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HomeMy Public PortalAbout06-29-2006 Joint Meeting Joint Meeting of the President and the Board of Trustees and the Plainfield Community Consolidated School District #202 Held on Thursday, June 29, 2006 at the School District Administration Center 15732 Howard Street School Board President Kelly called the meeting to order at 7:00 p.m. Roll call was taken for the School District. Present were: Mike Kelly, Ron Kazmar, Rod Westfall, Victoria Eggerstedt, and Linda Johnson. Absent were: Rick Friddle and Roger Bonuchi. Staff Present: Dr. John Harper. Roll call was then taken for the Village of Plainfield. Present were: Mayor Waldorf, Trustee Collins, Trustee Racich, Trustee Dement, Trustee Fay, Trustee Lamb, and Trustee Manning. Staff present: Chris Minick, Village Administrator; Michelle Gibas, Village Clerk; Jim Testin, Community Development Director; and Allen Persons, Public Works Director. There were 5 persons in the audience. Mr. Mike Kelly stated that the purpose of the Joint Meeting was to accomplish a better understanding between the two Boards. The Boards discussed three items: Building of Schools, a transportation facility, and the Naperville/Plainfield Road School site. Building of Schools: School Board President Mike Kelly reviewed the school site plan for Middle School #7. Mr. Kelly explained that the school district has expended additional money on engineering based on the requirements of the Village of Plainfield. Mr. Kelly pointed out that his point is not to argue this particular school site, but to give examples of what the School District is required to do by the Village of Plainfield that is not a requirement by other communities in the School District. Mr. Kelly explained that the school building itself is pretty much the same for every school and the School District has expertise in building schools; and the Village should not be redesigning the school sites. Mr. Kelly pointed out that the staff lists several variances on every school site submitted. Mr. Minick stated that the staff?s job is to report all variances from the Village Code to the Village Board. Mr. Minick then reviewed the some of the concerns of the Village staff. Trustee Dement suggested that the School District should contact the Village staff before the plans are made so that the staff can address concerns with the school district. Mr. Minick noted that the Village staff will be able to maintain confidentiality when necessary for the school district land acquisitions and because the school district works on a tight time frame, the Village staff will report back to the school district within one week. Dr. Harper suggested coming up with a list of site plan exemptions for the School District and to identify those exemptions in an Intergovernmental Agreement or a Memorandum of Understanding. Administrator Minick and Dr. Harper will get the staffs together to create a list that will be brought back to the School District and the Village Board. Transportation Facility rd Mr. Kelly pointed out that the School District owns property at the southwest corner of 143 Street and Route 30 and is interested in constructing a transportation facility to house school buses at that site. Administrator Minick identified some concerns with a transportation facility on that site including access points. After some general discussion, it was the consensus that the School District staff will meet with the Village staff to address the concerns. Naperville/Plainfield Road School Site Mr. Kelly asked what the Village could do to help the school district in regards to the Naperville/Plainfield Road school site. The Village Board expressed concern regarding the proposal of the School District to have Bolingbrook annex the property. The School District pointed out the difference in cost to the District to have Plainfield service the property as compared to Bolingbrook. Allen Persons suggested that since the Village of Plainfield also purchases lake water from the same supplier as Bolingbrook that there might be an option for Bolingbrook to sell the water to the Village and that Bolingbrook may make an exception for the sewer service. The School District will address the issue again with Bolingbrook and the School District and Village staffs will look into a cost sharing agreement that can be presented to the two Boards. There being no further discussion, on a motion from Trustee Fay and seconded by Trustee Racich, the meeting adjourned at 8:35 p.m. These minutes were prepared by Michelle Gibas, Village Clerk.