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HomeMy Public PortalAbout06-05-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 5, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, DEPUTY CLERK; AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS The Public Hearing for Plainfield West, Case No. 1230.AA/SU/PP was postponed until June 19, 2006 due to notification timing. Mayoral Appointments: Trustee Fay moved to accept the appointment of Michelle Gibas as Village Clerk and John “Jay” Henry as Plan Commissioner. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. New Village Clerk Michelle Gibas was sworn in. Sergeants Promotion Presentation: the Police Commission recognized Ron Mikos, recently promoted to Police Sergeant. Mr. Mikos was presented with his sergeant’s badge. Historic Preservation: Michael Lambert presented the Mayor and Trustees, on behalf of the VPA and Historical Society, with an award for Historic Preservation. Mayor Waldorf recognized Kathy O’Connell for the job she did with this cause as acting mayor. TRUSTEE COMMENTS Trustee Fay thanked everyone for participating in Saturday’s River Sweep and making it a success. Trustee Lamb said that the GIS report was being updated with the bike trails, and he wanted this available to the public through community organizations or businesses. Mr. Testin was hoping to modify this as a map for the web site. Trustee Lamb also recommended rethinking the elimination of the GIS technician, and Mr. Minick said that this would be looked into. Regarding requests for money, Trustee Lamb wanted to recommend a format for reporting finances. Mr. Minick said that a contract could possibly be put together with expectations for any groups that solicit funds from the Village, and a procedural follow-up with a statement or status. Trustee Racich received a letter from Ben Morris, the Mayor of Slidell, Louisiana, thanking the Village for support after Hurricane Katrina. He gave a brief update on several activities held and Village of Plainfield Meeting Minutes – June 5, 2006 Page 2 of 8 planned for fundraising and stated that efforts would continue as long as it was needed and there was interest. Contributions could be made at First Midwest Bank for the Slidell Relief Fund. Trustee Collins noted that a few of the companies advertised on decorative Village signs still had snipe signs posted. Trustee Collins also noted signs to be removed from telephone poles and overgrown grass on Route 30 and Lily Cache Road. PUBLIC COMMENTS on Items not on the Agenda None BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Dement moved to approve the Consent Agenda to include: Approval of Minutes for Board Meeting and Executive Session of May 15, 2006; Bills Paid and Bills Payable for June 5, 2006; Letter of Credit Reductions for: Water’s Edge, Liberty Grove Unit 4, and Liberty Grove Unit 7; Resolution No. 1499 establishing Wage Rates for Workers in Public Works; Ordinance No. 2560 amending Chapter 4 of the Code of Ordinances of the Village of Plainfield regarding Alcoholic Liquor; Approval of a final payment in the amount of $18,583.23 to Nickolson Construction and to waive bidding for the installation of water and sewer improvements north of the Springhole Creek as previously directed by the Village Board. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #3 PLAINFIELD ART LEAGUE Mr. Minick said that a request was previously presented to increase the annual funding from $5,000 to $10,000. The increase, if approved, would help the Art League provide additional expansion of programs. The League’s budget was discussed briefly. Mr. Minick asked Dick Splant, President of the Plainfield Art League, how many exhibits or shows were run within a year. Mr. Splant said that currently there were six or eight, but more were planned now that the League had partnered with the Alliance of Fine Art. Trustee Fay asked about the possibility of other means for additional funding, and Mr. Splant said that an auction and fundraiser was planned. Mayor Waldorf suggested talking to local schools to exhibit art, and Trustee Racich suggested discussing the use of the Village Hall with Administration. Trustee Lamb asked about receiving updates, and Trustee Dement also wanted a total number of people participating. Trustee Fay moved to approve a increase in funding for the Plainfield Art League to $10,000 with a review at a later date and to release the first $5,000. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – June 5, 2006 Page 3 of 8 #4 HERITAGE MEADOWS COMMERCIAL Trustee Fay moved to approve an amended Site Plan for the proposed Firestone store located at the th southwest corner of 119 Street and Route 59 subject to the 4 stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. #5 KINGS BRIDGE ESTATES Trustee Fay moved to approve Resolution No. 1500 setting a public hearing for the creation of a th DSSA 35 for Kings Bridge Estates development located on 127 Street, west of Route 30, for the Village Board Meeting of June 19, 2006. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. #6 23001 PILCHER ROAD Trustee Fay said that there were some concerns from adjoining property owners, and Mr. Testin said that the adjoining property owners were worried about visibility. However, the house would be set back 170 feet and there would be designated landscaping, and Trustee Lamb noted that the President of the Homeowners Association from Lakelands Townhomes testified in support. Trustee Dement moved to accept the findings of fact as outlined in the staff report and accept the Zoning Board of Appeals recommendation to allow construction of a single family detached home with an attached garage in excess of 1,100 square feet with storage for more than four (4) vehicles for the property known as 23001 Pilcher Road. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. #7 MEIJER CARNIVAL Mr. Testin said that a temporary outside use was requested, and Meijer was okay with the impact on the parking area. Arthur Kozak, from Windy City Amusements, elaborated that the carnival was planned on an annual basis, and a portion of the proceeds Meijer donates to schools and charities. Trustee Dement requested that some kind of safety inspection be done like the Fire & Building Inspector usually did for the downtown. Trustee Lamb wanted the traffic flow to be watched closely. Trustee Racich wanted to know what assurances were given for the amount of money to be contributed; Mr. Kozak said that he could donate $1,000 to School Districts if it would help. He could not speak for how Meijer handled the contributions. Chief Bennett noted that this carnival was the same week as Plainfield Fest. Mr. Kozak said that there would probably only be 10 to 11 rides with some game trailers. Trustee Lamb moved to allow the temporary use by Windy City Amusements to hold a carnival in rd the parking lot of Meijer from July 20-23. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 2 no. Motion carried. Village of Plainfield Meeting Minutes – June 5, 2006 Page 4 of 8 #8 HERON POINT OF PLAINFIELD Ms. Pleckham reviewed the staff memo regarding the incentive proposal. Trustee Fay reiterated the terms and asked about the statement that the developer would take a risk above $115,000. Ms. Pleckham said that the Village was not willing to pay above that, so right now the Village would go up to $65,000 in sales tax rebates. Trustee Fay asked for Staff input on economic support, and Ms. Pleckham said that open dates and an end date (eight years after start) would be established for sales tax. Mr. Minick said that this was more than the Village had done in the past, but Staff was seeking policy direction because redevelopment was such a new area. After some discussion regarding the fees and rebates, Trustee Dement said that he felt that this was unfair as this was larger than other developments, and he did not agree with Plainfield taking on demolition costs as well as a private roadway. He also did not think that the Village should be in the incentive business but should allow businesses to stand on its own. John Argoudelis, attorney for the applicant, said that the PEP was supportive of the TIF idea if Staff was supportive of it. Since Staff was more in support of sales tax sharing, that was the route being pursued. There was some discussion regarding the reasons staff was in support of this. Trustee Racich asked what businesses were anticipated, and Mr. Argoudelis said that the SIA and Site Plan Review allowed this to be strictly controlled. Mr. Testin said that the Village was looking for outstanding architecture and if the Board wanted to add in architecture requirements, it was something to look into. Trustee Lamb supported the idea with the features desired, but the process included substantial corporate pressure that was not appropriate. The developer was in attendance and stated that no pressure was meant to be put on the Village. There was further discussion on the economic incentive, and the policy direction. Trustee Racich did not know if the Village should assume risk for the developer and wanted to continue with the financial study of this situation. There was some discussion regarding the financial impacts, and Trustee Collins noted that the Board stopped giving incentives in 2002 because of the amount of businesses coming to the Village. Trustee Collins felt that the developer was in violation of codes by letting the buildings sit there. Even though the buildings were given to the fire department for training, the developer should have finished demolishing the buildings. The developer said that the buildings were used for training exercises and a fence was put up. Further discussion ensued regarding demolition and the Village’s policies. Trustee Dement said that the Village may have that written policy, and Mr. Minick said that there was a resolution done in 2003 that spelled out some economic incentive policies regarding “green field” development, not redevelopment. Mr. Argoudelis said that the overall point was that under these projections, there would be $80,000 per year for a five-year period that might not be available under other use. Trustee Fay’s concern was that there was a shift in philosophy for incentive programs, and there was a discussion regarding other municipalities with similar agreements. Trustee Lamb said that this project was discussed at the Plainfield Economic Partnership, and this proposal was result of the discussions. It was requested that regular communication be set up between the Board and the Plainfield Economic Partnership. Village of Plainfield Meeting Minutes – June 5, 2006 Page 5 of 8 Trustee Manning moved to approve Resolution No. 1501, a Resolution providing an Inducement to Heron Point of Plainfield regarding a Redevelopment Project in the Village of Plainfield, Will and Kendall Counties, Illinois.Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, no; Racich, no; Dement, no; Fay, no; 2 yes, 4 no. Motion failed. Trustee Fay moved to approve reconsider the project. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. #9 MAINSTREET PLAINFIELD, INC. Mr. Minick said that, in accordance with the direction of a prior meeting, Main Street prepared a response as far as how to address numerous items. Dick Anderson, on behalf of MainStreet, addressed the Board. Because of the annual election, he said that it was difficult to establish something that a future board would be in place for shortly. There was extensive discussion regarding participating businesses. Mr. Sam Reichert, MainStreet member, stated that he will work on increasing membership, however, it is difficult to ask for membership support for an organization that might not be in existence in a few months. Mayor Waldorf stated that from his experience, MainStreet has been difficult to organize and that there is too much self interest within the organization. Ms. Pat Andreason, downtown business owner, stated that MainStreet is not cooperative with the downtown business owners. Trustee Lamb stated that he felt the upcoming elections would be crucial and recommended waiting until after the results to address funding. Trustee Collins stated that he attended a meeting with Trustee Lamb, Sam Reichert, and Dick Anderson. He felt optimistic after that meeting that MainStreet will handle the issues and felt that it is unfair to be throwing some more obstacles at them. Trustee Lamb replied that he walked away from that meeting with some misunderstandings about the election that were made clear to him this evening. With that, he recommends waiting until after the elections to vote on the funding. Trustee Lamb asked if MainStreet could expedite the election process. Mr. Anderson stated that MainStreet is bound by by-laws and that is not possible. Trustee Racich asked what the organization had done to eliminate downtown fractionalization. Mr. Anderson said that the biggest thing was the survey to be handed out and a resulting meeting for a strategic plan/direction. There was some discussion regarding organization and what would change after the annual election. Trustee Racich made a motion to deny funding to MainStreet Plainfield, Inc., in the amount of $20,000 to support its activities. There was no second. Trustee Collins made a motion to approve funding to MainStreet Plainfield, Inc., in the amount of $20,000 to support its activities subject to annual review. There was no second. Trustee Dement wanted more discussion as he was leery but optimistic about the group. He felt that there should be incremental donations with review. Trustee Manning said that support could be demonstrated by increased membership, and a goal should be set. He said that if the organization Village of Plainfield Meeting Minutes – June 5, 2006 Page 6 of 8 could get 80% support from downtown businesses, it would demonstrate support.. Trustee Lamb requested to defer the vote until the first meeting of July when the new Board could come forward to discuss direction. Trustee Racich left the meeting at 9:28 p.m. Trustee Collins made a motion to table the issue to first available meeting in July. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Racich returned at 9:31 p.m. ADMINISTRATOR’S REPORT Mr. Minick was contacted regarding the school board and Board of Trustee having a joint meeting to discuss especially the school sites by Bolingbrook. The dates of June 28 and 29 were requested, but the Board would be contacted on alternate dates. In reviewing the schedule, Mr. Minick noted that the first meeting in July was July 3, but there was typically a lot of activities because of the holiday. He spoke with the Mayor about effectively moving the business meeting to July 10 and simply eliminating the July 10 Committee of the Whole meeting. Trustee Dement made a motion to move the July 3 meeting to July 10, and eliminate the July 10 Committee of the Whole meeting. Seconded by Trustee Collins. Trustee Manning asked if the workload would accommodate that, and Mr. Testin said that it was necessary to have a full Board meeting. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. MANAGEMENT SERVICES REPORT Ms. Pleckham gave the information regarding the Village Vehicle Stickers. ENGINEER’S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Dement made a motion to reapprove the Final Plat for the Darnell Subdivision located on 135th Street, east of Naperville Road. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Fay left the meeting at 9:35 p.m Village of Plainfield Meeting Minutes – June 5, 2006 Page 7 of 8 PUBLIC WORKS REPORT Trustee Dement moved to authorize the Village President to execute the required documents to allow the Illinois Department of Transportation to utilize a temporary construction easement along the Village’s Division Street Parking Lot. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay returned to the meeting at 9:39 p.m. Trustee Dement moved to renew the Sewer Cleaning and Televising contract with Accurate Locating Services with the unit prices increasing only at the Consumer Price Index rate of 3.3% as per the contract. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to renew the Sludge Hauling contract with Continental Farms, Inc. with the unit prices increasing only at the Consumer Price Index rate of 3.3% as per the contract. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. Mr. Persons gave a presentation on Lindblad Construction showing pictures of curbs and different proposal pricing. Trustee Manning said that the Lockport Streetscaping Committee wanted to make this more pedestrian, and he recommended delaying this as the streets could not be widened until the Village takes jurisdiction. After some discussion regarding needed maintenance, Mr. Persons said that the color and domes were added as a benefit only to some intersections. Trustee Collins moved to waive the bidding and authorize Lindblad Construction, the contractor providing the lowest proposal, to complete the Downtown Curb and Sidewalk Repair at a quoted cost of $41,577.40. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. At direction from Trustee Racich, Mr. Persons said he would take care of a double step that was not visible near the entrance door to the Masonic Lodge. Trustee Fay moved to authorize the purchase of needed water valve exercising equipment from Wachs Company, the supplier providing the lowest proposal, at a quoted cost of $13,427.00. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT Chief Bennett reminded everyone about Cruise Nights. ATTORNEY’S REPORT No Report. Village of Plainfield Meeting Minutes – June 5, 2006 Page 8 of 8 Mayor Waldorf reminded everyone of the Plan Commission Meeting on June 6; Coffee with the Mayor on June 7; the Lockport Streetscaping Committee on June 7; the PC Workshop on June 8; the Movie in Settlers’ Park on June 9; Relay for Life on June 10 and 11; and the Committee of the Whole Workshop on June 12. Trustee Racich moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 10:00 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk