HomeMy Public PortalAbout06-06-2005 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
JUNE 6, 2005
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, J.RACICH, M.COLLINS, AND J.DEMENT. ABSENT:
W.MANNING. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY;
T.L.BURGHARD, ADMINISTRATOR; D. WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; JIM DONAHUE, PLANNER, D.BENNETT, CHIEF OF POLICE.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Manning was
absent, and all other Trustees were present. Reverend Daniel Facemeyer, Plainfield United
Methodist Church, gave a short invocation. There were approximately 28 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed June 13, 2005 at 10:00 a.m. the Official Groundbreaking for the Edward
Plainfield Outpatient Center.
Mayor Waldorf proclaimed the month of June 2005 as Relay for Life Month.
Mayor Waldorf spoke briefly on his interview process for candidates for both Plan Commission
positions and Trustee appointment.
TRUSTEE’S COMMENTS
P. Fay had concerns with regard to the deteriorating roadway on Route 126 between Rt. 59 and
Rt. 30. Staff will have IDOT look at the road conditions. Thanked the Planning Department and Jim
Donahue for the successful River Sweep held last Saturday. M. Collins was interested in information
on the interview process of candidates for Plan Commission and Trustee positions. Spoke with
regard to the Forest Preserve District receiving monies and was hoping it could be spent on the
portion of Lake Renwick and Rt. 30 in repairing the fence line and cleaning up debris on Rt. 30.
PUBLIC COMMENTS on Items not on the Agenda
Peter Zaagman, Vice President of the Water's Edge Home Owner's Association thanked the Village
Board for their foresight to not allow a commercial development on the southwest corner of Hunt
Club and Route 126.
Trustee Dement moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call.
Fay, yes; Manning, absent; Racich, yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion
carried.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of
May 16, 2004; Bills Paid and Bills Payable Report for June 6, 2005; Letter of Credit Reduction for
Eagle Chase, Unit 1 and 2; Letter of Credit Reduction for Flexi-Mat; Letter of Credit Reduction for
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June 6, 2005
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248 Avenue Improvements Heritage Oaks Subdivision; Springbank Aquatic Center, for approval of
the site plan review and to direct the Village Attorney to draft an Ordinance for a Special Use for a
Planned Unit Development. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Manning,
absent; Racich, yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
#3 15133 S. ROUTE 59
Mr. Testin stated that the applicant is seeking to change the zoning map to include the subject
property in the BTD Zoning District. The Plan Commission unanimously recommended denial of
the map amendment.
Mr. Bates, property owner behind the subject property had concerns and spoke about buffering
between residential and commercial property, the parking lot improvements and that the trash
containers should be enclosed. He also raised drainage issues.
Carl Buck, attorney for Mr. Pottorff, property owner discussed his clients wish to have the property
stay B-1 zoning, and to deny the map amendment.
The staff will address the drainage issues, but the Board requested that the property owners try to
resolve their issues with the screening.
Trustee Racich moved to deny the map amendment at 15133 S. Route 59. Seconded by Trustee
Dement. Vote by roll call. Fay, No; Manning, absent; Racich, yes; Collins, yes; Dement, yes; 3 yes,
1 no, 1 absent. Motion carried.
#4 MENARDS RECAPTURE
Trustee Fay moved to direct the Village Attorney to draft an Ordinance to adopt a recapture
agreement for improvements described in the Agreement Authorizing Reimbursement for the
Construction of Improvements Beneficial to the Public. Seconded by Trustee Collins
Vote by roll call. Fay, yes; Manning, absent; Racich, yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1
absent. Motion carried.
#5 PLAINFIELD COMMUNITY CONSOLIDATED SCHOOL DISTRICT 202 REQUEST
FOR INCREASE IN LAND DONATION
Trustee Dement moved to direct the Village Attorney to draft an Ordinance amending the Ordinance
for dedication of schools to increase the land value for fee in lieu of land. He also noted that when
the Ordinance is brought back, representatives from the Plainfield School District should be present.
Seconded by Trustee Fay. Vote by roll call. Fay, yes; Manning, absent; Racich, no; Collins, no;
Dement, yes; Waldorf, yes. 3 yes, 2 no, 1 absent. Motion carried.
#6 OSWEGO LIBRARY DISTRICT IMPACT FEE INCREASE
Sarah Skilton, Oswego Library Director was present to answer any questions brought up by their
request for an increase in Impact Fees. Also present was Roger Dahlstrom from NIU Center for
governmental Studies who gave a brief summary of methodology for school district capital
improvement development impact fee program design which libraries are similar in concept and
design. The program is sensitive to demand, cost, and revenue factors.
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June 6, 2005
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Trustee Dement moved to postpone the Oswego Library District’s request to raise and assess impact
fees according to the 2004 Oswego Public Library District Capital Cost Allocation Program Table
because they needed more time to review the information, and had several questions with regard to
satellite facilities. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Manning, absent;
Racich, yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
#7 KIWANIS-FARMER’S MARKET REQUEST
Trustee Fay moved to approve a temporary use permit to allow a farmer’s market in the Target
parking area. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Manning, absent; Racich,
yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
#8 DISTINCTIVE HOMES
The applicant is seeking input on a proposed 20 acre commercial project combined with a 70 unit
residential subdivision on Route 59. The subject site is located south of the Crystal Lake Subdivision
and Commonwealth Subdivision and north of Plainsman Terrace. The subject site is within the
Village of Plainfield and is currently zoned R-1.
Steve Lenet of Linden-Lenet Group gave a presentation of their concept plan. They also included a
sunset clause on 13.2 acres of the proposed commercial space. If the applicant does not find a
commercial user within a defined period of time they are seeking the ability to develop approximately
13 acres into a 53 unit "NeoTraditional" cluster.
Trustee Racich stated that in his opinion Route 59 does not need any additional homes and he did not
like the lack of connectivity between neighborhoods. Trustee Collins stated he was disappointed with
the outlay of the subdivision. Trustee Fay stated with the previous problems in the area he is
concerned with drainage issues. There was some general discussion regarding the commercial aspect
of the proposed subdivision. Administrator Burghard pointed out the property is currently zoned for
residential and the developer is not required to set aside land for commercial. The Board indicated a
preference for commercial space and if the zoning was changed to allow the commercial that it
should be kept as commercial.
The applicant agreed to make the suggested changes.
#9 GOOD YEAR/JUST TIRES
Trustee Fay moved to approve the Special Use for a Planned Unit Development on Lot 11 of
Menards of Plainfield Subdivision subject to the one stipulation in the staff report. Seconded by
Trustee Dement. Vote by roll call. Fay, yes; Manning, absent; Racich, yes; Collins, yes; Dement,
yes; 4 yes, 0 no, 1 absent. Motion carried.
Trustee Racich moved to concur with the Plan Commission recommendation and approve the site
plan review for Lot 11 of Menards of Plainfield Subdivision, subject to the 2 listed stipulations.
Seconded by Trustee Dement. . Vote by roll call. Fay, yes; Manning, absent; Racich, yes; Collins,
yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
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#10 SPRINGBANK OF PLAINFIELD SPECIAL SERVICE AREA NO. 32
Trustee Dement moved to open the Public Hearing for the establishment of a Special Service Area
for Springbank of Plainfield, located generally south of Renwick Road, east and west of Drauden
Road. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Dement moved to adopt Ordinance No. 2483 authorizing a Special Service Area No. 32 for
Springbank of Plainfield. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Manning,
absent; Racich, yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
#11 FAIRFIELD RIDGE SPECIAL SERVICE AREA NO. 33
Trustee Dement moved to open a Public Hearing for the establishment of a Special Service Area for
Fairfield Ridge located generally north of Lockport Street, west of Van Dyke Road. Seconded by
Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Dement moved to adopt Ordinance No. 2484 authorizing a Special Service Area No. 33 for
Fairfield Ridge. Seconded by Trustee Collins. Vote by roll call. Fay, yes; Manning, absent; Racich,
yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
#12 WALL SIGN REGULATIONS UPDATE
Mr. Jim Donahue, Planner, stated that pursuant to Plan Commission direction, staff had researched
the wall sign regulations of other municipalities and compared them to the Village of Plainfield. The
two main issues the Plan Commission had concerns with included which elevations allowed wall
signs and what was the allowable square footage of signage on these walls. After seeing variance for
wall signs before them directly, the Village Board was concerned that the existing sign regulations
were not in line with other municipalities. Mr. Donahue then reviewed what the elevations are
allowed by other communities as well as their allowable square footage. The Plan Commission
agreed that there is no reason to change the current regulations regarding wall signage.
ADMINISTRATOR’S REPORT
Trustee Fay moved to authorize the Mayor to execute an Escrow Agreement regarding the Southwest
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corner of 135 Street and Route 59. Seconded by Trustee Dement. Vote by roll call. Fay, yes;
Manning, absent; Racich, yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
Administrator Burghard pointed out that the attached to the Agenda was a copy of the 2000 Origin
and Destination Study performed by Civiltech Engineering. Referenced in the Origin and
Destination Study are four localized street network improvements more under the influence and
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control of local government and the Village: 143 Street from Route 30 to Route 59; Steiner Road
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from 119 Street to Renwick; Renwick Road from Route 59 to Route 30; and the Wikaduke Trail
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from Eola to Caton Farm. Will County will be bidding 143 Street this fall and the Grande Park
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South development is planning a reroute of Route 126 to 143 Street. The Village is assembling the
right of way to extend Heggs-Steiner from Renwick northward. The Wikaduke Trail is maturing at a
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rate substantially faster than anticipated in the Origin and Destination Study. The Village has not
initiated any plans or improvements to Renwick Road from Route 59 to Route 30. This is a county
road and related to the functional design of the Route 59 improvements to which the Board has to
sign off on.
Administrator Burghard pointed out that Waste Management has some extra equipment and has
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extended an offer to pick up the garbage for the homes located north of 135 Street and east of Route
59 on Monday. Their garbage pick up is currently on Thurdays. It was the unanimous decision of
the Board not to change the garbage day and to leave it on Monday and Thursday.
Administrator Burghard stated that he has been contacted by the Park District to revive the joint
meetings to discuss common issues. We have to decide where, when, and the likely agenda. These
will be public meetings requiring notice. Mr. Jim Testin is the assigned staff person.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER’S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
The Board thanked Jim Donahue for his work in the River Sweep
PUBLIC WORKS REPORT
Allen Persons gave an update on Mather House Fire.
Trustee Racich moved to authorize the Village President to execute a contract with Nibco
Construction to complete the Wheatland Plaines Storm Water Improvements at a bid cost of
$23,100.00. Seconded by Trustee Fay Vote by roll call. Fay, yes; Manning, absent; Racich, yes;
Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
A representative from General Pipe Services of Waukesha Wisconsin (the low bidder) spoke briefly
on their ability to respond to emergencies.
Trustee Fay moved to authorize the Village President to execute a contract with Accurate Locating
Services, Inc. for the 2005 Sanitary and Storm Sewer Cleaning/Televising Program at a unit price bid
totaling $66,777.00. Seconded by Trustee Racich. Vote by roll call. Fay, yes; Manning, absent;
Racich, yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
POLICE CHIEF’S REPORT
There were no questions on the April 2005 Operations Report.
ATTORNEY’S REPORT
No Report.
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Mayor Waldorf reminded everyone of the Committee of the Whole Workshop on June 13, the next
Board meeting on June 20, and the Dedication of the Richard A. Rock Amphitheater on June 23 at
7:00 p.m.
Trustee Fay moved to adjourn to Executive Session for the purpose of pending litigation, not to
reconvene. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Manning, absent; Racich,
yes; Collins, yes; Dement, yes; 4 yes, 0 no, 1 absent. Motion carried.
The meeting adjourned at 9:30 p.m.
Susan Janik, Village Clerk
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June 6, 2005
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VILLAGE OF PLAINFIELD
PUBLIC HEARING
JUNE 6, 2005
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, J.RACICH, M.COLLINS, AND J.DEMENT. ABSENT:
W.MANNING. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY;
T.L.BURGHARD, ADMINISTRATOR; D. WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; JIM DONAHUE, PLANNER, D.BENNETT, CHIEF OF POLICE.
SPRINGBANK OF PLAINFIELD SPECIAL SERVICE AREA NO. 32
Mayor Waldorf called the meeting to order at 9:02 p.m. Present roll call stands.
Administrator Burghard stated that the SSA authorizes the Village to enact a special tax in the event
the Homeowner’s Association does not properly maintain the common areas. This SSA also applies
to Aquatic Center.
There were no public comments.
Trustee Dement moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed.
The meeting adjourned at 9:04 p.m.
Susan Janik, Village Clerk
Village of Plainfield Meeting Minutes
June 6, 2005
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VILLAGE OF PLAINFIELD
PUBLIC HEARING
JUNE 6, 2005
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, J.RACICH, M.COLLINS, AND J.DEMENT. ABSENT:
W.MANNING. OTHERS PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY;
T.L.BURGHARD, ADMINISTRATOR; D. WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS
DIRECTOR; C.MINICK, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY
DEVELOPMENT DIRECTOR; JIM DONAHUE, PLANNER, D.BENNETT, CHIEF OF POLICE.
FAIRFIELD RIDGE SPECIAL SERVICE AREA NO. 33
Mayor Waldorf called the meeting to order at 9:05 p.m. Present roll call stands.
Administrator Burghard stated that the SSA authorizes the Village to enact a special tax in the event
the Homeowner’s Association does not properly maintain the common areas.
There were no public comments.
Trustee Fay moved to adjourn the Public Hearing and return to the regular business meeting.
Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed.
The meeting adjourned at 9:06 p.m.
Susan Janik, Village Clerk