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HomeMy Public PortalAbout01-09-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES JANUARY 9, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.RACICH, J.DEMENT, P.FAY, B.LAMB, W.MANNING, AND M.COLLINS. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; E.GALLT, VILLAGE TRAFFIC ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Administrator Minick led the pledge to the flag. There were approximately 10 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf gave an update on the Plainfield Economic Partnership. Mayor Waldorf reviewed the membership of the Partnership as well as the various committees. Mayor Waldorf also reported that there was a preliminary meeting with some PEP members and the Northern Illinois University Regional Development Institute. Larry Vaupel, Interim Executive Director of PEP, stated that the meeting was introductory and started as dialog to help with business recruitment and retention. Mr. Vaupel also reported that the Plainfield Economic Partnership will begin its search for an Executive Director. They will start advertising the position and hope to begin the interview process in February. Additionally, Mr. Vaupel reviewed the short term and long term housing options for the Partnership. The Partnership is considering a space at the new First Midwest Bank facility when it is completed. TRUSTEE’S COMMENTS Trustee Collins stated that he would like to see a moratorium on banks until land use can be determined by the Board. Mr. Minick pointed out that the moratorium would be for any future annexations. Current annexed property that is zoned to allow banks will not be applicable to a moratorium. Trustee Collins moved to approve a moratorium on banks in future annexations until the land usage can be determined by the Board. Seconded by Trustee Fay. Trustee Racich stated that the Village Board cannot dictate market economy. Banks should be allowed to exercise their liberties. There should be more Board discussion before a moratorium is considered. Trustee Fay stated that some area banks have expressed concern regarding sustaining business if there is an over flooding of the market. Trustee Manning stated that the market should dictate what comes to Plainfield and that a moratorium sends the wrong message. We should be sending a message to the developers that says we want to work with you; a moratorium says we don’t Village of Plainfield Meeting Minutes – January 9, 2006 Page 2 of 6 want you. Trustee Dement stated that he understands Trustee Collin’s position, but would like to have more discussion. Trustee Lamb stated that he is not anxious to put a moratorium in effect. The Board could try to discourage banks through annexations and felt that the Board should have more discussion on the topic. Vote by roll call. Racich, no; Dement, no; Fay, yes; Lamb, no; Manning, no; Collins, yes. 2 yes, 4 no. Motion failed. Trustee Collins commented that he was disappointed with the presentation and lack of knowledge of the IDOT representative at the last meeting. The Board needs knowledge of road construction even if it is out of the Village’s jurisdiction. Trustee Collins also stated that he was disappointed that staff knew the information but did not inform the Board. Trustee Fay stated that he agreed with Trustee Collins. Administrator Minick pointed out that the staff sent an email to the IDOT representative anticipating some questions/information that the Board would be seeking and apologized for the lack of knowledge of the IDOT representative and if staff was remiss on informing the Board. Trustee Dement stated that he is disappointed with IDOT all together, except for the Frontage Road project. Trustee Lamb pointed out that the IDOT representative gave the Board a road map on how to partner up with IDOT to help facilitate some of the Board’s important projects. Trustee Manning stated that he too felt that the key was creating the partnership and the representative gave the Board the road map to do that. Trustee Racich stated that he agrees about the partnership, but also felt that the community needs to rally, the bottom line is that the funds are not available. Trustee Dement stated that he was sorry to see the demolition of another architecturally significant building in Plainfield. PUBLIC COMMENTS on Items not on the Agenda No comments. BUSINESS MEETING Trustee Dement moved to approve the Agenda. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting held on December 19, 2005; Bills Paid and Bills Payable for January 9, 2006; Letter of credit reductions for: Kensington Center North (Wal-Mart First Resubdivision Lots 4 & 5) and Prairie Ponds Subdivision; Ordinance No. 2530 rezoning the property located south of Renwick Road, east and west of Drauden Road; and north of Walker Road, west of County Line Road from R-1, Low Density Single Family Residential to B-2, Neighborhood Convenience Center (Springbank); Ordinance No. 2531 rezoning the property located south of Renwick Road, east and west of Drauden Road, and north of Walker Road, west of County Line Road from R-1 Low Density Single Family residential to R-3 Moderate Density Single Family Residential District (Springbank); Ordinance No. 2532 rezoning the property located south of Renwick Road, east and west of Drauden Road, and north of Walker Road, west of County Line Road from R-1 Low Density Single Family residential to B-3 Community Village of Plainfield Meeting Minutes – January 9, 2006 Page 3 of 6 Shopping Center District (Springbank); and to affirm the action taken at the December 5 Meeting of the Plainfield Village Board and to reimburse incidental expenses including fuel, meals, and lodging related to a trip to Slidell, LA to deliver Hurricane Relief Supplies. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. #3 FAIRFIELD RIDGE FINAL PLAT RE-APPROVAL Trustee Fay moved to re-approve the final plat of subdivision for Fairfield Ridge. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR’S REPORT Administrator Minick stated the he has a few questions for the Auditors for the MainStreet Plainfield, rd Inc. audit. The audit will be scheduled for the January 23 Board Meeting. MainStreet will be invited to attend the meeting and will receive a copy of the audit prior to the meeting. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Dement moved to approve the extension of the 90 day approval period for the Edward Hospital Final Plat of Subdivision. Seconded by Trustee Fay. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Mrs. Negrete, 13500 Rockefeller Circle, stated that she would like to be able to have an open style picket fence along her rear property line that is currently located in a drainage easement. Mr. Testin pointed out that there is a stipulation on the Final Plat for the Enclave Subdivision prohibiting fences within the drainage easement along the interior water features. Staff believes that the applicant’s request for relief would be consistent with staff’s previous goal of keeping an open space vista maintained along the pond. Trustee Racich moved to approve the modification of one of the stipulations for the Enclave Subdivision Final Plat to allow for a uniform 5-foot fence to be located within the drainage easement along the interior retention pond areas. Seconded by Trustee Manning. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT Eric Gallt, Village Transportation Engineer, stated that the Will County Governmental League has issued a call for projects for use of Will County’s allotment of STP Funds. The monies of this fund can be used for design of construction and are subject to an 80/20 match, where the municipality is required to contribute 20% of the total project cost. The maximum grant request is $2,000,000. This particular project period will be for the 2009-2013 fiscal years. Staff requests the Board consider issuing resolutions, as required for submission of projects, for the following projects: Village of Plainfield Meeting Minutes – January 9, 2006 Page 4 of 6 rd - 143 Street Extension – this project entails the construction of one mile of roadway from IL Route 59 to the west to IL Route 126 to the east. Total estimated cost is $12 million with a STP grant request of $2 million. - Renwick Road Widening – this project includes the widening of Renwick Road to a five lane section from River Road to Route 59. Total estimated cost is $1.8 million with a grant request of $1.4 million. - Getson Avenue and US Route 30 Intersection Improvements – this project includes the inclusion of a westbound left turn lane from US Route 30 to Getson Avenue, reconstruction of the Getson Avenue approach, and installation of a traffic signal. Total estimated cost is $1.2 million with a STP grant request of $1 million. - Naperville-Plainfield Road Intersection Improvement – this is a joint proposed project with the Village of Bolingbrook that includes both geometric improvements and the installation of a signal. Bolingbrook has tentatively agreed to provide 25% of total cost of this project. Total estimated cost is $4 million with a STP grant request of $2 million. Trustee Lamb asked for information on the Getson Avenue and Route 30 Intersection Improvements. Mr. Gallt stated that an increase in traffic is anticipated. This is the location of the current School th District #202 Administration Building and also the proposed 15 Elementary School. The Board has previously approved an extension of Getson Avenue. Since Howard could not contain the traffic th generated by both the new 15 Elementary School and the existing Administration Center, improvements to Getson was proposed. This proposal is for a signal at Getson and US Route 30. There will not be a signal in front of the school at Renwick, but in the future a signal may be necessary for Howard and Renwick. Trustee Fay asked if the Getson and Route 30 Intersection Improvements was discussed with the Board previously. Mr. Gallt stated that staff has been looking at this project and given the existing and proposed traffic this would be a necessary improvement. Trustee Fay stated he feels that this option should be thoroughly looked into. Mr. Gallt pointed out that a full study that would be required for this intersection and would be done through Phase I, which is a requirement of the Federal Aid procedure. A full study has not been conducted at this point. The issue is timing. The Will County Governmental League put in a call for the projects for the 2009-2013 construction year. Because the Board sends a Resolution for these projects, does not necessarily mean that they will be funded through the Will County Governmental League. Trustee Fay asked if the funding for the project would be contingent on signalization. Mr. Gallt stated that funding would be for the intersection project. It is not necessarily contingent on signalization, it could be channelization of geometric improvements only. It is being presented as a signalization and intersection improvement project. Trustee Collins asked if IDOT has been approached yet. Mr. Gallt stated that this is consistent with what is being proposed within the confines of the US Route 30 Phase I project. They did not propose, at that time, a signal at this location but the traffic at the time did not generate enough turning movements to warrant a signal. The Phase I was conduct prior to the th construction of School District Administration Center and the proposed 15 Elementary School. Trustee Dement stated that he wants to see more information on this project. Mr. Gallt pointed out that the Board did not have to adopt the Resolution for the Getson Improvements, but the project would not be considered for 2009-2013 funds. Approving the Resolution does not commit the Board to do the project. Trustee Manning stated he felt that the Board should continue with the request and discuss it later. Trustee Dement stated that he would not oppose the project at this point and that it Village of Plainfield Meeting Minutes – January 9, 2006 Page 5 of 6 should be requested for funding. Mayor Waldorf indicated he too would like to proceed with the funding request now and discuss the project at a later date. Trustee Racich stated that he would like the minutes to reflect that the Board does not have to approve this particular signalization. Trustee Dement moved to vote on Resolutions 1471-1474 by omnibus vote. Seconded by Trustee Fay. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. rd Trustee Collins questioned the total estimated cost of the 143 Street Extension. He thought it was estimated previously at $6-7 million and on the Staff report it is estimated at $12 million. rd Trustee Manning moved to approve Resolution 1471 regarding the 143 Street Extension; Resolution No 1472 regarding the Renwick Road Widening; Resolution No. 1473 regarding the Getson Avenue and US Route 30 Intersection; and Resolution No. 1474 regarding the Naperville-Plainfield th Road/127 Street Intersection Improvement Project. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to authorize the Village President to execute a contract with HNTB rd Corporation to provide professional engineering design services for the 143 Street/Route 30 intersection and Van Dyke Road/Route 30 intersection design at a total cost of $51,700.00. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT Chief Bennett stated that there is some concern over the 911 Board and regionalization. Additionally, there is movement on the east side of the county not to join a Regional Center. Because of this uncertainty, WESCOM is in a very difficult position. Chief Bennett spoke with the Architects of the new Police Facility to see about the possibility of using the unfinished area on the second floor. Trustee Racich moved to consider the option of renting space to WESCOM for a five-year period. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. ATTORNEY’S REPORT No Report. Mayor Waldorf reminded everyone of the Special Committee of the Whole Workshop on Strategic Planning on January 12; the Historic Preservation Commission Meeting on January 12; the Village Offices will be closed on January 16 in honor of Martin Luther King; and the next Village Board Meeting on January 23. Village of Plainfield Meeting Minutes – January 9, 2006 Page 6 of 6 Trustee Dement moved to adjourn to Executive Session for the discussion of Personnel, not to reconvene. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:30 p.m.