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HomeMy Public PortalAbout10-02-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 2, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND B.LAMB. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; E.GALLT, TRAFFIC ENGINEER; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK; AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. There were approximately 55 persons in the audience. Mayor Waldorf had received an email that the Cub Scout den from Plainfield would be attending the meeting to see how the Board worked. The Cub Scouts led the pledge to the flag. PRESIDENTIAL COMMENTS No comments TRUSTEE COMMENTS Trustee Racich moved to approve the donation of two surplus squad cars to Slidell, Louisiana. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Regarding the Slidell campaign, Trustee Racich said that Plainfield was in the process of continuing support with community organizations. He asked people to watch the newspapers for ways to support the endeavor. Trustee Fay questioned Staff about the process of strategic planning. Mr. Minick said that, currently, the Village needed to use the IMAP report to continue the process. He asked if the Village would be soliciting input from PEP as part of the direction from the Board. He felt it was appropriate after the feedback to decide how to proceed. Trustee Fay said that Plainfield Oktoberfest would be held on Saturday and Sunday and would be served by community service organizations. Trustee Fay said that some trustees and the mayor attended a municipal league including a breakout session with Waste Management. Trustee Dement mentioned that the municipal conference was informative, and he hoped to bring information back during a workshop discussion. Mayor Waldorf said that it was helpful to find out what other communities were doing as it was a significant way to learn. Trustee Lamb said that it was a way to establish contacts to ask questions. Village of Plainfield Meeting Minutes ? October 2, 2006 Page 2 of 10 Trustee Lamb congratulated the Plainfield Historical Society on its Cemetery Walk on Sunday. Trustee Lamb asked if the Village had quantified dollar value on the donation to Slidell. Mr. Minick said that the proceeds to auction off cars could be between $2,500 to $3,500 dollars. PUBLIC COMMENTS on Items not on the Agenda None BUSINESS MEETING #1 APPROVAL OF AGENDA Trustee Fay moved to amend the Agenda. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. #2 CONSENT AGENDA Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session of September 18, 2006; Bills Paid and Bills Payable for October 2, 2006; and Ordinance No. 2587 annexing certain territory at 120 Joliet Road. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. #3 GRANDE PARK SOUTH (PC CASE #1224-122005.AA/SU) Trustee Fay moved to continue the Public Hearing regarding an annexation agreement for the project known as Grande Park South, located southwest of Johnson Road and west of Ridge Road. Seconded by Trustee Collins. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. #4 SPRINGBRANK UNIT 6 ANNEXATION (PC CASE #1222-113005.AA/PP) Trustee Fay moved to adopt Ordinance No. 2588 authorizing the execution of an Annexation Agreement for the territory located north of Indian Boundary Road. Seconded by Trustee Collins. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2589 annexing the subject territory. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Preliminary Plat of Subdivision for Springbank of Plainfield ? Unit 6, subject to the stipulations listed in the staff report. Seconded by Trustee Dement. Village of Plainfield Meeting Minutes ? October 2, 2006 Page 3 of 10 Trustee Fay said that there had been an issue with permitting fees. Mr. Testin said that it was the transition in lag time fees, but the change was made and was agreeable by the developer. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. #5 12761 STELLAR LANE Trustee Lamb went by this area, and the fence was in already. Mr. Testin said that this would need to be addressed. Trustee Fay moved to accept the recommendation of the Zoning Board of Appeals and the Findings of Fact as outlined in the Staff Report and deny a variance that would allow a fence to be located in the corner side yard. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Collins asked Staff to look into this. #6 NORMANTOWN ROAD VACATION (PC CASE #1267-082506) Trustee Dement moved to adopt Ordinance No. 2590 vacating a section of Normantown Road in the Village of Plainfield. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. #7 LABANCZ PROPERTY PUD (PC CASE #1122-051404.AA/PP/SU) Trustee Fay moved to continue the Public Hearing to October 16, 2006 regarding a Pre-Annexation Agreement for property located at northeast corner of Route 126 and County Line Road. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. #8 PLAINFIELD RIVERFRONT MASTER PLAN Trustee Dement moved to authorize the Village President to enter into a professional services agreement with Hitchcock Design Group for the Plainfield Riverfront Master Plan for an amount not to exceed $149,500.00. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. TH #9 127 STREET/LAKE MICHIGAN TRUNK SEWER RECAPTURE Trustee Fay moved to approve Resolution No. 1512, a Resolution authorizing Reimbursement for the th Construction of Improvements Beneficial to the Public, for construction of the 127 Street/Lake Michigan trunk sewer improvements. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Lamb said that this was supposed to have Village Property included, and he wanted this to be put on there. Mr. Larson explained that this was on Exhibit B. Village of Plainfield Meeting Minutes ? October 2, 2006 Page 4 of 10 #10 TODD?S BODY SHOP Trustee Fay moved to adopt Ordinance No. 2591 rezoning the property located at 23039 W. Lincoln Highway from B-1 (Neighborhood Convenience Center District) to B-3 (Highway Business District). Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Dement moved to adopt Ordinance No. 2592 authorizing a Special Use Permit for a Planned Unit Development for property located at 23039 W. Lincoln Highway. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. #11 SUBDIVISION CODE TEXT AMENDMENTS Trustee Dement moved to direct the Village Attorney to draft a text amendment adopting the proposed changes to the Village of Plainfield?s Subdivision Code. Seconded by Trustee Fay. Trustee Lamb asked about the work going to the GIS division. Mr. Testin said that the key component was to get the correct, electronic information from the developer. Trustee Lamb said that this specifically put pressure on to waive this, and Mr. Testin said that any challenge would be the right for Staff to enforce with the Board?s approval. Trustee Lamb asked if the developers had seen this, and Mr. Testin said that some of the developers encouraged extending this from 90 days to 180 days. He said that a lot of the engineering issues were already being encouraged, and the GIS addition simplified the process. Trustee Lamb said that there was a minimum slope of 1% and a max of 20%. He asked if there was any occasion when there would be a 0% slope. Mr. Larson said that to provide any drainage would be a minimum of a 1% slope. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. ADMINISTRATOR?S REPORT Mr. Minick went over the contract for purchase of 57.22 acres of land for the purposes of the future Star Line station. He said that the closing would be 90 days after execution. Trustee Fay moved to authorize the Village President to execute a contract for the purchase of 57.22 acres of land. Seconded by Trustee Dement. In regards to the Board?s our due diligence, Trustee Lamb asked if Staff was comfortable with the representation. Mr. Minick said that due diligence was more for the physical aspects of the site; the terms the seller represented were already known. Mr. Harvey said that the Board should ask that the Village?s seller find this information out. Village of Plainfield Meeting Minutes ? October 2, 2006 Page 5 of 10 Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Mr. Minick reviewed the resolution of support for the grade separated crossing for the Renwick Road Bridge and the scope of this project. He went over the engineering that was already done, and he noted that the township was proposing a different plan. The FHWA said that they would not fund an at-grade railroad crossing. Trustee asked if there had been any positive communication with the Plainfield Township board as there seemed to be a lack of communication. Mr. Minick said that, at this point, there was not a lot of communication since the meeting with the state and federal officials about two weeks ago. He did notify the township highway commissioner that this resolution was on the agenda, and he was provided a copy with the report. If this passed, Mr. Minick said that he would phone the township highway commissioner later this week to get the process moving. Trustee Racich asked the total cost of the project, and Mr. Minick said that this was $150,000. Mr. Gallt said that this did not include right-of-way costs as that was not known at the time of the estimate. Mr. Minick clarified that this was for the grade-separated process. Trustee Racich confirmed that this was not in the Village of Plainfield. Mr. Minick clarified that the roadway was in the township, and the township had jurisdiction. Trustee Manning asked if a jurisdictional transfer of Renwick Road was discussed. Mr. Minick said that this interest was informally mentioned to the township highway commissioner; he said that it might make sense for the Village to take this over now and complete the bridge project. He noted that, then, the Village would have the responsibility to maintain Renwick. To date, the township road commissioner had not supported that or wanted to pursue it. Trustee Dement felt that this had to move forward with the grade separation as it was important to the Village by any means. Mr. Minick said that he could raise the jurisdictional transfer topic up. Trustee Collins said that the Board had been asking for a concept drawing on the grade separation but had not received this. He said that Mather Woods would be in the bridge?s shadow, and he thought Van Dyke Road would go under this road. Trustee Collins also had not seen where this would start on the eastern side if the bridge would reach 23 feet. Mr. Gallt said that, generally, the clearance over the roadway would be 16.5 to 17 feet, so this would be 23 feet over the railway. Because of the proximity of the proposed road to the railroad, the structure would be higher than required. Regarding to the east, Mr. Gallt said that the proposed elevation changes were accounted for west of River Road, and this would be incorporated. Trustee Collins asked about the cost difference between the at-grade and grade-separation. Mr. Gallt said that for an at-grade separation, it was $9 million; for the grade separation, it would be $12 million. However, Mr. Gallt said that there were some issues not accounted for (storage costs, a railroad signal, and additional wetland impacts). Mr. Minick said that it was important to remember the difference in cost to the Village would only be 5%. The other issue was that the engineering would have to be redone, and that would not be funded. A discussion ensued regarding this. Village of Plainfield Meeting Minutes ? October 2, 2006 Page 6 of 10 Trustee Collins said that, in the presentation on this, a comment was made that this would be a message to the township. He said that when the Mather Woods project came up, the Park District used the same phrase. Trustee Dement appreciated Trustee Collins?s ideas and concerns, but he had questions about safety at the railroad crossing if this was at-grade. He knew it would not be beautiful. Trustee Manning asked if the Board could see a profile of the bridge. Mr. Minick said that he could bring something back at a future meeting, although it was not ready tonight. Trustee Lamb supported seeing that if the project was this far along. Mr. Minick said that he could request that the township road commissioner or his consulting engineer come in with an update. Trustee Lamb was trying to understand math, and he asked about incremental financing. Mr. Minick said that if the Village took jurisdiction over this, Plainfield would take over the township?s percentage. Trustee Lamb asked if there was a township board that ruled on this. Mr. Minick said that the township road commissioner was a separately elected official who had almost total discretion on roadway matters in the township. The only item that the township board would have control over was the budget, and Mr. Harvey agreed. Trustee Collins asked if it would be wise to be kept apprised of a structure of this magnitude adjacent to the borders. He asked how many discussions there had been and the cost. Trustee Fay said that this was part of the concern as this roadway linked to parts of the Village, and new developments would require this. He noted that the funding mechanisms might be pulled if this was changed to at- grade. In basic discussion regarding at-grade or grade-separated, Trustee Racich said that this was going to be a major connection and could not be stopping at a railroad crossing. He advised to have this done now. He also mentioned the future expansion of the railroad (possibly including a future commuter line), and if there was more rail traffic anticipated, he wanted to separate this. Trustee Racich moved to approve Resolution No. 1513 supporting a grade separated crossing for the Renwick Road Bridge. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, no; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 5 yes, 1 no. Motion carried. Mr. Minick gave an update on the Plainfield Television Group and reviewed the blocks of time requested. He would forward the updated program schedule to the Board. MANAGEMENT SERVICES REPORT No report ENGINEER?S REPORT No report Village of Plainfield Meeting Minutes ? October 2, 2006 Page 7 of 10 COMMUNITY DEVELOPMENT REPORT No report PUBLIC WORKS REPORT Mr. Gallt reviewed the Renwick Road Sidewalk Extension. Trustee Fay asked where the sidewalk would begin and end. Mr. Gallt said that this sidewalk was connected to another piece of sidewalk from Frederick to Howard. Trustee Collins said that $57,000 would continue this from Fairfield to Howard, and Trustee Dement said that there was no sidewalk from this to the school. Mr. Gallt said that the school was situated to face Getson, and this was done to emphasize traffic circulation off of Renwick Road. Trustee Lamb confirmed that there was no direct sidewalk to the school, although there was an internal sidewalk off of Howard. He also asked if there was a safe way to cross Renwick. Mr. Gallt said that, currently, anyone on the other side of Renwick was bussed; there were no crosswalks. About a month ago, Mr. Gallt said that the possibility of a signal at Howard and Renwick was mentioned for a crosswalk. Mr. Minick asked if there had been any observations on how many people cross this currently. Mr. Gallt said that Staff found minimal crossings during peak school hours (7:30 ? 10:30am and 2:30 to 4:30pm). Mr. Minick confirmed that this was done Tuesday, Wednesday, and Thursday of the previous week. Trustee Lamb confirmed that there was $57,000 in budget. Mr. Minick said that there were some sidewalk funds that were indicated as sufficient. Mr. Minick also confirmed that the unit price was the same Anderson used to construct the portion of the sidewalk immediately to the west. Trustee Racich said that, due to the area, he wanted to keep people off of the street. Mr. Minick said that some of the concerns he heard were not limited to the school but also considered people walking to the commercial areas along Route 59. Mayor Waldorf noted that this was a busy place on weekends too with the church nearby. Trustee Lamb wanted to continue to investigate this. Trustee Racich moved to waive the bidding and authorize Anderson Concrete to install a new sidewalk on the north side of Renwick Road east of Frederick Avenue to Howard Street at a total cost of $57,133.00. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Trustee Manning confirmed that specific authorization from the Board was needed to move forward with the traffic signal. Trustee Fay said that he would not support a study but wanted to look into a crosswalk light that was time regulated for peak hours. He did not support full signalization. Trustee Collins said that for nine months of the year, people could not go fast down that street anyway. Trustee Dement wanted to see a sidewalk put in and monitor the situation to see if the crosswalk or cross light was still needed. Mr. Minick said that Staff would continue to do some observation in that location and bring back a report. Mr. Gallt reviewed the 2006 Shoulder Stone Program. Village of Plainfield Meeting Minutes ? October 2, 2006 Page 8 of 10 Trustee Racich moved to authorize the Village President to execute a contract with ?D? Construction, Inc. for the completion of the 2006 Shoulder Stone Program at a cost of $13,823.91. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Mr. Gallt reviewed the 2006 MFT Street Maintenance Program going over the original amount slightly. Trustee Dement moved to approve Resolution No. 1514 affirming that the Village is in need of an additional $6,208.38 in Motor Fuel Tax Funding from the State of Illinois and this expenditure is eligible to receive MFT Funds. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. POLICE CHIEF?S REPORT Chief Bennett reviewed the Intergovernmental Agreement between the Illinois Cities and Agencies making up the Northeast Illinois Communication Consortium for an Interoperable and Shared Communication System. Trustee Lamb said that one of the stipulations was to have Naperville get the quotes, but each government agency had the right not to move forward. He asked what happened if one of the agencies did not, and Chief Bennett said that each municipality had unit pricing based on individual product and needs. Trustee Fay moved to approve an Intergovernmental Agreement between the Illinois Cities Agencies making up the Northeast Illinois Communication Consortium (NICC) for an Interoperable and Shared Communication System. Seconded by Trustee Collins. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Chief Bennett reviewed the request for squad replacement. Trustee Fay moved to purchase one (1) 2006 Chevy Impala from Miles Chevrolet at a cost of $20,968.00. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; 6 yes, 0 no. Motion carried. Chief Bennett said that the Board might have received an email regarding a home run into at Eagle Chase. He noted that the person who ran into the house was a resident, and some information on traffic calming was being investigated. ATTORNEY?S REPORT No report Village of Plainfield Meeting Minutes ? October 2, 2006 Page 9 of 10 Mayor Waldorf reminded everyone of the Coffee with the Mayor on October 4; Plan Commission Meeting on October 3; Certificate of Need (CON) Hearing on October 4; Homecoming Parade on October 7; Oktoberfest on October 7-8; and the Committee of the Whole Workshop on October 9. Trustee Lamb moved to adjourn to executive session for the purpose of personnel not to reconvene. Seconded by Trustee Dement. Vote by roll call. Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; 6 yes, 0 no. Motion carried. The meeting adjourned at 8:45 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? October 2, 2006 Page 10 of 10 VILLAGE OF PLAINFIELD PUBLIC HEARING OCTOBER 2, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND B.LAMB. ALSO PRESENT: S.LARSON, ENGINEER; J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; E.GALLT, TRAFFIC ENGINEER; D.BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. GRANDE PARK SOUTH (PC CASE #1224-122005.AA/SU) Mayor Waldorf called the meeting to order at 7:11pm. Present roll call stands. Mr. Minick said that, due to the amount of activity, the Board would limit the topic to 30 minutes. He said that if additional members of the public would like to speak or more time was needed, the public hearing would be continued on October 23 when more time would be allowed. Mr. Testin identified that this project had been in the process for a couple of years, and the Board had seen it at a workshop. There were no objections from the school or park districts. He also noted that Randall Arndt worked on this, and it had gone through public hearing at the Plan Commission. The public hearing at this case was mostly for the Annexation Agreement. Mike Martin (attorney for the developer) presented the Grande Park South project and some of its details. Mike Schoppe (Schoppe Design Associates) showed the overview of the site ? Neighborhoods 1, 2 and 3 in the North section, Neighborhoods 4 thru 9 and 13 in the Central section, and Neighborhoods 10, 11, and 12 in the South section. He reviewed the open space highlights and BMP Highlights. He also went through the architecture proposed. Trustee Lamb confirmed that some small parcels would be owned by the Homeowners Association. Trustee Fay moved to continue the Public Hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:41pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk