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HomeMy Public PortalAboutHousing Authority -- 2021-03-17 MinutesLII9 /4 1Ilt5JAN e Minutes of the Meeting BREWSTER HOUSING AUTHORITY Board of CommissionersKE(I`, March 17, 2021 Date: March 17, 2021 Time: 5:30 PM Location: Virtually via GoToMeeting Call-in number: 877-309-2073 Access Code$ 367-889- 589 Members Present: Robert Hooper, Laurel Labdon, Barbara Burgo and Zachary Volpicelli Members Absent: N/A Others Present: Carol Campos, Stephen Cote, Cynthia Bingham and Donna Kalinick List of documents and other exhibits used at the meeting and retained at the Authority's office: • Agenda/Notice • Minutes of the meeting held February 17, 2021. • Warrants for February 2021 • January Financial Report • Final Budget FY 2021 Decisions Made/Actions Taken are in Bold. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The Chair called the meeting to order at 5:30 PM. A quorum was declared with the following members present Robert Hooper, Laurel Labdon, Barbara Burgo and Zachary Volpicelli. Approval of Previous Meeting Minutes: Minutes for the meeting held on February 17, 2021, were sent to the members prior to the meeting. Mr. Hooper and Ms. Burgo noted a few revisions. After a brief discussion, a motion was made by Laurel Labdon and seconded by Zachary Volpicelli to accept the minutes as amended. The motion carried 4-04 Roll call vote — Mr. i — yes, Ms. Labdon — yes, Ms. Burgo —yes, Mr. Hooper —yes. Volpicelli Public Comment: None. Budget Update: Mr. Hooper introduced Stephen Cote, the authority's fee accountant. Mr. Cote provided a detailed presentation of the Annual Budget for Fiscal Year 2021 for the 400-1 and MRVP programs. After a brief discussion regarding the significant increase in the annual insurance rates, a motion was made by Zachary Volpicelli and seconded by Barbara Burgo to approve the 4004 FY 2021 budget as presented. The motion carried. 4-04 Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Burgo — yes, Mr. Hooper — yes. Mr. Cote left the meeting. (5:57 PM) Page 1 of 3 Brewster Woods Update: Ms. Kalinick reported all the drainage has been installed, the water has been established and most of the septic leaching fields have been completed at the site. Currently, the septic chambers and pump are being installed and construction of the retaining wall has begun. Mrs. Campos discussed the group meeting that was held with representatives from POAH to discuss concerns DHCD has with maintenance of Brewster Road and the utility easement on the site. Mrs. Campos stated funds for maintaining Brewster Road will most likely be added to a future Capital Improvement Plan and POAH has agreed to maintain the utility easement as part of the ground lease. The attorney who was retained by the authority to review that ground lease has suggested a few revisions and the revised draft lease has been sent to POAH's attorney for review and approval. Mrs. Campos thanked Ms. Kalinick and the Brewster Public Works Department for performing some minor repairs to Brewster Road. Ms. Campos expressed her surprise that a Mutual of Understanding for road repair work had not been included as part of negotiations of the ground lease. Mr. Volpicelli thought there had been discussions regarding road maintenance and sidewalk widening/repair at a previous meeting. Ms. Campos stated she will try to review previous minutes to see if the matter had been previously discussed. Mr. Hooper thanked Mrs. Campos and Ms. Kalinick for their updates. Treasurer's Report/Warrant ApprovaUBud�et/Financial Report (Board vote as needed): After a brief discussion, Mr. Hooper entertained a motion to accept the February Warrants as presented. Ms. Labdon moved, Ms. Burgo seconded to approve the February Warrants as presented. The motion carried. 4-0-0. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Burgo — yes, Mr. Hooper — yes. Executive Director's Report &Updates: • COVID Update/ Vaccine Clinic Update —Mrs. Campos stated the on-site vaccine will be held on Friday, March 19, 2021. The residents will receive the Johnson & Johnson vaccine. Amy Von Hone has coordinated the clinic and staff from Outer Cape Health will administer the vaccine. All other COVID 19 protocols remain in effect. • Capital Projects Update — Mrs. Campos informed the members that the two handicapped accessible units at Sunny Pines do not meet current code requirements. She is working with DHCD to try to obtain funds to bring the units up to code. The bathtub replacement project at the family site has gone out to bid. The heat sensors in ali of the units at the elderly site have all been replaced. • Tenant Board Member Seat —Mrs. Campos explained the governor has signed into law the requirement to have at least one resident serve on the authority's board. All residents and MRVP participants were notified in writing and she has already received one letter of interest from one resident interested in serving. She explained that letters of interest should be submitted the Brewster Select Board prior to April 15th. Ms. Kalinick asked whether this would be an appointed position. Mrs. Campos stated the seat will be filled by appointment by the Brewster Select Board. Ms. Kalick stated she is pleased to hear this news. Page 2 of 3 Old Business: None, Correspondence/Communications: None. New Business: Executive Director Transition Update —Mrs.Campos announced she has submitted her letter of resignation to the Mashpee Housing Authority Board. She stated her last day will be May 31, 2021 and the Mashpee board will be meeting the following evening to discuss how to proceed with filling the vacancy. A discussion ensued. Ms. Kalinicic reminded the members that the town has a rental assistance program which is available to all residents of the Town of Brewster. Interested individuals may contact Jill Scalise in the town's housing department for additional information or they may visit the town's website. Matters Not Reasonably Anticipated By the Chair: None. Next Meeting Date/Time: The next meeting will be scheduled for Wednesday, Apri121, 2021 at 5:30 PM. Meeting Adjournment: A motion was made by Laurel Labdon and seconded by Zachary Volpicelli to adjourn the meeting. The motion carried 4-04 The meeting adjourned at 5:46 PM. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Burgo — yes, Mr. Hooper — yes. Respectfully submitted, UUM Uampos, W/WIUJVA U - Secretary Executive Director Page 3 of 3