HomeMy Public PortalAbout05-15-2006 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 15, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, AND
J.DEMENT. ALSO PRESENT: S.JANIK, CLERK; J.HARVEY, ATTORNEY; C.MINICK,
ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR;
J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; T.PLECKHAM, MANAGEMENT
SERVICES DIRECTOR; M.EITING, DEPUTY CHIEF OF POLICE; AND M.GIBAS, DEPUTY
CLERK.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Clerk Janik led the pledge to the flag. There were approximately 35 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed the months of May and June 2006 as Relay for Life Months. Several
Relay for Life volunteers were present to accept the Proclamation. The Relay Event will be held
June 10-11, 2006 at Plainfield Central High School.
Mayor Waldorf presented a Proclamation, plaque, and flowers to retiring Village Clerk, Sue Janik.
Mrs. Janik has been Village Clerk for 13 years.
TRUSTEE COMMENTS
Trustee Lamb wished Sue Janik well on her retirement. Trustee Dement thanked Sue for all of her
years of dedication to the Village. Trustee Manning stated that he appreciated the term that she
served. Mayor Waldorf stated that Sue is a strong, organized woman and appreciated how she kept
him on task. Trustee Collins stated that he appreciated Sue’s open door policy as well as her
professionalism. Trustee Fay wished Sue well on her retirement. Trustee Racich thanked Sue for all
of her considerations.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Ken Rich, Fields of Heritage Meadows Homeowners Association, expressed some concern with
parking and traffic in his neighborhood surrounding the ball fields, and also expressed concern
regarding the portable toilets. Administrator Minick stated that staff will investigate the situation and
report back to the Board.
Mrs. Diane Rousonelous, resident, encouraged everyone to show their support for Edward Hospital
and to attend the hearing on June 13, 2006 at 9:00 a.m. here at the Village Hall.
Mayor Waldorf then called a 15 minute recess for refreshments.
The meeting resumed at 7:30 p.m.
Village of Plainfield
Meeting Minutes – May 15, 2006
Page 2 of 7
BUSINESS MEETING
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Voice Vote. All in favor,
0 opposed. Motion carried.
Trustee Fay moved to approve the Consent Agenda to include: Minutes for the Board Meeting and
Executive Session held on May 1, 2006; Bills Paid and Bills Payable for May 15, 2006; Expenditure,
Revenue & Cash and Investment Reports for April 2006; Letter of Credit Reductions for Century
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Trace Subdivision for 248 Avenue Road Improvements and for 119 Street Road Improvements;
Ordinance No. 2556 to permit a variance for the construction of a one hundred fifty (150) foot
antenna structure at the Plainfield Technology Center located at 500 W. Fort Beggs Drive; Ordinance
No. 2557 providing certain amendments to the Village’s Sign Ordinance; Ordinance No. 2558
adopting the Manual of Uniform Traffic Control Devices 2003 edition Section 2B.05 Stop Sign
Application, Section 2B.06 Stop Sign Placement, and Section 2B.07 Multi-way Stop Application as a
guideline for application of Stop Sign Placement. Seconded by Trustee Racich. Vote by roll call.
Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion
carried.
#3 VILLAS OF PLAINFIELD
Trustee Collins moved to consider an Ordinance approving a Special Use for Planned Unit
Development for the proposed Villas of Plainfield, located east of Route 59 and south of Cahills
Way. Seconded by Trustee Lamb.
Mr. Jim Testin pointed out that since this item was recommended for denial from the Plan
Commission, a super majority from the Board is needed to approve the Special Use for PUD.
Trustee Lamb stated that he attended the entire series of sessions with the Plan Commission and with
the Board. That is what lead him to suggest at the last meeting that the development should be
permitted. Originally, the Plan Commission felt that there were too many variances required; the
number was 9. A number of those have been resolved from negotiations and the remaining variances
need to be weighed against the benefits that this development would bring to Plainfield. Most
everyone on the Board and Plan Commission liked the product that was described by the applicant.
He personally placed a high priority on resolving the sidewalk over the utility lines and having more
than 0’ set back; those have both been resolved. He also has high value for retaining the center
retention pond, the version voted on by the Plan Commission did not include the pond. The stub
street to the south was not a priority for him even more so now that we may be seeing that the 90
acres to the south will be developed as commercial. Set backs of 7’ are not great, staff would like to
see 20’ to 30’, but for the single level design of these units, it should work well. Overall, this design
is one of the few that would work on this particular groundwater challenged area. Also not to be
forgotten is the probability that these units are likely to have very few school aged children. This
should translate into a win fall for the school district. If the Board does not pass by a super majority,
he suggested sending it back to the Plan Commission because there are a number of changes that
have been made since the plan was last seen by them.
Village of Plainfield
Meeting Minutes – May 15, 2006
Page 3 of 7
Trustee Racich asked Mr. Testin what is the staff’s recommendation. Mr. Testin stated that there are
still several factors that also prevent staff from making a favorable recommendation including the
setbacks on the interior street going from 10’ to 7’, and the removal of the parkway along the interior
street so the sidewalk will come up to the curbing on that street.
Trustee Manning stated that he is in support of the proposed development. The Plan Commission had
no choice to recommend denial because at that time there were too many variances and to
recommend approval would have put them in a policy making position, which is not their role. The
Village Board could accept the variances because of the difficulty of development in this particular
area and the developer is bringing a project that is extremely attractive and served a portion of the
populous that is underserved and that is the senior citizens.
Mr. John Argoudelis, attorney for Wilcox, stated that he also retained by the potential developer of
the 90 acres to the south. They had their second meeting with staff today and they presenting a
commercial development that they are proposing a IMAX Theater, a health club, a banquet hall, and
a few other commercial amenities and they have in fact directed him to file the applications to get the
ball rolling.
Wilcox has worked very hard with the Plan staff and from where we started when this was in front of
the Plan Commission to where we are at today shows a lot of the hard work and creativity of the Plan
staff and developer to work together. The loop street is now going to be a public street. The stub
street was a prominent issue that the last time and in light of potential development to the south, it
might not be a good idea to have movie traffic going through the neighborhood at 1:00 in the
morning. The big issue is the set backs; it comes down to prioritizing a couple of items; the standard
code says that single family homes have a 30’ set back, this is not a single family home so there can
be argument that it may not apply. But if it does, we need to choose between the wet pond behind the
homes that will be an attractive amenity to the seniors verses setting an arbitrary number. This is
not the usual state of affairs to not have a recommendation from the Plan Commission, however there
were a lot of issues at that time and now there is only one issues.
Administrator Minick questioned why the developer did not address the issues with the Plan
Commission so that the Plan Commission could recommend the development favorably. Mr.
Argoudelis stated that that the developer is under some time constraints with the real estate contract
and some of the smaller issues came out at the last moment and there was some miscommunication
with staff. Mr. Testin stated that the planning staff is very cautious in regards to outlining
specifically all deficiencies in a letter to the developer regarding these things; the focus of the
discussions may have been on the main topics, but all the items that were outstanding were given to
the developer.
Vote by roll call. Fay, no, Lamb, yes; Manning, yes; Collins, yes; Racich, no; Dement, no.
3 yes, 3 no. Motion failed.
Village of Plainfield
Meeting Minutes – May 15, 2006
Page 4 of 7
Trustee Manning moved to send the project back to the Plan Commission. Seconded by Trustee
Lamb. Vote by roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes.
6 yes, 0 no. Motion carried.
#4 DRAUDEN ROAD PUMP STATION RECAPTURE
Trustee Fay moved to approve Resolution No. 1496 an Agreement Authorizing Reimbursement for
the Construction of Improvements Beneficial to the Public for construction of a sanitary sewer pump
station and force main in Drauden Road south of Renwick Road. Seconded by Trustee Dement.
Vote by roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes,
0 no. Motion carried.
#5 PLAINFIELD ART LEAGUE
Administrator Minick reported that the Plainfield Art League has submitted a request for an increase
in funding. The request did not specify a specific amount, but does mention that $20,000 was
considered initially when the Plainfield Art League first approached the Village for support in 2003.
It is staff’s recommendation that if the Village Board wishes to increase the amount of support, that
an increase to $10,000 be considered. The Art League has attached a budget to their request, but it is
essentially a list of expenditures; no revenues were provided. Administrator Minick pointed out that
the list of revenues was submitted this evening, but he has not yet had a chance to review them.
Mr. Dick Splant, President of the Plainfield Art League, reviewed the various programs that the
Plainfield Art League performs in the community.
Trustee Fay moved to increase the funding to the Plainfield Art League to $10,000.00. Seconded by
Trustee Lamb.
Trustee Dement stated that he is supportive of the increase of funding, but would like to see a list of
expenditures prior to authorizing the increase; we required it for MainStreet and the same procedure
should be followed for the Art League. Trustee Racich stated that he too was in favor of the increase,
but would need to see the revenues as well as the expenditures.
Trustee Fay withdrew the motion to increase the funding. Trustee Fay commented that he would be
supportive of an increase in funding pending perusal of the budget. Administrator Minick stated that
he will review the budget and place the item on the Agenda for the next Village Board Meeting.
#6 15409, 15411 & 15415 ROUTE 59 REZONING AND SITE PLAN APPROVAL
Trustee Fay moved to adopt Ordinance No. 2559 rezoning the property from R-1, single family
residential, to BTD, Business Transition District. Seconded by Trustee Racich.
Mr. Carl Buck, Attorney for the Applicant, stated that they met with the adjacent property owners and
the revised plan reflects a majority of the issues. They have removed the variances, adjusted the
landscaping to pine trees so there will be no leaves and will also block people from getting to the
fence and provide some height, and narrowed the driveways to 22’ wide. Mrs. Eldred, adjacent
neighbor, stated that she would like to see a 7’ fence along her backyard. Mr. Testin pointed out that
Village of Plainfield
Meeting Minutes – May 15, 2006
Page 5 of 7
a variance would need to be approved for a 7’ fence. Ms. Helen Eldred, resident at the corner the
north corner of Route 59 and Union, stated that she is unappreciative of the headlights that will be
directed into her home from the driveway. Mr. Carl Buck stated that IDOT indicated that they did
not want the driveway moved farther to the west because it would be too close to Route 59 and they
will eventually require a driveway onto Union because there will be no access to Route 59.
Trustee Fay expressed concern that when people are turning off of Route 59 onto Union, the people
exiting from there going against traffic is going to create a hazard. Trustee Fay suggested putting a
right in/right out onto the proposed driveway behind the house. Mr. Carl Buck stated that he
understands Trustee Fay’s concerns. The number of cars that will be coming in and out of there will
be few relatively speaking to Route 59 and the traffic that already exists on Union Street. Eventually,
prohibiting people from turning left onto Union so they can go north on Route 59 is one of IDOT’s
goals when they widen Route 59.
Trustee Racich stated that the proposal for the property is for a financial planning office with 5
employees, which will have a minimal impact on traffic. Trustee Collins cautioned that it is a
financial office today, but what will it be 10-15 years from now. Trustee Dement stated that the
financial office farther north started off small and is now very successful.
Vote by roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, no; Racich, yes; Dement, yes.
5 yes, 1 no. Motion carried.
Trustee Maning moved to approve the site plan for 15409 & 15411 S. Route 59. Seconded by
Trustee Racich. Vote by roll call. Fay, no, Lamb, yes; Manning, yes; Collins, no; Racich, yes;
Dement, yes. 4 yes, 2 no. Motion carried.
#7 PLAINFIELD RIVERFRONT VISION
Trustee Fay stated that he would like to see the option of a 9-hole golf course explored. Trustee
Lamb, Trustee Dement, and Mayor Waldorf also agreed. Mr. Testin stated that the Riverfront Vision
is just in concept stage right now and that there will be more detail as we go through the process.
Trustee Fay moved to approve adopt Resolution No. 1497 endorsing the Plainfield Riverfront Vision.
Seconded by Trustee Dement. Vote by roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, yes;
Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
#8 CHICAGO BRIDGE & IRON
Trustee Fay moved to authorize the a Temporary structure for modular offices at Chicago Bridge &
Iron located at 14105 S. Route 59, for a period not to exceed two (2) years, subject to the conditions
noted in the staff report. Seconded by Trustee Lamb.
Trustee Dement asked if the modular structure will include fire alarm and smoke detectors. Mr. Jim
Julian, Chicago Bridge & Iron, stated that they will be included. Trustee Collins pointed out that
condition #4 in the staff report addressed possible time extensions and asked if needing an extension
Village of Plainfield
Meeting Minutes – May 15, 2006
Page 6 of 7
was anticipated. Mr. Tom Pearson, Chicago Bridge & Iron, stated that the overall project duration
will be under 2 years and they do not anticipate needing extensions.
Vote by roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes,
0 no. Motion carried.
#9 HOMESTAR BANK – TEMPORARY USE (Tent and Community Appreciation Day)
Trustee Fay moved to approve to authorize a Temporary Use for a tent and Community Appreciation
Day on June 23 and June 24 in the parking lot of HomeStar Bank located at 14429 S. Route 30,
subject to the conditions listed in the staff report. Seconded by Trustee Collins. Vote by roll call.
Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion
carried.
ADMINISTRATOR’S REPORT
Administrator Minick thanked Sue Janik for all of her help and support.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER’S REPORT
Mr. Larson wished Sue the best of luck.
COMMUNITY DEVELOPMENT REPORT
Trustee Fay moved to approve the Economic Incentive Agreement for the Meijer development
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located at the southeast corned of Route 59 and 135 Street. Seconded by Trustee Dement. Vote by
roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
Mr. Testin wished Sue good luck.
PUBLIC WORKS REPORT
Trustee Fay moved to approve Resolution No. 1498 endorsing the Water Quality Management Plan
Amendment application to modify the Village’s current wastewater treatment facilities to increase
treatment capacity. Seconded by Trustee Dement. Vote by roll call. Fay, yes, Lamb, yes; Manning,
yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve accept the low bid and authorize the Village President to execute a
contract with PT Ferro Construction to complete the 2006 Pavement Patching Program at a total bid
cost of $90,240.00. Seconded by Trustee Dement. Vote by roll call. Fay, yes, Lamb, yes; Manning,
yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to waive the bidding and authorize the purchase of 45 Aluminum Street Light
Poles with accessories from Lighting Solutions of Illinois at a cost of $80,032.00 and to waive the
bidding and authorize the purchase of 45 Helix Street Light Bases from J.H. Botts, Inc. at a cost of
Village of Plainfield
Meeting Minutes – May 15, 2006
Page 7 of 7
$14,445.00 to be utilized along the Drauden Road Extension. Seconded by Trustee Racich. Vote by
roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes. 6 yes, 0 no.
Motion carried.
Mr. Persons thanked Sue for all of her support and wished her best of luck.
POLICE CHIEF’S REPORT
There were no questions on the April 2006 Operations Report.
ATTORNEY’S REPORT
Attorney Harvey stated that he has worked with a lot of Clerks and Sue set the standard.
Mayor Waldorf reminded everyone of the Plan Commission Meeting on May 16; the Committee of
the Whole Workshop on May 22; the Zoning Committee/Plan Commission meeting on May 23; and
the Historic Preservation Commission Meeting on May 25; and the Village Offices will be closed for
Memorial Day on May 29.
Trustee Fay moved to adjourn to executive session as permitted under the Open Meetings Act Section
(2) (c) (1) to discuss the appointment, employment, compensation, discipline, performance, or
dismissal of employees or legal counsel and land acquisition not to reconvene. Seconded by Trustee
Collins. Vote by roll call. Fay, yes, Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement,
yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 9:15 p.m.
Michelle Gibas, Deputy Clerk
Approved:
Susan Janik, Village Clerk