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Home My Public Portal About12-19-2005 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 19, 2005 AT: VILLAGE HALL PRESENT: J.WALDORF, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; E.GALLT, VILLAGE TRAFFIC ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf proclaimed the month of December 2005 as Drunk and Drugged Driving (3D) Prevention Month in the Village of Plainfield. Trustee Manning stated that he found out about being nominated for the Lockport Streetscaping Committee when he received his packet and stated that he would like some time to consider the appointment. Trustee Racich pointed out that the vast majority of the appointees are males and in the future he would like to see more equality/ethnic diversity as well as small bios of the individuals nominated. Trustee Dement stated that he would like to have preliminary background checks done on every person that is on a Committee. Trustee Dement moved to do Preliminary Background Checks on individuals appointed for positions within the Village. Seconded by Trustee Manning. Vote by roll call. Collins, no; Racich, yes; Dement, yes; Fay, yes; Lamb, no; Manning, yes. 4 yes, 2 no. Motion carried. Trustee Collins moved to approve the Mayoral Nominations of a Trustee to be determined, Larry Kachel, Heath Wright, Stu Littell, Daniel Cassidy, Michael Gilson, Stephen Calabrese; a MainStreet member to be determined, Kevin Greco, Jon Stratton, Eric Gallt, and Jon Proulx to the Lockport Streetscaping Committee. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. TRUSTEE’S COMMENTS Trustee Fay asked if the staff could look into assistance for hardships in changing of the addresses. Trustee Collins pointed out that the process of changing the addresses should still move forward. Trustee Dement stated that there should not be a blanket hardship policy, but individuals should apply to the Village Board for assistance. Trustee Manning asked the Mayor for an update on the Plainfield Economic Partnership. Mayor Waldorf responded that he would prepare an update for the Board for the next meeting. Village of Plainfield Meeting Minutes – December 19, 2005 Page 2 of 5 PUBLIC COMMENTS on Items not on the Agenda Mr. Jeff Litiger, Dani’s Treasures, asked the Board for consider a variance for signage for his business at 401 W. Lockport Street. Mr. Minick will meet with Mr. Litiger to help resolve his signage problem. Trustee Manning moved to approve temporary signage at 401 W. Lockport Street for Dani’s Treasures for 120 days. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. BUSINESS MEETING Trustee Collins moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Special Workshop held on December 5, 2005; Bills Paid and Bills Payable for December 19, 2005; Revenue, Expenditure, and Cash and Investment Reports for November 2005; Letter of credit reductions for: Lake Mary (Lakeland’s Unit 6); The Streams, Unit 1; Creekside Crossings Unit I-5; Grande Park Blvd/Community Park East; Grande Park Neighborhood #1; Grande Park Neighborhood #2; Grande Park Neighborhood #7; Approval of Pay Request #2, Change Order #1 and Change Order #2 as submitted by PT Ferro Company in the total amount of $390,491.43 for the I-55 Frontage Road Reconstruction; Approval of an agreement to purchase Parcel #0001 from Sipal Realty/Plainfield Ventures LLC at the appraised value of $620,000 for the purpose of reconstructing the Drauden Road Extension; and approval of Agreement for Services with Patrick Engineering for Street Addressing System. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. #3 IDOT UPDATE Ms. Clarita Lao from Illinois Department of Transportation presented an update on various roadway projects. The Route 59 widening from Route 126 to Caton Farm should be ready for construction in the 2007 construction year. However, it does not appear that construction funds will be available. While the funds are in the multi-year program the actual construction could fall between the 2007- 2011. In addition, Ms. Lao presented an update on the US Route 30 construction from Route 59 to I-55. She stated that the Phase I engineering should be complete in 2006, however, both the Phase II Engineering and construction funding are not in the multi-year program for IDOT, which goes through 2011. I-55 widening from Weber Road to I-80 is a high priority and construction can be expected to begin 2006 or early 2007, however there are no specific funds dedicated at this time for the construction improvements. The Board question whether or not assisting with the funding will help complete the projects in a more timely manner. Ms. Lao expressed that is an option that can be considered. The staff will meet with IDOT representatives in January to review options. Village of Plainfield Meeting Minutes – December 19, 2005 Page 3 of 5 #4 SPRINGBANK OF PLAINFIELD, UNIT 3 FINAL PLAT Jim Testin stated that the applicant is seeking final plat approval for Unit 3 of Springbank of Plainfield. Unit 3 includes the portion of Springbank south and west of Drauden Road and realigned Drauden Road. The final plat is consistent with the approved concept plan in the annexation agreement and meets the requirements of the Village’s codes and ordinances. Trustee Fay moved to approve final plat of subdivision for Springbank of Plainfield, Unit 3, subject to the stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. #5 SPRINGBANK OF PLAINFIELD REZONING Jim Testin stated that the applicant is seeking to rezone limited portions of Springbank from the default R-1 zoning for all newly annexed property to the various commercial and residential zoning districts set forth in the approved annexation agreement. The approved annexation agreement and Concept Plan provide for rezoning of two townhome neighborhoods to R-3 as well as rezoning of several commercial parcels to B-1 and B-3. Trustee Racich moved to approve the rezoning of the commercial, daycare and townhome areas of Springbank of Plainfield from R-1 to B-3, B-1, and R-3 respectively, and to direct the Village Attorney to prepare an ordinance to implement the rezoning. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. #6 SUBURBAN HEALTHCARE ASSOCIATES LOT 16 IN MENARDS OF PLAINFIELD SUBDIVISION Trustee Fay moved to accept the Plan Commission’s recommendation and approve the site plan for Suburban Healthcare Associates Medical Building to be located on Lot 16 in the Menards of Plainfield Subdivision subject to the stipulations listed in the staff report. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. #7 CROSSROADS, LOT 4 Trustee Fay moved to adopt Ordinance No. 2529 for a Special Use for a Planned Unit Development rd on Lot 4 of the Crossroads Business Center located on Route 30, south of 143 Street. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. #8 LIBERTY GROVE, UNIT 8 Trustee Dement moved to reapprove the final plat of subdivision for Liberty Grove, Unit 8. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – December 19, 2005 Page 4 of 5 ADMINISTRATOR’S REPORT Administrator Minick reported that he met with the homeowners on Arbor Creek Drive that have sinking backyards. The Homeowners are to get together and discuss how they want to proceed and meet again with the Administrator. Administrator Minick will keep the Board updated as to the progress. Administrator Minick wished everyone Happy Holidays. ENGINEER’S REPORT Happy Holidays. COMMUNITY DEVELOPMENT REPORT Trustee Fay moved to approve a Change Order in the amount of $5,625.00 in the contract for the Urban Survey that is being completed by Archisearch Historic Preservation Consultants to increase the number of structures within the survey form the preliminary estimate of 528 to 758 and to extend the timeline for completion until March 1, 2006. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Mr. Testin introduced Mr. Mike Schwarz, a new Village Planner, to the Board. Mr. Testin wished everyone a Merry Christmas and a Happy New Year. PUBLIC WORKS REPORT Trustee Fay moved to waive the bidding and authorize the purchase of one concrete box culvert from Shubert & Sons Concrete Co. in the amount of $45,084.00. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Mr. Persons stated that the Drauden Road project will go to bid in January and should be completed before the end of July. Mr. Persons stated that the Public Works facility has been named Project of the Year for the area by the Southwest Branch of the American Public Works Association. The project will now move to the Chicago Chapter and be considered for an award at that level. Mr. Persons wished everyone Happy Holidays! POLICE CHIEF’S REPORT There were no questions on the Operations Report for November 2005. Trustee Lamb moved to authorize the purchase of 6 vehicles, four (4) Chevy Impalas and two (2) Chevy Tahoes, through the State Purchase Program. Seconded by Trustee Dement. Vote by roll call. Village of Plainfield Meeting Minutes – December 19, 2005 Page 5 of 5 Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Chief Bennett gave an update on the progress of the construction of the new Police Facility. Chief Bennett wished everyone a safe holiday. ATTORNEY’S REPORT Attorney Harvey stated that the Administrative Law Judge in the Edward Plainfield Hospital appeal has made his written report to the Illinois Health Facilities Planning Board recommending that the State Board render a final administrative decision to deny the Edward application for a Certificate of Need for the proposed hospital. Mayor Waldorf reminded everyone of the Plan Commission meeting on December 20; the HPC Meeting for December 22 has been cancelled; the Village Offices will be closed on December 23, December 26, and January 2; and the next Village Board meeting is January 9. Trustee Fay moved to adjourn. Seconded by Trustee Dement. Voice vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:35 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk