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HomeMy Public PortalAbout09-18-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES SEPTEMBER 18, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf said that Harvest Fest (sponsored by MainStreet Plainfield, Inc.) was very family- centered and very enjoyable. Mayor Waldorf proclaimed September and October 2006 as United Way of Will County Months. The representative from United Way thanked the Mayor and Village for the proclamation. Mayor Waldorf proclaimed the month of September 2006 as Save a Life Month. Mayor Waldorf stated with the implementation of the Chicago Grid System, the GIS consultants and staff have been working diligently designing and creating a Master Address Database. The Re- Addressing Committee has tediously analyzed each of the properties in the Village bearing less than a five-digit address, and collectively has assigned the most fitting five digit addresses and suite numbers to replace them. Mayor Waldorf thanked the members of the Re-addressing Committee. Mayor Waldorf announced that Carol Corbett would start as executive secretary on September 20. Michelle Gibas would like to appoint Carol as Deputy Clerk. There were no objections, and Ms. Corbett thanked the Board. TRUSTEE COMMENTS Trustee Manning said that a member of the Park District referendum committee asked if the Village would pass a resolution for support for this referendum. He could think of no other way to express support than to consider this. Trustee Fay supported this, but there had been a policy of the Board to not participate in resolutions. Trustee Racich said that he supported the referendum. Trustee Dement knew how desperate the Park District was for funds, and he knew the policy of the Board. However, he thought it was necessary to support the park district. Mr. Minick said that it had been the policy of Village of Plainfield Meeting Minutes ? September 18, 2006 Page 2 of 22 the Board to take position for or against a referendum or resolution; however, if the Board had a consensus for this, the board could direct Staff to do so. Trustee Lamb supported this and thought that everyone would benefit; he wanted to redo the policy to express opinions as the representatives of the Village. Trustee Collins said that he had supported the Park District over the years, but he did not think the Board should support another taxing body. He said that other taxing bodies would then ask for support, and political candidates would ask for support. Trustee Manning asked for the Mayor?s opinion and Mayor Waldorf said that he would be in favor of this as all of the taxing bodies should support each other. Trustee Manning asked if there was consensus for this, and Mr. Minick said that there seemed to be some support to rescind the policy. Trustee Racich said that he supported the Park District referendum, but the policy needed greater discussion. He agreed that if the Board took a position on one referendum, there would have to be a position taken on all referendums. As a Board, he did not want to rescind the policy; however, he felt that the trustees could support the referendum personally. Mayor Waldorf asked if the Board could declare in favor of this. Trustee Manning moved to authorize the Mayor to create a resolution in support of the Park District referendum. Seconded by Trustee Lamb. Trustee Collins said asked if another taxing body came in, if the Board could publicly support or not support it. He said that if an individual came in and asked for support, he was worried about asking for support. Mayor Waldorf said that there was a difference between supporting a taxing body and supporting an issue or individual. Trustee Racich said that the motion asked for a change of policy, and he felt he had inadequate information to make a blanket change to the policy. He still supported this referendum personally, and Trustee Lamb said that the motion just asked Staff to draft a letter of support to accept or decline at another meeting. Vote by roll call. Lamb, yes; Manning, yes; Collins, no; Racich, no; Dement, no; Fay, no; 2 yes, 4 no. Motion failed. Mr. Minick asked if the Board would like the Staff to get more information for a future meeting. Trustee Racich wanted to keep the policy as is and do personal investigation, and Trustee Collins agreed felt the Staff had enough to do. Trustee Dement said that the majority of the Board supported the Park District; he just did not want to create a resolution. Mayor Waldorf agreed that he also supported the Park District. Trustee Collins thanked Trustee Manning for his quickness in getting the document together for evaluation, and Mayor Waldorf agreed. Regarding Harvest Fest, Trustee Dement felt it was enjoyable and calm and the local businesses supported this. Trustee Racich said that he had attended Harvest Fest on three occasions and the Village of Plainfield Meeting Minutes ? September 18, 2006 Page 3 of 22 weather made it enjoyable as well. It was low-key, but he still felt that the Village of Plainfield should investigate all the fests that close the downtown area. The traffic concerns needed to be evaluated, even though Main Street did a good job in organizing this. Mr. Minick said that this was scheduled for an October COW meeting. Trustee Collins thanked the Police and Fire Department for the expert way the explosion was handled. Chief Bennett said that he would pass this on. Trustee Racich said that, recently, he read a local newspaper article regarding a parking deck, and there was a quote from the Mayor regarding not being able to build a parking deck with the soil conditions. Mayor Waldorf said that this was a consideration, and he thought it was one of the issues in the past with heavy buildings. Trustee Racich said that, with engineering concerns, he supported parking decks and liked the idea of building one in the downtown. PUBLIC COMMENTS on Items not on the Agenda None BUSINESS MEETING #1 APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #2 CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting on August 21, 2006; Bills Paid and Bills Payable for September 18, 2006; Cash & Investments, Revenue, and Expenditure Reports for August 2006; Letter of Credit Reduction for Patriot Square, th Unit 1 and 2; Crossings at Wolf Creek, Unit 1 and 119 Street Improvements; Crossings at Wolf Creek, Units 1 and 2; and Walker?s Grove, Unit 11. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #3 GRANDE PARK SOUTH (PC CASE #1224-122005.AA/SU) Trustee Fay moved to open a Public Hearing regarding an annexation agreement for the project known as Grande Park South, located southwest of Johnson Road and west of Ridge Road and continue the Public Hearing to October 2, 2006. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #4 SPRINGBRANK UNIT 6 ANNEXATION (PC CASE #1222-113005.AA/PP) Trustee Dement moved to open a Public Hearing regarding the annexation agreement for Springbank of Plainfield, Unit 6, located generally east of County Line Road and north of Indian Boundary Road. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. Village of Plainfield Meeting Minutes ? September 18, 2006 Page 4 of 22 Trustee Fay asked Mr. Harvey if supporting an annexation suggested support of a specific site plan or platting. Mr. Harvey said no, it was just to bring back the annexation. Trustee Fay said that there were a lot more details he would be interested in, and he wanted to be sure it was just to prepare annexation ordinances. Mr. Minick asked if the plat approval was attached to this approval. Mr. Testin said that if the Board had specific questions, this plan was what was referenced within the Annexation Agreement. Mr. Minick said that if there was more information requested, Staff could direct the developer to bring this forward. Trustee Fay confirmed that this was contiguous with the present Springbank. Trustee Lamb confirmed that this was reviewed at the Plan Commission level with recommended approval. Trustee Racich moved to direct the Village Attorney to prepare ordinances authorizing execution of the annexation agreement and annexation of Springbank of Plainfield, Unit 6, located generally east of County Line Road and north of Indian Boundary Road. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #5 INDIAN BOUNDARY ROAD AND RENWICK ROAD VACATION (PC CASE #1214- 101006.FP) Mr. Testin gave some background on the public hearing last fall, but this was held off until Drauden Road was completed. Trustee Fay did not support the vacation at that time and would not support this. He said that he supported Drauden Road. Trustee Collins asked about the lighting going in through this area, and Mr. Persons said that this would be in two or three weeks. Trustee Collins moved to approve Ordinav nce No. 2584 completing the vacation of Indian Boundary Road from Renwick Road to Rowley Road. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, no; 5 yes, 1 no. Motion carried. #6 120 JOLIET ROAD Trustee Fay moved to open a Public Hearing regarding annexation of 120 Joliet Road. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft the necessary ordinances to annex 120 Joliet Road. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #7 GRANDE VIEW PLACE (PC CASE #1243-041406.AA/PP/SU/RZ/SPR) Trustee Dement moved to open the public hearing on the annexation agreement for Grande View Place, which pertains to approximately 73.5 acres located on the east side of Gilmore Road between Village of Plainfield Meeting Minutes ? September 18, 2006 Page 5 of 22 th the future extension of Collins Road and Simons Road (127 Street), in unincorporated Oswego Township, Kendall County. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to draft the following ordinances for Grande View Place: -Authorizing the execution of an Annexation Agreement and the annexation of the subject territory; -Rezoning the subject property from the default R-1 (Low Density Single-Family Residence District) to the R-4 (Multiple-Family Residence District) zoning classification; -Approving a Special Use for a Planned Unit Development subject to the stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Trustee Collins moved to approve the Preliminary PUD Plat and Preliminary Plat of Subdivision for Grande View Place. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Mr. Testin suggested that the motion to approve the Site Plan be done with the ordinances, and the Board agreed. #8 NORMANTOWN ROAD VACATION (PC CASE #1267-082506) Trustee Collins moved to open a Public Hearing regarding a request to vacate a portion of th Normantown Road, generally located ½ mile north of 127 Street adjacent to White Ash Farm Subdivision. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney draft an ordinance vacating a section of Normantown subject to the three stipulations listed in the staff report. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #9 LABANCZ PROPERTY PUD (PC CASE #1122-051404.AA/PP/SU) Trustee Fay moved to open a Public Hearing regarding a Pre-Annexation agreement for the property located at the northeast corner of Route 126 and County Line Road and continue the Public Hearing to October 2, 2006. Seconded by Trustee Racich. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. #10 CHARTWELL ESTATES (PC CASE #1261-080206.CP) Mr. Schwarz said that the applicant had a concept plan proposed and turned it over to the petitioner who was seeking direction on the overall land plan. Mr. Budron gave a presentation on this property and noted that this was brought forward to the Plan Commission. He also noted that the wetland Village of Plainfield Meeting Minutes ? September 18, 2006 Page 6 of 22 report was done by the Army Corps of Engineers and submitted to Baxter & Woodman. He reviewed this study and said that plans were in progress for wetland, styles, etc. Joseph Just addressed the Board and said that he had been working closely with the applicant and Staff. This was a challenging site due to detention and environmental concerns. He said that this would be an entrance to Plainfield off of I-55 and noted the improvements to Essington. He reviewed the site plan and the proposed styles. He said that a large amount of people drove through this area. He also said that the price range would be $400,000 to $500,000 for townhomes. Trustee Fay said that the wetland issue and the flood plain issues were obvious, and he was well aware of the adjacent creek and other neighboring areas. He asked what the options were for mediating water, and Mr. Schwarz said that the permitting issues were definitely with the Army Corps. At the local level, he said that east of the current alignment of Essington; it appeared to totally be local jurisdiction. There was currently a 75-foot buffer between the edge of the wetland and the development. Staff had concerns about how to achieve this, and even though it was only a rough drawing, it was likely to be some type of request for relief from the current Village setbacks. Mr. Budron showed the floodway area and road placement, and Mr. Schwarz said that the roadway report was done by Bolingbrook for this road. Trustee Fay knew wetlands were a distinct and important feature of the community. He said that, with a community plagued with problems, he did not feel he could support building in the wetlands. He said that the area flooded easily, and he urged Staff and the Board to consider the environmental impact. Mr. Just said that the Army Corps and other engineers felt that the property could be imaged if everything east of Old Essington was homes and west would be left alone. He had preliminary talks with Park District. Trustee Collins said that the developer was proposing 246 units on 11.5 acres. However, Mr. Just said that he did not expect 246 units, and the new report delineated had 23 acres. Trustee Collins said that the concrete company had no plans on moving, so concrete trucks would be running through this. Mr. Just said that New Essington would take this traffic, and Old Essington would just go into the property. Trustee Collins confirmed that the trucks would be traveling adjacent to the property. He said that the trucks were going to take the I-55 Northbound exit to Essington immediately east. A discussion ensued regarding this, and this was shown on the map. Mr. Persons cautioned the developer that the access justification report was done by Bolingbrook and said that the Board could look at the options that Bolingbrook proposed. Trustee Lamb had several issues with this and felt that it was a timing issue as the Village did not know what was going to happen with the interchange. The condominiums would have trucks running by with the cement factory adjacent and highway exits/entrances nearby. He felt it was too early to say it was an entrance to the Village, and he felt that it was too far from amenities. He said it might make sense sometime, but it was too soon. He noted that everything around there was single-family, and ? while he liked the design ? he felt it was the wrong spot for it. Village of Plainfield Meeting Minutes ? September 18, 2006 Page 7 of 22 Trustee Dement agreed with what was being said. He felt the Board should make decisions regarding the interchange before giving the applicant direction. If this was a high-level crossover, the condominiums would be too close to this. He also said that the roadways were a primary concern. Mr. Just asked if Bolingbrook was in control of the road. Mr. Schwarz said that the access justification report was Bolingbrook?s proposal, and ? while there was some Plainfield input ? the Village did not look at each option yet. Mr. Persons said that the next step on this would be Phase 1 rd (like what was being done with 143 Street), and this would involve many people. Trustee Racich asked when the Board was going to receive a Comprehensive report regarding the I- 55 interchange as he wanted to see this in the future. It was noted that there would be a presentation at the next COW meeting. Mr. Persons said that a copy of the presentation could be provided to the trustees, and a discussion ensued regarding the public meeting on this case. Trustee Collins said that documents or concepts on roads and roadways were requested for the Board to have an idea to make educated decisions. Trustee Racich also noted that it was a general policy that if one trustee requested something, everyone received it. Mayor Waldorf noted that the open house was open for anyone to attend for information, and he relied on staff and administration to provide this. Mr. Minick said that he would reiterate to Staff that anything to one trustee should go to all trustees. Mr. Just said that he had received the road drawing from Eric Gallt who showed him where the roads would go. This was taken into account when placing the condominiums to block the concrete. The townhomes were the more important part of this development, and he wanted to work on getting this to a better stage. Trustee Manning said that Staff raised an issue of marketability of the condo product, and Mr. Budron said that this would be taken into advisement during the market study. He also said that he did not necessarily care to see the condominium property in this development. He was open to proceeding without this, especially if the market study indicated this. Trustee Manning also had an issue regarding achieving the density in this area to make it viable. He said that it was indicated that the Village would have to do something substantial, and the Board might not be willing to do this. He said that the developer would have to talk to Staff, and if Staff would support it, he would. He also advised the developer to take advice from Staff. #11 VACATION OF FRITZ ROAD Mr. Testin said that the public hearing was held, and this was directed by the Board at an earlier date. Trustee Lamb moved to adopt Ordinance No. 2585 vacating the eastern half of Fritz Road from Fraser Road to Sleepy Hollow. Seconded by Trustee Manning. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, no; 5 yes, 1 no. Motion carried. #12 TODD?S BODY SHOP Trustee Fay moved to direct the Village Attorney to draft the following ordinances for Todd?s Body Shop: -Rezoning the subject property from B-1 to B-3; Village of Plainfield Meeting Minutes ? September 18, 2006 Page 8 of 22 -Authorizing a Special Use for Planned Unit Development subject to the two stipulations listed in the staff report; Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the site plan for Todd?s Body Shop subject to the ten stipulations listed in the staff report. Seconded by Trustee Lamb. Trustee Lamb had questions on two of the stipulations. He asked if Staff approved the stipulation for revision of building elevations. Mr. Testin said that the applicant wanted to move forward before the plans were submitted; however, the applicant has agreed. Mike Martin (405 Main Street) said that his client, Todd Dralle, had agreed to the 10 stipulations. Trustee Lamb asked for a description on what was to happen to the elevation changes. Mr. Dralle said that the estimating bay would be offset a couple of inches which Staff was happy with. Trustee Lamb clarified where this would be, and Mr. Testin said that Staff was identifying some type of relief to break up a long, straight façade. Trustee Collins asked if the Route 30 entrance could be used at all, and Mr. Martin said that it could be used, especially for night deliveries. Trustee Manning asked if, with Route 30 planning to be eight feet higher, that would be a realistic entrance. Mr. Dralle said that he would not know until 2016 when IDOT completed. This Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to authorize the plat of consolidation subject to the two stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. ADMINISTRATOR?S REPORT No report MANAGEMENT SERVICES REPORT None ENGINEER?S REPORT No report COMMUNITY DEVELOPMENT REPORT Mr. Testin presented the report regarding the Lockport Streetscape Committee and contract for consulting services. Trustee Collins asked if Hitchcock was going to use current or old data, and Mr. Testin said that the data had been from the Streetscape Committee. Village of Plainfield Meeting Minutes ? September 18, 2006 Page 9 of 22 Trustee Dement moved to authorize the Village President to execute a contract with Hitchcock Design Group in the amount of $15,000 to provide consulting services in support of the Lockport Streetscape Committee. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Mr. Testin presented a brief report on the façade improvement program. Trustee Lamb said that the discussion at the HPC was productive with both of these programs and confirmed there were already five people interested. Mr. Testin said that there had been some limitations on funding. Trustee Lamb said that this would be 50% of whatever was spent, and some examples were used where more was given. Mr. Testin explained how this worked with fees and limitations on bigger projects. Trustee Lamb moved to adopt Resolution No. 1510 approving the Revised Façade Improvement Program. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Mr. Testin presented the follow-up report on the Plainfield Rehabilitation Grant Program. Trustee Racich asked if someone could be grandfathered into receiving the grant, and Mr. Testin said that one of the key components was that reimbursements for past work would not be eligible. Trustee Lamb moved to adopt Resolution No. 1511 approving the Rehabilitation Grant Program. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT Mr. Persons reviewed the request for a purchase of a John Deer 544J Wheel Loader, and Trustee Dement confirmed that there were no state bides for this. However, Mr. Persons said that there was a municipal discount. Trustee Collins moved to approve items #1, 2, and 3 under the Public Works Report by omnibus vote. Seconded by Trustee Fay. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve items #1, 2, and 3 under the Public Works Report. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Mr. Persons reviewed the SKC Construction project. Trustee Fay moved to waive the bidding and authorize SKC Construction to seal coat the Village Hall parking lot, the Settlers? Park bike path, and other public bike path improvements at a cost of $18,406.26. Seconded by Trustee Lamb. Trustee Fay wanted Public Works to check into the materials being used. Village of Plainfield Meeting Minutes ? September 18, 2006 Page 10 of 22 Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Trustee Racich asked if anyone had thought of buying used equipment, and Mr. Persons said that the Police Chief was talking about selling equipment at auction that was taken advantage of. He also noted that the Village had placed ads in newspapers that needed to be approved by the Board. Trustee Racich suggested a particular auction. POLICE CHIEF?S REPORT Chief Bennett reviewed the operations report for August 2006. Trustee Fay said that he had heard a report on public radio regarding crime statistics in 18 months and asked if the Village?s figures had increased dramatically in any sector. Chief Bennett said that crime had increased in the area, and the majority of the Part 1 crimes had stabilized. He said that some of the theft, domestic violence, and battery cases had increased, but he was not sure about surrounding communities. Chief Bennett reviewed the auction. Trustee Dement moved to approve Ordinance No. 2586 authorizing the Sale of Personal Property. Seconded by Trustee Collins. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Trustee Lamb confirmed the date of auction as Saturday, October 14. He also asked if the proceeds could go for Slidell, and Trustee Racich said that he could contact regarding this. Trustee Lamb asked what kind of value was received from these. Chief Bennett said that he had noticed that revenue had doubled by doing this instead of doing it individually. Trustee Lamb wanted to look into a ballpark figure for what could be given. ATTORNEY?S REPORT Following up from the last meeting, Mr. Harvey said that the governor had signed a bill modifying the bill which had turned some of the Plan Commission hearings into mini-trials. He said that the legislation was passed, so the process should be a lot less formal. Trustee Lamb asked if guidelines could be provided to show what is different, and Mr. Harvey said that basic due process was substituted. CONTINUATION OF BOARD MEETING Trustee Fay moved to continue the meeting to September 25, 2006. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. Trustee Fay confirmed that there would be a workshop after the meeting. Village of Plainfield Meeting Minutes ? September 18, 2006 Page 11 of 22 Mayor Waldorf reminded everyone of the Plan Commission Meeting on September 19; Conservation Plainfield/Park District Volunteer Project at Eaton Park on September 23; Committee of the Whole Workshop on September 25; and the Historic Preservation Commission Meeting on September 28. Trustee Dement moved to adjourn to executive session for the purpose of personnel and land acquisition, not to reconvene. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. The meeting adjourned at 10:27 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? September 18, 2006 Page 12 of 22 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 18, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. GRANDE PARK SOUTH (PC CASE #1224-122005.AA/SU) Mayor Waldorf called the meeting to order at 7:15pm. Present roll call stands. Mr. Minick explained that the public hearing was opened and continued to October 2. The developer and public hearing would begin at this time. The meeting was continued at 7:16pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? September 18, 2006 Page 13 of 22 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 18, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. SPRING BANK UNIT 6 ANNEXATION (PC CASE #1222-113005.AA/PP) Mayor Waldorf called the meeting to order at 7:17pm. Present roll call stands. Mr. Testin presented the Springbank of Plainfield case. Paul Mitchell (MAF Developments) requested that the 10 acre site be annexed into the Village as part of Springbank. The plat was 14 acres with 31 lots (10 of these lots were being developed under the old annexation agreement). The annexations were similar with the addition and updates of some fees. The density was about the same, and he was requesting that the school transition fee be payable at the time of occupancy because there would not be any students until occupancy. The ordinance passed in March did not have a time that the fee is due. With the housing market as it is, he felt it was more appropriate at occupancy. Mr. Minick said that based on that, this could be argued of any of the fees. However, it was done at the issuance of building permit because there were a lot of administrative and logistic problems. He reinforced Staff?s opinion, and Trustee Fay agreed. Mr. Mitchell felt that he was in compliance with the intent of the ordinance. Staff felt that this was more appropriate as part of Springbank and the Plan Commission and Staff were in support of it. Trustee Lamb supported the annexation. His rationale on timing was because the money went to hire teachers to support the students before arrival. Trustee Racich felt strongly that the situation would set a precedent and wanted to keep the policy. Trustee Collins asked why this was not brought in October 2004 and Mr. Mitchell said that this parcel was not acquired until March of this year. The developer was under a contract and had not acquired any additional property. Bill Hader (MAF) said that an additional 10 acres to the north had been acquired, so there was a possibility that this might be presented in the future. However, the developer was not under contract with any other acquisitions. There were no public comments. Village of Plainfield Meeting Minutes ? September 18, 2006 Page 14 of 22 Trustee Lamb moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Fay. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:20pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? September 18, 2006 Page 15 of 22 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 18, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. 120 JOLIET ROAD Mayor Waldorf called the meeting to order at 7:23pm. Present roll call stands. There were no public comments. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Trustee Collins asked where this was, and Mr. Testin said that this was an accountant?s office where there was an error in the legal description. The Village just wanted to clean up the boundaries for emergency services. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:25pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? September 18, 2006 Page 16 of 22 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 18, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. GRANDE VIEW PLACE (PC CASE #1243.041406.AA/PP/SU/RZ/SPR) Mayor Waldorf called the meeting to order at 7:26pm. Present roll call stands. Mr. Testin introduced the applicant to give a presentation. David Rasmussen gave a brief presentation and showed the site plan and land use entirely composed of townhomes and condominiums. He reviewed the proposed use and showed this in reference to the Oswego and Plainfield land plans. He went over the land plan and the townhome area plan. He showed the different styles of townhomes and the townhome area (including the townhome renderings). He showed the proposed condominium architecture as well as the clubhouse and its features. He briefly went over the commercial sites. He also presented the site data and open space calculations. He listed the proposed density bonuses and best management practices. He showed some pictures of examples of other homes done by the developer. Trustee Lamb said that there was a question about relocating the clubhouse and asked if there was a resolution. Mr. Rasmussen showed where this was versus where it was located now. Trustee Lamb asked if Staff was happy with this. Mr. Schwarz said that this was a better plan than originally presented, and he wanted the building more prominently featured. He thought this was a vast improvement, but the initial idea of having it fronted on the street would impact approximately four units. He said that he supported the current location and the density bonus requested. Regarding Best Management Practices, Trustee Lamb was not sure where the vegetation would be used for filtering; he also asked who would maintain this to be sure that a professional was overseeing it. Mr. Rasmussen said that since these were not single-family homes, there was not the problem of individual landscaping. There were large areas where swales could be put in, and a homeowner would have to extensively change the landscape to disrupt the swales. A discussion ensued regarding this. Trustee Dement asked how many models there were on the 43 townhomes, and Mr. Rasmussen said that the intent was to have 10 different models with six different floor plans. Trustee Dement asked Village of Plainfield Meeting Minutes ? September 18, 2006 Page 17 of 22 about the front elevations, and Mr. Rasmussen said that there were three different building styles. Trustee Dement said that some of the attached housing problem was how alike this looked, and he confirmed that the condominiums would look the same. Trustee Dement asked about the sidewalks, and Mr. Rasmussen said that the public improvements would be made to these. He also showed the bike and walking path to be attached to the plan that would attach to the path in Grande Park. Trustee Dement asked if a lot of stormwater would be going through grassy areas, and Mr. Rasmussen said it may. He wanted the developer to give a flat level site, but he was sure that there would be some type of drainage. However, he noted that this would not be wet; the Park District would dictate this, and the run-off would be dealt with. Trustee Fay confirmed that this was the Oswego Park District. Trustee Dement confirmed that the square footage of the clubhouse was 2,500 square feet plus the pool. He asked if this would accommodate the entire subdivision, and Mr. Rasmussen said that he did not expect large turnouts, except for association meetings. The average age would be at least 10 years older than the current home buyer age in this area, and he gave some examples. Trustee Dement asked Staff to be more creative with some of the elevations. Mr. Schwarz said that one of the issues was the fact that the Village had already approved the townhouse product in several other areas. Staff did not have issues with the design with the 360-degree architecture; he just had some issues with the color. The Plan Commission said that this was not an issue as this was a high- end architectural building. Trustee Dement hated to see 11 of the condominiums all the same, and he wanted to see more front elevations. Trustee Fay asked what the Staff?s position was on the proposed density, and Mr. Schwarz said that he supported this. He said that it was arrived at differently, and there had been lengthy discussions at the Plan Commission about the density bonuses. The Plan Commission supported the 36% density bonus proposed, and he noted that it was subjective. Trustee Fay asked about one of the considerations being to detail the Best Management Practices to Staff. Mr. Schwarz said that narrative was provided, but he deferred to the Village Engineer to the specifics as there was only preliminary engineering under review. However, he said that more information could be requested. Trustee Fay asked to what extent the planning been done, and Mr. Larson said that preliminary plans were submitted. Mr. Rasmussen said that this was adequate detention for this site in these areas, and that it was relatively easy to adjust. He also said that the natural overflow points were shown on the map and that these would be used to keep as is. Trustee Fay asked that he follow up more specifically. Regarding the anti-monotony, Trustee Fay said that in the Village of Plainfield and other communities, it was easy to identify the same style and color. He encouraged the developer to modify or add different styles. Mr. Rasmussen said that two additional styles had been developed from what was being built at Grande Park, and he did not have a problem developing more. He said that the developer was trying to stay with Tudor style though, and he was not opposed to developing additional condominium styles. Mr. Schwarz said that the ordinances would be brought back and one of the things submitted would be the pattern book. If it was the consensus of the Board, he said that Village of Plainfield Meeting Minutes ? September 18, 2006 Page 18 of 22 he could give that direction to the applicant to work toward that. However, he wanted direction on specific suggestions for this. Trustee Fay said that he was not comfortable with the limited style. Mr. Rasmussen said that he had seen developments where people decided to try and vary everything in a row of townhome buildings, and that seemed to turn out to be ?jumbled?. He understood the objection and did not have a problem varying the pallet. However, he felt alternating too frequently caused problems. Trustee Dement said that, in his opinion, he did not think that this type of development should be granted bonus points. He wanted to do better. Trustee Racich asked what basis the developer used to project density population. Mr. Rasmussen said that he could not project it accurately, but in 42 townhomes in the developer in Naperville was one child. He expected it to be heavier here, but this was the about the same in similar developments. Trustee Racich asked if he knew the projected population, and Mr. Rasmussen expected there to be approximately 1.5 residents per condominium unit (for a total of 250), and two per townhome unit (for a total of 350). So he estimated approximately 600 residents. Trustee Racich asked what would prevent people with children from moving into this. Mr. Rasmussen said that the cost would start around $299,000 to the mid-$300,000, but he noted that condominiums did not usually lend to children much. Trustee Racich asked where the destination would primarily be, and Mr. Rasmussen said that it would be made up of the same destinations as the surrounding areas. He said that resident might not necessarily be heading to downtown Chicago as a lot of jobs were in this community as well. Trustee Racich said that the population showed possible commercial and asked if there was enough to support this. Mr. Rasmussen said that along the eastern boundary were 80 acres annexed for commercial, as well as the WIKADUKE Trail and 80 acres in Oswego for commercial. He was not sure if that would all be used for commercial; however, the small commercial could be there now. He said that the 3.1 acre commercial would be up in the air based on Collins Road (which was related to Oswego?s development). Trustee Racich said that there was a 5.58-acre park and asked what the park was for if there were no children. Mr. Rasmussen said that there had been a nice plan with a big circle originally, but the Oswego Park District liked the elongated plan for an oval park. He thought that this would be a flowered park with a Gazebo and park benches. That could be what happened, but the Oswego Park District would determine this. Trustee Racich asked if he was planning to make this a public walking park, and Mr. Rasmussen said that this was possible. He also said that another park would go in to the south that connected to Grande Park, so a lot would be close. Trustee Manning confirmed that he was willing to add to the three elevations for the townhouses, and these could be included in the pattern book. He also confirmed that Staff was satisfied with the density bonus and Plan Commission approval. The floor was opened for public comment. Jim Hugenin asked Staff what the future land use plan had this property currently listed as. Mr. Schwarz said that it was Village residential which was four to six dwelling units per acre, so this was Village of Plainfield Meeting Minutes ? September 18, 2006 Page 19 of 22 consistent. Mr. Hugenin said that the agenda noted the case as rezoning from R1 to R4, and Mr. Schwarz explained that when something was annexed into the Village, it was automatically brought in as R1. A discussion ensued regarding this. Mr. Hugenin asked what the predicted time frame would be for 300 units in this area from start to finish, and Mr. Rasmussen projected this to be anywhere from three to five years depending on the absorption of condominiums. Mr. Hugenin asked if he was concerned about the hundreds of townhomes and condominiums in this area, but Mr. Rasmussen thought the market was there, especially for townhomes. He said that there was no available townhome site in Plainfield, and condominiums were untried in this area. Regarding the Best Management Practices for three to five years, Mr. Hugenin asked if he was projecting doing the grading in phases. Mr. Rasmussen said that mass grading would be done first to help control the problem, and a discussion ensued regarding this. Phil Koukol (1690 Collins Road, Oswego) was concerned about the water run-off with the re- grading, especially on the west side of the development. Mr. Rasmussen said that the water naturally drained to areas set aside for detention. He said that there was a small area that drained toward Collins, and a small area that drained toward Gilmore. Mr. Koukol asked if it would still be drained to the west, and Mr. Rasmussen said that it would stay directed to the areas it naturally went. The site would stay as it was despite creating the swales, but the natural flow would not be changed. Mr. Koukol said that, with the run-off from the roads, he wanted to check to make sure nothing would run toward Gilmore Road. Mr. Rasmussen said that the developer would put items in to help with this, and a discussion ensued. Mr. Rasmussen said that water would not drain through the current drain tiles. Mr. Koukol asked why the detention was where it was, and Mr. Rasmussen said that this was done as the Village Engineer had recommended, keeping it as is. Trustee Racich asked if he had investigated this due to run-off. Mr. Larson said that this would be looked at, and the engineers had been working with the developer to make sure the intent of the Village ordinance was met. Trustee Racich asked if there were any major difficulties, and Mr. Larson confirmed that there were not with the preliminary drainage plans. Mr. Rasmussen said that Mr. Eickholtz was at the Plan Commission meeting and said that no run-off patterns would need to be created. He elaborated on the grading being used as a feature. Trustee Dement asked if the engineers were aware of the tile, and Mr. Rasmussen said that the field tile study was being done now. Trustee Dement asked if this water would now be detained. Mr. Rasmussen said that the development would handle on-site water but did not anticipate water draining toward the development as it was at a high point. Trustee Dement said that some progress had been made on the townhome variation and asked if more could be done with the architecture. Mr. Rasmussen said that he could introduce another style or color, and Trustee Dement asked if Staff would review this. Mr. Schwarz said that there were seven buildings at the northeast corner, and four in the central eastern area. He noted that there was a variety among buildings or at different locations. Trustee Dement said that he wanted architectural Village of Plainfield Meeting Minutes ? September 18, 2006 Page 20 of 22 improvements at both, and Mr. Rasmussen said that the condominiums were prairie style. Trustee Lamb wanted this to look nice with some variety, but he did not want too much. He wanted to view the revised pattern book as part of next deliberations and suggested two different designs to review. Trustee Dement moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:45pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? September 18, 2006 Page 21 of 22 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 18, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. NORMANTOWN ROAD VACATION (PC CASE #1267-082506) Mayor Waldorf called the meeting to order at 7:48pm. Present roll call stands. Mr. Testin said that the vacation of Normantown was anticipated within this area and read the memo regarding this case. Conrad Hussain (Red Clove Lane in White Ash) was a future resident building a house and was not sure exactly what was being done. Mr. Testin explained that the road would still be open to the equestrian area, and cars could still move north. Mr. Hussain confirmed that Route 30 could not be accessed south of Normantown. Trustee Fay understood the certain and specific requests for this road but wanted to know if vacating this was in the best interest. Mr. Persons said that, before the whistle ban, the crossing at the railroad th was problematic. He noted that the road ended at 127 Street, and Naperville had vacated portions of this road. Trustee Fay wanted to be absolutely certain that this was the correct thing to do. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:51pm. _________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? September 18, 2006 Page 22 of 22 VILLAGE OF PLAINFIELD PUBLIC HEARING SEPTEMBER 18, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, AND P.FAY. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.SCHWARZ, PLANNER; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. LABANCZ PROPERTY PUD (PC CASE #1122-051404.AA/PP/SU) Mayor Waldorf called the meeting to order at 7:53pm. Present roll call stands. The meeting was continued at 7:53pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk