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Home My Public Portal About10-16-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES OCTOBER 16, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, B.LAMB, AND W.MANNING. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; A.PERSONS, PUBLIC WORKS DIRECTOR; M.EITING, POLICE DEPARTMENT; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 15 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to approve the Mayoral reappointments to the Historic Preservation Commission with the term expiring on October 18, 2009 of Keebie Bright, Debra Olsen, and Sandra Smith. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. Mayor Waldorf submitted to the Trustees a preliminary proposal to create a Budget Review Committee for the upcoming budget; he wanted this topic placed on a future Agenda for discussion. . Trustee Racich confirmed that this would take place in November, and Mr. Minick added that it would either be on November 6 or November 13. TRUSTEE COMMENTS Trustee Fay commented about a series of indictments regarding fundraising and since there is a direct connection to the Illinois Health Facilities Planning Board, Trustee Fay asked Attorney Harvey to prepare some options to explore. He believed the Board had a duty and obligation to investigate any wrongdoing or gross negligence. Trustee Fay also stated that hew would like to have some discussion about new resident packets. Trustee Racich stated that will be a Plainfield/Slidell, LA Hurricane Relief Toy Drive. Please bring unwrapped toys to: Village Hall, Plainfield Police Department, Plainfield Fire Station #1, Plainfield Fire Station #2, Public Works, Plainfield Library, or C.W. Avery YMCA. There will also be collections at various elementary school sites. Financial donations can be made to Hurricane Relief Fund c/o First Midwest Bank. Trustee Fay said that several weeks ago he had spoken about a New Resident Welcome Program. He put together a brief outline and wanted to include this for discussion in an early November meeting. Trustee Lamb recognized Plainfield TV Group for its first weekend of shows. Village of Plainfield Meeting Minutes ? October 16, 2006 Page 2 of 4 Trustee Collins said that he the opportunity to visit the Edward Outpatient Center; they were professional on every level. PUBLIC COMMENTS on Items not on the Agenda Dr. Jeff Valenti, Arbor of Plainfield resident, expressed concern regarding water drainage issues in the Arbor of Plainfield Subdivision. Administrator Minick stated that he has an appointment with Dr. Valenti to discuss his concerns and if options needed to be brought back to a COW meeting, he said that he would do this to investigate the findings. Trustee Fay said that water issues had been of concern to the Board, and he wanted to encourage Staff where possible to look back at old records. He noted that water issues in certain areas were not going away. Mr. Minick said that most of the problems faced were from subdivisions that happened some time ago. Jim Dicola, a Pratt Lane resident, expressed concern about storing trailers on individual property as wells parking of vehicles on lawns. BUSINESS MEETING #1 APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. #2 CONSENT AGENDA Trustee Dement moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session of October 2, 2006; Bills Paid and Bills Payable for October 16, 2006; Cash & Investments, Revenue, and Expenditure Reports for September 2006; and final pay request #16 to FH Paschen for the new Public Works Facility in the amount of $81,080.43. Seconded by Trustee Lamb. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. #3 LABANCZ PROPERTY PUD (PC CASE #1122-051404.AA/PP/SU) Trustee Fay moved to continue a Public Hearing regarding a Pre-Annexation Agreement for property located at northeast corner of Route 126 and County Line Road to November 20, 2006. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. #4 SUBDIVISION CODE TEXT AMENDMENTS Trustee Fay moved to adopt Ordinance No. 2593, a text amendment adopting the changes to the Village of Plainfield?s Subdivision Code. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. #5 DILLMAN SUBDIVISION Trustee Fay moved to approve the Final Plat of Subdivision for Dillman Subdivision subject to the conditions noted in the staff report. Seconded by Trustee Dement. Village of Plainfield Meeting Minutes ? October 16, 2006 Page 3 of 4 Trustee Fay asked if there were any outstanding issues or stipulations to be addressed. Mr. Testin stated that there are no outstanding issues. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. ADMINISTRATOR?S REPORT No report MANAGEMENT SERVICES REPORT No report ENGINEER?S REPORT No report COMMUNITY DEVELOPMENT REPORT Mr. Testin reviewed the request for a GIS ArcEditor Concurrent License. Trustee Dement moved to direct the Village President to approve the purchase of one license of ArcEditor Concurrent Use Software from ESRI for the amount of $6,300.00. Seconded by Trustee Lamb. Trustee Manning confirmed that the Village (not the individual) would be licensed. He also confirmed that this cost was for the license, but there would be a maintenance fee for less annually. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. PUBLIC WORKS REPORT rd Mr. Persons reviewed the Drauden Road Extension (Steiner Road) Project from Route 126 to 143 Street. He reviewed the property acquisition with MACOM. Trustee Lamb confirmed that this was .83 acres. Trustee Fay moved to accept the purchase agreement for the property acquisition for the Drauden Road Extension (Steiner Road) Project and authorize the Village President to sign the necessary documents to acquire this specific property. Seconded by Trustee Lamb. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. Mr. Persons reviewed the Illinois Route 126 and Plainfield/Oswego Road Letter of Understanding regarding Intersection Improvements. Trustee Dement confirmed that this would be installed next summer. Village of Plainfield Meeting Minutes ? October 16, 2006 Page 4 of 4 Regarding the Lockport/Drauden intersection, Trustee Fay asked how to determine the priority of a traffic signal. Mr. Persons said that this is determined based on the volume of cars and accidents. He said that the Village had convinced the state that a traffic signal was warranted, and a temporary signal would be done before a permanent light would go in during Drauden improvements. Trustee Fay was concerned about safety along this stretch of road. He was concerned that traffic might be backed up if the timing was not done properly, and he wanted it to favor the majority traffic flow. Mr. Persons said that he would check into that and said that this would be easier to do with a permanent signal, but he would look into it for the temporary signals. Trustee Fay moved to authorize the Village President to sign a letter of understanding with Kendall County and IDOT regarding intersection improvements at the intersection of IL Route 126 and Plainfield Road. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. POLICE CHIEF?S REPORT There were no questions on the September 2006 Operations Report. ATTORNEY?S REPORT No report Mayor Waldorf reminded everyone of the Plan Commission Meeting on October 17; Committee of the Whole Workshop on October 23; and the Historic Preservation Commission on October 26. Trustee Fay acknowledged sympathy to Traci Pleckham for the loss of her mother. Trustee Dement moved to adjourn to the meeting of the President and Board of Trustees. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb; Manning, yes; 6 yes, 0 no. Motion carried. The meeting adjourned at 7:49 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk