HomeMy Public PortalAbout11-20-2006 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
NOVEMBER 20, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND
B.LAMB. ALSO PRESENT: D.WOLD, ENGINEER; J.HARVEY, ATTORNEY; A.DE BONI,
COMMUNITY RELATIONS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; V.HASTINGS, GIS MANAGER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.
PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.EITING, DEPUTY CHIEF OF
POLICE; C.CORBETT, DEPUTY VILLAGE CLERK.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Waldorf led the pledge to the flag. There were approximately 30 persons in the
audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf stated that on Sunday he attended the Lights of Love Tree Lighting Ceremony
sponsored by Macys and the Louis Joliet Mall benefiting Joliet Area Hospice.
Mayor Waldorf introduced and presented Sharon Kinley with the a medal of recognition for the 2006
Studs Terkel Humanities Service Award. Ms. Kinley was honored for her dedication to the
community and to the humanities through her involvement with the Plainfield Public Library, the
Plainfield Historical Society, and the Plainfield Community Consolidated School District 202.
TRUSTEE COMMENTS
Trustee Manning stated that he would like the Budget Committee to be comprised of three Trustees
thus making it open the public as well as giving other Trustees a chance to give input early on in the
Budget process. Trustee Lamb stated that he too is in agreement about having a third Trustee
appointed to the Budget Committee and that that this had nothing to do with distrust but rather with
communication. He frequently attends several other Village meetings as an observer to get
information. Trustee Lamb suggested having the Administrator or the Management Services Director
review the revenue assumptions at a Committee of the Whole Meeting as soon as they are ready.
Trustee Manning stated that the issue of trust is between the citizens and the Village Board. If the
public can see and hear everything that the Village Board is doing, there is no reason for mistrust.
Trustee Collins stated that the Budget Committee discussion was brought up at the last meeting, the
Board discussed it, and a motion was approved to have two Trustees sit on a committee.
Trustee Manning moved to have the Mayor appoint a third Trustee to the Budget Committee.
Seconded by Trustee Lamb.
Trustee Racich pointed out that he had received a memo from Mayor Waldorf, a Trustee at the time
the memo was written, about the Concept Committee. Trustee Racich read some questions posed by
then Trustee Waldorf and stated that he used that particular memo to aid in his decision to have an
informal committee. Mayor Waldorf commented on the memo that Trustee Racich referred to and
stated that the Concept Committee was a sham and a waste of time. The Budget deals with millions
of dollars and the more Trustees that are involved, the better the process will be.
Trustee Dement commented that he had asked the Mayor 17 months ago about having a Budget
Committee. Because of the Mayor?s inaction on the subject, the Trustees decided that it was time to
get this done. The Budget Committee can not set policy or make decisions; it is an informal
committee and can be able to meet at a moments notice if necessary.
Village of Plainfield
Meeting Minutes ? November 20, 2006
Page 2 of 8
Trustee Fay stated that based on his observation and the emotion of the subject, he will abstain from
the vote. He does not support either side and thought that the Budget should be discussed by the
entire Board as a whole, not as a committee.
Vote by roll call. Manning, yes; Collins, no; Racich, no; Dement, no; Fay, abstain; Lamb, yes.
2 yes, 3 no, 1 abstain. Motion failed.
Trustee Lamb pointed out that the revenue sources for this year are short and asked if staff anticipated
that this will be made up. Traci Pleckham stated that staff is in the process of reviewing. Trustee
Dement asked that when staff estimates the number of building permits for the next fiscal year that
they notify the School Districts and the Park Districts to see how that impacts them.
Trustee Racich stated that he had asked for Strategic Planning to be placed on the agenda. He asked
if the Mayor and/or the Administrator had the opportunity to do some research on a Board retreat.
Mayor Waldorf responded that they had not had the opportunity to do the research and pointed out
that nothing was accomplished after the last Board retreat, but he and the Administrator will research
making another attempt.
Trustee Fay inquired about the use of the Village?s Boardroom for others to have access to the
cameras and the microphones. Trustee Collins stated that he preferred that others use the Community
Room and that microphones can be set up in there. Mayor Waldorf also was in favor of having
others use the Community Room. Trustee Lamb suggested having Plainfield Television Group video
the meetings and also suggested waiting for the Administrator to return to find out his opinion about
using the Boardroom.
PUBLIC COMMENTS on Items not on the Agenda
Mr. Jim Hoffman, MainStreet Plainfield Interim Executive Director, gave a brief update on
MainStreet?s recent activities.
BUSINESS MEETING
#1 APPROVAL OF AGENDA
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call.
Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion
carried.
#2 CONSENT AGENDA
Trustee Fay moved to approve the consent agenda to include: Minutes of the Board Meeting of
November 6, 2006; Bills Paid and Bills Payable for November 20, 2006; Cash & Investments,
Revenue, and Expenditure Reports for October 2006; Ordinance No. 2594 granting a variance for a
corner side-yard setback reduction to permit construction of a carport at the Plainfield Congregational
United Church of Christ, located at 24020 W. Fraser Road; Ordinance No. 2595 approving the
amendments to the Village of Plainfield?s zoning Map; Ordinance No. 2596 authorizing the rezoning
of 15211 S. Route 59 (Overman-Jones Funeral Home) from R-1 to B-1; and draw on Letter of Credit
#SCL008912 for Crossroads Business Center to complete the public improvements required of the
subdivision. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich,
yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes ? November 20, 2006
Page 3 of 8
#3 LABANCZ PROPERTY PUD (PC Case #1122-0514.04.AA/PP/SU)
Trustee Fay moved to open the Continued Public Hearing regarding a Pre-Annexation Agreement for
property located at the northeast corner of Route 126 and County Line Road. Seconded by Trustee
Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes.
6 yes, 0 no. Motion carried.
Trustee Fay moved to remand the case back to the Plan Commission for further review due to several
unresolved issues. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes;
Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
#4 BROWNSON-MARTIN RESIDENCE (HPC Case #1279-101906.HP/RG)
Trustee Fay moved to direct the Village Attorney to draft an Ordinance designating the residence at
707 W. Ottawa Street as a landmark. Seconded by Trustee Racich.
Trustee Lamb congratulated Mr. and Mrs. Martin on the substantial effort of landmark designation
and rehabilitation. Trustee Racich also extended congratulations to Michael Lambert, Chairman of
the HPC. Trustee Fay stated that he too concurred with Trustee Lamb and Trustee Racich?s
statements and that he wholeheartedly supported the endeavor.
Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes,
0 no. Motion carried.
Trustee Fay moved to approve funding for a rehabilitation project at 707 W. Ottawa Street in the
amount of $10,000.00. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes;
Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
#5 GRANDE PARK SOUTH (PIERONI)
Trustee Fay moved to open a Public Hearing on the annexation for the southwest corner of Wheeler
and Ridge Roads. Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich,
yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Trustee Dement moved to open a Public Hearing for a rezoning of the subject site at the southwest
corner of Wheeler and Ridge Road to B-3 Zoning. Seconded by Trustee Fay. Vote by roll call.
Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion
carried.
#6 TCF BANK
Jim Testin stated with the update of the zoning map, banks are now a permitted use in the B-3
District. The drive through operation would require a special use permit.
Mary Potter, Senior Vice President for TCF Bank, stated that they are seeking a full service branch
office at the Meijer development. They are seeking Board direction on whether or not a bank with a
5 lane drive through would be permitted at that location.
Trustee Lamb commented that although banks do not provide the Village with sales tax revenue, they
do provide for property tax revenue which benefits not only the Village, but all of the taxing districts.
Village of Plainfield
Meeting Minutes ? November 20, 2006
Page 4 of 8
Trustee Lamb expressed some concern with the amount of lanes for the drive-thru and suggested
making it 4 lanes instead of 5. Trustee Collins stated that the Village revenue for banks is less than
other service businesses and thought that the imagination of the bank building itself was lacking.
Ms. Potter pointed out that the architectural rending in the Board packet was not the actual rendering
of the bank. They are questioning whether or not the Village Board will support a bank at that
location and they will have to come back to the Board for site plan review. Trustee Fay stated that he
could support a bank at that location. Trustee Manning also indicated support for a bank at that
location. Trustee Dement stated that he too could support a bank at that location and expressed some
concern regarding the sign. Trustee Racich stated that he could support a bank and expressed
concern regarding the architectural flaws in the rendering that was given to the Village Board.
Trustee Collins cautioned that once the land is gone, it is gone. Trustee Lamb pointed out that the
Plan Commission is seeking Village Board guidance on having banks in certain areas and suggested
that the Board discuss this at a future meeting.
#7 STREET ADDRESS DATA STANDARDS
Ms. Valerie Hastings, GIS Manager, gave a overview of the readdressing status and process. In
coordination with the Village of Plainfield?s readdressing project, including the design and
implementation of a central Master Address Database, a set of street address data standards has also
been created to standardize the procedure for naming streets and assigning addresses. The Street
Address Data Standards describe the addressing grid and schema used for the planning area and sets
forth methods to resolve existing address problems.
Trustee Fay moved to direct the Village Attorney to prepare an Ordinance to repeal Chapter 2.5,
Article XI, ?Street Address Numbering?, and enact Chapter 2.5, Article XI, ?Street Address Data
Standards? of the Code of Ordinances of the Village of Plainfield. Seconded by Trustee Lamb.
Trustee Lamb suggested sending a memo to the Village Board updating them on street name changes.
Trustee Dement stated that he would also like to be made aware of any errors before he receives calls
from residents.
Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes,
0 no. Motion carried.
#8 STEWART RIDGE, PHASE 2, CONCEPT PLAN
Mr. Testin stated that the applicant is seeking Board direction and input on a concept plan for a 484
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residential units and an 8.8 acre commercial parcel located on Heggs Road, just south of 119 Street,
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and north of 127 Street.
Mr. Mike Schoppe, reviewed the land use concept with the Village Board. Trustee Fay encouraged
the developer to work with the Plainfield Historical Society for farmstead. Trustee Fay stated that he
like the ranch style homes, but expressed concern with the amount of townhomes. Trustee Dement
stated that he too was concerned with the amount of townhomes and favored more commercial.
Trustee Dement also expressed concern with the bonus system and thought that it was not working
very well. Trustee Lamb stated that the incentive for the bonus system is to trade something to get
something and that a lot of work went into creating the bonus system. Trustee Collins stated that this
is just a concept plan and as far as the bonus system, we will just have to wait and see how it is
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working. Trustee Racich pointed out that 119 Street will be a busy street and expressed concern
Village of Plainfield
Meeting Minutes ? November 20, 2006
Page 5 of 8
regarding safety in getting people from one side of the development to the other side especially for
school children.
ADMINISTRATOR?S REPORT
Mrs. De Boni, Community Relations Director, wished everyone Happy Thanksgiving.
MANAGEMENT SERVICES REPORT
Trustee Lamb moved to acknowledge the preliminary estimate of the 2006 tax levy in the amount of
$4,555,888.00. Seconded by Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich,
yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
The Public Hearing for the 2006 Tax Levy will be held on December 4.
ENGINEER?S REPORT
No Report.
COMMUNITY DEVELOPMENT REPORT
Mr. Testin stated that he shared with the Board the most recent email he received on Walgreens.
Trustee Collins stated that site is unacceptable and felt that the Village Board was taken advantage of
on this development. Trustee Lamb stated that it is an eyesore and suggested requiring the developer
to screen it. Trustee Fay stated that he too feels that this is an eyesore and suggested delaying or
withholding other projects by this developer until he gets this site taken care of.
PUBLIC WORKS REPORT
No Report.
POLICE CHIEF?S REPORT
There were no questions on the October 2006 Operations Report.
Deputy Chief Eiting stated that the Police Department is currently looking into the closing of the
Bridal Shop.
ATTORNEY?S REPORT
No report
Mayor Waldorf reminded that the Plan Commission meeting of November 21 had been cancelled; the
Village Offices will be closed November 23-24; and the Committee of the Whole Workshop is on
November 27.
Trustee Fay moved to adjourn. Seconded by Trustee Dement. All in favor, 0 opposed. The meeting
adjourned at 9:45 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? November 20, 2006
Page 6 of 8
VILLAGE OF PLAINFIELD
PUBLIC HEARING
NOVEMBER 20, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND
B.LAMB. ALSO PRESENT: D.WOLD, ENGINEER; J.HARVEY, ATTORNEY; A.DE BONI,
COMMUNITY RELATIONS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; V.HASTINGS, GIS MANAGER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.
PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.EITING, DEPUTY CHIEF OF
POLICE; C.CORBETT, DEPUTY VILLAGE CLERK..
LABANCZ PROPERTY PUD (PC Case #1122-0514.04.AA/PP/SU)
Mayor Waldorf called the meeting to order at 8:00 p.m. Present roll call stands.
Mr. Jim Testin stated that this item has had major modifications. Since the public hearing was
originally opened and continued, the hearing should be closed and the case should be remanded back
to the Plan Commission.
There were no public comments.
Trustee Dement moved to approve to close the Public Hearing and return to the regular business
meeting. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, yes; Racich, yes;
Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 8:03 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? November 20, 2006
Page 7 of 8
VILLAGE OF PLAINFIELD
PUBLIC HEARING
NOVEMBER 20, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND
B.LAMB. ALSO PRESENT: D.WOLD, ENGINEER; J.HARVEY, ATTORNEY; A.DE BONI,
COMMUNITY RELATIONS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; V.HASTINGS, GIS MANAGER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.
PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.EITING, DEPUTY CHIEF OF
POLICE; C.CORBETT, DEPUTY VILLAGE CLERK..
GRANDE PARK SOUTH (PIERONI) ANNEXATION
Mayor Waldorf called the meeting to order at 8:20 p.m. Present roll call stands.
Mr. Jim Testin stated the applicant is seeking annexation and rezoning of 6.3 acres which will
become part of the Grande Park South Development. This site is located at the corner of Ridge and
Wheeler Roads and has been included in the overall concept plan for Grande Park South so this is a
housekeeping matter. A new public hearing is required for this annexation agreement before the
Village Board in view of the fact that the legal description for these 6.3 acres was not incorporated in
the original publication for the Grande Park South Development. The sole purpose of this annexation
is to provide the Grande Park South project with contiguity to the Village.
There were no public comments.
Trustee Fay moved to approve to close the Public Hearing and return to the regular business meeting.
Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes;
Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 8:25 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? November 20, 2006
Page 8 of 8
VILLAGE OF PLAINFIELD
PUBLIC HEARING
NOVEMBER 20, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, W.MANNING, M.COLLINS, J.RACICH, J.DEMENT, P.FAY, AND
B.LAMB. ALSO PRESENT: D.WOLD, ENGINEER; J.HARVEY, ATTORNEY; A.DE BONI,
COMMUNITY RELATIONS DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT
DIRECTOR; V.HASTINGS, GIS MANAGER; A.PERSONS, PUBLIC WORKS DIRECTOR; T.
PLECKHAM, MANAGEMENT SERVICES DIRECTOR; M.EITING, DEPUTY CHIEF OF
POLICE; C.CORBETT, DEPUTY VILLAGE CLERK..
GRANDE PARK SOUTH (PIERONI) REZONING
Mayor Waldorf called the meeting to order at 8:26 p.m. Present roll call stands.
Mr. Jim Testin stated the applicant is seeking annexation and rezoning of 6.3 acres which will
become part of the Grande Park South Development. This site is located at the corner of Ridge and
Wheeler Roads and has been included in the overall concept plan for Grande Park South so this is a
housekeeping matter. A new public hearing is required for this annexation agreement before the
Village Board in view of the fact that the legal description for these 6.3 acres was not incorporated in
the original publication for the Grande Park South Development. The applicant is seeking rezoning
to B-3, Highway Business District.
Mr. Mike Martin, attorney for the applicant, questioned when the vote would be to direct the Village
Attorney to draft the ordinances. Mr. Harvey pointed out that the motions to direct the Village
Attorney to draft the ordinances for rezoning and annexation were removed from the agenda and the
staff is just doing the public hearing at this time.
There were no other public comments.
Trustee Dement moved to approve to close the Public Hearing and return to the regular business
meeting. Seconded by Trustee Fay. Vote by roll call. Manning, yes; Collins, yes; Racich, yes;
Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 8:27 p.m.
Michelle Gibas, Village Clerk