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HomeMy Public PortalAbout07-10-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES JULY 10, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. ALSO PRESENT: S.LARSON, ENGINEER; E.GALLT, TRAFFIC ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; M.GARRIGAN, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK; D.RUTTLE, ATTORNEY; AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 28 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf stated that the Oswego Fire Department had an opening ceremony recently, and he was happy to welcome them to the brotherhood/sisterhood of fire fighters. TRUSTEE COMMENTS Trustee Dement congratulated Edward Hospital which was ranked as the number one hospital in orthopedic medicine. He also asked Staff to take and document calls regarding the blasting going on in the east side of town at the quarry. Mr. Testin said that the Village had met with Vulcan, so Staff had contacts. Trustee Dement said that there was controversy in the downtown area regarding local restaurants participating in outside services during Plainfield Fest. He wanted Staff to talk to the owners and the Park District. Trustee Fay reminded the public and the board that Wednesday was the fourth annual Environment Round Table Discussion organized and sponsored by Conservation Plainfield. The focus would be on natural neighborhoods and appropriate contacts would be available. Trustee Fay also mentioned October Fest and said that he will be requesting a waiver of the fees for Settlers? Park at a future Board Meeting. Trustee Collins thanked the Trustees for their support in brick pavers on Lockport Street. He also said that he had already called Allen Persons and thanked him for the median cuts on Route 59. Trustee Collins received a memo on June 22 regarding needing an agenda under Trustees Comments. This had never been introduced, and he felt that the Trustees could speak on any topic (within reason) for the better of the community. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 2 of 13 Regarding the consent agenda, Trustee Lamb wanted to make the following change to the minutes: -On page 6, the first sentence of the fifth paragraph under ?Normantown Prairie? should read: ?Trustee Lamb asked how there would be controls on building townhomes and selling single- family homes to other builders.? Trustee Lamb questioned a prepaid check in the amount of $2,000. Mr. Testin said that this was a utility check, but he would look into it. Trustee Lamb also asked about the deepwell backup in the ordinance of the plumbing code, and Mr. Larson said that this would not all be phased out. It was a program with a time period. PUBLIC COMMENTS on Items not on the Agenda Richard Olsen, owner of Ash Manufacturing across the street and adjacent to Fairfield Ridge, said that along the north edge of his property, there was excavation for a detention pond and a wall. The wall was down the property line, and it was going to be approximately 912 feet long. Toward Ace Hardware and Larry?s Diner, he said that the land elevated going west. He wanted to have the excavation stopped until the setbacks were arrived. His property was ORI, and he thought that Fairfield Ridge was residential ? which meant 60 feet needed to be maintained (with 30 feet of landscaping). He wanted the wall moved back 60 feet, and he was looking for a plat from the Village engineers. Mr. Larson said that the plans showed the wall roughly at the depth he was referring to; there was a fence proposed to be built, and the engineers were looking into this. It was noted that setbacks would need to be discussed with the building department. Mr. Olsen asked if the wall would continue to be built during the review, and Mr. Testin said that it was being constructed per the approved plan. The setback was interpreted as the building footprint, and not the fence or wall. Mr. Olsen was concerned about the liability of walking on his property and possibly falling into the pond. Trustee Collins asked when Mr. Olsen could expect an answer, and Mr. Larson said that he would get back to him the following day or later that week. Trustee Dement asked if the Village had any regulations that said fencing was required during excavation, and Mr. Larson said that this would need to be reviewed with the building department. Trustee Dement suggested a temporary construction fence be required. There was also a discussion regarding the liability. BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Voice Vote. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Trustee Dement moved to approve the Consent Agenda to include: Approval of Minutes for Board Meeting and Executive Session of June 19, 2006 with amendments made by Trustee Lamb; Bills Paid and Bills Payable for July 10, 2006; Approval of Ordinance No. 2565 amending the Village Code regarding the Plumbing Code; Letter of Credit Reductions for Farmstone Ridge, Unit 1 and Farmstone Ridge, Unit 2. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 3 of 13 #3 SIXTEENTH ELEMENTARY SCHOOL Trustee Collins moved to approve the Site Plan for the Sixteenth Elementary School subject to conditions as noted in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. #4 SEVENTH MIDDLE SCHOOL AND FUTURE ELEMENTARY SCHOOL Trustee Fay moved to approve the Site Plan for the Seventh Middle School and Future Elementary School subject to the conditions as noted in the staff report. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. #5 PLAINFIELD WEST Trustee Dement moved to open a Public Hearing regarding the annexation of approximately 146.8 acres generally west of the Grande Park Development. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Lamb said that the 18 inches of rainfall might happen again, but he did not think that this should be used. Mr. Larson said that the engineers would use good engineering practice. Trustee Manning found the argument about paying for the parking spaces compelling with regard to the agreement, he asked if the allocation of funds was part of the agreement. Mr. Philipchuck said that he was going to work with the district on possible equipment, uses, and approximate money to be spent on the park. Mr. Castleton said that he would agree with the type of facilities, and the challenge would be locating the facilities. He did not want to lock into a dollar amount, so he wanted to agree on the type of facilities. This would be presented at the Park Board meeting. Trustee Manning confirmed that he did not anticipate this being an issue as this had been worked on in the past. Mr. Castleton also said that, in the balance of money, it was the Park District?s intent to keep the money in the area. Trustee Fay moved to adopt Ordinance No. 2566 authorizing execution of an annexation agreement for Plainfield West. Seconded by Trustee Racich. Trustee Collins asked about adding a stipulation of the Park District to this, but Mr. Testin said that this was a policy question regarding the Park District funding for parking. As it was now, it was included in the $500,000. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Ordinance No. 2567 annexing the property. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 4 of 13 Trustee Dement moved to adopt Ordinance No. 2568 approving a special use for a Planned Unit Development for Plainfield West for development of 240 single-family homes and a private th recreation facility on approximately 146 acres located south of Simons Road/127 Street and west of Gilmore Road. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Trustee Collins moved to approve the Preliminary Plat for Plainfield West, a subdivision of 240 single-family home lots and a 24.25 acre private recreation parcel, located south of Simons Road th (127 Street) and west of Gilmore Road subject to the three stipulations found in the staff report, including the stipulation to include adequate waterflow. Seconded by Trustee Racich. Trustee Fay confirmed that the two stipulations were the two general stipulations regarding engineer and Fire Protection approval. Trustee Fay asked to add something regarding drainage and proper flowage of water to and from this property, as a footnote to the Preliminary Plat. The Village Attorney said that this point could be made, but it was also part of the law. Trustee Lamb was reluctant to add that with so much up in the air as this was already in the motion and was only a Preliminary Plat. Trustee Fay just wanted it mentioned as an exclamation point, and Trustee Dement did not see it as a problem. A discussion ensued regarding the rainfall amounts and other engineering issues. Trustee Dement also added that the adjacent property owner had some major concerns to be addressed, and Trustee Collins agreed. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. #6 NORMANTOWN PRAIRIE Trustee Fay moved to adopt Ordinance No. 2569 authorizing execution of an annexation agreement th for the subject property located on 127 Street, west of Route 30, and east of Heggs Road. Seconded by Trustee Dement Trustee Collins clarified that this was 60 feet of right-of-way and wanted this noted. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2570 annexing the subject property. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2571 approving a special use for a Planned Unit th Development for property located on 127 Street, west of Route 30, and east of Heggs Road. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 5 of 13 #7 DILLMAN SUBDIVISION Trustee Fay moved to open a Public Hearing regarding an annexation and annexation agreement for thth 10 acres of land on the east side of Heggs road between 127 Street and 135 Street. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Trustee Dement moved to direct the Village Attorney to draft an ordinance approving the annexation and annexation agreement for the subject property located on the east side of Heggs Road between thth 127 Street and 135 Street. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. #8 WALGREENS SIGN VARIANCE Trustee Fay moved to accept the findings of fact as outlined in the staff report and accept the recommendation of the Plan Commission to deny a variance that would have allowed a fourteen foot tall, seventy-one square foot monument sign on the Walgreens property. Seconded by Trustee Dement. John Argoudelis addressed the Board and wanted to point out that this was before the Plan Commission who recommended denial. He explained why the request was being made (for the future tenant), and he was unable to specifically state at the Plan Commission meeting that the applicant could forego having a monument sign to the south. The applicant also could reduce this to 12.5 from 13 feet. This was not conclusively offered to the Plan Commission. Trustee Lamb said that part of the Plan Commission?s issue was that this would pre-empt the rights of the tenants to the south. Mr. Argoudelis said that the developer was making the decision for Walgreens and the property to the south since it was the same developer. He elaborated on how the agreement would be approached. Trustee Lamb asked, if the Board turned this down, if it could be brought up again. Mr. Testin said that the applicant could come back when the second property came in. Mr. Argoudelis?s only concern was that the Walgreens was under construction, and it might need to be constructed before the other property. Trustee Manning asked where on the property the sign was intended to be, and this was shown on the map. Trustee Manning confirmed that there was a Village sign on the layout. He also asked what the variance was, and Mr. Garrigan said that 10 feet and 48 square feet was allowed. A discussion ensued regarding this. Trustee Dement asked what the height was of the sign across the street, and Mr. Garrigan was not sure but knew that it conformed to Village ordinance. Mr. Argoudelis said that there was a LaSalle Bank and a strip center there. Trustee Dement said that, with the core area of the town, the lower the sign, the better it fit in. Trustee Collins asked if the applicant thought that anyone passing this would not think it was a Walgreens, but Mr. Argoudelis said that part of the thrust was for the strip center, as this might be hidden Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 6 of 13 Trustee Collins also noticed that on the southwest corner of the building, the Village had wanted a clock and was offered a medallion instead. Mr. Argoudelis said that Mr. Testin had sent an email regarding this and this was passed on to the developer. #9 25234 ROUND BARN COURT SETBACK VARIANCE Trustee Dement moved to direct the Village Attorney to prepare an ordinance for approval of a side- yard setback reduction at 25234 Round Barn Court. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. #10 GRANDE PARK NEIGHBORHOODS 4, 5, AND 6 Mr. Testin said that this case was a concept that came through, and Mr. Garrigan went through the report and a few aspects on this development. Trustee Dement preferred that the brick or partial brick be incorporated. He also wanted to know how this would work and how many model types there were. Brad Lewis (architect) said that these would be single-family homes, and there would be six plans (1500 to 2300 square feet). He said that each particular plan would have three different elevations. The developer wanted to develop a cottage-style home, and on the sides and rear would be several elements from the front. He also noted that the key lots would have more brick, more gables, and stucco with brick. He said that this would be a high-quality adult living community. There would be a self-imposed restriction on the type of units that could be built next to each other, but he was not sure of the exact arrangement. Regarding the townhomes, the developer was creating a court-shaped concept to break this up. Trustee Dement confirmed that the setbacks were compatible. . Regarding the brick, Trustee Collins asked what would be replaced, and Mr. Garrigan confirmed that the applicant was committing to hearty-board, brick, and stucco. Trustee Dement said that every building would have some type of brick or stone combination, and Trustee Lamb liked the court townhomes. Mr. Testin confirmed that the direction was to focus on architecture. #11 ZONING ORDINANCE Trustee Fay moved to direct the Village Attorney to draft an ordinance updating the Village?s Zoning Ordinance. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. ADMINISTRATOR?S REPORT No report MANAGEMENT SERVICES REPORT Ms. Pleckham presented the report on the CityView change order. Trustee Dement moved to approve a change order from Municipal Software in the amount not to exceed $15, 394 and to authorize the Management Services Director to execute the order. Seconded Village of Plainfield Meeting Minutes ? July 10, 2006 Page 7 of 13 by Trustee Lamb. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. ENGINEER?S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Mr. Testin reviewed a request from the Plainfield School District 202 to increase the per-acre land value. Trustee Manning said that with the last increase based on appraisal, the district was basing this on consumer price index. He asked why there was a change. Mr. Testin said that prior to the appraisal last year, the School District asked for a general 4% increase per year. Doing the appraisal showed a jump that would be doing this every other year. Trustee Racich pointed out that there was not a representative from either of the School Districts present in the audience to answer questions from the Board. Trustee Collins moved to table the requests by the Plainfield Community Consolidated School District No. 202 and Oswego Community Unit School District No. 308 until representation was present. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Mr. Testin reviewed the budget amendment for the GIS technician. Trustee Lamb moved to direct the Village President to amend the 2006/2007 fiscal budget to include the addition of the GIS Technician for a total $50,000 for the Community Development Department GIS Division. Seconded by Trustee Manning. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, no; Lamb, yes; Manning, yes; 5 yes, 1 no. Motion carried. Mr. Testin reviewed the District 202 and District 308 Indemnification Agreements. Trustee Lamb said that all contribution impact fees mentioned compensation for reasonable attorney fees. He asked who decided if it a fee was reasonable, and he was also not sure if there were financial penalties if a law suit was lost. The Village Attorney had not reviewed the language but said that reasonable attorney fees could be determined by the court. Trustee Lamb said that Item 4 on the annual report showed where the funds went; however, District 202 was not on there. A discussion ensued regarding this. Trustee Racich said that these were major issues that needed to be addressed. He wanted to table this until a financial officer from each district was present to discuss. Trustee Manning said that these agreements were designed to protect the Village, and this needed to be moved as fast as possible. He asked if there was a signature on the agreements currently or if it went to the Village first. Mr. Testin said that the district was in agreement with the document as it was now. Trustee Dement said that if the district was to be indemnified, the Village needed identification of some of the fees. Trustee Lamb asked when the first fee was anticipated to be paid. Mr. Testin said that these fees were starting to be identified, and the Board should start seeing these soon. One fee was done by ordinance, and these two were done through Annexation Agreements. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 8 of 13 Trustee Collins moved to table the Intergovernmental Agreements between the Village of Plainfield and Plainfield Community Consolidated District No. 202, and the Village of Plainfield and Oswego Community Unit School District No. 308, and asked that these items be put at the top of the agenda of the next meeting. Seconded by Trustee Lamb. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, no; 5 yes, 1 no. Motion carried. Mr. Testin presented a report for the Plainfield Park District facility at 112 W. Ottawa Street. Trustee Fay supported retaining the R1 status and asked if the essential structure would remain intact. He also asked about the uses and timing. Cameron Betton, from the Plainfield Park District, said that the exterior would remain as is ? with a possibility of a few minor interior changes. He wanted to make this so if it could sell as a single-family later. Trustee Fay confirmed that there would be no additional parking. Mr. Betton added that this would also be daytime hours only. Trustee Dement wanted it documented that if the Park District ever decided to sell this, he did not want it to be sold as anything other than residential. Mr. Testin said that this would be identified in a letter, and there was no zoning change. Trustee Fay asked if there had been any concerns from area residents, and Mr. Testin said that he had not heard of any. With the support of the Village Board, Mr. Testin said that a letter of support would be sent. PUBLIC WORKS REPORT Mr. Gallt went through the Pilcher Road Restriping details. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract th with Maintenance Coatings Company to complete the 135 Street (Pilcher) Striping Project at a total bid cost of $15,983.45. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Mr. Gallt reviewed the Getson Avenue Reconstruction, and Trustee Collins clarified that this would be to extend it out to Fredrick. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with P.T. Ferro Construction Company to complete the Getson Avenue Roadway Reconstruction at a total bid cost of $160,725.11. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Mr. Gallt reviewed the water leak survey proposal. Trustee Lamb said that the proposal made good sense, but he was curious how this was quantified. A representative from Associated Technical Services said that this just came from experience, and Trustee Fay confirmed that this would be done once a year. Trustee Fay moved to waive the bidding and authorize Associated Technical Services to complete a water leak survey of the water system at a quoted base price of $19,641.60. Seconded by Trustee Village of Plainfield Meeting Minutes ? July 10, 2006 Page 9 of 13 Lamb. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. Mr. Gallt reviewed the details of the purchase of the Ford F-250 Truck. Trustee Dement moved to authorize the purchase of one (1) Ford F-250 Truck from Rod Baker Ford at a total cost of $29,544.00. Seconded by Trustee Fay. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; 6 yes, 0 no. Motion carried. POLICE CHIEF?S REPORT Chief Bennett said that the police department was taking on the accreditation process. He also thanked Meijer for donating $1,000 to the Police Department. He noted that Friday evening at the Plainfield Fest would be the formal retirement of the K-9, Foster. Trustee Racich asked if there were any updates on the building. Chief Bennett said that this was moving along, and he would address this further at the next meeting. He was looking at the latter part of October as a move-in date. The building was currently being drywalled on the first floor, and work was starting on the second floor. The parking lot should be finished soon. ATTORNEY?S REPORT No report Mayor Waldorf reminded everyone of the Coffee with the Mayor on July 12; Historic Preservation Meeting on July 13; Movie in Settlers? Park on July 14; Next Village Board Meeting on July 17; and the Community-wide Blood Drive on July 27. He noted that it was important for a blood drive as blood donations typically decrease in the summer, but the need for blood increases. Trustee Fay moved to adjourn the meeting at 9:29. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:29 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? July 10, 2006 Page 10 of 13 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 10, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. ALSO PRESENT: S.LARSON, ENGINEER; E.GALLT, TRAFFIC ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; M.GARRIGAN, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK; D.RUTTLE, ATTORNEY; AND L.GRIFFITH RECORDING SECRETARY. PLAINFIELD WEST Mayor Waldorf called the meeting to order at 7:30pm. Present roll call stands. Mr. Garrigan announced that this was a public hearing being held in accordance with all applicable rules and regulations of the Village of Plainfield and the State of Illinois. Grant Castleton, of the Oswegoland Park District, said that he was working with Staff and the developer; he reviewed the plans and what land would be taken. He said that the Park District had asked that the developer put in 12 nose-in parking spaces, but the developer was asking that this be taken out of the land cash. Also, the Park District wanted some language added to Exhibit C of the Annexation Agreement stating that the developer would enter into an improvement and dedication agreement. This would be presented to the Park Board at the next meeting, and he noted that there would be a $500,000 donation as part of this. Trustee Fay confirmed that he was meeting with the developer on this. John Philipchuck said that when the parks were dedicated, the associated parking lots were taken out of the cash donation as this was seen as part of the park improvements. He felt that there should be a commitment, and an agreement on improvements was being worked on. He spoke about the donation and what the money would be going toward. Trustee Fay asked if this was a private park and considered for open space. Mr. Phillipchuck said it was not; the developer owed nine acres, and a five-acre park could be expanded on in the future. Trustee Collins confirmed that the developer was in 90% agreement with the Park District, and Mr. Phillipchuck said that the only difference was with the parking lot improvements. Trustee Lamb asked about the cost of the parking lot, and Mr. Phillipchuck said that it was approximately $15,000. He said that the developer would do this; he just wanted a credit for the fees. Trustee Collins asked how the 50-foot easement on Exhibit C page 3 Item E worked. Mr. Testin said that the Staff was looking for 50 feet with a 10-foot easement for the utilities. Mr. Gallt said that the Village was looking for slightly more right-of-way than in the past to provide for future expansion. He said that some other properties had been given 50 feet, and this was trying to be corrected. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 11 of 13 Trustee Collins asked if the 10 feet was in another section; after some review, it was noted that this was accounted for in the landscape buffer. Mr. Testin said that the utility and landscaping easements would overlap. Trustee Fay asked about the Planning Commission?s concern for off-site drainage, and Mr. Garrigan believed that this had been reviewed and addressed. Mr. Larson did not know the exact resolution but said that it was being addressed. Mr. Testin said that the neighbor wanted to be assured that this would not block the drainage pattern, and that was required by law. Dade Kohler who owned the farm just west of the development, showed the Board where his farm was and pointed out on the map the low spot of the property. He had calculated what the sheet flow would be, and he wanted to make sure that the detention pond would accommodate this. He noted that the cemetery drained into there as well, and he said that he was concerned about the study of rainfall. Mayor Waldoft asked that Staff and the engineer work with Mr. Kohler on this. Regarding easements, Mr. Kohler confirmed that this was 50 feet from the center and noted that Kendall County required 30 feet. He was concerned about this as well as the lights from the athletic park. Mayor Waldorf said that someone would contact him to answer all of his questions. Trustee Collins confirmed that Mr. Kohler had had a chance to voice his opinion at a forum with the Plan Commission. Trustee Fay asked about a response, and Mr. Larson said that the applicant engineer would submit the findings and it would be reviewed. Mr. Philipchuck said that this was in the preliminary stage, and final engineering would go forward with approval. The developer was aware of the issues and planned to accommodate this. Trustee Fay wanted the stipulations mentioned about addressing water concerns. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:45pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? July 10, 2006 Page 12 of 13 VILLAGE OF PLAINFIELD PUBLIC HEARING JULY 10, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. ALSO PRESENT: S.LARSON, ENGINEER; E.GALLT, TRAFFIC ENGINEER; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; M.GARRIGAN, PLANNER; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK; D.RUTTLE, ATTORNEY; AND L.GRIFFITH RECORDING SECRETARY. DILLMAN SUBDIVISION Mayor Waldorf called the meeting to order at 7:50pm. Present roll call stands. Mr. Testin noted that there was a letter regarding the impact of the road system, and Staff had asked for at least construction traffic to come off of Heggs Road. Trustee Lamb said that the Board usually did not respond to letters given to them on the day of the meeting; however, he agreed that there should be an access to Heggs at least for construction. Trustee Collins asked if a letter would be sent to the developer or construction company, but Mr. Testin said that this would end up being part of the Annexation Agreement. Mr. Gallt said that the volumes on Heggs were not significant yet, so - while there might be issues in the future with an access here ? it would be appropriate for construction. Trustee Lamb asked if the Village could stipulate temporary access for construction, and Trustee Dement said that if it became a problem, maybe specific hours could be stipulated. The meeting opened for public comment. Mike Van Pockey (with Macom Corp) had a few comments: - 1 ? in late 2002, an Annexation Agreement was entered into for Dunmoor. In that agreement, there were recapture fees, and he asked that the agreement be added to Dillman acknowledging the recapture amounts. - 2 ? He also asked that the developer pay recapture fees for Heggs Road immediately west of the subdivision. He said that this was originally supposed to be a church, and Macom improved this. - 3 ? He agreed with the request to require construction access off of Heggs. Trustee Manning asked what the original recapture was based on, and Mr. Van Pockey said that this was based on improvements for the road to the east if this would be developed. Mr. Testin said that that was typically asked for if there was a benefit to the adjoining parcel. Michael Whitech and Gary Dillman addressed the Board. Mr. Whitech said that he was generally aware of the recapture through Macom, and Mr. Dillman knew about the recapture for the road to the east but not to the west. Mr. Van Pockey said that he could follow up with the applicant on this. Village of Plainfield Meeting Minutes ? July 10, 2006 Page 13 of 13 Trustee Dement confirmed that the applicant had had discussions with Staff regarding the east roadonly. Mr. Whitech said that the developer had to put a 20-foot landscape easement on the outlot for Heggs, and Mr. Testin clarified the recapture for Heggs. Mr. Dillman said that this was researched and the recapture fee was not disclosed. There was further discussion regarding this. Trustee Collins asked, in the Annexation Agreement, if there was documentation regarding the liability for this. Mr. Testin said that, right now, this was general language. He also said that this was a policy decision since this was not recorded with this recapture. Trustee Collins said that if this was not written, there might not be a case. A discussion ensued regarding notification. Trustee Dement said that the developer was not obligated to do this by law; however, the road would help this subdivision. He thought that the developers should work this out. Trustee Manning asked for this to be in ink, and he was hoping this could work. Trustee Lamb also hoped that there could be a compromise, and Mr. Whitech said that he was willing to talk about it. Trustee Racich asked if the Board should continue with this discussion in light of the recapture, or if there should be a continuation of the Annexation Agreement. It was determined that the applicant was willing to proceed. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:00pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk