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Home My Public Portal About03-20-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 20, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND B.LAMB. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Clerk Janik led the pledge to the flag. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf extended congratulations to the Village Preservation Association for the wonderful St. Patrick’s Day parade. TRUSTEE’S COMMENTS Trustee Dement stated that he had a wish list that consists of: A corporate office complex; a college; and the Police getting out of their vehicles and into the neighborhoods. Trustee Fay stated that Habitat Plainfield is now called Conservation Plainfield. Earth Day is April 2 and Conservation Plainfield will be sponsoring an event that will be announced soon. Trustee Fay stated that National Day of Prayer is on the first Thursday in May, May 4. Trustee Fay stated that he would like to contact the Ministerial Association of Clergy to discuss and develop a joint venture for people of all faiths in the community to form a planning committee. Administrator Minick suggested bringing the item to a Workshop for discussion. Trustee Lamb asked to amend the minutes to add “several years into the future” on Page 2, paragraph 3 after $4 million under Item #3. Trustee Lamb also stated that the Plainfield Economic Partnership is currently searching for an Executive Director and advertising will be completed on March 31. The PEP Executive Search Committee with then select two candidates that the entire PEP Board will interview. PEP has also spent some time reviewing the importance of the Downtown District to Plainfield’s economic development. PEP concluded that it might be appropriate to offer PEP assistance in coordinating the efforts of the various organizations involved in enhancing the value of downtown Plainfield to residents and business owners. Trustee Fay pointed out that recently he saw a newspaper ad endorsing a political position and that should not be the role of PEP; it should remain as neutral as possible. PUBLIC COMMENTS on Items not on the Agenda There were no public comments. Village of Plainfield Meeting Minutes – March 20, 2006 Page 2 of 6 BUSINESS MEETING Administrator Minick pointed out that there is a developer on the agenda this evening, but the land owner still owes some outstanding fees to the Village. There was some general discussion on whether or not the item should be removed due to this developer not being the original developer that owed the fees. Trustee Collins moved to amend the Agenda to remove Item #5. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, no; 5 yes, 1 no. Motion carried. Trustee Dement moved to approve the Amended Agenda. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to include the amended minutes for the Board meeting of March 6, 2006 and the minutes of the Executive Session held on March 6, 2006; Bills Paid and Bills Payable Reports for March 20, 2006; Revenue, Expenditures, and Cash & Investment Reports for February 28, 2006; Ordinance No. 2538 to adopt recapture for costs of storm sewer improvements in the vicinity of Liberty Grove subdivision, as detailed in the Agreement authorizing Reimbursement for the Construction of Improvements beneficial to the Public; Waiver of bidding and authorization of up to $115,000 of additional funding for Nicholson Construction to install required water and sewer improvements north of Springhole Creek; Ordinance No. 2539 amending various th stop signs; Ordinance #2540 annexing property located at Heggs Road, north of 127 Street and th south of 119 Street (Stewart Ridge); Ordinance No. 2541 allowing a lot size variance for property located south of Wallin Woods and Indian Oaks Estates; and approval of Resolution No. 1492 scheduling a Public Hearing on April 17, 2006 for the creation of a Dormant Special Service Area 34 th for the Stewart Ridge development located on Heggs Road and north of 127 Street. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, abstain; Dement, yes; Fay, yes, Lamb, yes; 5 yes, 0 no, 1 abstain. Motion carried. #3 FIRST MIDWEST BANK Trustee Fay moved to approve Site Plan for First Midwest Bank including landscape plan, building elevations, and photometric plan, subject to the conditions as noted in the staff report. Seconded by Trustee Racich. Mr. Michael Schwarz, Planner, pointed out that Condition #4 in the staff report might be a tight timeframe and suggested rewording the condition to read Van Dyke Road right-of-way adjacent to the subject property must be formally dedicated prior to occupancy. Additionally, Condition #6 should be deleted in its entirety. Trustee Fay moved to revise the previous motion to approve Site Plan for First Midwest Bank including landscape plan, building elevations, and photometric plan, subject to the conditions as noted in the staff report as amended. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – March 20, 2006 Page 3 of 6 Trustee Fay moved to approve a Special Use for a Planned Unit Development in the B5 District for First Midwest Bank subject to the conditions as noted in the staff report and as amended, and to direct the Village Attorney to prepare the necessary ordinance. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. #4 VAN DYKE CENTER Trustee Lamb inquired as to whether or not the drainage issues had been resolved. Mr. Wold, Baxter and Woodman, stated that they have been resolved, there will be a temporary pumping station. Additionally, the developer will put up a letter of credit in the amount of the pumping station. Trustee Lamb. Trustee Fay expressed some concern regarding parking lot entrances. Mr. Testin reviewed the parking lot entrances. Trustee Collins inquired as to whether or not right of way has rd been addressed for 143 Street improvements. Mr. Testin stated that is has and that the applicant has been working with the Village Engineering Department and Will County. Trustee Fay moved to accept the Plan Commission’s recommendation and approve the site plan for rd Van Dyke Center to be located at the southeast corner of 143 Street and Van Dyke Road subject to the stipulations noted in the staff report. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. #5 REMOVED FROM THE AGENDA #6 2006-2007 FISCAL YEAR BUDGET Trustee Dement moved to open a Public Hearing on the 2006-2007 Fiscal Year Budget. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. Mr. Allen Persons reviewed the proposed 2006-2007 budget for the Public Works Department which consists of Streets, Water, and Wastewater Divisions. Mr. Persons pointed out that there will not be an increase in the water rate or the wastewater rate. Included in the proposed budget for the Water Department is an additional 120 million gallon purchase of Lake Michigan Water; a water operator; continuation of the water meter replacement program; water leak survey and system repairs; continued GIS implementation; GPS equipment; one new pick up truck; and completion of the Lake Water pumping station and ground storage tank. Included in the proposed budget for Wastewater: Routine maintenance; continued GIS implementation; GPS equipment; and the North Wastewater Facility Expansion Design. The proposed budget for the Street Department includes 250 trees for the 50/50 tree program; a street maintenance worker; 12 summer employees; additional funds for snow removal and salt; continued GIS implementation; GPS equipment; and various vehicles and equipment. There was some general discussion regarding Board input into the budgeted priority list of projects. Trustee Dement suggested having Board input on projects prior to the draft budget to allow the staff to incorporate the Board’s priorities. Mayor Waldorf pointed out that transportation is a priority and that aesthetics come later. Trustee Manning indicated that he felt the staff did incorporate the Village of Plainfield Meeting Minutes – March 20, 2006 Page 4 of 6 Board’s priority and that is traffic. Administrator Minick stated that as part of the 2007-2008 Budget, staff will implement a better process to obtain the priorities of the Board. ADMINISTRATOR’S REPORT Administrator Minick stated that the Plainfield Economic Partnership is in the process of recruiting a permanent Executive Director. They would like to offer health insurance for the person hired and have requested permission to be able to utilize the Village’s health insurance plan. The Plainfield Economic Partnership will pay the entire premium for their employee and the Village would not be incurring any additional expenses for this service. Trustee Manning moved to allow the Plainfield Economic Partnership to utilize the Village’s Health Insurance Plan to offer health care coverage to the Executive Director. Such coverage shall be offered at PEP’s expense. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. Administrator Minick stated that as part of Municipal Assessment, Northern Illinois University will be conducting interviews with the Elected Officials as well as various community members. The assessment will outline the Village’s strengths and opportunities for economic development. Administrator Minick introduced Mrs. Traci Pleckham. Mrs. Pleckham is the new Management Services Director. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin stated that there will be an open house for the Riverwalk Concept on April 11 from 4:00 p.m. to 7:00 p.m. at the Village Hall. Staff will be present with Hitchcock Design and will bring the information obtained at the open house back to the Board. PUBLIC WORKS REPORT Mr. Persons pointed out that the Village spent $5,102.99 more than was approved by the Village Board for the 2004 MFT patching program. Trustee Dement moved to approve the expenditure of an additional $5,102.99 in MFT funds for the 2004 construction season, and authorize the Village Clerk to sign the Supplemental Resolution for Maintenance of Streets and Highways by Municipality. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT Chief Bennett presented the February 2006 Operations Report. Trustee Lamb pointed out that there appears to be a high number of drivers license violations. Chief Bennett stated that the State is Village of Plainfield Meeting Minutes – March 20, 2006 Page 5 of 6 automatically suspending licenses for persons that don’t have insurance as well as for people that have not responded to emissions testing. Chief Bennett reviewed the CityView software with the Board. The program can grow with the Village, it allows for the Village to modify the software. The cost covers licensing, total implementation, and training. Trustee Collins moved to authorize the purchase of CityView software package from Municipal Software Corporation of Victoria, Brittish Columbia in the amount of $133,272.00. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. ATTORNEY’S REPORT Trustee Fay moved to make public the Executive Session Minutes from May 2, 2005 through and including February 6, 2006. Seconded by Trustee Collins. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Racich moved to adjourn. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion Carried. The meeting adjourned at 9:00 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes – March 20, 2006 Page 6 of 6 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 20, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND B.LAMB. ALSO PRESENT WERE: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. 2006-2007 FISCAL YEAR BUDGET Mayor Waldorf called the meeting to order at 7:55 p.m. Present roll call stands. Administrator Minick stated State Statutes require that a Public Hearing be held as part of the Budget process. Proper notices have been published. There were no public comments. Trustee Fay moved to adjourn the Public Hearing and return to the normal business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:56 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk