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HomeMy Public PortalAboutHousing Authority -- 2020-07-15 MinutesMinutes of the Public Hearing & Meeting BREWSTER HOUSING AUTHORITY Board of Commissioners July 15, 2020 BRE!:1 ITER T01JH I LERK Date: July 15, 2020 Time: 5:30 PM Location: Remote meeting due to COVID49. GoToMeeting call m# 1-877-568-4106 Access Code: # 342-290-381 Members Present: Robert Hooper, Laurel Labdon, Barbara Burgo, and Zachary Volpicelli Members Absent: none Others Present: Leila Botsford, Executive Director/Managing Agent At 5:30 PM the Public Hearing was called to present and take comments on, the Brewster Housing Authority Annual Plan. No members of the public attended. Mrs. Botsford reviewed the plan with the board, who had received a copy in advance. Mr. Hooper at brought to Mrs. Botsford's attention a couple of type -os in the plan, which have been fixed. Ms. Burgo stated that she was happy to see the translations and ask who did that. Mrs. Botsford responded that DHCD translates for the housing authorities. After reviewing the plan, there were no formal comments and no changes suggested. The hearing closed at 6:00 PM and the regular board meeting was called to order. List of documents and other exhibits used at the meeting and retained at the Authority's office: • Meeting Notice/Agenda • Minutes of meeting held June 17, 2020 • Warrants for June 2020 FY 2021 Annual Plan DECISIONS MADE/ACTION TAKEN ARE IN BOLD - -- -- -- W W M -- -- -- -- -- -- -- -- -- -- -- -- -- 1. CALL TO ORDER AND ATTENDANCE Robert Hooper, Chairperson, convened the regular meeting of the Brewster Housing Authority's Board of Commissioners at 6:00 PM via GoToMeeting. 2. MIN UTES OF PREVIOUS MEETINGS) The minutes for the meetings of June 17, 2020 were distributed prior to meeting. Laurel Labdon made a motion to approve the minutes of the June meeting, as presented. Zachary Volpicelli seconded the motion. Ms. Burgo abstained (she was absent). The motion passed 3-0. 3. TREASURER'S REPORT/WARRANT APPROVAL Page 1 of 3 Mrs. Botsford sent the warrants to members before the meeting to review. The warrants this evening are for the month of June and total $58,718.43 for 4001 and $14,034.00 for MRVP. After review, Zachary Volpicelli made a motion to approve warrants for June 2020. Laurel Labdon seconded the motion which was voted unanimously. 4. EXECUTIVE DIRECTOR'S REPORT Mrs. Botsford reported that we have two tenants who haven't paid rent — both at Huckleberry. All residents have paid at Frederick Court. We have 2 vacancies at the family site. One is being offered soon and we hope it will be accepted and leased by end of August. The other is due to a transfer and there is quite a bit to be done, including new cabinets and countertops. That is underway. We have three vacancies now at the elderly sight. One is soon to be leased, one an existing tenant will be transferred to and the other just became available so we will start the tenant selection process. We have one tenant at Frederick Court who returned home after a stay in jail. He is causing a lot of trouble with drinking/drunkenness and smoking heavily in his apartment. One of his neighbors is very upset and calling every town department. We have tried to contact her to offer an air purifying, but she yelled and hung up on Carol. There is a moratorium on evictions and even though it is a horrible situation — which we've been in touch with our attorney about — there is no way to get an eviction right now. We are still not doing non -emergency work orders and inspections are still not allowed to be done. The AUP {audit) is still underway but DHCD granted an extension to get it done by end of September, due to COVID49. Everything is being done remotely, so there is a lot of scanning and emailing documents. The Tree removal capital job at Huckleberry has been completed. The big capital job at Huckleberry is about $373K underfunded as of our meeting last month. Mrs. Botsford stated that she went to CPC to give an update on that. Mrs. Botsford has spoken to DHCD and they really want to see this job get done, so she believes they are going to come up with the short fall. Mrs. Botsford is working on that now. The vacant board member slot has been advert ised by the town, and Mrs. Botsford has posted it on the bulletin board in the housing authority lobby. That seat is to fill the term until next Spring so if anyone knows anyone that may be interested, please spread the word 5.OLD BUSINESS none b. NEW BUSINESS 9 ON A. Annual Plan Approval: Mrs. Botsford had provided members in advance with the plan and reviewed it at the public hearing. After a brief discussion, Laurel Labdon made a motion to approve the FY 2020 Annual Plan as presented. Zachary Volpicelli seconded the motion which was voted unanimously. Page2of3 B. Annual Elections: Chair, Vice -chair, Treasurer, Assistant Treasurer: After a brief discussion, Barbara Burgo made a motion to keep the slate of officers the same as previous year: Chair: Robert Hooper Vice Chair: Barbara Burgo Treasurer, Laurel Labdon Assistant Treasurer: Zachary Volpicelli. Laurel Labdon seconded the motion which was voted unanimously. 7. OTHER BUSINESS WHICH MAY LEGALLY COME BEFORE THE BOARD Mrs. Botsford mentioned that the Mashpee board is in the final process of hiring and the subcommittee will be recommending Carol for the new Executive Director. $. CORRESPONDENCE: none that hasn't already been mentioned. 9. NEXT MEETING: The next meeting was scheduled for August 19, 202Q at 5:30 PM. 10. ADJOURNMENT Laurel Labdon made a motion to adjourn the meeting. Barbara Burgo seconded the motion which was voted unanimously. The meeting was adjourned at 6:20 p.m. Executive Director/Managing Agent Secretary Ex- Officio Page 3 of 3