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Home My Public Portal About11-21-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES NOVEMBER 21, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY TRUSTEE MANNING WAS ABSENT. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; E.GALLT, VILLAGE TRAFFIC ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.DE BONI, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Mayor Waldorf called the meeting to order at 7:00 p.m. Clerk Janik led the pledge to the flag. Roll call was taken, Trustee Manning was absent, all other Trustees were present. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Trustee Collins moved to approve the Authorization of an Employment Agreement with the Village Administrator. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. TRUSTEE’S COMMENTS Trustee Racich stated that the search for the Administrator was done in a very professional manner. Trustee Racich also expressed dismay with a comment he read made by the Mayor in a recent news article and asked that the Mayor refrain from making inflammatory references to anybody. Trustee Lamb inquired as to whether or not Waste Management could pick up all the Village’s refuse in one day instead of two. Administrator Minick stated that Waste Management does not have enough equipment to do that and may require and additional day in the future. Trustee Dement stated that he saw a lady in a wheelchair on Route 59 and that the Village needs to address pedestrian traffic safety and handicap accessibility. Trustee Collins stated that Glen Poshard of the Illinois Health Facilities Planning Board was appointed President of SIU and we should express our need for a hospital to his successor. Trustee Collins also commented that he was disappointed to see some of the terms of the new Administrator’s contract in the Herald News. Trustee Fay inquired as to whether or not the Mayor used the term, “Good ‘ole Boy Network” and to whom that term was referring. Mayor Waldorf stated that it is a generalization; it’s a significant part of the history of this community. I have often said that the history is the basis for where we’ve been and a guidepost for where we are going. We don’t have to list the large number of people that have basically run this community over the past 50 - 75 years. It’s a slang term, probably not totally appropriate for professionals, but it is basically a concept that is fairly understood by anyone that has been here a long period of time. PUBLIC COMMENTS on Items not on the Agenda Mr. Kevin Woodall, Bartlett Avenue resident, stated that the Board needs to pedestrian traffic especially at the intersection of Route 59 and Lockport Street. Mr. Eric Gallt, Village Traffic Engineer, pointed out that the Village is working on several ongoing projects. The Village has applied for a grant to assist with the streetscaping which includes increased transportation safety along the Route 59 corridor. We should know sometime in January as to the status of that grant. Staff is also looking into new types of pedestrian crossings. There are right-of-way restraints, but the Village is moving forward. Mr. Michael Lambert, Eastern Avenue resident, expressed concern regarding the Jacob Fry House at th 127 Street & Naperville/Plainfield Road. Mr. Testin pointed out that the property is currently in Bolingbrook. Trustee Dement suggested that the staff contact Bolingbrook and see if common ground can be reached. BUSINESS MEETING Trustee Collins moved to amend the Agenda to include an Executive Session regarding Personnel at the end not to reconvene. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Colllins moved to approve the Amended Agenda. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Racich moved to approve the Consent Agenda to include: Minutes of the Special Board Meetings and Executive Sessions held on November 3, 4, and 5, 2005 and Meeting Minutes for the Regular Board Meeting of November 7, 2005; Bills Paid and Bills Payable Report of November 21, 2005; Revenue, Expenditure, and Cash & Investment Reports through October 31, 2005; Ordinance No. 2525 approving the plat of vacation for the alleys as designated as Parcel I and Parcel II, located south of Main Street (Illinois Route 126) and west of Center Street. (Prairie Professional Building); Ordinance No. 2526 approving a map amendment to rezone the proposed LifeSpring Community Church site north of Lockport Street and east of Wood Farm Road from ORI-Office, Research, and Light-Industrial to OCI-Office, Commerical, and Institutional Zoning District; Authorization for the Mayor to execute a Refuse Hauling Contract with Waste Management; and approval of a final total payment of $82,356.48 to Archon Construction and Change Order #1 for the completion of the Chicago and Main Street Water Main Replacement Project. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #3 INDIAN BOUNDARY ROAD STREET VACATION Trustee Fay moved to open a Public Hearing regarding the vacation of the prescriptive easement for Indian Boundary Road from Renwick Road to Rowley Road. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. There was some general discussion regarding the configuration of the realignment of the Druaden Extension. Fire Chief Eichelberger asked to be kept in the loop regarding the vacation of Indian Boundary in case the fire department needs to prepare an alternate route. After some further general discussion, it was the direction of the Board to bring back an Ordinance in the Spring when the Village will have more information to address the vacating that roadway. #4 TEXT AMENDMENT DEMOLITION PERMITS Trustee Fay moved to adopt Ordinance No. 2527 modifying the Section 2.5-7 regarding demolition permits. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #5 GRANDE PARK COMMUNITY PARK WEST FINAL PLAT Trustee Collins moved to approve the final plat of subdivision for Grande Park Community Park West subject to stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #6 GRANDE PARK NEIGHBORHOOD 11 Trustee Racich moved to approve the final plat for 116 townhomes in Neighborhood 11 of Grande th Park located on the south side of 127 Street and west of Stewart Road. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, no; Fay, yes. 4 yes, 1 no, 1 absent. Motion carried. Trustee Racich moved to approve the site plan for the townhomes of Neighborhood 11 of Grande th Park located on the south side of 127 Street and west of Stewart Road. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, no; Fay, yes. 4 yes, 1 no, 1 absent. Motion carried. #7 COMMUNITY GUIDE PRINTING Trustee Dement moved to approve The Enterprise as the printer for the 2006 Community Guide. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #8 SIGN PLAZAS Mr. Testin pointed out that the extension is limited by state statute to run with the term of the Village President. Mr. Robert Rodriguez, National Sign Plazas, stated that National Sign Plazas is responsible for maintaining the signs and promised that they will always look like they are brand new. There was some general discussion regarding snipe signs. Chief Bennett pointed out that the police department has issued tickets for companies posting illegal signs. Chief Bennett also pointed out that a lot of the signs that are seen are not in the Village right of way. Trustee Lamb moved to extend the agreement with National Sign Plazas for the unified signage program in the Village. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, absent; Collins, no; Racich, yes; Dement, yes; Fay, no; Mayor Waldorf, yes. 4 yes, 2 no, 1 absent. Motion carried. #9 STEWART RIDGE FINAL PLAT Trustee Dement moved to approve the final plat for 96 single-family homes for the Stewart Ridge thth Subdivision located on Heggs Road, south of 119 Street and north of 127 Street, subject to the stipulations listed in the staff report. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #10 KINGS BRIDGE ESTATE, UNIT 1 FINAL PLAT Trustee Fay moved to approve the final plat for 81 single family homes for Unit 1 of Kings Bridge th Estate located on 127 Street, west of Route 30 and east of Heggs Road subject to the stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #11 AVERY ACRES RESUBDIVISION Trustee Fay moved to approve the final plat for the resubdivision of Lot 2 in Avery Acres Subdivision into three (3) lots located at the southwestern corner of Route 30 and Renwick Road. Seconded by Trustee Collins. Trustee Collins asked there was an entryway planned off of Peerless. Mr. Testin stated that there is none planned at this time. This particular parcel is identified and will have to go through site plan review as part of the discussion of when the two lots develop. There is a vacant area on the western side of this parcel that identifies a future access onto Peerless. Mr. Mike Martin, Attorney for the applicant, stated that the whole purpose of this is that someone wants to buy the car wash. Trustee Fay expressed concern regarding the future widening of Route 30. Mr. Testin pointed out that there are no more structures identified. The plat is not changing. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. #12 CROSSROADS, LOT 4 Trustee Dement moved to instruct the Village Attorney to draft the appropriate ordinance for a rd Special Use PUD for Lot 4 of the Crossroads Business Center located on Route 30, south of 143 Street subject to the stipulations listed in the staff report. Seconded by Trustee Collins. Trustee Lamb asked if there would be a problem matching up the brick to the HomeStar Bank. Mr. Paul Mitchell, attorney for the applicant, stated that they have found the exact brick color to match the bank. Trustee Collins commented that the building seemed very plain. Mr. Mark Nosky, Stewart Nosky Architects, reviewed the architecture with the Board. Vote by roll call. Lamb, yes; Manning, absent; Collins, no; Racich, yes; Dement, yes; Fay, no. 3 yes, 2 no, 1 absent. Motion carried. Trustee Racich moved to approve the site plan for Lot 4 of the Crossroads Business Center located on rd Route 30, south of 143 Street subject to the stipulations listed in the staff report. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, absent; Collins, no; Racich, yes; Dement, yes; Fay, no. 3 yes, 2 no, 1 absent. Motion carried. ADMINISTRATOR’S REPORT Administrator Minick stated that the Park District is requesting reimbursement for the Village’s purchase of right of way for the Springhole Force Main and the Van Dyke Road right of way. The Village extended the water lines to allow the Park District to tap on to the water and sewer service for the Renwick Road Community Park with the understanding that the tap on fees would be credits to offset the land purchase. Trustee Dement moved to reimburse the Park District for land purchase in the amount of $39,031.00. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Administrator Minick stated that he spoke with Mike Hoffman of Teska and Associates regarding being a facilitator for the Board’s Strategic Planning meeting. Mr. Hoffman can not make the meeting for November 28, but will be available for Monday, December 5. Mr. Minick asked for Board direction regarding the scheduling the Strategic Planning process after the Village Board meeting. Trustee Fay moved to support the Administrator’s suggestion of scheduling the Strategic Planning Process Meeting after the Village Board Meeting on December 5. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. ENGINEER’S REPORT No report. COMMUNITY DEVELOPMENT REPORT No report. PUBLIC WORKS REPORT Trustee Lamb suggested that the staff contact Commonwealth Edison regarding the part of the contract to guarantee all of the Village’s money back. Mr. Person’s stated that he will contact Com Ed. Trustee Fay moved to authorize the Village President to execute an agreement with Commonwealth th Edison to provide off-site electrical improvements that will service the 127 Street Lake Water Pumping Station and to check into Trustee Lamb’s request. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Lamb questioned the effectiveness of the median slowing down traffic versus the speed humps. Mr. Eric Gallt, Village Traffic Engineer, reviewed the median concept with the Board. Trustee Collins moved to waive the bidding and authorize Wellner Construction to install one median island on Howard Street and one median island on Meadow Lane at a total cost not to exceed $21,000.00. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Chief Bennett presented the October 2005 Operations Report. Chief will add the enforcement efforts on snipe signs on the next report. Trustee Lamb inquired about the enforcement of weeds after November. ATTORNEY’S REPORT No Report. thth Mayor Waldorf reminded everyone that the Village Offices will be closed on November 24 and 25 for Thanksgiving; the Committee of the Whole Workshop on November 28; the next Village Board Meeting on December 5; and Coffee with the Mayor on December 7. Trustee Racich stated that he received a letter from the Police Chief of Slidell, LA thanking everyone for all the help and donations. Trustee Dement moved to adjourn to Executive Session for the purposes of personnel, not to reconvene. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, absent; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:55 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk