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HomeMy Public PortalAbout08-07-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 7, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND J.RACICH. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf said that there were two events that weekend: the Ice Cream Social at Plainfield Library (where hundreds of families showed up); and the beginning of building the structures for the Harvest Church of Plainfield. TRUSTEE COMMENTS Trustee Dement moved to support Plainfield OktoberFest to waive the fees for permits, Settlers? Park, Liquor License Fees, and for the use of police and public works staff on October 7-8, 2006. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Fay stated that the Board recently received a letter regarding fair representation by a resident and suggested that the topic be scheduled for a COW Workshop. Trustee Collins said that the Route 59 landscaping looked excellent. Trustee Collins also gave kudos to the staff for Route 59 and Commercial Street, he could not believe the difference; there was no backups. Trustee Dement said that he had previously brought up the idea of developing a corporate office campus, and would like the topic for a workshop. Additionally, Trustee Dement would like to see police presence in neighborhoods, Legislative and Finance Committees, and Consensus/Run-off Voting as topics on a COW Agenda. Trustee Dement also inquired about the lack of a police officer when the lights were out on Route 59. Chief Bennett said that when the lights were flashing, it allowed for more synchronized movement. The police did not have the ability to time the turning movements; however, if the Board wanted police presence, he could call in additional units to do this. Mr. Minick asked how many other communities station officers when lights are out on Route 59. Chief Bennett said that this was Village of Plainfield Meeting Minutes ? August 7, 2006 Page 2 of 15 generally done if the lights went totally dark. Plainfield also has ?flip-down? signs. Chief Bennett said that there was not a simple solution; he could call people in, but he did not know how long the light would be out. Realistically, he said that one person could not handle this, and Trustee Dement just wanted him to know that there were calls. Trustee Dement said that as the Village prepared the budget in the fall, he wanted to consider putting in new sidewalks for areas that are currently without a sidewalk. Trustee Manning asked Chief Bennett what caused the lights to blink, and Chief Bennett said that this was a failsafe mode after a power outage. He said that in this case, the unit needed to be taken out and repaired; he explained that certain lights were designed to come back up to the blinking red. Trustee Manning said that the Village needed to figure out how to maintain power to the lights in a power outage. Trustee Lamb noticed in Sunday?s Herald that the Minooka Board was concerned about fees for waste discharging into the river; he wanted to see more information on this. Mr. Persons said that the fee was based on the wastewater treatment facility, and this had not affected the water rates. He would provide the Board with a memo on that. Trustee Racich stated that he would like to have a joint meeting with the Planning/Zoning Board. Trustee Racich stated that he would also like to a Budget Committee established for the 2007 Budget and suggested having two Trustees on that committee and thought that Trustee Collins and Trustee Dement had previously expressed an interest in being on such a committee. Trustee Racich also inquired about getting cooler uniforms for the Police Officers for the summer months. PUBLIC COMMENTS on Items not on the Agenda Diane Rousonelos, Wallin Woods resident, expressed concern regarding the potential extension of Van Dyke, the terms of the Annexation Agreement with Springbank, having a developer on the advisory committee, the traffic that will be generated on Van Dyke if it is extended, and the safety of pedestrians and users of Settlers? Park. Richard Olsen, property owner adjacent to Fairfield Ridge, expressed concern regarding the setback requirement of a retention wall. Mr. Testin said that this was an interpretation through the Village that setbacks were for structures, like buildings, and not for landscaping. Mr. Minick said that, traditionally, this type of thing had not typically been defined as a structure. Mr. Olsen asked if - on the other side of this wall ? when this was developed, there would be a setback from the property line. Mr. Minick said that there would be for buildings. Mr. Olsen asked if the detention pond had been properly sized, if the wall would have been required. Mr. Larson, Baxter and Woodman, stated that the detention was properly sized and felt that it met the Village and County codes for volume purposes. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 3 of 15 BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meetings on July 10, 2006 and July 17, 2006; Bills Paid and Bills Payable for August 7, 2006; Letter of Credit Release for Heritage Oaks off-site Sewer and Water; and Authorizing the Village President to execute an agreement for the First Nonprofit Unemployment Savings Program. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. #3 PLAINFIELD COMMUNITY CONSOLIDATED SCHOOL DISTRICT NO. 202 LAND FEE Trustee Fay moved to remove the item from the table. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to accept the request by Plainfield Community Consolidated School District No. 202 to increase the per-acre value of improved land to $139,725.00. Seconded by Trustee Dement. Ms. Diane Cooper, Assistant Superintendent of Plainfield School District 202, stated that the district is requesting that the Village of Plainfield increase the school site contribution fees for the period of July 1, 2006 through June 30, 2007. The current site contribution fees are based on an improved acre of land valued at $135,000. Based on the C.P.I. index, the district is requesting a 3.5% increase bringing the base to $139,725.00. Ms. Cooper pointed out that site fees, impact fees, and transition fees were used for specific uses; she also said that fees were collected for the benefit of all the students, so the fees could not be earmarked for the Village of Plainfield ? although it was encouraged. Trustee Lamb agreed with the last stance about applying fees only to Plainfield; however, the agreement stipulated this, so he suggested taking this out. Trustee Manning confirmed that the local land value was not an element of the CPI. Trustee Manning asked if the Ms. Cooper would agree that the market forces were different and Ms. Cooper said yes and no. Trustee Manning said that, in the past, the Village had based the increases on market value, and Mr. Testin said that the appraisal was done last year but prior to that it was increased at 4%. Trustee Manning stated that basing this on an index so disconnected from land prices was not wise and basing it on market value was better. Trustee Dement said that if there was a spiraling CPI, it could actually lower the land values. Mr. Minick asked about the logistical or financial impact of doing an appraisal. Joel Murphy (of the Oswego School District) said one of the problems with that was that it could take a huge jump one year and not the next, so the increases might not be consistent. He said that the use of some type of Village of Plainfield Meeting Minutes ? August 7, 2006 Page 4 of 15 index to increase the cost of land might be better. He noted that using the CPI was a defendable type of index, and legislation had forced this on the district and other Boards. Trustee Dement noted that the CPI sometimes was not a correct judge of land values, so it might not be a defendable legal position. Mr. Murphy said that this was a readily available number. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, no; Collins, yes; Racich, yes; 5 yes, 1 no. Motion carried. #4 INTERGOVERNMENTAL AGREEMENT WITH PLAINFIELD COMMUNITY CONSOLIDATED SCHOOL DISTRICT NO. 202 Trustee Fay moved to remove the item from the table. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to approve an Intergovernmental Agreement with the Plainfield Community Consolidated School District concerning the imposition, collection, an expenditure of School Facility Impact Fees, School Transition Fees, and School Site Contributions. Seconded by Trustee Dement. Trustee Fay confirmed that there were other municipalities asking the same, and Trustee Dement confirmed that these communities also supported this. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #5 OSWEGO COMMUNITY UNIT SCHOOL DISTRICT NO. 308 LAND FEE Trustee Dement moved to remove the item from the table. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to accept the request by Oswego Community Unit School District No. 308 to increase the per-acre value of improved land to $124,200.00. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, no; Collins, yes; Racich, yes. 5 yes, 1 no. Motion carried. #6 INTERGOVERNMENTAL AGREEMENT WITH OSWEGO COMMUNITY UNIT SCHOOL DISTRICT NO. 308 Trustee Fay moved to remove the item from the table. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to approve an Intergovernmental Agreement with Oswego Community Unit School District No. 308 concerning the imposition, collection, and expenditure of School Facility Impact Fees, School Transition Fees, and School Site Contributions. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 5 of 15 #7 SEVENTH MIDDLE SCHOOL/FUTURE ELEMENTARY/FOURTH (EAST) HIGH SCHOOL Trustee Fay moved to direct the Village Attorney to draft the necessary ordinance approving a rezoning from the Village of Plainfield AG (Agriculture District) to R1 (Single Family Residence District) for approximately 156.778 acres generally located on the west of Essington Road, south of th 119 Street, and east of Naperville Road. Seconded by Trustee Dement. Trustee Lamb confirmed that this covered the entire parcel, including the part retained by Mary Kelly. A discussion ensued regarding this. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #8 SEVENTH MIDDLE SCHOOL/FUTURE ELEMENTARY Trustee Dement moved to remove stipulation No. 5 which was approved on July 10, 2006 requiring that a 60-foot wide north-south right-of-way corridor should be preserved (and dedicated on the subdivision plat) offsite to the west of the middle school through the area presently reflected on the Site Plan as a stormwater detention area. Seconded by Trustee Fay. Trustee Fay asked for an explanation, and Mr. Testin said that it was logical to look for a stub street into the school. Mr. Minick said that, originally, the subdivision in question was in Bolingbrook; this was platted to be stubbed at the south end of the school site to provide access. The Village had had discussions with the School District as part of the site plan that this roadway would be continued in the school site and constructed by the School District. After much discussion, the School District made a request to the Village of Bolingbrook that the roadway not be stubbed at the south end of the school site. Bolingbrook agreed, and this was being replatted. Based on that and engineering problems (like the right-of-way), it seemed counterproductive to request the retention of the right-of- way based on the possibility that Bolingbrook might extend a roadway. He recommended the stipulation be removed. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #9 PLAINFIELD ECONOMIC PARTNERSHIP Trustee Collins moved to approve the distribution of $75,000 to the Plainfield Economic Partnership. Seconded by Trustee Lamb. Trustee Fay asked Mr. Minick what the total cost to the Village was for this partnership, and Mr. Minick said that $75,000 contribution was the out of pocket cost. He noted that he and Mr. Testin also sat on the Board. Trustee Fay wanted a joint meeting on a quarterly basis with this organization. Alex Harris, Executive Director for PEP, stated that, in the by-laws for PEP, there were annual goals and a strategic plan. He said that he would be happy to provide that information, and there was a long-range plan including having a meaningful meeting on an annual basis. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 6 of 15 Mr. Harris said that there was a quarterly Board meeting at PEP. Trustee Fay preferred a joint meeting, but he thought that individual communication would not allow the Board to collectively hear issues with the community. Trustee Dement asked if the Board would be made aware of the PEP budget. Mr. Harris said that there were liaisons that had this information, and this would be on the annual review. Trustee Lamb confirmed that this would be part of the follow-up on the $75,000 contribution. Mr. Harris added that the last quarterly meeting approved the budget, and this could be presented through liaisons to the Trustees. Trustee Dement wanted time to review this. Trustee Racich concurred that there would be communication through liaisons, but he confirmed that there would also be direct communication. Trustee Racich wanted the presentation to come in the future with the Village Administrator and Mayor. Trustee Lamb noted that he would discuss and report the meetings to the Board. Trustee Manning asked when Mr. Harris would be comfortable to make a presentation. Mr. Harris said that the Board met on a quarterly basis, so the best opportunity would be to sit with Staff and determine when would be an appropriate time to do so. Trustee Fay stated the he is not against PEP, he would like to be able to have a joint meeting with them. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #10 PLAINFIELD TELEVISION GROUP Trustee Dement moved to authorize the Village President to execute a licensing agreement with Plainfield Television Group. Seconded by Trustee Collins. Trustee Lamb did not find anything in the agreement/license regarding time, and Mr. Minick said that this was intended to be a document setting forth the conditions between the Village and PTG. It was staff?s intent that if subsequent proposals would come forth, those could determine future action. He said that it was not intended to limit PTG. Trustee Collins questioned Item 4 regarding a review six months after the license period and asked if this would be done with everyone asking for money. Trustee Lamb said that this came from a comment he had made to have a dialogue to see if the programming was effective. He felt it was unique to this situation since it was somewhat controversial. Trustee Collins did not think it was controversial and supported the program. He did not think the six-month review was necessary because it would set a precedent. Trustee Dement stated that meeting with PTG in six months would enable to the Board to give input and suggestions, not necessarily to a review of PTG. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Collins said that after its first year of existence, he wanted to review the program and strike the six-month review as it would create more bureaucracy. Trustee Lamb supported that. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 7 of 15 #11 AVERY/KNIGHTS OF COLUMBUS (PC CASE #1240-032406.AA/RZ) Trustee Fay moved to adopt Ordinance No. 2573 authorizing execution of an Annexation Agreement for property located on the north side of Renwick Road, west of the EJ&E Railroad, and east of Lily Cache Creek. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2574 annexing the subject property. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Ordinance No. 2575 rezoning the property from R-1 (Single Family Residence District) to B-2 (General Business District). Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes;. 6 yes, 0 no. Motion carried. #12 DILLMAN SUBDIVISION Trustee Lamb noted that there had been some discussion regarding construction access off of Heggs, and Mr. Testin said that this was still needed and the applicant agreed to that. He said that this could be made specific. Trustee Manning asked about the status of recapture by Dunmoor, and Mr. Testin said that there was an understanding. Dunmoor wanted all of this frontage, and the applicant agreed to pay for half. The applicant was willing to pay for Campbell Lane as well as half of Heggs at the time of the Annexation Agreement. Mr. Minick asked Mike Whitack (attorney for the developer) if Macom had agreed to this, and Mr. Whitack said that this was technically up in the air. Trustee Lamb confirmed that the applicant had no legal obligation to this. Trustee Manning confirmed that the Board could make this a condition of the annexation, and he wanted the applicant to pay for the improvement as it was after the Annexation Agreement. Mr. Testin said that Mr. Leeman had agreed to do this as part of the public hearing. Mr. Minick said that it was a question posed before the Board as this was anticipated to be church property. Trustee Manning?s position was that Dillman should pay for the portion of Heggs on the boundary of the property. Mr. Minick said that there was latitude to relieve Dillman of recapture liability or not enforce it, the Board could require them to pay the entire amount, or the Board could pick a number in between. Mr. Whitack said that the church acquired this property in 1994, but he was not sure that this property was intended for a church structure. He thought that this was estate planning, and he noted that Macom had already recaptured the costs and would not be rebating this to homeowners. Trustees Lamb and Dement supported the developer paying for half, and Mr. Harvey said that if this would be part of the agreement, it could be added. Trustee Fay moved to revise the ordinance to include language agreeing to 50% cost sharing for the improvements on Heggs. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, no; Collins, yes; Racich, no; Waldorf, yes; 5 yes, 2 no. Motion carried. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 8 of 15 Trustee Dement moved to add stipulation that the developer also needed a road available for a construction easement across Lot 10 for a period of two years. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2576 authorizing execution of an Annexation Agreement th for the property located on the east side of Heggs Road, one-half mile north of 135 Street. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Ordinance No. 2577 annexing the subject property. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Preliminary Plat of Subdivision for the Dillman Subdivision th located on the east side of Heggs Road, one-half mile north of 135 street, subject to the three stipulations in the Staff report. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #13 PLAINFIELD SMALL BUSINESS PARK PUD AMENDMENT Trustee Fay moved to direct the Village Attorney to prepare an Ordinance granting an amendment to th the PUD for Plainfield Small Business Park, located south of 135 Street and east of U.S. Route 30, to allow restaurants and personal fitness uses by right and to allow outdoor seating as a permitted special use, subject to the stipulations listed in the staff report. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #14 TURNER MAP AMENDMENT ? WILL COUNTY (CC-16561 S. LILY CACHE ROAD) Trustee Fay moved to direct the Village Planner to provide Will County a letter of no-objection regarding the requested Will County map amendment and variances of the Turner property located at 16561 S. Lily Cache Road. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #15 FRITZ ROAD Trustee Fay moved to open a Public Hearing regarding vacating the eastern 20 feet of Fritz Road adjacent to the Streams Development, Unit 3. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Lamb moved to direct the Village Attorney to draft an Ordinance vacating the eastern 20 feet of Fritz Road to Sleepy Hollow adjacent to the Streams Development, Unit 3. Seconded by Trustee Racich. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 9 of 15 Trustee Fay asked if Mr. Testin was favorable of this, and Mr. Testin said that this had always been part of the platting. His concern was that Mr. Fritz continued to have access up to Sleepy Hollow, and Trustee Fay asked how this impacted traffic. Mr. Persons did not see any problems other than the protection of the Fritz property. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. #15 UPDATED ZONING ORDINANCE Trustee Fay moved to adopt Ordinance No. 2578 approving the Village?s updated Zoning Ordinance. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR?S REPORT Mr. Minick reviewed the Chamber of Commerce 5K Run and the variance for sale of alcohol. Trustee Racich moved to approve a variance in the Village of Plainfield?s Liquor Code to allow Front Street Cantina to begin alcohol sales to begin at 11:00 a.m. on Sunday, September 24, 2006 in conjunction with the Chamber of Commerce 5K Run post race party. Seconded by Trustee Fay. Trustee Lamb asked if the Board would consider having this at 10:30 a.m. if people were finishing up at 10:30 or 10:45. Trustee Collins and Mayor Waldorf wanted the time to remain at 11:00 a.m. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Mr. Minick reviewed the report of closing a portion of US Route 30 for the purpose of Harvest Fest. Trustee Racich said that he had questioned the viability of Plainfield Fest in the center of Plainfield. He understood this situation was valuable for businesses in downtown Plainfield, but after Harvest Fest, he wanted the Board and Administration to evaluate whether it was prudent to continue to close Route 30. Trustee Collins agreed. Trustee Collins moved to adopt Resolution No. 1508 for the temporary closing of a portion of U.S. Route 30 for Harvest Fest. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, abstain; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 5 yes, 0 no, 1 abstain. Motion carried. Trustee Manning asked what the purpose of Harvest Fest was, and it was determined that this was a way for the business owners and community to interact and for the downtown businesses to be promoted ? as well as being an outlet for recreation. Trustee Manning stated that he asked the question for reference in future discussion because he wanted to understand the purpose. He felt that the purpose would be defeated if the location was moved. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 10 of 15 Mr. Minick also noted that he had an opportunity to do a site visit to Edward Outpatient Center and was impressed. It was a ?full service?, world-class facility that would provide medical care to residents of the Village. It would have X-Rays, CAT scans, and MRI machines ? it just did not offer inpatient and emergency room services. There would be a community event on Saturday, August 26 and he urged community members to attend. MANAGEMENT SERVICES REPORT No report ENGINEER?S REPORT No report COMMUNITY DEVELOPMENT REPORT Mr. Testin reviewed the proposal for the address maintenance interface implementation. Trustee Collins moved to authorize Patrick Engineering, Inc. to perform the Address Maintenance Interface Implementation for the amount of $10,900.00. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Trustee Lamb asked if there was any progress on filling the GIS position, and Mr. Testin said that interviews were being set up. Mr. Testin reviewed the re-approval of final plat for McDonalds. Trustee Lamb moved to re-approve the final plat for the Patterman Subdivision located on Route 59 and Industrial Drive. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Mr. Testin went over the request for interpretation on zoning for the Chang Nae Yoon Martial Arts School. Trustee Fay moved to allow a martial arts school as a permitted use in the B-3 District. Seconded by Trustee Racich. Trustee Dement confirmed that there were martial arts studios in that type of zoning, and Trustee Lamb confirmed that Staff did not have any problems with this. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT Mr. Persons went over the North Wastewater Plant Expansion Engineering Services Agreement and Design. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 11 of 15 Trustee Lamb said that he had gone on a tour of the facility, and it was well done and well run. Trustee Collins noted that Public Works thought that the previous facility would be good to 2020, and Mr. Persons said that this had come a lot sooner than anticipated. With designs, Trustee Collins asked if what was anticipated was the level that could be handled with expansion. Mr. Persons said that he had looked at doing Phases 2 and 3 but felt that the phasing was more cost effective. It was conservative, but he felt that it fit well with the future of the community. Steve Larson said that, with the 2026 population estimation, this capacity would take the Village to about 2015 based on current growth rates. Trustee Collins was concerned about this, and he thought that both phases could be done. Mayor Waldorf asked if this would be a financial issue, and Mr. Larson noted that technology changed too. He said that using the same technology for 20 years might be a problem; there was also an added cost that would be a burden on the Village. Trustee Lamb thought maintenance was a problem if a good portion of it was idle, and Mr. Larson agreed. With the North Plant and expansion, Trustee Racich asked when the vacation of south plant was proposed. Mr. Persons said that this was anticipated after 2009. Trustee Collins moved to authorize the Village President to execute an Engineering Services Agreement with Baxter & Woodman, Inc. for the Wastewater Treatment Facilities Improvements Phase 2 ? North Wastewater Plant Expansion Design. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Mr. Persons thanked Doug and Staff for doing a good job. Mr. Persons reviewed the Hazelcrest Drive Watermain Upgrade. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with Len Cox and Sons Excavating to complete the Hazelcrest Drive Watermain Replacement at total bid cost of $520,116.00. Seconded by Trustee Lamb. Trustee Fay said that residents in the area had mentioned holes, and Mr. Persons said that this would be looked into. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Mr. Persons went over the 2006 Sidewalk Program for Wilding Pointe Park and Heronview Estates. Trustee Fay moved to accept the low bid and authorize the Village President to execute a contract with Anderson Concrete to complete the Wiling Pointe/Heronview Estates Sidewalk Project at a total bid cost of $21,945.00. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 12 of 15 Mr. Persons went over the purchase of two pick up trucks and one ton four wheel drive dump with a plow. Trustee Fay left the meting at 9:13pm. Trustee Dement moved to authorize the purchase of two (2) Ford F-150 Trucks from Rod Baker Ford at a total cost of $18,986.00 each and one (1) Ford F-450 Dump Truck at a cost of $57,045.00. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, absent; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried. Mr. Persons went over the New Drauden Road Construction Update. He showed a picture of the site this and said that it was 85% complete. The final surface and striping were completed, and this was completed on time. The outstanding items were shoulder stone, bike path, and street lighting which would complete in the next few weeks. The project bid was approx $2.5 million, and it was anticipated that a foot of material would be removed. He went over that the ground was wetter and softer than anticipated, and there was a good part of the area that needed an additional one or two feet of undercut. On a unit price, it was not a lot, but it did add up. He said that the total was brought up $200,000 to $300,000. He said that this was significant, but it was with the unit price. There were some intersection improvements that saved $20,000 to $30,000. He noted that this would be brought back to the Board for review and approval and costs were anticipated to be recaptured. Trustee Racich said that there was a lot of confusion regarding Indian Boundary and asked for a progressive date when Indian Boundary would be re-opened. Mr. Persons said that the roadway was closed due to construction of the entry and intersection, and he had not heard the latest. He did not know for sure but thought it would be a couple of weeks. Trustee Racich noted that people had asked why this was closed. POLICE CHIEF?S REPORT Chief Bennett went over the employment agreements. Trustee Fay moved to authorize the Village President to execute a Police Officer Employment Agreement with Jillian King and with Brett Keag. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Chief Bennett went over the purchase of the PhotoCapture Unit from Identix, Inc. Trustee Fay confirmed that this was budgeted. Trustee Fay moved to approve the purchase of a PhotoCapture Unit from Identix, Incorporated in the amount of $34,007.00. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? August 7, 2006 Page 13 of 15 Chief Bennett went over the IACP National Law Enforcement Challenge Awards Program. He said that Plainfield?s submittal was recognized as the third place agency and received a nice plaque. The national recognition would be given later this year. He gave special recognition to the people who put in the information to this document. Chief Bennett went over the updates on the Natures Crossing Complaints and noted that garbage was put out early but this was not part of a current ordinance. Trustee Lamb confirmed that the original note was anonymous and commended the police on the degree of investigation placed on an anonymous letter. Chief Bennett said that the last item was that the Village stickers would start to surface this time of year, and there were some options available. He asked that this option be considered under Home Rule as people were unhappy with the sticker program and compliance was difficult. He said that the Police Department?s position had been to enforce the ordinance so people complied. If people purchased the sticker and did not have it displayed, the Police allowed the person the opportunity to put it on the car. However, the policy was becoming burdensome. He showed a stack of tickets for people who bought a sticker but did not put it on the car. He said that if this program continued, it needed to be enforced better. He asked for Board direction. Trustee Fay asked the purpose of the Village sticker, and it was determined that it was additional funds for road improvement. Mr. Minick said that this was approximately $350,000 to $400,000 of a $2.1 million budget. This was 20 percent of the street division funding for street maintenance and the like. Trustee Fay asked how long rate had been at its current level, and Chief Bennett said that it had been this since Oct 1, 2001. Trustee Fay said that it was safe to say that revenue was generated from new businesses in the area; he suggested putting that revenue to road improvements locally. Mr. Minick suggested taking a look at other options that might be out there and report back, and this could be discussed as a policy matter. It was not so much the money people minded but the hassle with getting the sticker, filling out form, and generally going through the process. From the Village?s standpoint, it is also labor intensive. He suggested taking a look at other options or continuing with the vehicle sticker program. Trustee Lamb asked if the database of cars was of any use, and Chief Bennett said that the majority of the information could be obtained from the Secretary of State?s office. Trustee Dement said that if the income was balanced with personnel costs, it probably knocked the figures down. Chief Bennett said that each year new things popped up, and with this year?s sticker enforcement, antique automobiles were not dealt with in the ordinance aside from purchasing the sticker. He said that a lot of collector cars were stored elsewhere and brought in occasionally. He asked to exempt vehicles over 25 years, and there was no objection to this. Trustee Lamb asked about the 25 years, and Chief Bennett said that it was the Secretary of State standard for vintage plates. Trustee Dement said that some time ago, the Police Department had a program of informing bar owners about serving alcohol and asked if he missed seeing that. Chief Bennett said that the initial Village of Plainfield Meeting Minutes ? August 7, 2006 Page 14 of 15 class was a program submitted to the liquor commissioner, and those were held with the liquor establishments. Trustee Dement wanted to know when this was being done. ATTORNEY?S REPORT No report Mayor Waldorf reminded everyone of the Conservation Plainfield on August 9; Historic Preservation Commission Meeting on August 10; Movie in Settlers? Park - Grease on August 11; Committee of the Whole Workshop on August 14; Plan Commission Meeting on August 15; and the Natural Garden Tour on August 19. Trustee Fay noted that the Natural Garden Tour would be beginning and ending at Mather Woods. Trustee Fay moved to adjourn the meeting at 9:35. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:35 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? August 7, 2006 Page 15 of 15 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 7, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND J.RACICH. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. FRITZ ROAD Mayor Waldorf called the meeting to order at 8:30pm. Present roll call stands. Regarding vacating the eastern side of Fritz Road, Mr. Testin said that part of Fritz Road into Sleepy Hollow would be kept open, and there was a general letter submitted. Trustee Lamb said that the west side was already vacated, so this would be closed off to Sleepy Hollow. Mr. Testin said that this lot would be open, or it could be vacated up to Sleepy Hollow and could be vacated in the future. Trustee Lamb recommended this. There were no public comments. Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:35pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk