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HomeMy Public PortalAbout08-21-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 21, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, AND , J.DEMENT. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 8 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf announced that the presentation by Representative Tom Cross would be rescheduled. Joe Sweederman (DePaul University) presented the 2006 Chaddick Development Award to the Village Board. He said that his group tried to spread the word about effective land use; there were quite a few applicants, and Plainfield was the winner. The group was pleased with the bonuses and open space efforts (including 360 degree requirements) as well as the pattern book that Plainfield required. He presented Mayor Waldorf with the award. Mayor Waldorf said that this was the product of a lot of man hours and said that the award went to the Planning Staff and the others who made this possible. TRUSTEE COMMENTS Trustee Fay congratulated Mr. Testin and Staff on the award. Trustee Fay congratulated DePaul for the effort in recognizing quality work. He said that a lot of good things were happening, and he was happy to see others recognize this. Trustee Dement congratulated the Board, Kathy O?Connell and Steve Thomson for their work. Trustee Dement asked Staff about the opening of new Central School. He said that the Village was still trying to get a handle on the parking, and he had received some calls regarding this. Mr. Persons said that he would report back to the Board. There was a sidewalk along Renwick and Frederick, and there was also a road connection made. There were some outstanding sidewalk gaps to be addressed; however, there needed to be coordination with IDOT. Trustee Dement said that, when doing a Site Plan Review, he wanted to look at the adjoining streets and sidewalks to come into handicap compliance. Village of Plainfield Meeting Minutes ? August 21, 2006 Page 2 of 9 Trustee Collins asked the Mayor about a memo regarding the recap of a recent tour, and Mayor Waldorf said that he would update the Board on this. Trustee Collins also noted that Mr. Minick?s evaluation was overdue, and he wanted to utilize the memo to schedule a workshop for this. It was clarified that this would be scheduled for an executive session. Trustee Racich asked about evaluation of the Village Attorney, and Mr. Minick said that this would be scheduled for an executive session. Trustee Racich said that six or seven weeks ago, Meijer had asked for special approval for a carnival and spoke about a donation. Mr. Minick would look into this. Regarding the intersection at Commercial Street/Route 59/Route 30, Trustee Fay wanted to know about a pedestrian crosswalk at this intersection. He said that some residents had inquired about the age of the water mains in the downtown and the ability to keep up with demand. Mr. Persons would respond at the next meeting regarding crosswalk and moving traffic. Regarding the water main, he said that there was a plan to install a new large diameter transmission main with the reconstruction of Route 59. He went through some of the maintenance to be addressed and would update the Board as part of the budget process. Regarding Commercial Street, Trustee Racich said that there had been discussion regarding how to alleviate this congestion early on. There was some confusion in the community about who was responsible for fixing this, and he wanted to clarify that the Village of Plainfield (not IDOT) did this. Mayor Waldorf said that residents on Commercial Street asked for an analysis on this, and Mr. Gallt had met with them. Trustee Manning asked Mr. Minck about meeting with the School Board on three issues. Mr. Minick said that one of the items was the intergovernmental agreement. He said that he and Dr. Harper had exchanged email, and the School District was drafting this document. He would have this at the beginning of next month. Additionally, regarding the utility costs to the school site, Staff was working with the engineers to come up with a better estimate of utility extensions. This would come rd forward for discussion with the School District. Regarding the transportation facility around 143 Street, Mr. Testin said that the letter was sent out with planning concerns. Mr. Minick said that the items were ongoing. Trustee Manning asked about the proposal to begin negotiations with Bolingbrook regarding supplying water and sewer. Mr. Minick said that Bolingbrook had shown extreme reluctance to service that site, and he did not think it would be a viable option. Mr. Persons said that there had been some informal discussion, and there did not seem to be any encouragement. Trustee Dement asked if the school district had communicated with Bolingbrook. Mr. Minick did not know but would follow up. PUBLIC COMMENTS on Items not on the Agenda None Village of Plainfield Meeting Minutes ? August 21, 2006 Page 3 of 9 BUSINESS MEETING #1 APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. #2 CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting on August 7, 2006; Bills Paid and Bills Payable for August 21, 2006; Cash & Investments, Revenue, and Expenditure Reports for July 2006; Letter of Credit Reduction for Grande Park West Neighborhoods 11, 12, and 13 and Century Trace Subdivision Unit 4D; Ordinance No. 2579 approving a rezoning from AG (Agriculture District) to R1 (Single Family Residence District) for approximately 156.778 th acres generally located on the west of Essington Road, south of 119 Street, and east of Naperville Road, for the Seventh Middle School/Future Elementary School/Fourth (East) High School site. Seconded by Trustee Racich. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. #3 PLAINFIELD SMALL BUSINESS PARK PUD AMENDMENT Trustee Fay moved to adopt Ordinance No. 2580 granting an amendment to the PUD for Plainfield th Small Business Park, located south of 135 Street and east of U.S. Route 30, to allow restaurants and personal fitness uses by right and to allow outdoor seating as a permitted special use. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. #4 CHATHAM SQUARE DORMAN SPECIAL SERVICE AREA #36 Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area for th Chatham Square, located generally north if 127 Street and west of Heggs Road. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to approve Ordinance No. 2581 authorizing Special Service Area No. 36 for Chatham Square. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. #5 GRANDE PARK NEIGHBORHOOD 11 DORMANT SPECIAL SERVICE AREA #37 Trustee Dement moved to open a Public Hearing for the establishment of a Special Service Area for th Grande Park Neighborhood 11, located generally south of 127 Street and west of Stewart Road. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to approve Ordinance No. 2582 authorizing Special Service Area No. 37, for Grande Park Neighborhood 11. Seconded by Trustee Racich. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? August 21, 2006 Page 4 of 9 #6 GRANDE PARK NEIGHBORHOOD 12 DORMANT SPECIAL SERVICE AREA # 38 Trustee Fay moved to open a Public Hearing for the establishment of a Special Service Area for th Grande Park Neighborhood 11, located generally south of 127 Street and west of Stewart Road. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to approve Ordinance No. 2583 authorizing Special Service Area No. 38, for Grande Park Neighborhood 12. Seconded by Trustee Dement. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. #7 SHENANDOAH SANITARY SEWER OVERSIZING RECAPTURE Trustee Fay moved to approve Resolution No. 1509, a Resolution Authorizing Reimbursement for the Construction of Improvements Beneficial to the Public, for oversizing of a trunk sanitary sewer main through the Shenadoah Subdivision. Seconded by Trustee Racich. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. ADMINISTRATOR?S REPORT No report MANAGEMENT SERVICES REPORT Ms. Pleckham reviewed the request for a collection agency. Trustee Lamb asked who paid the court fees, and Ms. Pleckham said that the Village would be notified to determine the proper direction. She said that fees would be collected upon the case being settled. Trustee Dement asked what would happen if the case was lost. Mr. Harvey said that the fees were capped at 25 percent and could be added to the judgment. However, if nothing was collected, the only fee would be the out of pocket serving fees. Trustee Dement moved to authorize the Village President to execute a Collection Services Agreement with Collecto, Inc., d/b/a Collection Company of America. Seconded by Trustee Lamb. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. ENGINEER?S REPORT No report COMMUNITY DEVELOPMENT REPORT None PUBLIC WORKS REPORT Mr. Persons reviewed the 2006 Crackfilling Program and the bid received which was within budget. He went through some of the streets anticipated to be filled. Trustee Dement asked about the new procedure, and Mr. Persons said that this was a new product and dried quickly to allow driving sooner. Village of Plainfield Meeting Minutes ? August 21, 2006 Page 5 of 9 Trustee Lamb moved to award the 2006 Crack Filling Program to SKC Construction, Inc., the low bidder, in the amount of $29,487.78. Seconded by Trustee Fay. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. POLICE CHIEF?S REPORT Chief Bennett reviewed the operations for June and July 2006. Trustee Lamb asked if the Click It or Ticket program was successful, and Chief Bennett said that it was, both locally and statewide. The officers were also able to check for Village stickers. Chief Bennett recognized three officers in DUI enforcement (AAIM also recognized these officers). Chief Bennett reviewed the K-9 purchase within the budget. Trustee Dement moved to approve the purchase of the canine and train both dog and handler at a cost of $12,000.00. Seconded by Trustee Fay. Vote by roll call. Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; 6 yes, 0 no. Motion carried. Trustee Dement confirmed that the dog and handler would be on patrol after eight weeks. Chief Bennett also sought concerns about the concept of Wescom moving to the police facility for longer than originally thought. Wescom would be going back to the Board, and 911 would be providing the center with new technology. He reviewed some of this technology, and his only concern was that with the energy costs, Wescom?s portion of energy costs should be included. Trustee Lamb confirmed that Village money would not be required. He also said that, with the kind of growth expected, this space would be needed after the five-year period and asked what would happen. Chief Bennett said that this expansion could occur in the future if needed, and while the department was losing space, it was gaining services. Trustee Lamb thought it was an advantage to having this in the area. Trustee Manning asked if Wescom would pay rent, and Chief Bennett said that there would be an offset. Trustee Manning confirmed that the utility fee was the only thing to be charged. Trustee Manning also confirmed that Wescom was looking for a long-term document at some point, and the written document would be a lease. Mayor Waldorf said that several other communities were contacted, and this was circled back to Plainfield due to its growth. Trustee Fay asked how other police departments were hooked to Wescom. Chief Bennett said that, of the five communities that make this up, no other agencies had the space or 24-hour staff to do this. He said that the other group to the east that was doing something similar was in the New Lenox Village Hall. Trustee Fay wanted more information regarding revenues and cost analysis Village of Plainfield Meeting Minutes ? August 21, 2006 Page 6 of 9 Trustee Dement was happy to see this and confirmed that this was 2,000 square feet. He said that this increase in size had a cost. Chief Bennett said that Plainfield would pay 50 percent of operating costs, and there was a potential for a regional center. Trustee Dement said that there was still a real cost of this space. There was some discussion regarding negotiations and leasing information. Chief Bennett said that there were some key components that needed to move forward to not hold up the current building work. Trustee Collins mentioned the $600,000 more and paying 53 percent above that. Chief Bennett said that this came out of Wescom?s contingency fund, and Plainfield?s fee did not change. Trustee Collins said that Will County was supposed to pick this all up and asked what happened if Will County was able to do this project in the future. Chief Bennett said that this would take eight to nine years to implement, and the technology installed had a 10-year life span. He reviewed this and future plans further. Trustee Collins said that he would go along with this project if the money was coming out of Wescom. Chief Bennett just wanted to make sure the utilities were compensated, and he could bring up both the rent aspect and utility surcharge issues to Wescom. ATTORNEY?S REPORT No report rd Mayor Waldorf reminded everyone of the 143 Street Extension Open House on August 23; Historic Preservation Commission Meeting on August 24; Movie in Settlers? Park - Ghostbusters on August 25; Edward Plainfield Outpatient Center Grand Opening on August 26; and the Committee of the Whole Workshop on August 28. Trustee Racich moved to adjourn the meeting. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at7:57 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? August 21, 2006 Page 7 of 9 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 21, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, AND , J.DEMENT. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. CHATHAM SQUARE DORMAN SPECIAL SERVICE AREA #36 Mayor Waldorf called the meeting to order at 7:15pm. Present roll call stands. Mr. Testin went over the purpose of the DSSA and said that this would only take place if the Homeowners Association did not meet requirements. There were no public comments. Trustee Dement moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:16pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? August 21, 2006 Page 8 of 9 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 21, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, AND , J.DEMENT. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. GRANDE PARK NEIGHBORHOOD 11 DORMANT SPECIAL SERVICE AREA #37 Mayor Waldorf called the meeting to order at 7:19pm. Present roll call stands. There were no public comments. Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:20pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? August 21, 2006 Page 9 of 9 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 21, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, P.FAY, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, AND , J.DEMENT. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. GRANDE PARK NEIGHBORHOOD 12 DORMANT SPECIAL SERVICE AREA #38 Mayor Waldorf called the meeting to order at 7:23pm. Present roll call stands. There were no public comments. Trustee Dement moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:24pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk