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Home My Public Portal AboutCPC Packet 102622Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA October 26, 2022 at 4:00 PM (Remote Participation Only) This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine 1.Call to order 2.Meeting participation statement 3.Declaration of a quorum 4.Public Announcements and Comment – Members of the public can address the Community Preservation Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the CPC is unable to reply, but may add items presented to a future agenda. 5.Financial Update 6.Discussion and vote on committee recommendation for Article 5 as printed in the warrant. 7.Update on Select Board and Finance Committee warrant article presentations. 8.CPC Meeting planning for November and December 9.Discussion and possible vote on draft award letter to Brewster Historical Society for Schoolhouse #3 project. 10.Implementation planning for Target Allocation Policy 11.Project Updates 12.Approval of Minutes from 9/14/22 Public Hearing & 9/28/22 13.Announcements 14.Items the Chair could not anticipate 15.Next meeting: November 9, 2022 at 4PM 16.Motion to Adjourn Date Posted: Date Revised: 10/24/22 Community Preservation Committee: FY23 Forecast as of 10/24/2022 2,860,357.94$ 1,144,558.05$ 286,139.51$ 1,430,697.56$ 4,291,055.50 50%10%10% Open Space Housing Historical $ 1,556,879.89 $ 45,369.87 $ 500,351.96 $ - $ 757,756.22 $ 715,348.78 $ 143,069.76 $ 143,069.76 $ 429,209.27 $ 2,272,228.67 $ 188,439.63 $ 643,421.72 $ 429,209.27 $ 757,756.22 Open Space Housing Historical "30%" $ (51,075.00) $ (98,000.00) $ (47,583.00) (71,534.88) Requests for Spring 2022 TM (Approved) Housing Coordinator (66,900.00) Pennrose CC Five Development (100,000.00) CPC Admin setaside/Pennrose CC5 Development (5,000.00) Lower Cape Housing Institute (15,000.00) Digitization of Ellen St. Sure Collection (22,616.50) CPC REQUESTS FOR 2022 FALL TOWN MEETING Holly Avenue Land CR Purchase (250,000.00) Holly Avenue CPC Legal expenses (14,000.00) Schoolhouse #3 Relocation and Restoration (347,200.00) Schoolhouse #3 CPC expense (10,000.00) Total YTD Obligations - FY23 $ (460,658.00) $ (81,900.00) $ (379,816.50) $ (176,534.88) $ - $ 1,811,570.67 $ 106,539.63 $ 263,605.22 $ 252,674.39 $ 757,756.22 Total net available from all accounts 3,192,146.12$ Budgeted Reserved for CPA FY-22 Estimated total balance forwarded [1]: FY-22 Estimated local tax revenue: FY-22 Estimated State contribution [2]: Total FY-22 Estimated funds available: Undesignated Fund Balance FY-22 Actual Unreserved Fund Balance with Original Match(4) FY-23 Estimated revenue FY23 Estimated Unreserved Fund Balance as of 07/01/2022 with Adjustments FY-23 obligations as of 07/01/2022 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] FY-23 Estimated Funds available [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional expenses. (2) State Match revenue is projected at 25% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state CPA Coalition dues. (4) Iincludes State Grant of 192,400 for McGuerty Road purchase Received in FY22 BONDS BONDS TOWN CODE AMENDMENT TO COMMUNITY PRESERVATION ACT BYLAW ARTICLE NO. 5: To see if the Town will vote to amend the General Bylaws, Section 17, as shown below, with additions shown in bold and deletions shown in strikethrough, with such revision to take effect on July 1, 2023: Section 17-1. Membership of the Committee – There is hereby established a Community Preservation Committee, consisting of nine (9) voting members. pursuant to the provisions of Section 298 of Chapter 149 of the Acts of 2004, as amended by Sections 129-133 of Chapter 352 of the Acts of 2004. The composition of the Committee, the appointing authority and the term of office for the committee members shall be as follows; one member of the Conservation Commission, as designated by said Commission; one member of the Historical Commission, as designated by said Commission; one member of the Planning Board, designated by the said Board; one member of the Recreation Commission, as designated by the Commission; one member of the Brewster Housing Authority, as designated by said Authority; and four individuals to be appointed by the Select Board of Selectmen. Each member of the Committee shall serve a term of three years or until the person no longer serves in the position or on the board or on the committee as set forth above, whichever is earlier. Should any of the officers and commissions, boards or committees who have appointing authority under this bylaw be no longer in existence for whatever reason, the Select Board of Selectmen shall appoint a suitable person to serve in their place. Any member of the committee may be removed by the Selectmen, with prior notice to the member and a hearing, for good cause. Section 17-2. Duties – The Community Preservation Committee shall study the needs, possibilities and resources of the town regarding community preservation. A.Annually, the Committee shall consult with existing municipal boards, including the Conservation Commission, the Recreation Commission, the Historical Commission, the Planning Board, the Department of Public Works, and the Housing Authority, or persons acting in those capacities or performing like duties, in conducting such studies. As part of its study, the committee shall hold one or more public informational hearings, at its discretion, on the needs, possibilities, and resources of the town regarding community preservation possibilities and resources, notice of which shall be posted publicly and published for each of two weeks preceding a hearing in a newspaper of general circulation in the town. B.Every five years ending in 2 and 7: (1)The Committee shall conduct a public process to develop a Community Preservation Plan (“CPP”) establishing goals for expenditures in each of the eligible categories. The CPP shall include a Target Allocation Policy (“TAP”) setting forth non-binding guidelines for the next five years for the allocation of CPA funds amongst eligible expenditure categories, expressed as percentages of estimated annual revenues. (2)Following adoption of the CPP under Section B(1), the non-binding TAP contained therein shall be presented to Town Meeting as a proposed amendment to Section 17-4(B) of this bylaw. Section 17-3. The Community Preservation Committee shall make recommendations no less than annually to the Town Meeting for the acquisition, creation and preservation of open space, for the acquisition and preservation of historic resources, for the acquisition, creation and preservation of land for recreational use, for the creation, preservation and support of community housing and for rehabilitation or restoration of such open space, historic resources, land for recreational use and community housing that is acquired or created as provided in this section. Section 17-4. A.Annual Minimum Recommendations.As required by MGL Ch. 44B Sec. 6, in every fiscal year, the Community Preservation Committee shall recommend that Town Meeting spend, or set aside for future spending, the fixed figure of fifty (50%) ten (10%) percent of the net CPA estimated annual revenues in the Community Preservation Fund for open space and recreation purposes, not less than ten (10%) percent of the net CPA estimated annual revenues for community housing purposes, and not less than ten (10%) percent of the net CPA estimated annual revenues for historic resources purposes. In every fiscal year, the Community Preservation Committee shall recommend that Town Meeting spend or set aside for future spending the remaining thirty (30%) percent of the net annual revenues for community housing, recreation and historic resources purposes, but not for open space purposes. B.For the fiscal years FY24 through FY27, and until otherwise voted by Town Meeting, the non-binding TAP shall be as follows: 30% open space; 30% community housing; 10% recreation; 10% historic preservation, and 20% to be allocated as recommended by the CPC. Actual CPC recommendations may vary from the non-binding percentages set forth in the TAP. Notwithstanding the foregoing, the net annual revenues paid into the Community Preservation Fund shall be dedicated to open space purposes until such time as prior appropriations made pursuant to the so-called Land Bank Act have been fully expended, even if the aggregate amount of such expenditures exceeds 80% of the annual revenues. Section 17-5. Provided that the Community Preservation Act is accepted at the 2005 Annual Town Election, this section shall take effect upon approval by the Attorney General of the Commonwealth of Massachusetts and after all the requirements of Mass. Gen. Laws, ch. 40, § 32 have been met. Each appointing authority shall have thirty (30) days after the effective date to make its appointments. Or to take any other action relative thereto. (Select Board) (Majority Vote Required) COMMENT In May of 2005, Brewster voters adopted the Community Preservation Act (CPA). The Act appropriates a 3% surcharge on the Town’s real estate tax revenues, which are reserved in a special fund to finance projects and programs for the purposes of preservation of open space, recreation, community housing, and historic preservation. The state distributes matching funds, which vary from year-to-year. Since 2005, CPA funds have supported about 70 community preservation projects in Brewster. These initiatives have included capital improvements, land acquisitions, assistance programs, as well as various plans and studies. At the time of adoption, Brewster established a unique allocation formula for these funds, as outlined in Section 17 of the Town bylaw: 50% for open space, 10% for community housing, and 10% for historic preservation. The 30% balance has been available for housing, historic preservation, and/or active or passive recreation projects. The primary reason for this customized approach was that Brewster, like many other Cape towns at the time, was converting funding balances and financial obligations from the Cape Cod Land Bank and wanted to maintain its capacity to finance open space purchases. Unspent funds in each category are rolled over into the next fiscal year. As required by statute, the Community Preservation Committee (CPC) annually holds a public hearing to identify and discuss upcoming community needs and planned projects. In recent years, it became increasingly apparent that anticipated CPA requests would outpace available funds. In May 2021, Town Meeting approved funding to develop a 5 Year Community Preservation Plan (CPP). Since then, the CPC has worked with a consultant to study existing Town plans, quantify anticipated funding requests, and solicit stakeholder and resident input. As a result of this analysis, the CPC recommends modification of the Town’s bylaw to follow the statutory distribution formula that all but one other municipality currently have in place: 10% for open space and recreation, 10% for community housing, and 10% for historic preservation. The CPC determined that the statutory formula allowed the most flexibility to respond to expected funding requests and any new requests that may emerge from the former Sea Camps properties planning processes in the next few years. If approved, this change would take effect in July 2023, allowing a full fiscal year to make this transition. At the same time, the CPC has developed and adopted a CPP that establishes a Target Allocation Policy for each of the eligible uses of CPA funds beyond the baseline statutory disbursements that will inform their policy decisions in vetting projects in the next five years. The Target Allocation Policy percentages for FY24–27 are: 30% for Open Space, 30% for Community Housing, 10% for Historic Preservation, 10% for Recreation, with the remaining 15% unreserved and can be used to fund projects in any category, with up to 5% for CPC Administrative costs. At the end of FY22, carryover reserve balances were as follows: Open Space - $1,556,879, Community Housing - $45,369, Historical - $500,351, and Undesignated Reserve (for Recreation, Historical and Community Housing) - $757,756. Town Meeting will continue to have final approval authority over expenditure of all CPA funds. Select Board: Yes 5, No 0, Abs 0 Finance Committee: Yes 7, No 0, Abs 0 CPC Meeting Planning – November and December 2022 11/9, Wednesday 4PM Regular Meeting 11/23, Wednesday, 4PM Regular Meeting – Thanksgiving Eve. Discuss rescheduling to 11/30 12/14, Wednesday, 4PM Regular Meeting – Intake of applications 12/28, Wednesday, 4PM Regular meeting – Review and referral of applications to review committees. Requests: Joint Meeting with Brewster Affordable Housing Trust Presentation HAC/APCC Grow Smart Cape Cod From: Tim Hackert Sent: Thursday, October 20, 2022 10:36 AM To: Faythe Ellis Cc: Jill Scalise; Donna Kalinick Subject: Request for Joint CPC/Housing Trust Meeting After Town Meeting The Brewster Affordable Housing Trust would like to have a joint meeting with the CPC after Town Meeting. The Trust would like to discuss the following topics and any additional topics that the CPC would like to discuss: 1. Projected BAHT funding requests to CPC. 2. Consideration of annual funding for BAHT from CPC. 3. Potential funding and administration of the buy-down program for the SHI. At your convenience would you please let me know some dates that would work for the CPC and any additional topics that the CPC would like to discuss. Would you please copy Jill Scalise and Donna Kalinick on your reply. Thank you. As you know the BAHT supports the proposed change in the CPC funding formula. Tim Hackert/Chair/BAHT October 19, 2022 Sally Gunning, President Brewster Historical Society P.O. Box 1146 Brewster, MA 02631 RE: Schoolhouse #3 Relocation and Renovation Dear Ms. Gunning: I am pleased to inform you that on October 12, 2022 the Brewster Community Preservation Committee (CPC) voted to recommend approval to Brewster Town Meeting for $347,200 of the Brewster Historical Society’s (BHS) $347,200 funding request for the Schoolhouse #3 relocation and renovation project as described in two documents: July 8, 2022/Amended October 12, 2022 Application and Schoolhouse #3 Scope of Work 10.11.22. Approval of the Project will be subject to vote at Brewster Town Meeting to be held on November 14, 2022, and provided the terms and conditions described below are met, the funds will be made available to BHS upon execution of, and in accordance with, the provisions of a Grant Agreement in a form substantially similar to the one attached hereto as Exhibit A, which agreement shall include the terms and conditions described below. PROJECT DESCRIPTION: The Project consists of the flaking and moving of Brewster Schoolhouse #3 currently located at 2342 Main Street. BHS will move it to Windmill Village at 51 Drummer Boy Road, reassemble it and restore the schoolhouse and include a cranberry history display, as this was also part of its history. PROJECT ELIGIBILITY: The Project complies with the provisions of the Community Preservation Act (“CPA”), G.L. c. 44B, §5(b)(2), which provides that CPA funds may be expended “for the acquisition, creation, preservation and support of historic resources.” The Town is being asked to fund the dismantling of the Schoolhouse and its reconstruction at a different site, where it will be protected by the Brewster Historical Society and better preserved. The work to dismantle Schoolhouse No. 3 and to re- construct it can be deemed to constitute the rehabilitation of a historic building, as the work will constitute an extraordinary repair and make the Schoolhouse more functional for use. The specifics of the Project are more fully described in the Community Preservation funding application dated July 8, 2022 and amended October 12, 2022 and Schoolhouse #3 Scope of Work 10.11.22 TERMS AND CONDITIONS: The funds will be made available to the Brewster Historical Society under the following terms and conditions: 1)All rehabilitation work, plans, methods, and materials must be reviewed and approved by the CPC or its Designee for compliance with the Standards prior to the commencement of any element of the rehabilitation work. 2) Before any work commences, the BHS must provide measured floor plans, elevation drawings and material specifications for approval by CPC or its Designee. 3)All plans, specifications, and documentation submitted by the BHS to the Brewster Building Department in connection with the relocation and re- construction must, at the same time, also be submitted to the CPC or its Designee for review and approval. 4)All rehabilitation work on the Property must comply with the Secretary of the Interior’s Standards for Rehabilitation, 36 CFR 67 (the “Standards”). This requirement must include: a. Re-using the existing wood board flooring, as possible, including restoring anteroom flooring. Install new wood flooring which matches existing in board width. b.Re-using the existing horizontal board siding where possible on the south wall of the classroom and northwest walls of anteroom. Install new interior siding to match this horizontal board siding, and/or other siding material as deemed appropriate and consistent with the Standards, in consultation with and approval from the CPC or its Designee. 5)BHS will obtain CPC or its Designee approval of any significant changes in height, scale or materials from original project plans. 6)BHS is responsible for obtaining all applicable permits and approvals required. 7)The CPC must approve a final sources and uses budget for the project, including construction line items of approaches and/or materials that will be employed for each building element (e.g. foundation, floors, siding, roofing, columns, doors and windows). 8)The Town, through the CPC funds, shall reimburse BHS for any rehabilitation work expenses listed on “Schoolhouse #3 Scope of Work 10.11.22” and incurred on or after November 15, 2022. 9)Requests for reimbursement, including documentation of the expenses incurred, shall be submitted to Beth Devine, CPC Assistant at bdevine@brewster-ma.gov with a copy to the project liaison, Sharon Marotti at Sharonmarotti@gmail.com. The CPC reserves the right, through its Designee, to inspect the work prior to approving any funding request. 10)5% of the grant ($17,360) will be withheld until receipt of Town of Brewster Certificate of Occupancy and final approval by CPC or its Designee, and the recording of the Historic Preservation Restriction. 11) The BHS shall provide project status reports/updates quarterly to the CPC liaison on the following dates: February 1, 2023; May 1, 2023; August 1, 2023, November 1, 2023, February 1, 2024, May 1, 2024, August 1, 2024; November 1, 2024 until project completion, at which time a final report will be due. 12) The Project must be completed no later than two years from the date of this agreement. The project term may be extended for good cause shown, but such extension must be in a writing signed by both parties hereto. The CPC liaison for this project is Sharon Marotti , Sharonmarotti@gmail.com, and do not hesitate to contact her with any questions or concerns. The terms and conditions herein shall be binding on the parties unless and until amended, in writing, by mutual agreement. The CPC is pleased to be able to play a role in this historic preservation project. If the terms of this award are acceptable, please sign via HelloSign. A copy of the fully executed agreement will be provided to you. ______________________________________________ Peter Lombardi, Town Administrator ______________________________________________ Faythe Ellis, Chair- Brewster CPC AGREED AND ACCEPTED BY THE BREWSTER HISTORICAL SOCIETY ___________________________________________ Name: Sally Gunning Title: President DATE: ________________________________________ BREWSTER COMMUNITY PRESERVATION GRANT QUARTERLY PROJECT STATUS REPORT Name of CPA Recipient: Habitat for Humanity of Cape Cod, Inc. Quarter Ending Date: September 30, 2022 Project Title: Brewster Red Top Road Community Housing Project Representative/CPC Contact Name: Elizabeth (Beth) Hardy Wade, Director of Land Acquisition Address: 411 Main St., Suite 6A, Yarmouth Port, MA. 02675 Telephone Number: 508-362-3559 x 24/207-930-5918 cell Email: land@habitatcapecod.org Amount: $100,000 # of Homes: 2 Project Status: Permitting: The Town Clerk stamped ZBA decision was recorded at the Barnstable County Registry of Deeds on January 24, 2022: BK 34849, PG 19; Subdivision Plan at: PB 694 PG 44. Habitat closed on the donation of the two lots from Beth Finch on February 28,2022. Deed for transfer of property at: BK 34935 PG 265. Update: The Regulatory Agreement was approved by DHCD and moved to signature. On 9/25/2022 the Brewster selectboard approved the agreement and provided the signature on 10/4/2022. The agreement is headed back to DHCD for their final signature. We will record the RA on its return from DHCD at the Barnstable County Registry of Deeds. Infrastructure: 0% Complete: Habitat met with Brewster Administration, Building Department and Water Department representatives on 9/9/2022. It was a very productive meeting, and all agreed once the permits are approved the infrastructure will be set to begin. Building permit applications have been submitted, and will soon be subjected to the Building Department’s review process. Construction: 0% Complete: Our tentative plan for wall-raisings remains for July 2023, with a 12-month construction period. This may change dependent on infrastructure progress over the winter. Volunteers: Fundraising: Private fundraising continues in its outreach to foundations, private individuals, and faith- based & community organizations. To date, we have secured two home-sponsorship pledges, Peter Soule has pledged $50,000; and Mr. Ed Ebert and friends have raised over $70,000 in funds to support the Veteran’s home to be built in honor and memory of longtime Habitat volunteer, Bob Harding. CPC approved a $100k grant. Update: We completed our FHLBB grant and submitted it at the end of July. The response from FHLBB is due in December 2022. Homeowners: A date for family applications has not been determined. Marketing for the applications generally occurs 5 or 6 months prior to wall raising. Events/Press: Issues/Concerns/Additional Comments: • Public safety officials requested that the new subdivision become a named street. On 5/18/2022, Brewster Fire Chief Moran approved the name of Phoebe Way for what was formerly 26 Red Top Road. Street numbers will be assigned soon. For now, in documents, we are using assessor assigned identifiers for the parcels. Lot A is 15-76 Phoebe Way, Lot B is 15-77 Phoebe Way, and the existing home (Mrs. Finch) is 15-2 Phoebe Way. • Update: Special thanks to the CPC for the recent approval of an amendment to our award/agreement. We look forward to offering our homes as follows – Vet preference home at or below 80% AMI and one home at or below 60% AMI. • Update: In the spirit of housing partnership, on 9/25/2022 the Brewster Selectboard granted fee waivers for building and other permits. And on 10/5/2022 Brewster Board of Health granted fee waivers for associated permits. We are most grateful! Brewster Red Phoebe Lane Pro Forma Bud v Act 09.30.2022 2 HOMES FUND USES House Costs Revised: 9.30.2022 QB: 9.15.2022 BUDGET PER UNIT PER SF % of TTL ACTUAL DIFFERENCE a 0 0 0 0%0 0 Site Work/Hard Costs Drainage 11,000 5,500 2 1%0 11,000 Driveways and Parking 22,500 11,250 5 2%0 22,500 Earthwork/Topsoil 26,500 13,250 6 3%0 26,500 Excavate, Backfill, Septic, Waterline 61,000 30,500 13 6%0 61,000 Lawns, Plantings and Walkways 10,000 5,000 2 1%0 10,000 Other: 0 0 0 0%0 0 Roadway 103,500 51,750 23 10%0 103,500 Sheds 27,500 13,750 6 3%0 27,500 Site Landscaping & Loam Shoulders 12,500 6,250 3 1%0 12,500 Site Utilities (not extensions/road)35,500 17,750 8 3%0 35,500 Water/Wells 8,600 4,300 2 1%0 8,600 b Subtotal Site Work 318,600 159,300 70 31%0 318,600 Direct Construction Appliances 8,000 4,000 2 1%0 8,000 Cabinets & Vanities 17,000 8,500 4 2%0 17,000 Carpentry/Doors & Windows 100,000 50,000 22 10%0 100,000 Concrete 42,000 21,000 9 4%0 42,000 Electrical 33,380 16,690 7 3%0 33,380 Insulation 17,580 8,790 4 2%0 17,580 Interior Finish 40,600 20,300 9 4%0 40,600 Plumbing/HVAC 66,566 33,283 15 6%0 66,566 Solar Install 0 0 0 0%0 0 c SubTotal Direct Construction 325,126 162,563 72 32%0 325,126 d SubTotal Site Wk & Direct Const (b + c)643,726 321,863 142 63%0 643,726 6% of (d)General Requirements 38,624 19,312 9 4%1,424 37,199 6% of (d)Builder's Profit 38,624 19,312 9 4%0 38,624 2% of (d)Builder's Overhead 12,875 6,437 3 1%0 12,875 e Total Gen Req, Profit, Overhead 90,122 45,061 20 9%1,424 88,697 f 5% of a,b,c,d Construction Contingency 36,692 18,346 8 4% 0 36,692 g TOTAL HARD/CONST COSTS (a+b+c+e+f)770,540 385,270 170 75%1,424 769,116 PHOEBE LANE, BREWSTER Site Acquisition Brewster Red Phoebe Lane Pro Forma Bud v Act 09.30.2022 2 HOMES FUND USES House Costs Revised: 9.30.2022 QB: 9.15.2022 BUDGET PER UNIT PER SF % of TTL ACTUAL DIFFERENCE PHOEBE LANE, BREWSTER Accounting 3,000 1,500 1 0%0 3,000 Architectural 500 250 0 0%0 500 Bond Premium 0 0 0 0%0 0 Construction Interest 12,375 6,188 3 1%0 12,375 Engineering 12,900 6,450 3 1%17,094 (4,194) Family Programs/Volunteer Services 12,292 6,146 3 1%0 12,292 Financing/Application Fees/Appraisal 500 250 0 0%0 500 Insurance 5,684 2,842 1 1%0 5,684 Legal 4,500 2,250 1 0%7,785 (3,285) Maintenance (unsold units)0 0 0 0%0 0 3% of home $Marketing (Affirmative Fair Housing)13,729 6,864 3 1% 0 13,729 Permits/Surveys 2,000 1,000 0 0%8,230 (6,230) Real Estate Taxes 0 0 0 0%0 0 Security 0 0 0 0%0 0 Site & Construction Supervision 70,193 35,096 16 7%0 70,193 Utilities 0 0 0 0%0 0 Less Discounts/Gifts in Kind 0 0 0 0%0 0 h Subtotal Soft Costs 137,672 68,836 30 13%33,109 104,563 i 5.0%Soft Cost Contingency 6,884 3,442 2 1%0 6,884 j 144,556 72,278 32 14%33,109 111,447 k 915,096 457,548 202 89%34,534 880,562 l 12.5%Developer's Fee 114,387 57,193 25 11%4,317 110,070 TOTAL DEVELOPMENT COST 1,029,483 514,741 227 100% 38,850 990,633 ACTUAL DIFFERENCE $457,625 $0 ($457,625) $0 $0 $0 $100,000 $0 ($100,000) $60,000 $0 ($60,000) $375,000 $50,000 ($325,000) $36,858 ($11,150) ($48,008) $0 $0 $0 $0 $0 $0 $1,029,483 $38,850 ($990,633) Note 1: Note 2: Note 3: Note 2 HARD AND SOFT COSTS TOTAL SOFT COSTS Construction Funding FHLBB Grant-Anticipated Habitat Developer Equity Fundraising: Designated Grants & Sponsorships Solar Grants & Energy Rebates Other The "Proceeds from Sale of Homes-USDA" is based on HHCC’s Board approved June 2021 prices. We will add a solar costs & funding sources for this project once it is identified. The above Development Cost does not include donations and professional discounts, estimated at $10K - $20K per home. Note 1 Soft Costs FUND SOURCES Proceeds from Sale of Homes (USDA) Acquisition Funding Community Preservation Committee Minutes of September 14, 2022 Page 1 of 6 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, September 14, 2022, at 5:00 p.m. PUBLIC HEARING MINUTES OF SEPTEMBER 14, 2022 Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson, Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Bruce Evans, Roland Bassett, Paul Ruchinskas, Peggy Jablonski, Christine Boucher Absent: Also Present: Brad Badgley and Andrea Aldana, Community Development Partnership; Sharon Tennstedt, Council on Aging; Mike Gradone, Director of Recreation; Donna Kalinick, Assistant Town Administrator; Jill Scalise, Housing Coordinator; Peter Lombardi, Town Administrator; Tino Kamarck and Amy Henderson, Brewster Conservation Trust; David Kaplan, Executive Director of Forward; Ben McKelway, Brewster resident Chair Faythe Ellis called the meeting to order at 5:00 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Public Hearing Faythe began the meeting by reading the Public Hearing Announcement and then began the actual hearing by going over what the Community Preservation Act (CPA) is and how Brewster implements it in their town. CPA is a state law that allows MA communities to conduct a referendum to add a small surcharge on local property taxes. CPA allows communities to generate revenue for: open space and natural resources; historic resources, community housing, and outdoor recreation. CPA Funding – with Local Tax Revenue and State Revenue with total estimated funding in FY23 is $1.4 million. She then went through the Brewster Funding Allocation Formula as it stands currently. Faythe discussed the Committee itself and its membership. The Committee meets twice monthly. As part of the committee process, Faythe went over the application process itself. The application is available by a link on the Committee’s page on the town website. We ask for applications to be submitted electronically. Submission for Spring Town Meeting is December 1, 2022 and submission for Fall 2023 Town Meeting will be July 1, 2023. Faythe went on to discuss the 5 Year CPA Plan and how and why this happened. Why did they develop the 5 Year CPA Plan – the committee has always been fortunate in that there has been sufficient funding for applications submitted. However, last year in reviewing the potential pipeline of projects in comparison to estimated revenues, it was clear the funding future was more problematic. In response to that, we hired a consultant to help develop a 5-year CPA plan. Consultant Jenn Goldson went through an extensive Plan Development Process – robust public outreach to stake holders including focus groups, individual interviews, 2 public forums, and member discussions at multiple public CPC Meetings. Faythe went over the Overall CPA Goals next. There were two recommendations in the CPA Approved: VOTE: Community Preservation Committee Minutes of September 14, 2022 Page 2 of 6 Plan – 1. Funding Formula Change, and 2. CPC to Adopt a 5 Year Target Allocation Policy. The current draft of the article for the fall is included in the packet for tonight’s meeting. One of the considerations is the carryover reserve balances from EOY22. After tonight’s public hearing, we will have updated information about future projects and information will be updated accordingly. The committee believes the added flexibility of the Statutory Formula will mean more money will be available for eligible projects that address the town’s future and current priorities. The second recommendation is to Adopt a 5 Year Target Allocation Policy. It is not part of a bylaw, it is only a guideline for the CPC for recommendations for a multi-year period. The final component would be Town Meeting Approval – CPA funds are spent only with Town Meeting approval and only after they have been reviewed and recommended by both the CPC and the relevant subcommittee (i.e., Housing Partnership for housing projects.) In summary, we hope that town meeting voters will: Support increased funding flexibility for the Community Preservation Committee to adapt to the town’s shifting priorities. Support the article in the Fall TM warrant that asks voters to approve the statutory formula. Support the target funding allocation policy as outlined in the 5 Year CPA Plan. Now it is time to learn about upcoming projects and applications. Faythe asked the speakers to keep the comments between 3-5 minutes to make sure we have enough time for everyone. Brad Badgley and Andrea Aldana, Community Development Partnership: Andrea Aldana wanted to let the committee know about a few high-level things going on from an organizational standpoint, they are implementing their new strategic plan this year, which has a heavy focus on advocacy across the organization. We have hired a Community Organizer. We signed on to a racial equity pledge which has us looking at equity at the Board Level, the Staff Level, our programs and addressing root causes. There is a strong link in addressing root causes and housing production. She turned it over to Brad Badgley to discuss what they have planned. Brad Badgley said they are looking to advance the work they’ve been doing around helping towns’ capacity to address the housing crisis; putting final touches on the Lower Cape Housing Institute for this coming year and kicking off a 3-year work plan focused on zoning reform to help towns be specific and targeted about where we should have multi-family zoning by right. They will be putting on a workshop for this year in addition to sustainability - dealing with energy efficiency, net-zero construction, technical wastewater treatment and septic requirements, and other innovative systems pertaining to pro-housing initiatives. We will also continue to do a lot of advocacy and outreach work as a part of these efforts. Sharon Tennstedt, Council on Aging: Sharon addressed the committee, she said, to the best of her knowledge, they don’t believe the Council has come to the committee asking for funding in the past. We will be coming to apply for the purchase of at least 6 accessible benches and 2-3 accessible picnic tables to be placed at Freeman’s Field and Drummer Boy Park. The reason for this would be right now there are no benches only a few wooden picnic tables which make it difficult for older adults or anyone with any mobility limitations to have a place to sit and watch the games. As you know, the Rec Department has received funds to pave a walkway around the soccer field, and we would like to place benches along that walkway to provide older adults the opportunity to use that venue for outdoor exercise. Similarly, there are no such benches at Drummer Boy Park. This will also be part of the DPW’s work – they would do the installation. We expect these benches would have an arm in the middle of the bench which would help getting up and down. The picnic tables are octagonal in design and one of the benches can be removed to allow a Community Preservation Committee Minutes of September 14, 2022 Page 3 of 6 wheelchair to pull into that spot. Faythe asked if there was any estimate. Sharon Tennstedt answered, they think about $10K possibly more due to increased prices. Christine asked about the octagonal picnic tables – can the piece that can be removed be taken off the grounds? Sharon Tennstedt said she would expect that they would be on concrete slabs. Christine said they do make octagonal tables that do not have to have a piece taken off. Sharon Tennstedt said the picnic tables they have looked at do have all of the benches but when it is installed, one of the benches can be left off the table which sounds similar to what you are describing. Mike Gradone, Director of Recreation: Mike Gradone addressed the committee and said they have an ongoing ADA project at Freeman’s Way. They have been trying to use the DPW as much as possible to keep costs down. That project is in two phases – 1. Parking, 2. Paving pathways around the fields. He sat down with the folks from Public Works, and they are trying to piece together a project in such a way as it would not affect other things. They are looking at the irrigation system as it is 30 years old, it is in our best interest to replace that irrigation system. An educated guess for cost would be upwards of $500K to replace. They would like to finish Phase 1 of the ADA project and then start on Phase 2 and discuss the irrigation project. Their plan is to apply for the irrigation and then complete Phase 2 walkways after the irrigation is replaced. Paul asked if the CPC funded Phase 2. Mike Gradone said there is remaining monies left which they will get as much done with that money and then go back and apply for the remaining funding after that. Donna Kalinick, Assistant Town Administrator & Jill Scalise, Housing Coordinator: Donna Kalinick said the funding request will be for the continued funding of the Housing Coordinator position. The CPC is funding the salary portion and the town is paying for the benefits portion of the position. She went on to say, not for this next funding round, but she thinks we do have to look at the Housing Program to see about hiring a new position to handle the programming piece being handled through the housing office. The other thing to talk about is the Mill Stone Community Housing Initiative. The Housing Trust was given oversight of the Housing Initiative by the Select Board. The BHAT issued a request for proposal to find a developer to do rental housing, and we have since recommended an award of up to 45 units of rental housing to Preservation of Affordable Housing and HAC working together and submitted a proposal. The Select Board signed a land development agreement with them. That is the first step in the process. Next step is for POAH and HAC to do community outreach, go through a staff review process and then file with the ZBA for their comprehensive permit. They expect there will be a funding request from both the CPC and the Housing Trust. This is another area where the CPC and the Trust need to discuss how that will look. Lastly, the Trust met on 9/1 to discuss the request. They are currently working on a five-year financial plan. Once that happens, we would like to have a joint meeting with the CPC to discuss the future of how the CPC and the Trust are going to work together and what the funding request might look like - on whether we want to look at an annual allocation or continue doing project-based applications. Jill Scalise addressed the committee next and said that another topic for discussion at the joint meeting is the Affordable Homebuyers Buy Down Fund which provides eligible low to moderate income homebuyers up to $30,000 to purchase a home and requires an affordable deed restriction on the property. It was used once in the past year to help purchase a home on the Subsidized Housing Inventory (SHI) that needed repair, and in 2020 there was another grant to purchase another home on the SHI. At $30K, the grant is only enough to assist with homes that already have affordable deed restrictions and there is $62,500 left in the CPC Buy Down Account. It would be helpful to discuss the intent, funding amount, and oversight of this program. This would connect with one of the implementation strategies in the new Housing Production Plan. Evaluate current CPC funded housing initiatives and consider Community Preservation Committee Minutes of September 14, 2022 Page 4 of 6 adjusting to meet current needs. The Housing Trust and the Housing Partnership will be holding a Community Housing Forum on Thursday, October 27th from 5-6:30PM at the Brewster Ladies Library for residents to learn about the Housing Plan, connect with available resources, and receive help applying for programs such as rental assistance, housing rehabilitation, and the buy down program. Faythe Ellis spoke on behalf of Colette Williams: Colette is researching a project regarding the preservation of historic town records and her pre-Covid estimate was around $54,000. That will be some time in the future. She doesn’t have an estimated date yet, but it should be on our list. Peter Lombardi, Town Administrator: Peter Lombardi addressed the committee next. He said the first and most significant change since last year’s hearing is the Select Board last month decided not to move forward with the planned library renovation project. It was a $10 million project back in 2017. They had to work through available state grant funds. We received notice that we were due for those state funds in another year or two. At the same time, costs have skyrocketed. Latest estimate of over $16M but the state grant had not increased accordingly. We had a funding plan for the original amount in our Capital Improvement Plan that called for $250,000 of final design work and $1.6M of the actual construction to be funded with CPA funds that was in the capital plan and what we shared last year. With the town not going forward with that project, there are still facility needs for the library. We have a meeting with the state next week and then we will come up with a much more conservative scale phased approach over the coming years. The big- ticket request is off the list for now, but that doesn't mean we will not have another request for some historic preservation for the library. ADA Fields project at Freeman’s Way and the irrigation as Mike Gradone mentioned. We had similar ADA projects at other town fields out 3-4 years. Since progress is slower than we thought, it is fair to say those projects are several years out. For Drummer Boy Park, Town Meeting last fall approved an updated master plan for that property that called for improvements in 2 phases – 1- storm water management, parking, and general accessibility improvements: 2- upgrading or installing new playground equipment, creating a shade pavilion, and making improvements to the gazebo. That planning work has begun. We expect Phase 1 will take place in the next year or two. Phase 2 improvements are several years out. Crosby Mansion – we were provided CPA funding last year. That work has been pretty slow, and the initial funding will not be sufficient to complete all of that preservation work. We may well be coming back to request additional funding. Lastly, we are the proud owners of 120 new acres of the Sea Camps properties. That planning process is in the early stages but will ramp up significantly in the coming months and those comprehensive plans for both properties will take a year to a year and a half, and then we will go back to Town Meeting approval for those plans. This is an unknown that could have significant cost implications in terms of potential funding requests. Tino Kamarck, Brewster Conservation Trust: Tino Kamarck addressed the committee and said he was not going to speak to any specific funding request for Spring Town Meeting but wants to talk more generally about how you can expect to see us as we go forward in the future. As Faythe noted earlier, people of our town have reaffirmed that Open Space is one of the two top priorities for the deployment of public resources. Open Space protects our Community Preservation Committee Minutes of September 14, 2022 Page 5 of 6 natural resources, provides resiliency in the face of climate change. Undeveloped land in town is becoming increasingly expensive. We partner with the sellers; we have worked with the Harwich Conservation Trust; the Water Department; abutters to a particular property or community at large; and are currently partnering with the Brewster Historical Society. In the future, we will come directly to the CPC to talk about the possibility of the appropriateness for restoring or maintaining a property so their open space value can be optimized - it is an area we want to explore with you. Most often, you have seen us in partnership with the town working with the Open Space Committee to protect important conservation properties in the town. His point is that Open Space is important to our town and CPC support is critically important to Brewster Conservation Trust’s ability to protect that Open Space. Amy Henderson, Brewster Conservation Trust: Amy Henderson addressed the committee and said her comments echo what Tino Kamarck was saying. As he indicated, we don’t have a specific project tonight, but there may be something that comes up before the application deadline. She said it is known that Open Space helps communities protect their environment, improve quality of life, and preserve critical elements of the local heritage, culture, and economy. Through processes like the Brewster Vision Plan, we have heard from residents about the importance of Open Space to them. We prioritize the protection of our numerous ponds, wetlands, watersheds, and continuous forested areas. She recently studied 10 vacant lots on the market – price per acre ranged from $163,000-$2million making the average price per acre $565,000 – a large increase from the past. Back in 2020, the price per acre in that instance was $50,000 and that was the highest price per acre we had ever seen. To allow us to successfully protect parcels that have been identified as priority for protecting our ponds, drinking water, and natural resources that Brewster residents enjoy so much. She thanked the CPC for their ongoing support of Open Space Projects. David Kaplan, Executive Director of Forward: David Kaplan addressed the committee and said Forward builds extremely affordable housing for those with developmental disabilities. Several years ago, they built two group homes that have been continuously occupied serving 8 residents. This was very important money to us to finish the project. After two years success, we are now planning Phase 2 on the same property in Dennis of 4.5 acres for 8 individuals with autism and developmental disabilities. Each home will be apartments for people who can live more independently. They will be adjacent to the existing group home for health and safety supports. We are working with the state Department of Developmental Services. We will be leasing directly with each tenant acting as their landlord. This will be a little more expensive. This time, we are looking at $4.3 million. There will be more square footage, etc. There is an intense need for this housing. It is very important that we get these built. We don’t have a set funding number yet. There is not a current Brewster resident on the property currently, but pretty much across the Cape - no preference made for any town on the Cape. We are in the process of applying for $1.5M from the State, $500,000 from ARPA money. The Town of Dennis has voted for $750,000 from their CPC and Housing Trust. He believes they will come back to the Brewster CPC asking for $100,000. Ben McKelway, Brewster resident: Ben McKelway came back in to address the committee and said, with respect, he is very much opposed to the proposal to reallocate where funding goes. He feels very strongly about keeping the Open Space allocation at 50%. Land is expensive. Paul Ruchinskas, Well’s Court Board member: Paul Ruchinskas addressed the committee regarding the Well’s Court Roof – the management company and the board applied for a significant rent increase from HUD and was pretty much granted - this was Community Preservation Committee Minutes of September 14, 2022 Page 6 of 6 solely to go to the replacement reserve which is our fund for capital needs on the property. They had conversations with HUD to get CPC funding for the roof. It has a lot of restrictions with HUD funds in combination. At this point, they are hoping to build up their reserves and tackle the roof project with those funds. So, they will take themselves off the list for CPC funds at the moment. Elizabeth Taylor, Open Space Committee: Elizabeth Taylor said they don’t have any specific parcels in mind, but assuming the Wing Island Boardwalk ends up continuing, that would be an excellent project for CPC funding. Also relative to what Amy and Tino were talking about, she thinks it would be good to contact Stewart at the CPC Coalition for possible funding ideas they have for use of CPC funds. Her other comment is that she was disappointed to hear that the town wasn’t thinking of going to other towns for funding relative to housing. She feels it is incumbent upon us to approach other towns regarding funding. MOTION made by Elizabeth Taylor to adjourn the meeting at 6:33 pm. Sharon Marotti second. Roll Call Vote: Paul Ruchinskas – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Sharon Marotti – yes, Christine Boucher – yes, Chair Ellis – yes. VOTE 6-yes 0-no Peggy Jablonski, Bruce Evans, and Sarah Robinson left the meeting before the vote was taken. Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review. Community Preservation Committee Minutes of September 28, 2022 Page 1 of 5 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, September 28, 2022, at 4:00 p.m. MEETING MINUTES OF SEPTEMBER 28, 2022 Present: Community Preservation Committee (CPC) – Vice-Chair Sarah Robinson, Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Paul Ruchinskas, Peggy Jablonski (4:33pm) Absent: Chair Faythe Ellis, Bruce Evans, Christine Boucher Also Present: Sally Gunning, Brewster Historical Society; Eric Dray, Consultant; Beth Wade, Habitat for Humanity; Patricia Hess, Brewster Historical Commission; Paul Daley, Brewster Historical Society Vice-Chair Sarah Robinson called the meeting to order at 4:00 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Public Announcements and Comment- none 2.Financial Update No new information from last month. No questions. 3.Discussion and possible vote on a funding recommendation, source of funding, and committee liaison for the Brewster Historical Society’s request for $322,200 to move and restore Schoolhouse #3. Application begins on page 60 Fall 2022 CPC Applications Packet (laserfiche.com) Sally Gunning addressed the committee. She said they amended the application on the input from Eric Dray. The total is now 325,700 with an updated scope of work. A family donated to Brewster Conservation Trust a parcel of land which turned out to be Schoolhouse #3 built in the 1850’s. The stipulation of the gift was to clear the property and put up a park in the center of town, but once we realized this had historical significance, we offered to take it off their hands. They agreed to gift us the building. We would have to “flake” it and reassemble at Drummer Boy Park. We do have a couple of hurtles we have to clear; one is that that park is designated conservancy soil and we have to pass a soil test in order to do this. Our intention is to move it, recreate it at Windmill Village, and restore it to a schoolhouse configuration. Building Department permitted, we would like to have it open to the public and possibly have functions there, etc., but we won’t know until further on in the process. We also hope to curate the building and hope to tell the story of the Brewster Schools. We are looking for Schoolhouse #5. We have several photographs of school children in district schools which will make a wonderful Approved: VOTE: Community Preservation Committee Minutes of September 28, 2022 Page 2 of 5 story within this building. It was also used for the cranberry industry, as a big part of Brewster History, and we would love to set aside an area for a cranberry history story that we would also like to tell. Sharon asked about the application that is in the packet. Do we have a revised application? Sally Gunning answered that there should be various other documents within it. She said to keep looking and there should be another budget. Sharon said it is on page 26 and 27 from Paul Daley. Sally Gunning said Faythe just added it in to the original application. She said the difference is that Eric Dray noted we had not included anything for additional flooring, soil testing by a well driller, and raised the labor by another $5,000. This does not include Eric Dray’s latest suggestions, however. Sally Gunning said we couldn’t get inside until very recently. Everyone was in accord to what should be done for the building. They will go elsewhere for further funding. Paul asked if Eric Dray was confident, they would be able to reassemble to look like the original Schoolhouse. Eric Dray answered that they had found photos and he feels confident. The remaining questions are what the finishing materials were at the time. The only clue we have is that broad board siding, but it is unlikely that was the siding throughout. Paul also asked about a complete funding budget. Sally Gunning answered that they could do that. Also, the Jennison Foundation has included a letter of support and they are willing to help us to get through the project. As a follow-up, Paul asked if they could do the exhibit before all the work was done. Sally Gunning answered they could not. Elizabeth asked about construction. Sally Gunning answered that they put down a concrete slab with spacers and then the wood floor. Sharon said the actual request still has the lesser of the budgets. Should we get a new request? Sally Gunning said Faythe said it was ok with a new scope of work in the packet. Paul asked what the Town Meeting Warrant deadline is. Sarah said we can vote at our next meeting, and it will get on the Warrant. Paul said it would be best to have the total request amount included. It would be clearer and easier to present to the town with a complete budget. Sarah agrees to hold off on the vote. Sharon wanted to have a more complete budget and vote at our next meeting. Paul asked Eric Dray if there was a preservation restriction going along with this? Eric Dray said it’s really the only way to protect the town’s substantial investment. Sally Gunning said that is what is holding up the 2018 CPC reimbursement – the preservation restriction waiting for the State. Eric Dray said he always recommends towns don’t connect dispersal of funds to the recording of the restriction – because it can take an unpredictable amount of time. As long as there is a monitoring in place until that restriction is recorded, it allows them to get their funds in a fairer manner. It is up to the CPC to decide what the conditions would be. Eric Dray said he monitored the changes for the Cobb House. Elizabeth said the restriction is required for CPC historical appropriations and what we tie it into and what we connect it to. She feels we could work it out, so it is supportive of the whole process. Eric Dray said it is only required for a purchase under the Community Preservation Act. Patricia Hess said with the revised budget with all the changes in numbers, do they need to vote again from the Historical Commission. Paul said his thought is that the intent and the substance of the application is not going to change, but he would consider these minor changes and wouldn’t need a re-vote. Sarah said she would confirm and let Patricia Hess know. Sarah said it seems we are supportive of the project but want to have final budget numbers before we vote on this at the next meeting. Eric Dray asked if that vote would include specifics and requirements – elevation drawings would be prepared and some monitoring of the project as it goes along. Paul said it makes sense that if Eric Dray can’t be there, it would be best to develop a set of conditions and then have Eric Dray review them before we send it to the Historical Society. Paul Daley says that as he Community Preservation Committee Minutes of September 28, 2022 Page 3 of 5 understands it, we are now going to rework the estimate to accommodate the request to include the boarding of the walls and ceilings on the first floor. Sarah answered that is correct. 4.Discussion and possible vote on Habitat for Humanity of Cape Cod request for an amendment to CPC Red Top Road project agreement – e.g. adjust the project’s AMI ceiling for the Veteran build home at 26 Red Top Road from at or below 60 or 65% AMI to at or below 80% AMI. Beth Wade addressed the committee to request a slight amendment to the CPC agreement at Red Top Road. The way the agreement is written, it states that we are going to have our homes qualified at or below 65% AMI, -- two things have occurred as one of our homes is set aside as a veteran preference – 1> there was some feedback from another Habitat CIVOC and their Executive Director – it has been difficult to qualify veterans at the lower 65% AMI due to the fact that some veterans looking for a three bedroom home, they are receiving benefits and have an income as well as having a partner with income as well and bumps them over that percentage. We were also having a conversation from our Board about bumping up or having all our projects to be at 80% AMI or below. Our intention is to move forward with future projects with ½ the homes at or below 60% and ½ qualifying at or below the 80%. We have wrestled with this for a long time. This is really in response to many municipalities requesting this. Looking across the board as to who can attain home ownership. Things have changed for the worse most recently. Although it feels like a change, the subsidies they provide and the way they price their homes, at 60% AMI and below, have been prices as to what would be affordable for those at 45% AMI or below. Those priced at 80% AMI or below are priced at 65% AMI or below. 80% AMI – $86,950 income for family of four $78,300 family of 3 60% AMI - $65,220 income for family of four; $58,740 family of 3 Homeowner income for 45% - $48,913 qualifying for $185,125 at 65% - $70,653 qualifying for $272,500. Sharon thinks this is a very good idea. Paul said he was torn at first, as they are providing an incredibly needed niche in the marketplace. He understands the housing market has changed and is in support of the request even though he was somewhat sad to see it. Motion to amend both the Red Top Road award letter and the grant agreement to change the eligibility for one of the homes from 60% to 80% AMI. MOVED by Paul Ruchinskas. Seconded by Sharon Marotti. Roll Call Vote: Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Vice-Chair Robinson – yes. VOTE 6-yes 0-no 5.Discussion and possible vote on extension request for Crosby Mansion grant Sarah said this is on page 49 of the Packet. The reasons for the extension were - that Covid was a problem, there was a property manager change over in spring 2022, busy tourist season, difficulty obtaining bids from Masons in the summer months, and newly increased events at the mansion, and new haunted mansion setup. Motion to approve the request. MOVED by Elizabeth Taylor. Seconded by Sharon Marotti. Roll Call Vote: Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Vice-Chair Robinson – yes. Community Preservation Committee Minutes of September 28, 2022 Page 4 of 5 VOTE 6-yes 0-no 6.Discussion and possible vote to invite HAC/APCC to do a CPC presentation at a future meeting about their Grow Smart Cape Cod Project. Sarah asked Elizabeth to share about this project. Elizabeth said this was a project with HAC and APCC and they did it for every town on Cape Cod, reviewed the zoning and all the issues that come into play when looking at land for either environmental benefit or housing. They mapped the town for areas best for housing and protected areas, zone 2 for drinking water discharge area. It made it nice b/c these groups can sometimes be in conflict, but this will make things much easier. You can go to their website to get more information and look at your specific town to view maps - Housing, Conservation, protected areas, etc. The committee agreed this would be very interesting and look forward to a presentation in the future. Sarah asked Elizabeth to reach out to them and check schedules. 7.Review and possible vote on draft CPC Town Meeting articles Sarah asked the committee what their thoughts were – in our quest to educate members on the CPC Article, they removed some language and asked if they could vote on accepting the draft article. Elizabeth said she thinks we need to change the summary for the Burke Property. Peggy said she is reading the bylaw change, then there is a comment, which is quite long. What’s missing for her are the balances that are currently in accounts that will carry over. Sarah said she would be able to find those on page two of the finance report. Peggy asked if it would be attached to the Article – she feels like Town Meeting members aren’t getting the full information. She feels members should be aware of the healthy balances there are currently. Paul said if it was separated into paragraphs, it would be much easier to read. Sarah agreed. Sarah said there was more work to be done before a vote was taken. 8.Status update on CPA Plan recommendation presentations to other committees Sarah said Faythe presented to Open Space, Historical, and Conservation. Historical has sent a letter of support. Sarah will be presenting to Planning Board tonight and Recreation tomorrow. There has been some good feedback. Please attend if available. Paul asked about the Housing Authority presentation being scheduled. Jill Scalise said the Housing Trust and the Housing Partnership did already provide letters of support. 9.Approval of Minutes from 8/24/22 Motion to approve the Minutes from 8/24/22 as presented. MOVED by Peggy Jablonski. Seconded by Sharon Marotti. Roll Call Vote: Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sharon Marotti – yes, Peggy Jablonski – yes, Vice-Chair Robinson – yes. VOTE 6-yes 0-no 10.Project Updates: none Community Preservation Committee Minutes of September 28, 2022 Page 5 of 5 11.Upcoming meetings: October 12, 2022 at 4PM Virtual MOTION made by Sharon Marotti to adjourn the meeting at 5:04 pm. Peggy Jablonski second. Roll Call Vote: Elizabeth Taylor – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Peggy Jablonski – yes, Sharon Marotti – yes, Vice-Chair Robinson – yes. VOTE 6-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.