HomeMy Public PortalAbout05-01-2006 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 1, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND
J.RACICH. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK,
ADMINISTRATOR; S.LARSON, ENGINEER; E.GALLT, VILLAGE TRAFFIC ENGINEER;
A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF
OF POLICE; AND M.GIBAS, DEPUTY CLERK.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Clerk Janik led the pledge to the flag. There were approximately 42 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed May 19 and 20, 2006 as Poppy Days in the Village of Plainfield. Present
to accept the proclamation were: Legion Commander Ron Allan, Auxiliary Secretary Mary Kay
Allen, Senior Vice Commander Frank Pecoraro, and Auxiliary Historian Marilyn Pecoraro.
Trustee Collins moved to adopt Resolution No. 1493 supporting Edward Plainfield Hospital.
Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes, Lamb, yes;
Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried.
TRUSTEE COMMENTS
Trustee Dement thanked the American Legion. Trustee Fay asked the staff to contact residents and
businesses along Route 126 between Route 59 and Lockport Street. There seems to be some
misunderstandings about roadway improvements and getting trucks off of there. It would be helpful
for those residents and businesses to understand the time frame for rerouting the trucks in that area.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Sam Reichert, Plainfield Township Highway Commissioner, thanked the Village for their help
with keeping the trucks off of the Renwick Road Bridge. Mr. Richard Olson, adjacent property
owner to the Fairfield Ridge Subdivision, stated that he received a copy of the final accepted drawing
for the Fairfield Ridge and expressed concern over the elevations of the houses. He does not have
any issues with flooding currently and wants to be ensured that with this subdivision he will continue
to have no issues with flooding.
BUSINESS MEETING
Trustee Dement moved to approve the Agenda. Seconded by Trustee Racich. Voice Vote. All in
favor, 0 opposed. Motion carried.
Village of Plainfield
Meeting Minutes – May 1, 2006
Page 2 of 7
Trustee Fay moved to approve the Consent Agenda to include: Minutes for the Board Meeting and
Executive Session held on April 17, 2006 and Special Meeting of April 24, 2006; Bills Paid and Bills
Payable for May 1, 2006; Ordinance No. 2550 to rezone Lots 74 and 75 of the Fairfield Ridge Final
Plat of Subdivision from R-3 PUD to B-5 PUD; Ordinance No. 2551 to approve a minor amendment
to the Fairfield Ridge Special Use for Planned Unit Development previously approved as Ordinance
No. 2448; Ordinance No. 2552 amending the Liquor Code by increasing the number of Class “B”
liquor licenses from one (1) to two (2) for Meijer located 13521 South Route 59; Ordinance No. 2553
adopting the “2003 International Energy Conservation Code” and the requirement that all new
furnaces that are installed in new residences contain 90% energy efficiency; Ordinance No. 2554
amending Chapter 5, Section 5-48 (3) of the Code of Ordinances to allow a 3-way Stop at Waterford
Boulevard and Tipperary Lane. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay,
yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
#3 GRANDE PARK ELEMENTARY SCHOOL
Trustee Fay moved to approve the Site Plan (including Building Elevations) for Grande Park
Elementary School, subject to the 5 conditions as noted the staff report. Seconded by Trustee
Dement.
Trustee Manning stated that the staff report shows 3 stipulations that were struck by the Plan
Commission and asked if staff agreed with that recommendation. Mr. Testin stated that staff likes to
emphasize the need to look at better architecture, but understands the School District’s financial
situation, and agrees with the Plan Commission’s recommendation. Trustee Racich asked if the
landscape plan is going to be handled on a volunteer basis similar to Plainfield School District 202.
Mr. Testin stated that Oswego School District will submit a landscape plan and the landscaping will
be put in over time, just as Plainfield School District 202 does.
Vote by roll call. Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes,
0 no. Motion carried.
#4 T-MOBILE/PLAINFIELD SCHOOL DISTRICT 202
Trustee Collins moved to approve the requested variance, based on the findings of fact, to permit the
construction of a one hundred fifty (150) foot antenna structure at the Plainfield Technology Center
located at 500 W. Fort Beggs Drive, and to direct the Village Attorney to prepare an Ordinance
approving such variance. Seconded by Trustee Dement.
Trustee Lamb asked if the tower placement is far enough way from the buildings so that it is not a
safety issue. Mr. Testin stated that it is. Margie Bonuchi of the Technology/Media Department
stated that the tower is needed for technology sharing.
Vote by roll call. Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes,
0 no. Motion carried.
Village of Plainfield
Meeting Minutes – May 1, 2006
Page 3 of 7
#5 PROTECT KENDALL NOW
Trustee Fay moved to adopt Resolution No. 1494 in support of the Protect Kendall Now Project.
Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes, Lamb, yes; Manning, yes;
Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Ms. Stephanie Houk Sheetz, The Conservation Foundation, reviewed the steps The Conservation
Foundation is following to aid in the preservation of open space in Kendall County.
#6 MAINSTREET PLAINFIELD, INC.
Administrator Minick stated that MainStreet has submitted a list of expenditures and a work plan for
each of its four committees including Promotion, Design, Economic Restructuring, and Organization.
The budget and the work plans are incomplete based on a preliminary analysis of the documents.
The budget does not list any revenues; it is only a list of expenditures. The work plans also do not
have revenues broken out by program and they do not equal the amount reflected in the budget
document for the Promotion, Design, and Economic Restructuring Committees.
Mr. Dick Anderson, member of MainStreet, stated that he is not a Board member of MainStreet; he is
just a regular member. Mr. Anderson pointed out that MainStreet Board is currently conducting
second interviews for an Executive Director. MainStreet Membership Committee is in the process of
recruiting new members. Mr. Anderson pointed out that elections for the MainStreet Board will be
held soon and Sandi Smith will not be eligible to run for President.
Mr. Steve Gruben, MainStreet, stated that he called Mr. Lindamood from Kiwanis and they met the
following day to discuss a cooperative venture with Cruise Nights. He is still waiting for a response
from Mr. Lindamood, but has read in the newspaper that Kiwanis is not interested in hosting Cruise
Nights jointly with MainStreet.
Trustee Manning stated that when the audit was presented, he asked MainStreet to provide the
Village with a list of procedures assigning responsibilities describing processes that would prevent
recurrence of the problems identified in the audit report and he would have to see those before he
could support any further funding of MainStreet. Mr. Anderson stated that he does not have those,
but they were discussed. MainStreet felt it would be better that the new Board established those
procedures and the new President will work more closely with the Executive Director. Trustee Lamb
stated that the animosity bothers him. Village funds have to be used for the community as a whole
and asked if something can be done sooner to deal with the animosity rather than having to wait for a
new Board. There needs to be some cohesion with the other downtown organizations. The concept
of MainStreet should be very viable, so what has been the problem? The work plans, the budget, and
auditing stuff are all correctable but the fundamental flaw is if it is doing the right thing. A new
Board will bring a fresh start. Trustee Racich stated that we have discussed this back and forth.
What we have talked about is not being done. To release $20,000 would reflect poor municipal
judgment on our part. MainStreet is making some attempt, but there is no revenues listed in the
documents they have provided. Until we get better accounting procedures, better business practices,
an effort of cooperation, no discussion of infighting, confusion, membership, etc. the Board should
terminate discussion on MainStreet until they bring a very viable representative from their Board and
Village of Plainfield
Meeting Minutes – May 1, 2006
Page 4 of 7
bring working plans. Trustee Racich suggested that MainStreet meet with the Village Administrator
for some help and direction. Trustee Collins stated that it has been rumored that once the Village
does not fund MainStreet it becomes non-existent and once that happens, the Village will not be able
to resurrect. Mr. Anderson stated that he has not been able to verify that information. Trustee
Collins stated that new management of MainStreet should make a heck of a difference. Trustee
Dement stated that what the Board has asked of MainStreet has not been received. Someone has to
step up and ensure that you have cooperation. There is no cooperation, no membership, and there are
no revenues in the budget.
Trustee Racich moved to terminate the discussion with MainStreet and for MainStreet to meet with
the Village Administrator to put together an action plan. Seconded by Trustee Dement. Vote by roll
call. Dement, yes; Fay, no, Lamb, no; Manning, yes; Collins, yes; Racich, yes; 4 yes, 2 no. Motion
carried.
#7 15409, 15411 & 15415 S. ROUTE 59 REZONING, VARIANCE, AND SITE PLAN
APPROVAL
Mr. Testin stated that the applicant proposes to rezone 15409,15411 & 15415 S. Route 59 from R-1
to BTD. The applicant is also seeking site plan approval to use the property at 15409 & 15411 S.
Route 59 for a commercial use. The applicant is proposing to convert the existing home at the corner
of Union & Route 59 into offices for a financial business. If the zoning and site plan are acceptable,
the applicant would then be seeking a variance on the required 10’ landscape buffer along a portion
of the east property line.
Mrs. Eldred, adjacent property owner, stated that she is concerned about the entrance off Union
Street; trees along their lot line; too small of fencing; water run off; safety issues of cars using the
driveway in proximity to their pool; and the legality of the notification of this project.
Eric Gallt, Village Traffic Engineer, stated that the latest update from IDOT showed the
improvements on Route 59 will not begin until after the improvements of I-55 are completed. The
earliest they will begin on Route 59 is the Spring of 2008. There will be a flush median at the Union
intersection.
Mr. Carl Buck, attorney for the applicant, stated that the requirement for legality of the notice was
met. Additionally, Mr. Buck stated that they thought it would be consistent to have the traffic turning
onto Union on southbound Route 59 rather than turning into a full access point on the property which
would not be as delineated. When Route 59 is expanded, they will lose 14 feet of frontage and that is
going to put Route 59 about 4 ½ feet from the front sidewalk so there will not be access from south
Route 59 onto that property. They would be happy to work with the adjacent property owners on
the landscaping issues; they are complying with the landscape ordinance but if the residents don’t
want trees, they would be happy to put in bushes.
Trustee Fay stated that he supports BTD zoning, but he is concerned about the Union Street access.
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Trustee Dement stated that he has mixed feelings about BTD and he is not in favor of the 2 entrance
on Union, but realizes that there is not going to be a good access point to this property. Trustee
Village of Plainfield
Meeting Minutes – May 1, 2006
Page 5 of 7
Collins stated that the neighbor directly north should be considered because of the headlights.
Trustee Manning stated that he supports the Union Street access, but the applicant should work with
the neighbors regarding landscaping issues. Trustee Lamb stated that he agreed with Trustee
Manning. Trustee Racich stated that this is going to be a low impact business. He identifies with the
concerns expressed by the residents. If the neighbors meet with the applicant, he is sure that they can
come up with something amendable.
Mr. Jeff Burger, resident, stated that he came to the Village Board meeting this evening to express
concerns about the access on Union Street, but after hearing the argument, he understands why that
access was included. Perhaps a more robust fence can be put in to help shield the Eldreds.
Mr. Carl Buck stated that they will work on the site plan to narrow the driveway, modify the
landscaping, look into the fencing, specify water retention plans if necessary, and photometric plans.
Trustee Lamb suggested to have the ordinances prepared but to defer a vote on items B & C to allow
the applicant to work with the neighbors.
Trustee Fay moved to accept the findings of fact and approve the request for the rezoning of
properties commonly known as 15409, 15411, and 15415 S. Route 59 from R-1 to BTD. Seconded
by Trustee Racich. Vote by roll call. Dement, no; Fay, yes, Lamb, yes; Manning, yes; Collins, no;
Racich, yes; 4 yes, 2 no. Motion carried.
Trustee Dement stated that the developer should continue to work with the homeowner to resolve the
differences.
#8 LOT 2 IN CROSSROADS BUSINESS CENTER
Trustee Fay moved to approve the site plan for Lot 2 in Crossroads Business Center for two industrial
warehouse/offices. Seconded by Trustee Dement.
Trustee Lamb asked if the proposed building would shield the Public Works or the Police Facility.
Mr. Persons stated that he doesn’t see any problem and the police facility would still be visible.
Trustee Fay left the meeting at 9:06 p.m.
Vote by roll call. Dement, yes; Fay, absent, Lamb, yes; Manning, yes; Collins, yes; Racich, yes;
5 yes, 0 no, 1 absent. Motion carried.
#9 SIGN ORDINANCE TEXT AMENDMENT
Trustee Lamb moved to approve the text amendments to the sign ordinances as noted in the staff
report. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, absent, Lamb, yes;
Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
ADMINISTRATOR’S REPORT
Trustee Fay returned to the meeting.
Village of Plainfield
Meeting Minutes – May 1, 2006
Page 6 of 7
Mr. Eric Gallt stated that Village Staff attended a coordination meeting with the Villages of
Romeoville and Bolingbrook, IDOT, Representative Biggert’s office and the FHWA regarding the
I-55 interchange alternatives.
The FHWA and IDOT Springfield requested the Village pursue other interchange alternatives prior to
approval of the access justification reports. The main alternatives requested include a combined
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interchange at 143 Street and two half interchanges at IL Route 126 and Lockport Street. Both of
these alternatives will significantly increase traffic demand within the Village of Plainfield planning
area by requiring traffic destined for I-55 to travel via local streets.
In addition, the alternatives would have significant impacts on environmentally sensitive areas along
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the existing 143 Street corridor and east of IL Route 126 in the vicinity of Essington Road.
To investigate these alternatives would significantly delay approval of the access justification reports
and continue to delay the proposed interchange improvements. Staff request the Board consider
informing IDOT region 1 of the Village's opposition to this option and thereby assist adjacent
communities in addressing traffic concerns.
Trustee Lamb moved to send a letter to the Federal Highway Administration opposing the study of an
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interchange at 143 Street and I-55. Seconded by Trustee Collins. Vote by roll call. Dement, yes;
Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER’S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract
with Construction by CAMCO to complete the Route 59/Route 30/Commerical Street intersection
improvements at a total bid cost of $59,456.80. Seconded by Trustee Racich. Vote by roll call.
Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion
carried.
Trustee Dement moved to adopt Ordinance No. 2555 amending Chapter 5, Article 6, Section 5-175
of the code allowing time restricted parking along both sides of Winterberry Lane and Ironwood
Court within the Heritage Oaks Subdivision. Seconded by Trustee Racich. Vote by roll call.
Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion
carried.
Village of Plainfield
Meeting Minutes – May 1, 2006
Page 7 of 7
Trustee Fay moved to adopt Resolution No. 1495 authorizing the use of MFT funds for the
Maintenance of Streets within the Village of Plainfield. Seconded by Trustee Collins. Vote by roll
call. Dement, yes; Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no.
Motion carried.
Mr. Persons gave an update on the Lake Water Pumping Station. It is on schedule.
POLICE CHIEF’S REPORT
No Report.
ATTORNEY’S REPORT
No Report.
Mayor Waldorf reminded everyone of the Plan Commission Meeting on May 2; Coffee with the
Mayor on May 3; the Committee of the Whole Workshop on May 8; the Historic Preservation
Commission meeting on May 11; and the next Village Board Meeting on May 15.
Trustee Fay moved to adjourn. Seconded by Trustee Manning. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 9:45 p.m.
Michelle Gibas, Deputy Clerk
Approved:
Susan Janik, Village Clerk