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Home My Public Portal About04-17-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES APRIL 17, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.RACICH, J.DEMENT, P.FAY, B.LAMB, W.MANNING, AND M.COLLINS. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; K.RUNKLE, PLANNER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Chief Bennett and Commander Altenhoff presented three awards: - 2005 Police Officer of the Year to Officer Matt Lehmann - 2005 Greatest Career Growth of the Year to Officer Kevin McQuaid - 2005 Civilian Employee of the Year to Executive Assistant Angela Winiarski Mayor Waldorf proclaimed May 2006 as Historic Preservation Month. TRUSTEE’S COMMENTS Trustee Lamb stated that he would like to see the GIS position put back into the Budget. Trustee Racich stated that the Plan Commission Meeting of April 4 lasted until 2:13 a.m. Democracy is derailed when this situation continues. If meetings of this nature go on until the am hours, we are not serving our democratic action in the proper fashion. PUBLIC COMMENTS on Items not on the Agenda Mr. Dan Cassidy, President of the Village Preservation Association, expressed concern that the VPA was not contacted regarding the zoning ordinance update. Administrator Minick pointed out that the Public Hearing before the Plan Commission is scheduled to be held on April 25 at 7:00 p.m. Public comments will be considered at that time. Mr. Heath Wright, Bartlett Avenue resident, stated that the zoning ordinance update doesn’t directly address the old neighborhood and it seems to promote teardowns. BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board meeting held on April 3, 2006; Bills Paid and Bills Payable Report for April 17; Revenue, Expenditures, and Cash & Village of Plainfield Meeting Minutes – April 17, 2006 Page 2 of 7 Investment Reports for March 2006; Ordinance No. 2545 correcting a typographical error in the amendment to the Chatham Square Annexation Agreement previously approved as Ordinance 2510A; Letter of credit reductions for Canterbury Woods, Crossings at Wolf Creek Unit 3, Fairfield Ridge (McNaughton Property), Creekside Crossing – Renwick Road Improvements, and Century Trace Subdivision Unit 4D; and Ordinance No. 2546 approving a Special Use for a Daycare on R-1 th zoned parcel generally located on the northeast corner of 127 & Gilmore Road for Three In One Daycare. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. #3 2006 – 2007 BUDGET Administrator Minick stated that the revisions made to the Budget addressed the priorities and concerns addressed by the Board. The proposed changes include the removal of 2 staff positions, the Human Resources Assistant and the GIS Tech; and removal of the 2 ½ ton truck from the equipment line of the Capital Improvements Fund. The following projects have been added to the draft budget: $75,000 for bathrooms at Settlers’ Park; $90,000 for landscaping at the EJ&E viaduct and Route 59; $70,000 for repair of curb and handicap ramps on Lockport Street in the historic downtown corridor; $365,000 for burying utility lines along Lockport Street west of the river; and $200,000 for other smaller projects that can be allocated as situations arise within the Village. Additionally, a $20,000 allocation to the Historic Preservation Grant Program has been added. Trustee Lamb stated that the GIS Tech should be put back into the Budget. Trustee Manning stated that he agreed. Trustee Racich questioned the changes made to the Historic Preservation line items. Administrator Minick stated that contractual changes went up because of the $20,000 grant program as well as an increase in staff time to implement the changes. Mr. Testin pointed out that the increase in staff time to implement the grant program is offset by reduced staff time for Planning. Trustee Fay moved to adopt Ordinance No. 2547 approving a budget for the 2006-2007 Fiscal Year as presented with no changes. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Racich stated that he would like to see a committee established to investigate concerns related to budget items so that input on the Budget can be given throughout the year. Trustee Dement stated that he thought a Budget Committee was a great idea. Trustee Dement moved to establish a Budget Committee. Seconded by Trustee Racich. Trustee Manning stated that items will be identified through the Strategic Planning process and not through a committee. Trustee Lamb stated that he supports having a budget committee, but there is also a need for several other committees. The decision of committees should be postponed until there is more information on committees that will be suggested. Trustee Fay stated is not opposed to committees, but he is not prepared to vote on the topic. Trustee Dement withdrew his motion and Trustee Racich withdrew his second. Village of Plainfield Meeting Minutes – April 17, 2006 Page 3 of 7 #4 MCDONALDS Trustee Fay moved to adopt Ordinance No. 2548 approving a Special Use Permit for a Planned Unit Development including a Restaurant with a drive-thru in the B-3 zoning district for a McDonald’s restaurant to be located on the southeast corner of Route 59 and Industrial Drive subject to the 3 stipulations in the staff report removing the stipulation that the billboard sign be removed immediately. Seconded by Trustee Collins. Mr. Testin stated that staff and the attorney reviewed the lease regarding the billboard sign. The lease does not provide for early termination. The PUD ordinance as a condition of the Special Use identifies that the sign shall be removed at expiration of the lease or earlier if possible. Trustee Manning asked if approving this item would set precedence. Attorney Harvey stated that because it is addressed in the special use, it would not set precedence. Trustee Dement stated that future annexation agreements need to clearly identify what is on the property. Trustee Fay stated that a sign is a sign and can be addressed in the PUD. It is a business, let’s bring them in. The sign will be remedied in time. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to accept the Plan Commission’s recommendation and approve the Final Plat of Subdivision for Lot I-8 in the Plainfield Business Park Subdivision located on the southeast corner of Route 59 & Industrial Drive, subject to the 2 stipulations listed in the staff report removing the stipulation that the billboard sign be removed immediately. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the site plan for McDonald’s Restaurant located on Lot 1 of the Patterman’s Resubdivision subject to the 7 stipulations listed in the staff report removing the stipulation that the billboard sign be removed immediately. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. #5 FAIRFIELD RIDGE COMMERCIAL Trustee Dement moved to direct the Village Attorney to draft an ordinance approving the rezoning of Lots 74 and 75 of the Fairfield Ridge final plat of subdivision from R-3 PUD to B-5 PUD. Seconded by Trustee Fay. Trustee Lamb asked if the issue around the exit had been resolved. Mr. Testin stated that there were some negotiations with the land owner to the south and this developer. Both sides decided to do what they wanted to do on their own property and identified the future for the road to extend to where Route 30 is, but to allow for better access for fire protection they identified on the northern area a right in/right out. Village of Plainfield Meeting Minutes – April 17, 2006 Page 4 of 7 Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to direct the Village Attorney to draft an ordinance approving an amendment to the Fairfield Ridge Special Use for planned unit development. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the site plan for the proposed office development on Lot 74 of the Fairfield Ridge final plat of subdivision, subject to the stipulations in the planner’s report. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. #6 INDIAN BOUNDARY ROAD STREET VACATION Mr. Testin stated that staff recommends that the Village Board authorize the preparation of the street vacation ordinance at this point allowing the construction and restoration work to proceed prior to the final street vacation. The Board could act on the ordinance for vacation at that point in time in the future when all necessary construction work is completed. Trustee Collins moved to direct the Village Attorney to draft an ordinance approving the vacation of Indian Boundary Road north of Renwick Road and a small segment of former Renwick Road northwest of realigned Renwick Road. Seconded by Trustee Fay. Vote by roll call. Racich, yes; Dement, yes; Fay, no, Lamb, yes; Manning, yes; Collins, yes. 5 yes, 1 no. Motion carried. #7 CREEKSIDE UNIT 5A FINAL PLAT Trustee Collins moved to approve the final plat for the Creekside Crossing Unit 5A final plat of subdivision. Seconded by Trustee Fay. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. #8 ESTABLISHMENT OF A SPECIAL SERVICE AREA NO. 34 FOR STEWART RIDGE Trustee Fay moved to open a Public Hearing on a Special Service Area Number 34 for Stewart Ridge thth located on Heggs Road, north of 127 Street, and south of 119 Street. Seconded by Truste Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to adopt Ordinance 2549 establishing a Special Service Area 34 for Stewart Ridge. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. #9 BUILDING CODE TEXT AMENDMENT Trustee Fay moved to approve the text amendment that to adopt the 2003 International Energy Conservation Code for the Village of Plainfield. Seconded by Trustee Racich. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – April 17, 2006 Page 5 of 7 Trustee Fay moved to approve an amendment to the 2003 International Residential Code that will require all new furnaces that are installed in new residences to contain 90% energy efficiency. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR’S REPORT Administrator Minick stated that Kiwanis has offered to run Cruise Nights since MainStreet has not committed to running it. Mr. Steve Gruben was present in the audience. Mr. Gruben stated that he has agreed to be the Chairman of the Cruise Nights event for MainStreet. Trustee Dement asked if MainStreet had spoken with anyone from Kiwanis. Mr. Gruben stated that they have not, but they would welcome it. Trustee Fay asked if Mr. Gruben would consider working with Kiwanis on Cruise Nights. Mr. Gruben stated that MainStreet will work with Kiwanis. Trustee Lamb stated that he thought Kiwanis would defer if MainStreet stepped up. Mr. Gruben stated that MainStreet is committed to running Cruise Nights. Trustee Collins stated that working with Kiwanis would be a testing ground to see if MainStreet can work with others. Trustee Racich stated that he too felt that this is a wonderful opportunity for MainStreet to step forward and see if they can cooperate with other groups. But, he does not want Cruise Nights to be the reason for reallocation of funding for MainStreet, the other issues still need resolved. Trustee Fay offered his assistance to Mr. Gruben for Cruise Nights. Administrator Minick stated that from the comments of the Board, the direction is for MainStreet to work with Kiwanis in promoting and putting on Cruise Nights 2006. Administrator Minick stated that if Mr. Gruben needed some assistance, he would be happy to help. Trustee Racich asked Mr. Gruben to report back to the Village Board in a couple of weeks with an update on the progress. Mr. Gruben agreed that he would. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin introduced Ms. Kelley Runkle, Planner, to the Village Board. Ms. Runkle reviewed the annual report from the Historic Preservation Commission. Ms. Runkle noted that there were some changes made to the report. The report is set up similar to that of a certified local government so when we become a certified local government, there will be no changes in the report format. Trustee Fay moved to award the bid for the Route 59 Viaduct Landscape Project to Jim Phelps Landscaping based on a low bid price of $78,038.74. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – April 17, 2006 Page 6 of 7 Trustee Fay stated that he would like to see what was going to be installed. PUBLIC WORKS REPORT No report. POLICE CHIEF’S REPORT Chief Bennett gave a presentation highlighting the updates to the new Law Enforcement Facility. Trustee Dement moved to approve Change Order #3 and Change Order #4 in the amount of $211,653.00 for the Police Facility Project. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Chief Bennett pointed out some clerical errors in the March 2006 Operations Report. ATTORNEY’S REPORT No report. Mayor Waldorf reminded everyone of the Plan Commission Committee Meeting on April 18 at 7:00 p.m.; the Lockport Streetscape Committee at 5:30 p.m.; the Conservation Plainfield Open House on April 22 at 9:00 a.m.; and the Committee of the Whole Workshop on April 24 at 7:00 p.m. Trustee Racich pointed out that there is a Plan Commission meeting on April 20 at 7:00 p.m. Trustee Dement moved to adjourn to executive session as permitted under the Open Meetings Act Section (2) (c) (1) “to discuss the appointment, employment, compensation, discipline, performance, or dismissal of employees or legal counsel” not to reconvene. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 8:43 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk Village of Plainfield Meeting Minutes – April 17, 2006 Page 7 of 7 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 17, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.RACICH, J.DEMENT, P.FAY, B.LAMB, W.MANNING, AND M.COLLINS. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; K.RUNKLE, PLANNER; D.BENNETT, CHIEF OF POLICE; AND M.GIBAS, DEPUTY CLERK. ESTABLISHMENT OF A SPECIAL SERVICE AREA NO. 34 FOR STEWART RIDGE Mayor Waldorf called the meeting to order at 8:04 p.m. Present roll call stands. Mr. Testin stated that the Special Service Area allows the Village to enact a special tax in the event that the Homeowners Association fails to maintain the common areas of the subdivision. The Village has never had to enact the special tax. There were no public comments. Trustee Dement moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:06 p.m. Michelle Gibas, Deputy Clerk Approved: Susan Janik, Village Clerk