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HomeMy Public PortalAbout06-20-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 20, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, W.MANNING, J.RACICH, J.DEMENT, P.FAY. TRUSTEE COLLINS WAS ABSENT. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; T.L.BURGHARD, ADMINISTRATOR; S.LARSON, ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; J.PROULX, PLANNER; D.BENNETT, CHIEF OF POLICE; M.GIBAS, RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 8:50 p.m. Roll call was taken. Trustee Collins was absent, all other Trustees were present. There were approximately 22 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to approve the Appointment of James Sobkoviak to the Plan Commission with a term expiring 4/30/07 and acceptance of Chairmanship. Seconded by Trustee Dement. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. TRUSTEE’S COMMENTS Trustee Manning requested to have traffic be a discussion item on a future Agenda and to have Eric Gallt, Village Traffic Engineer, prepare a list of 5 ideas that can immediately improve traffic. PUBLIC COMMENTS on Items not on the Agenda Ms. Patricia Went, Arbor Creek, expressed concern over the excessive use of fireworks in her neighborhood. Chief Bennett responded that the police department will deploy additional patrol th personnel during the July 4 weekend. Anyone found in possession of or illegally using fireworks will be issued an administrative citation and all illegal fireworks will be confiscated. BUSINESS MEETING Clerk Janik asked to amend the agenda to remove Item G under the Consent Agenda and Item #6. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Manning. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. Trustee Manning asked to change the executive session minutes to reflect that he was not present. Trustee Fay asked to change the first sentence of the meeting minutes, under Trustee Comments, to read, Trustee Fay had concerns with regard to the deteriorating roadway on Route 126 between Route 59 and Route 30, and also to include some additional language on the discussion of Item #8 Distinctive Homes. Village of Plainfield Meeting Minutes – June 20, 2005 Page 2 of 5 Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of June 6, 2005 and Executive Session of June 6, 2005; Bills Paid and Bills Payable Report of June 20, 2005; Revenue, Expenditure, and Cash & Investment reports for May 2005; Ordinance No. 2485 adopting a recapture agreement authorizing reimbursement for the construction of improvements beneficial to the public for Menards; Ordinance No. 2486 Text Amendment Soil Erosion and Sediment Control; Ordinance No. 2487 for Special Use for Planned Unit Development for the Springbank Aquatic Center; and Letter of Credit Reductions for Liberty Grove, Meadow Lane, Phase 2, and Liberty Grove Unit 3 and 4; and Flexi-Mat. Seconded by Trustee Racich. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. #3 PLAINFIELD COMMUNITY CONSOLIDATED SCHOOL DISTRICT 202 REQUEST FOR INCREASE IN LAND DONATION Ms. Diane Cooper, Assistant Superintendent for Operations, asked the Village to amend its ordinance to establish a land value of $135,000 per acre for Plainfield Community Consolidated School District 202. Administrator Burghard clarified that the Village will collect the fees and pay them out on a quarterly basis. There will need to be a logical connection between the funds spend and the neighborhood generating the funds. Trustee Dement moved to adopt Ordinance No. 2488 amending the ordinance for dedication of schools to increase the land value for fee in lieu of land. Seconded by Trustee Fay. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. #4 KING’S BRIDGE ESTATES Administrator Burghard stated that this is the pilot project under the proposed changes to the Comprehensive Plan. The developer is seeking Board input on the concept plan. Mr. Duane Linden, Linden Lenet Design Group, stated that he has been working with the developer, Mandonna Development, on the proposed concept plan. The applicant has addressed the previous concerns of the Board. The applicant is proposing a 140 unit single family development on 80 acres. The lot sizes would range from a minimum of 6,325 square feet to 19,073 square feet. Mr. Linden reviewed the pattern book with the Board and incorporated pictures of some types of homes that may be developed in this project. . The pattern book outlines the particular architectural standards that will be used throughout the development. The developer has agreed to 360 degree architecture. The pattern book is made a part of the development so any other builder building in this development will have to follow the pattern book. After some further general discussion, it was the direction of the Board to have the developer proceed to the public hearing stage. The developer may apply for a dirt moving permit and proceed with moving dirt only at the developers own risk. Village of Plainfield Meeting Minutes – June 20, 2005 Page 3 of 5 #5 ROUTE 30/WEST NORMAN DRAIN TRAIL CROSSING & CONNECTION PLAN Jim Testin stated that the annexations of White Ash Farms and Canterbury Woods prompted staff to consider the future trail network in the Village’s northwest planning area. Staff identified the need to investigate bike/pedestrian trail crossing options of Route 30 at or near the West Norman Drain. The draft Open Space Plan identifies several trails located in the vicinity and Route 30 blocks the thth connection of the trails. While trails are anticipated to cross Route 30 at 127 Street and 119 Street, trails along the developing West Norman Greenway and along Normantown Road do not have a direct connection. Having identified a need for such a connection, the Village collected a total of $120,000 from White Ash and Canterbury Woods to fund a feasibility study and/or construction. The collected funds must be returned to the developers if the Village does not conduct said study or construction within 5 years. The Village’s planning staff has assembled a Trail Crossing Team. The Team prepared Request for Qualifications to solicit consulting firms for this project. Fifteen responses were received and reviewed by the Trail Crossing Team. The Trail Crossing Team believes that Christopher B. Burke Engineering, Ltd. approach is comprehensive and they were also the low bidder. Trustee Fay moved to enter into an agreement with Christopher B. Burke Engineering, Ltd. to complete the feasibility study of a trail crossing and connection plan of Route 30 and the West thth Norman Drain between 127 Street and 119 Street for the amount not to exceed $72,903.33. Seconded by Trustee Dement. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. #6 HERON POINT OF PLAINFIELD Item removed from the Agenda at the request of the developer. #7 PHARAOH’S FAMILY FUN CENTER Mr. Jon Proulx stated that the applicant is seeking a special use approval to permit an indoor amusement facility in the existing retail development at the Plainfield Business Park located east of th Route 59 and north of 127 Street. The proposed use would occupy approximately 13,500 square feet of the existing in-line retail building. Staff and Plan Commission recommend approval. The applicant stated that the center is an Egyptian-themed family entertainment center for families with children. It will include indoor rides such as the Himylaian and a Flying Tiger ride, laser tag, video games, and a restaurant. Trustee Fay moved to approve a Special Use for an indoor amusement facility for the business known as Pharaoh’s Family Fun Center at the Plainfield Business Park located at 12337 S. Route 59, Suite 32. Seconded by Trustee Racich . Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. #8 15860 SPANGLER’S FARM DRIVE Mr. Testin stated the applicant is seeking a variance to construct a fence in the corner lot side yard set back to provide buffering form the noise and visual impact of Renwick Road traffic for the safety of his family and pets. The Zoning Board of Appeals recommends approval of the variance. Village of Plainfield Meeting Minutes – June 20, 2005 Page 4 of 5 Trustee Dement moved to approve a variance to permit placement of a fence within the corner lot side yard adjacent to Renwick Road and to direct the Village Attorney to draft the ordinance for variance approval. Seconded by Trustee Racich. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. #9 727 MAIN STREET Mr. Jon Proulx stated that the applicant is seeking approval of a variance to permit construction of an accessory structure and accessory office use at 727 Main Street, north of the intersection of Lockport and Main. The applicant is also seeking site plan review of the accessory structure. The structure would include a 3-car garage and second-floor office space. Staff notes that two requirements for approval are (1) recording a covenant to limit use of the second floor of the proposed accessory structure and to provide for adequate parking; and (2) to construct a sidewalk along the frontage of the subject site. The Zoning Board of Appeals, Plan Commission, and staff recommend approval of the requested variance and approval of the site plan. Trustee Fay moved to approve the requested variance, based on the findings of fact, to permit an accessory structure and accessory second floor office use at 727 Main Street, and to direct the Village Attorney to prepare an ordinance approving such variance, subject to the one stipulation listed in the staff report. Seconded by Trustee Racich. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to approve the site plan review for the proposed accessory structure at 727 Main Street subject to the 3 stipulations listed in the staff report. Seconded by Trustee Racich. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR’S REPORT Administrator Burghard stated that the developer of Heron Point of Plainfield, the item that was removed from the Agenda this evening, would like to address the Board at the 7/11 Workshop. MANAGEMENT SERVICES REPORT No Report ENGINEER’S REPORT No Report COMMUNITY DEVELOPMENT REPORT Mr. Testin announced that the Community Survey is up and running on the Village’s website, www.plainfield-il.org . It will be available until August 1, 2005. PUBLIC WORKS REPORT Trustee Dement moved to adopt Resolution No. 1461 for the 2005 MFT Street Maintenance Program as required by the Illinois Department of Transportation. Seconded by Trustee Racich. Vote by roll Village of Plainfield Meeting Minutes – June 20, 2005 Page 5 of 5 call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to authorize the purchase of one (1) Ford Taurus from Rod Baker Ford for the amount not to exceed $12,125.00. Seconded by Trustee Dement. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Chief Bennett stated that the police department will deploy additional patrol personnel during the th July 4 weekend. Anyone found in possession of or illegally using fireworks will be issued an administrative citation and all illegal fireworks will be confiscated. ATTORNEY’S REPORT No Report Mayor Waldorf reminded everyone of the Dedication of the Richard A. Rock Amphitheater on June 23 at 7:00 p.m.; the first Town Hall Meeting at Central High School on June 24 at 7:00 p.m.; the Joint Meeting with the Village Board, the Historic Preservation, the EDC, and the Plan Commission on June 27 at 7:00 p.m. Trustee Racich moved to adjourn to Executive Session for the purpose of personnel, not to reconvene. Seconded by Trustee Manning. Vote by roll call Manning, yes; Racich, yes; Collins, absent; Dement, yes; Fay, yes. 4 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 10:05 p.m. Michelle Gibas, Recording Secretary Approved: Susan Janik, Village Clerk