HomeMy Public PortalAboutHousing Authority -- 2020-10-21 MinutesMinutes of the Meeting PRF.11e j FR Cf6,[: CA Epi:,
BREWSTER HOUSING AUTHORITY
Board of Commissioners
October 21, 2020
Date: October 215 2020
Time: 5:30 PM
Location: Virtually via GoToMeeting Call-in number: 866-8994679 Access Code: 314-966-
613
Members Present: Robert Hooper, Laurel Labdon and Zachary Volpicelli
Members Absent: Barbara Burgo
Others Present: Carol Campos, Executive Director and Cindy Bingham
List of documents and other exhibits used at the meeting and retained at the Authority's
office:
• Agenda/Notice
• Minutes of the meeting held September 16, 2020
• Warrants for September 2020
• August 2020 Financial Statements prepared by Fenton, Ewald & Associates P.C.
• 2019 Year End Agreed Upon Procedures Report
DECISIONS MADE/ACTIONS TAKEN ARE IN BOLD
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The Chair called the meeting to order at 5:32 PM. A quorum was declared with the following
members present Robert Hooper, Laurel Labdon, and Zachary Volpicelli. Barbara Burgo was
excused.
PUBLIC COMMENT: NONE
SECRETARY'S REPORT: Minutes for the meeting held on September 16, 2020, were sent to
the members prior to the meeting. Barbara Burgo sent an email noting several revisions that were
needed. A motion was made by Laurel Labdon and seconded by Zachary Volpicelli to
accept the minutes as revised. The motion carried unanimously.
TREASURER'S REPORT and BUDGET UPDATE: Mrs. Campos sent the August 2020
Financial Statements and the September 2020 Warrants to the members prior to the meeting.
The warrants for signature tonight total as follows: 4001, $24,409.74 and for MRVP, $14,723.00.
Mrs. Campos reported that all rents are paid at the elderly site and there are a few rent
delinquencies at the family site. We have one vacancy at the family site and there were three
vacancies at the elderly, but one was recently filled. One of the vacancies will require funding
from DHCD as the unit had been occupied for over twenty years and was a heavy smoker.
Budget guidelines have been issued with a required 4% decrease in spending for all housing
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authorities. Mrs. Campos and the fee accountant will begin working on a budget once he finishes
the year-end financials.
After a brief discussion, a motion was made by Laurel Labdon and seconded by Zachary
Volpicelli to accept the Treasurer's Report as presented. The motion carried unanimously.
EXECUTIVE DIRECTOR'S REPORT &UPDATES:
•
is. Campos gave an update on COVID-19. She informed the members that the
Community Room will remain closed until further notice. She stated that maintenance
staff continues to sanitize all common areas every weekday and maintenance staff have
hung hand sanitizer stations in all buildings.
• Mrs. Campos discussed the AUP report that was completed by Thomas Flaherty, CPA.
She mentioned that one exception was issued concerning overtime wages that were
incorrectly reported for one part-time staff member. Mrs. Campos stated prior to her
retirement, Mrs. Botsford corrected the issue and responded to the exception as required
by DHCD.
• Mrs. Campos provided an update on the pending Capital Improvement projects. She
stated the heat sensor project at the elderly site has been awarded and will begin soon.
Also, the bathroom fans and all interior light fixtures have been replaced at the family site
and a walk-thru of the family site was planned that week for any contractors interested in
bidding on the large-scale envelope project.
• Mrs. Campos provided a brief update on her transition into the role of the executive
director.
OLD BUSINESS: NONE
NEW BUSINESS: NONE
OTHER BUSINESS: Brewster Woods: Mrs. Campos mentioned she received an email from
Jon Springfield of POAH regarding an amendment that's needed to POAH's Ground Lease with
BHA. She will add the topic for discussion to the next month's agenda.
CORRESPONDENCE
/COMMUNICATIONS: None that hasn't already been mentioned.
NEXT MEETING DATE/TIME: The next meeting will be scheduled for Thursday,
November 245 2020 at 5:30 PM.
MEETING ADJOURNMENT: A motion was made by Laurel Labdon and seconded by
Zachary Volpicelli to adjourn the meeting. The motion carried unanimously. The meeting
adjourned at 5:50 pm.
Respectfully submitted,
Carol Campos, MPHA, C'P
Secretary
Executive Director
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