development of the adjacent property, the main east-west roadway can be
extended to Route 30. The retention pond is now designed to only handle water from the developer’s
property and not the property to the south. Mr. Steve Gregory, McNaughton Builders, reviewed the
proposed land plan with the Mayor and the Board. Mr. Richard Olsen, property owner to the south,
Village of Plainfield
Minutes – September 19, 2005
Page 4 of 7
stated that he had been in contact with the developer and they do not have an existing agreement. Mr.
Olsen hired an outside engineering company regarding the retention pond, that engineering company
recommended a different design of the retention pond. There was some further general discussion
regarding retention ponds. Mr. Steve Gregory pointed out that since they no longer had an
agreement with Mr. Olsen, the developer had to create an alternate land plan. Mr. Gregory stated that
they provided Baxter and Woodman the calculations for the retention pond and the retention pond
now handles all their water and does not use the Olsen’s property. There was some further general
discussion regarding the retention pond. Trustee Collins stated that this plan is substantially different
from what the Board agreed to and he feels that the developer should work on negotiating with Mr.
Olsen.
Trustee Collins moved to table the item. Seconded by Trustee Fay. Vote by roll call Collins, yes;
Racich, yes;
Trustee Manning stated that the Board is holding up the developer because of the actions of a third
party. The developer is asking for a poll of the Board on the plan that they now have.
Dement, yes; Fay, yes; Lamb, yes; Manning, no. 5 yes, 1 no. Motion carried.
#5 CREST CREEK PLAZA – B-4 ZONING INTERPRETATION
Jim Testin stated that staff is seeking direction on permitting a grocery/retail store in the B-4 zoning
district. In the Zoning Code update, the B-4 zoning district is planned to be phased out and replaced
by the B-3 zoning district. Currently, a grocery/retail store is permitted in B-3.
Trustee Fay moved to approve a zoning interpretation to permit a grocery/retail use in the B-4 zoning
district as a permitted use pursuant to section 9-106(20) of the Zoning Code. Seconded by Trustee
Racich. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning,
yes. 6 yes, 0 no. Motion carried.
#6 LOT 1, WATER’S EDGE SUBDIVISION
Jim Testin stated that the Plainfield Park District is requesting that the Village donate Lot 1 in the
Water’s Edge Subdivision so that the vacant lot can be used for additional park space. This lot was
previously donated to the Village by Gladstone Builders for a future well site and a well will not be
needed at that site. Cameron Bettin, Park District, stated that the land will be used as open space.
Trustee Collins moved to direct the Village Attorney to draft the necessary legal instruments required
to convey Lot 1 in the Water’s Edge subdivision to the Plainfield Park District. Seconded by Trustee
Dement. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning,
yes. 6 yes, 0 no. Motion carried.
#7 510 FOX RIVER STREET
The petitioner is requesting landmark designation for the property located at 510 N. Fox River Street.
A public hearing was held regarding the nomination of the property on August 11. The Historic
Preservation Commission voted unanimously to recommend the designation of a landmark.
8:55 p.m. Trustee Manning left the meeting.
Village of Plainfield
Minutes – September 19, 2005
Page 5 of 7
Trustee Fay moved to direct the Village Attorney to draft an Ordinance designating the property
commonly described as 510 N. Fox River Street as a historic landmark. Seconded by Trustee Racich.
Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, absent.
5 yes, 0 no, 1 absent. Motion carried.
Trustee Manning returned at 9:00 p.m.
#8 OPEN SPACE PLAN
The Open Space Plan was previously discussed at the Committee of the Whole Workshop on June
13. Modifications were made where applicable. The Plan Commission recommends approval of the
plan.
Trustee Fay moved to adopt Resolution # 1468 in support of the Village’s Open Space Plan.
Seconded by Trustee Dement. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes;
Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
#9 SIGN VARIANCE (DUPAGE MEDICAL GROUP)
The DuPage Medical Group is seeking additional wall signage on the northwest elevation of the
building located at 1188 Plainfield Naperville Road. Per the zoning ordinance, this type of signage is
not allowed because it does not face a public or private street. The applicant is looking for the
additional signage in order to make the business more visible from Route 59. The Zoning Board of
Appeals recommends denial of the variance request.
Trustee Dement moved to deny the requested variance to permit placement of a wall sign on the
northwest elevation of a building located at 1188 Plainfield Naperville Road. Seconded by Trustee
Lamb. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes.
6 yes, 0 no. Motion carried.
Mayor Waldorf called a 10 minute recess. The meeting resumed at 9:12
#10 TEXT AMENDMENTS TO THE VILLAGE’S COMPREHENSIVE PLAN
Mr. Testin stated that this matter is coming back before the Village Board for consideration after a
series of workshops with the development community and review by the Zoning Commission. The
staff, development community, Zoning Commission and Plan Commission have expressed support
for the changes that are outlined in Exhibit A attached to the Staff Report.
Trustee Manning moved to direct the Village Attorney to draft an ordinance amending the Village’s
Comprehensive Plan as follows: modify as highlighted by staff the goals and objectives section, map
changes, buildable acreage calculation section and density range section of the Village’s
Comprehensive Plan. Seconded by Trustee Racich. Vote by roll call Collins, yes; Racich, yes;
Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Jim Testin pointed out that the Design Guidelines should be completed in about 3-4 weeks and the
Zoning Ordinance will be completed in about 3 months. Mr. Testin asked if the staff should consider
new residential annexations or wait until the completion of the other documents.
Village of Plainfield
Minutes – September 19, 2005
Page 6 of 7
Trustee Manning moved to end the Moratorium. Seconded by Trustee Lamb. Vote by roll call
Collins, yes; Racich, no; Dement, no; Fay, no; Lamb, yes; Manning, yes; Waldorf, yes. 4 yes, 3 no.
Motion carried.
ADMINISTRATOR’S REPORT
Mr. Minick stated that he received an email from Mr. Beezat. They have received 45 resumes in
response to the Administrator position.
ENGINEER’S REPORT
Mr. Larson stated that he will work on trying to resolve some of the resident’s problems as reported
this evening.
COMMUNITY DEVELOPMENT REPORT
Mrs. Stephanie Sheetz, Kendall County Conservation Foundation, gave a presentation regarding a
program called “Protect Kendall Now!” The program is an initiative focused on increasing the pace
of land preservation in Kendall County. The Conservation Foundation is requesting funding from the
Village in the amount of $5,000 in 2005 and 2006.
Trustee Fay moved to adopt Resolution 1469, Kendall Now Resolution for support. Seconded by
Trustee Racich. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes;
Manning, yes. 6 yes, 0 no. Motion carried.
Mr. Jim Testin stated that the Village is currently accepting applications for Census Workers.
PUBLIC WORKS REPORT
Trustee Dement moved to authorize the Village President to execute a contract with P.T. Ferro
Construction, the low bidder, to complete the I-55 Frontage Road Improvements at a bid amount of
$1,294,448.55. Seconded by Trustee Collins. Vote by roll call Collins, yes; Racich, yes; Dement,
yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Collins moved to authorize the Village President to execute and Agreement for Professional
Services with Hutchinson Engineering, Inc. at the standard time and material rate to provide
construction inspection services for the I-55 Frontage Improvement Project. Seconded by Trustee
Racich. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning,
yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to authorize the Village President to execute a contract with Abbey Paving
Company, the low bidder, for the Frederick Avenue Roadway improvements at a bid cost of
$125,863.50. Seconded by Trustee Collins. Vote by roll call Collins, yes; Racich, yes; Dement,
yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
Trustee Dement moved to authorize the Village President to execute a Professional Engineering
Services Agreement with Christopher B. Burke Engineering to complete the West Norman Drainage
Study for the amount not to exceed the sum of $29,100.00. Seconded by Trustee Manning. Vote by
roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no.
Motion carried.
Village of Plainfield
Minutes – September 19, 2005
Page 7 of 7
Trustee Dement moved to authorize the Village President to execute a contract with Anderson
Concrete, the low bidder, to complete the Renwick Sidewalk Project at a bid amount of $42,448.00.
Seconded by Trustee Fay. Vote by roll call Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb,
yes; Manning, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF’S REPORT
Trustee Fay moved for the Village President to execute an Employment Agreement with Brad
Malcolm, Police Officer. Seconded by Trustee Lamb. Vote by roll call Collins, yes; Racich, yes;
Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
There were no questions on the August 2005 operations report.
ATTORNEY’S REPORT
No Report.
Mayor Waldorf reminded everyone of the Committee of the Whole Workshop on September 26; the
next Board meeting on October 3; Coffee with the Mayor on October 5, and Oktoberfest on October
9.
Trustee Fay moved to adjourn. Seconded by Trustee Collins. Vote by roll call Collins, yes;
Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 10:15 p.m.
Michelle Gibas, Deputy Clerk
Approved:
Susan Janik, Village Clerk