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Home My Public Portal About03-06-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 6, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, AND J.DEMENT. ABSENT: P.FAY. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Fay was absent, all other Trustees were present. Administrator Minick led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf proclaimed April 28, 2006 as Arbor Day in the Village of Plainfield. TJ Countryman, Crew Leader and Certified Arborist, stated the Village celebrates Arbor Day at a different grade school every year. This year they will be at Eagle Pointe Elementary School. The th ceremony is for the 4 grade students. Part of the celebration includes planting a tree that is donated by the Village; reading a portion of The Lorax, by Dr. Seuss; and afterwards they take time to answer questions from the students. For the finale, each student is given a seedling to take home and plant so the kids can be like the Lorax, the keeper of the trees. TRUSTEE’S COMMENTS Trustee Dement commented that he is in favor of the age restricted community that was originally proposed by Grande Park South. Trustee Lamb pointed out that several final plat reapprovals are on this evening’s Agenda and asked if the policy of 90 days is too narrow. Mr. Testin stated that staff is currently reviewing the situation. Trustee Lamb asked if there was going to be some discussion on mediation measures. Administrator Minick stated that it will be put on a future agenda. Trustee Lamb also inquired as to the status of the Cable TV access. Mr. Minick responded that it will be put on an upcoming Workshop Agenda, perhaps the last one in March or the first one in April. PUBLIC COMMENTS on Items not on the Agenda No Comments. BUSINESS MEETING Trustee Collins moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session held on February 6, 2006; Bills Paid and Bills Payable for March 6, 2006; Revenue, Expenditures and Cash & Investment Reports for January 31; Letter of Credit Reductions Village of Plainfield Meeting Minutes – March 6, 2006 Page 2 of 5 thth for Heritage Oaks, Kings Crossing 127 Street and 248 Avenue, The Enclave Unit 2; and Hidden River Subdivision; Ordinance No. 2536 to adopt recapture for costs of sanitary sewer improvements in the vicinity of Liberty Grove Subdivision, as detailed in the attached Agreement Authorizing Reimbursement for the Construction of Improvements Beneficial to the Public; Resolution No. 1489 approving street closures for the 2006 Plainfield Fest; Approval of an agreement between the State of Illinois and the Village of Plainfield to assume the jurisdictional transfer of the I-55 Frontage Road; Approval of an agreement between the owners of Trust No. 6054 and the Village of Plainfield to accept the dedication of the required property to facilitate the construction of the Getson Avenue improvements. Seconded by Trustee . Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. #3 SCHOOL TRANSITION FEES Trustee Dement moved to adopt Resolution No.1490, a Resolution establishing a policy concerning the imposition of a School Transition Fee as a condition of Annexation. Seconded by Trustee Racich. Trustee Collins pointed out that he was not at the meeting when the School Transition Fees were discussed and asked for clarification that the money generated from a specific community is not only used to benefit that community. Mr. Eric Trimberger, Director of Finance for the School District, stated that the money is used for staffing purposes. The school district had to hire over 300 new staff this year. Trustee Lamb stated that while he supports having a quality school district, the proposed transition fee is not going to solve the problem. The School District is $10 million in deficit and the proposed transition fee will only generate approximately $4 million several years into the future. Additionally, the Village’s impact fees are higher than any other municipality around and the fee collected does not go towards the municipality that collected the fee. Trustee Lamb suggested tabling the item to look at other alternatives. Trustee Racich stated that while the transition fee does not solve the problem, it does help the problem. Mr. Mike Kelly, School Board President, added that this fee is just a piece of the puzzle. Any amount of money will help. This fee also does not impact existing residents; it impacts only new growth. Trustee Dement stated that he does support the fee, but agrees that we need to do a better job. Trustee Manning stated that currently our impact fees are already the highest in the area. If we are going to approve another fee, it needs to be offset from something else. Trustee Racich stated that getting any kind of state funding is not going to happen. If you want to live in a quality community, you should expect to pay a premium to do so. The fees are necessary to support our quality of life. Vote by roll call. Lamb, no; Manning, no; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 3 yes, 2 no, 1 absent. Motion carried. #4 LIBERTY GROVE STORM SEWER RECAPTURE Mr. Jim Testin stated that staff is requesting approval of a recapture agreement associated with improvements by Cambridge Homes for construction of off-site storm sewer improvements in conjunction with Liberty Grove. Additionally, the developer is seeking recapture for easement Village of Plainfield Meeting Minutes – March 6, 2006 Page 3 of 5 acquisition related to the off-site storm sewer improvements, however, staff does not believe that request should be supported. Trustee Lamb stated that he supports the staff’s position. Trustee Lamb moved to direct the Village Attorney to draft an Ordinance to adopt recapture for costs of storm sewer improvements in the vicinity of the Liberty Grove Subdivision, as detailed in the attached Agreement Authorizing Reimbursement for the Construction of Improvements Beneficial to the Public. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. #5 INDIAN OAKS PRELIMINARY AND FINAL PLAT, UNIT 7 Trustee Lamb moved to approve the preliminary plat for Indian Oaks Unit 7 located south of Wallin Woods and east of Indian Oaks subject to the two stipulations listed in the staff report.. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to approve the final plat for Indian Oaks Unit 7 located south of Wallin Woods and east of Indian Oaks subject to the 4 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. #6 JEWEL GARDEN CENTER Trustee Collins moved to approve the temporary Jewel Garden Center located at the northwestern th corner of 135 Street and Route 59. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. #7 WAL-MART GARDEN CENTER Trustee Collins moved to approve the temporary Wal-Mart Garden Center located at the northwestern th corner of 127 Street and Route 59. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. #8 HOMESTAR BANK Trustee Dement moved to accept the Zoning Board of Appeals recommendation to deny a variance for wall signage on the Homestar Bank located at 14429 S. Route 30. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. #9 FISCAL YEAR 2006-2007 BUDGET Chief Bennett reviewed the proposed budget for the Police Department. The police department is requesting 8 new personnel positions and 2 personnel changes. Operations/Patrol has received a 33% increase in calls; 45.1% increase in accident reports; 25.1% increase in domestic calls with no arrests; 60.8% increase in domestic calls with arrests; and 4.9% increase in criminal investigations. There has been a 34.8% decrease in burglary and 38.5% decrease in construction thefts. The Technical Support is what will have the greatest impact on the 2006-2007 budget. Village of Plainfield Meeting Minutes – March 6, 2006 Page 4 of 5 Mr. Jim Testin reviewed the proposed budget for the Community Development Department. The total proposed budget is $2,818,016. 85% of the budget is earmarked for personnel and associated costs. Field computers for the Building Department are also budgeted. The Community Development Department is only seeking one new employee, a GIS Technician. Administration Minick pointed out that at Capital Improvements will be discussed at the next meeting. Trustee Collins asked for a list of all the public works equipment. ADMINISTRATOR’S REPORT Administrator Minick stated that Traci Pleckham will be starting as the Management Services Director on March 15. Ms. Pleckham is currently the Finance Director for the City of Yorkville. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Collins moved to vote by omnibus vote for the reapprovals of the final plats. Seconded by Trustee. Lamb Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to reapprove the final plat of consolidation for the Prairie Professional Building; to reapprove the final plat of Stewart Ridge; to reapprove the final plat of White Ash Farms Unit 3; and to reapprove the final plat for Heritage Commercial property located at the southwester th corner of 119 Street and Route 59. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Collins moved to approve the 2006 Zoning Map. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. PUBLIC WORKS REPORT Trustee Dement moved to accept the low bid and authorize the Village President to execute a contract with P.T. Ferro Construction to complete the construction of the Lockport Street Bike Path Improvements at a total bid cost of $116,247.50. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Collins moved to accept the low bid and authorize the Village President to execute a contract with Airy’s Inc. to complete the Drauden Road Pumping Station and Force Main Improvements at a total bid cost of $412,999.00. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes – March 6, 2006 Page 5 of 5 Trustee Collins moved to accept the lowest quote and authorize Brandolino Construction to complete the required storm sewer repair work near the Keller property at a total cost of $8,450.00. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to adopt Resolution No. 1491 adopting the Will County Governmental League Public Works Emergency Mutual Aid Intergovernmental Service Agreement. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Collins moved to adopt Ordinance No. 2537 accepting the jurisdictional transfer of Renwick Road between Route 30 from Will County to the Village of Plainfield. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF’S REPORT Chief Bennett presented the January 2006 Operations Report. Chief Bennett reported that some mailboxes in a particular subdivision were wiped out causing an increase in the number of criminal damages to property. ATTORNEY’S REPORT No Report. Mayor Waldorf reminded everyone of the Plan Commission Meeting on March 7; the Historic Preservation Commission Meeting on March 9; the Committee of the Whole Workshop on March 13; and the last day to Absentee Vote is March 16. Trustee Dement moved to adjourn to Executive Session for the purposes of Personnel, not to reconvene. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:50 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk