HomeMy Public PortalAbout12-04-2006 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
DECEMBER 4, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND
J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR;
J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD;
D. KISSEL, WASTEWATER SUPERINTENDENT; T. PLECKHAM, MANAGEMENT
SERVICES DIRECTOR; D. BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND
L.GRIFFITH RECORDING SECRETARY.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. Mayor Waldorf led the pledge to the flag. There were approximately 25 persons in the
audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf said this evening that Ed Petka was sworn in as a judge. Mr. Petka?s wife will be
serving an the Senator for the next five weeks and she is planning on donating the five weeks of pay
would go toward special education.
TRUSTEE COMMENTS
Trustee Racich updated the Board on the Slidell trip. On December 9, four volunteers would drive
down to Louisiana with gifts (including two police cars). Eight thousand dollars was raised for the
purchase of gift cards of $50 each to be distributed to Slidell employees who had not had a raise since
the hurricane. He gave a brief background on what was lost after Hurricane Katrina. He said that
2,000 brand new toys were collected, and an anonymous donor paid for the shipping. Michael
Collins, Jon Stratton, Jim Racich, and one other person would be going down. He thanked the
community for its support.
Trustee Manning asked if the Village would reimburse the expenses for the trip, and Mr. Minick said
that his would have to be done with Board direction.
Trustee Manning moved to reimburse for loading, food, gas, and other expenses. Seconded by
Trustee Dement.
Trustee Racich said that Slidell was paying for the expenses there, so the reimbursed expenses would
only be for the transit and miscellaneous costs.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes,
0 no. Motion carried.
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 2 of 15
Trustee Manning said that it had been a while since the Board was given an update on PEP?s
activities and was interested in a response regarding the IMAP report as well as plans for 2007. He
hoped to have this for an upcoming meeting, and Mr. Minick said that he would make sure this was
passed along. Trustee Lamb confirmed that it did not matter if the update was from Alex Harris, the
Mayor, or himself.
Trustee Collins had received a memo regarding the Walgreens and wanted to know who was
responsible for the property. He was frustrated with the lack of response.
Trustee Collins commented on the December 3 Herald News article. He did not like the Open
Meetings Act and Budget committee comments.
Trustee Fay asked that the liquor ordinance be clarified regarding New Years Eve hours of business
because of the day this falls on.
Trustee Fay thanked and acknowledged Public Works, the Police Department, and the Water
department for work done during the snow storm.
Regarding the news article of his actions as a trustee, he was in contact with the Attorney General
office regarding issues raised. He said that his pursuit of constitutional rights continued and agreed
that this was casting a negative light on the Board. He was frustrated that this was becoming about
political adversity. He hoped the media would respect the process of government. Trustee Manning
said that he resented the use of this activity on Village letterhead. He did not want him to be
communicating as an officer of the Board.
Trustee Racich said that he had seen kids on retention/detention pond and asked for ways that this
could be avoided.
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Trustee Racich received a number of calls from people who lived near or used 119 Street. It was
still closed at Route 59, and this was frustrating for businesses in the area. He also noted that people
were cutting onto Pasquinelli Drive. Chief Bennett said that the delay was because of removal of
public utilities; AT&T and ComEd were holding up the project. Trustee Racich said that this needed
to be updated for the community and wanted to put pressure on the utility companies.
Trustee Dement received a note in the mail regarding Edwards Hospital as one of the top 100
hospitals in the US for heart care. He congratulated the hospital on this.
PUBLIC COMMENTS on Items not on the Agenda
Todd Milliron (Yorkville resident) said that there was a letter he sent to the Enterprise regarding
landfill site traffic traveling on Route 126 from I-55. A decision had to be made by Yorkville within
180 days, and he wanted to let the Village know about it since it affected the community. He
reviewed the background on this case and asked Plainfield for its help, especially with traffic study
and attending meetings. Mayor Waldorf said that he had attempted to contact the mayor of
Yorkville. Mr. Minick said that an inquiry was made two weeks ago, and he attended the meeting on
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 3 of 15
this. He planned to evaluate this when the application became public. Mayor Waldorf said that the
Village would resist the traffic numbers through Plainfield, and Mr. Milliron said that Friends of
Greater Yorkville was an organization that could help. Trustee Racich said that he appreciated the
effort of the citizens to inform Plainfield of this. Governmentally, the mayor and administrator would
attempt to make continued contact.
Ron Parish (Yorkville) ? thanked Mr. Minick for attending the meeting. He thought the entire city
was painted into a corner and was proud of Yorkville and Plainfield. He would email the document
and thanked the Village for its help.
BUSINESS MEETING
#1 APPROVAL OF AGENDA
Trustee Fay moved to amend the Agenda to remove Item 9, Creekside Crossing, Unit 9 at the request
of the applicant. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes;
Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the amended agenda. Seconded by Trustee Collins. Vote by roll call.
Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion
carried.
#2 CONSENT AGENDA
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of
November 20, 2006; Bills Paid and Bills Payable for December 4, 2006; Letter of Credit Reduction
for: Century Trace, Unit 4D, Rose Subdivision Access Road, and Prairie Ponds Subdivision;
Ordinance No. 2597 designating the resident at 707 W. Ottawa Street as a landmark; Ordinance No.
2598 repealing Chapter 2.5, Article XI, ?Street Address Numbering? and enacting Chapter 2.5,
Article XI, ?Street Address Data Standards? of the Code of Ordinances; and acknowledge receipt of
the HPC Surveys: Plainfield?s Historic Urbanized Core: An Intensive-Level Survey and Report, and
Plainfield Rural Structures and Farmsteads Survey. Seconded by Trustee Collins. Vote by roll call.
Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion
carried.
#3 2005-2006 AUDIT PRESENTATION
Mr. Minick introduced Dan Berg to review the audit. Mr. Berg said that the financial statements
were in order. He went through some highlights of the report and reviewed some of the statistics,
especially regarding growth. He said that a management letter was also submitted which showed
now reportable conditions.
Trustee Lamb said that last year, the rules were changing for how to evaluate assets and asked if that
was why there was such a surge. Mr. Berg referred to the table showing the change in assets which
included right-of-way dedications which would continue to increase as would property value. Mr.
Minick asked if there was a particular level that an auditing firm would expect to see, and Mr. Berg
said that he was just looking at past activity. However, he did review some comments. There was
also some discussion regarding water expenses.
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 4 of 15
Trustee Dement asked about some of the things the Village would need to start accounting for, and
Mr. Minick said that there might be some large numbers for some of the benefit items. A discussion
ensued regarding health benefits.
Trustee Fay acknowledged Mr. Minick and Ms. Pleckham in the work put into the favorable report.
Mr. Minick thanked Traci and Colleen and acknowledged the effort. Ms. Pleckham said that the
Village would see increases because of infrastructure and growth, and an electronic version would
also be available on line.
Trustee Fay moved to accept the audit and Management Letter of the Village of Plainfield for the
fiscal year ended April 30, 2006. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay,
yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
#4 2006 TAX LEVY PUBLIC HEARING
Trustee Fay moved to open a Public Hearing on the 2006 Tax Levy. Seconded by Trustee Dement.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes,
0 no. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2599 for the levying and collecting of taxes for the
Village of Plainfield, Will and Kendall Counties, Illinois for the fiscal year commencing on the first
day of May, 2006. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb,
yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
#5 GRANDE VIEW PLACE (PC CASE #1243-041406.AA.PP.SU.RZ.SPR)
Trustee Fay moved to adopt Ordinance No. 2600 authorizing execution of an annexation agreement
for Grande View Place, which pertains to approximately 73.5 acres located on the east side of
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Gilmore Road between Collins Road and Simons Road (127 Street), in unincorporated Oswego
Township, Kendall County. Seconded by Trustee Lamb.
Trustee Dement did not believe that the Village bonus points should apply for this particular
subdivision. He said that the bonus system was in place to increase the standards in housing for more
diversity, and he did not feel that the bonus system was working. He did not think the intent was for
multi-family housing, and he would not support this or other subdivisions like it.
Trustee Manning asked if there were any outstanding issues. Mr. Schwarz said that there were
several items that required additional discussion, like the location of an additional condo-style
building. The Board had directed the developer to come back with more variety; he had done this but
it was at the Board?s discretion if the needs were met. Trustee Fay said that the Board had made
several comments regarding the Site Plan, and several changes were made. He asked if staff believed
that the revisions reflected Board concerns. Mr. Schwarz said that the September 18 meeting was a
mix of opinions. He showed a slide of the two styles of townhomes and said that there were two
color pallets. He reviewed the condo style building styles ? tudor and prairie. Trustee Dement asked
how much of a density bonus was received. Mr. Schwarz said that approximately 36% was
requested; Staff disagreed in some areas and agreed in others. He noted that there was some
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 5 of 15
discussion at the Plan Commission level. Trustee Dement said that there should be discussion
regarding using the bonus for any multi-family homes. He felt that the best townhomes, apartments,
and homes should be going up, and he wanted to keep attached homes to 10 to 25%.
Trustee Manning asked if Staff and the developer had come to an agreement. Mr. Schwarz said that
there was an agreement on the final number, a difference in how it was arrived at.
Trustee Racich understood the frustration on the bonus system but said that the developer was not
doing anything wrong. He said that this system was built in and thought it would be valuable for the
Board to discuss the bonus system at a COW meeting. He agreed with the intent, and Trustee Lamb
agreed with having a dialogue regarding this.
Trustee Lamb asked if the Plan Commission agreed unanimously, and Mr. Schwarz clarified that it
was a 4 ? 0 vote. Trustee Lamb said that the Board asked the developer to revise elevations above
this and this was done at the behest of the bonus system intent.
Trustee Lamb asked the average occupancy of a townhome, and Mr. Rasmussen said that the
developer had 42 townhomes in Naperville. About half of the residents in the development were
couples, half were single, and there was one child. He said that the condominium demographics
would be similar, so the density of units and density of people were different. Trustee Lamb also
asked about the tax benefit, and Mr. Rasmussen said that the Village received a free subsidy on the
schools as the townhomes were not meant to be starter homes but were usually for ?empty-nesters?.
Trustee Lamb confirmed that the developer would be building both types in Phase 1, and Mr.
Rasmussen confirmed the locations.
Mr. Rasmussen noted that he sat with the builders and developers on the density bonus and felt that it
was a good system. He felt that this development was giving the Village what it was looking for in
good materials and appearance. He also went over how this worked in other communities.
Trustee Dement said that a bonus was being given for higher quality, and the price would be higher
for higher quality. He was looking for what Plainfield would be in 100 years.
Trustee Collins was on the committee where the bonus system was created, and he agreed with the
concept of the bonus plan. He made a comment about the desire for the buildings along Van Dyke
Road and disagreed about restricting multi-family homes as it would attract people without children.
He wanted to know what would happen if this was sold off as he wanted to make sure the quality was
consistent. Trustee Dement confirmed that the annexation covered this.
Trustee Fay asked what bordered this parcel. Mr. Schwarz said that the North was a border
agreement with Oswego (currently unincorporated), the east was the McGuire farm, the west was
unincorporated, and the south was Grande Park. Trustee Fay asked if there were other multi-family
units in this area, and Mr. Schwarz said that the Oswego plan did include higher density residential to
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the north of this property. A large commercial node was anticipated at WIKADUKE and 119
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 6 of 15
Street. Mr. Minick added that the McGuire farm was annexed and zoned commercial to the east of
this property. Trustee Fay had a concern about the developer changing commercial to residential.
Mr. Schwarz said that shared this concern and recommended a 10-year clause. However, the
developer preferred a three or five-year clause. Staff thought this should remain, and he said that this
might not develop in three to five years.
Trustee Fay said that the developer had not indicated and plans did not reflect which condominium
style would have the tudor style. He also noted that Staff discovered a small area that was not located
within the Village?s Planning Area. Mr. Schwarz confirmed that a five-acre lot was not in the
Planning Area, and this would need to be amended before the land was developed. Mr. Minick said
that this would not be in dispute with the Village of Oswego.
Trustee Fay said that the School and Park donations should not be cash in lieu, but Staff said that the
park was a pending issue. Mr. Schwarz said that, in the annexation agreement, there was a provision
that spelled out that the Park conveyance would be within the timeframe requested by the Park
District. Staff did not want this deferred to the final phase of development, so the Park District could
take possession of this. There was some discussion regarding the relocation of the clubhouse. Staff
felt that there was an opportunity for better display across from the park, but this would require the
loss of a home.
Trustee Fay asked about the 10-year commercial node, and Mr. Rasmussen said that this could be
workable but felt that 10 years was a long time. Trustee Lamb asked if the 10 years could be changed
if it was submitted as such now. Mr. Schwarz said that, at any point, anyone could ask to open the
agreement. Trustee Lamb supported this with the flexibility, and Trustee Collins mentioned some
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legal trouble with 127 Street and Route 59. Mr. Harvey said that, at any time during the 20-year
term, the Board just needed a super majority vote to change this.
Trustee Racich confirmed that the projected build-out was about three years. Trustee Racich said that
commercial could be viable in that time, and Mr. Rasmussen said that this would depend on if Collins
was open which would depend on development coming down from Oswego. Trustee Racich said
that if the Village lost commercial, it could not be gotten back. He supported the 10-year agreement.
Trustee Racich asked why the Oswego Park District wanted the large Lot 9 as the open park of 5.58
acres. Mr. Schwarz said that the Park District was entitled to more, but the 5.58 acres was requested
to be butted against the boundary to create a bigger park. Trustee Racich asked if this would be grass
or athletic fields, and Mr. Schwarz said that some type of survey would probably be done to see what
type of recreational improvements should be made. Mr. Rasmussen said that the original intent was
to have five acres of flower gardens and walking paths.
Trustee Collins said that Oswego planned for Collins to be five lanes of divided highway, so he
agreed on commercial in the area.
Mr. Schwarz asked if the Board received clarification on the style of buildings. Trustee Fay felt it
was clear and did not feel that there was diversity. Mr. Rasmussen clarified that Building 2 would
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 7 of 15
probably be the four condominiums in the center, and the seven units in the upper left corner would
be the other style.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes,
0 no. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2601 annexing the subject territory for Grande View
Place. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning,
yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Trustee Lamb moved to adopt Ordinance No. 2602 rezoning the subject property from the default R1
(Low Density Single-Family Residence District) to the R4 (Multiple-Family Residence District).
Seconded by Trustee Manning. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes; 4 yes, 2 no. Motion carried.
Trustee Lamb moved to adopt Ordinance No. 2603 approving a Special Use for a Planned Unit
Development for Grande View Place. Seconded by Trustee Manning. Vote by roll call. Dement, no;
Fay, no; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 4 yes, 2 no. Motion carried.
Trustee Racich moved to approve the Site Plan (including Preliminary Building Elevations and
Preliminary Overall PUD Landscape Plan) for the residential lots in Grande View Place. Seconded
by Trustee Lamb. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes; Collins, yes;
Racich, yes; 4 yes, 2 no. Motion carried.
#6 SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU)
Trustee Fay moved to open the Public Hearing on the annexation agreement for Sohol Professional
Center, which pertains to approximately 7.52 acres located on the east side of Illinois Route 59, 300
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feet north of 127 Street, in unincorporated Wheatland Township, Will County. Seconded by
Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Fay moved to open a Public Hearing on the vacation of Rhea Drive south of Industrial Drive
South. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Fay moved to direct the Village Attorney to prepare the necessary ordinances to:
-Authorize the execution of an annexation agreement;
-Annex the subject territory;
-Rezone from the default R1 (Low Density Single-Family Residence District) to B-3
(Highway Commercial District);
-Authorize a Special Use for a Planned Unit Development subject to the stipulations listed
in the staff report; and
-Authorize the vacation of Rhea Drive south of Industrial Drive South
Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 8 of 15
Trustee Fay moved to approve the Preliminary PUD and Subdivision Plat of Sohol Professional
Center. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes;
Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Site Plan (including Preliminary Building Elevations and
Preliminary Overall PUD Landscape Plan) for Lots 2 through 6 inclusive, for Sohol Professional
Center, subject to the stipulations listed in the staff report. Seconded by Trustee Lamb. Vote by roll
call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no.
Motion carried.
Trustee Fay moved to approve Plats of Easement Grant for ingress/egress easements and public
utilities easements located within the vacated portion of Rhea Drive south of Industrial Drive South.
Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Trustee Racich complimented Mr. Sohol on his activity in the economic community and thanked him
for his financial investment in Plainfield.
#7 MAINSTREET PLAINFIELD, INC.
Mr. Minick reviewed the Main Street Funding Request for $10,000 for the first quarter of 2007.
Trustee Fay recused himself from the case for personal interest.
The Main Street interim executive director, Jim Hoffman, was present with Anna Denys and other
members. Mr. Hoffman presented the Main Street goals and challenges. He wanted to cooperate
with the Village and other community groups to achieve the goals. He reviewed some recent
organization achievements.
Ms. Denys said that the packet was put together to show the goals and objectives for 2007 ? which
included communication. She went through the objectives and noted that included in the packet was
not only details of these but contract prices.
Trustee Dement asked if the income of $35,000 was realistic for the budget. Ms. Denys said that this
was put together for the fiscal year, and the current Board was put in place after this. She could not
change this and admitted that she had difficulty with it. She set the goal at $10,000. Trustee Dement
liked the attitude of MainStreet, so he supported it. Trustee Racich also said that he saw a 180-degree
turn in the organization. With the time and money going into the Lockport Streetscape, he thought
the organization was doing a great job, especially for the downtown businesses. He liked the
communication and would support this as well. Trustee Manning said that he had attended the
session where the future plans were laid out and he supported this. Trustee Lamb applauded the
organization for a good job. Trustee Collins liked the presentation and thought this was one of the
most thorough reports. He asked if the Board would continue with past practices where this would
not be used for salaries. Ms. Denys reviewed the uses for the expenses and said that the interim
director was paid on an as-needed basis. Trustee Collins complimented her for asking for $10,000.
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 9 of 15
Trustee Dement moved to approve the release of $10,000 in funding for Main Street Plainfield for the
first quarter of 2007. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, not
available; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 5 yes, 0 no. Motion carried.
Trustee Lamb asked about the contract being in the Village fiscal year. Mr. Minick believed this
would be addressed at the March meeting.
#8 DILLMAN SUBDIVISION
Trustee Collins moved to open a Public Hearing for the establishment of a Special Service Area for
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Dillman Subdivision, located generally north of 135 Street and east of Heggs Road. Seconded by
Trustee Dement. Voice Vote. All in favor, 0 opposed (Fay absent). Motion carried.
Trustee Dement moved to approve Ordinance No. 2604 authorized Special Area No. 39 for Dillman
Subdivision. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes;
Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
#9 LINCOLN HIGHWAY INTERPRETIVE GAZEBOS
Trustee Fay moved to authorize the Village President to enter into an agreement with the Illinois
Lincoln Highway Coalition for the Village?s participation in the ILHC Interpretive Gazebo Program,
and to authorize the Village president to execute the necessary documents, including payment in the
amount of $3,080 for the Village?s local funding match, and payment in the amount of $403.14 for
the 2007 annual Community Certification Fee for the twelve month period beginning January, 2007.
Seconded by Trustee Racich.
Trustee Fay confirmed this payment was an annual recurring fee to covers marketing materials and
the web site.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes,
0 no. Motion carried.
Trustee Lamb said that Settlers? Park was identified and asked if there was enough traffic there to
justify it. Trustee Racich asked if a motion for location was needed right now as he was thinking
about Lockport Streetscaping getting involved. Mr. Schwarz said that this needed to be determined
before the end of the year. Trustee Collins said that the Village had multi-story condominiums off of
Van Dyke with pedestrian a possible bridge over Des Plaines. He thought there would be enough
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traffic and liked the location as trucks would end up traveling 143 Street. He said that with future
growth of the Village, the Village Hall was built for expansion to the east. Mr. Schwarz noted that
the Village would own the structure and could move it if needed. Mayor Waldorf asked how exact
the location needed to be, and Mr. Schwarz said that if the parcel of land was identified, it might give
some flexibility. Trustee Collins confirmed that this would be on the east side of Village Hall.
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 10 of 15
Trustee Fay moved to identify the Settlers? Park knoll, located on the east side of the Village Hall, as
the preferred gazebo site for further investigation. Seconded by Trustee Lamb. Vote by roll call.
Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion
carried.
ADMINISTRATOR?S REPORT
Mr. Minick reviewed the Plainfield Art League Grant Balance.
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Trustee Fay moved to release the 2 installment of $5,000.00 to the Plainfield Art League. Seconded
by Trustee Racich.
Trustee Collins requested a short presentation at budget time with the release of this money, and
Trustee Fay believed that this was agreed to.
Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes,
0 no. Motion carried.
Regarding the budget committee, Mr. Minick asked Mr. Harvey for his opinion on the Open
Meetings Act. It was related that the budget committee meeting would be subject to the Open
Meetings Act and would proceed accordingly. Since this was subject to Open Meetings Act, Trustee
Racich felt that the preliminary budget meetings could be held with the entire Board for informal
discussion on a Saturday or another possible extended COW meeting. Trustee Dement supported this
if it could be done. He wanted to do it as a COW meeting and embraced the idea of the entire
council. A discussion ensued regarding doing this as an independent session. Trustee Lamb thought
this was workable for all trustees to have the opportunity attend and would help avoid the time
crunch. Mr. Minick said that a committee was created by a motion, so he asked for a motion to
formalize this new request.
Trustee Collins moved to identify that budget matters be dealt with as a COW in lieu of the previous
committee approved. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb,
yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Mr. Minick presented the meeting schedule and showed tentative dates for Board and COW
meetings. Trustee Manning confirmed that there was only one Board meeting in February because of
Presidents Day.
Trustee Fay moved to approve the 2007 Meting Schedules for: Village Board, Committee of the
Whole Workshop, Coffee with the Mayor, Plan Commission and Zoning Board of Appeals, Historic
Preservation Commission, HPC Subcommittees, Police Pension Board, and Police Commission.
Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Mr. Minick updated the Board on the strategic planning process and received the names of
facilitators. He would send out a memo updating the Board on this process and availability.
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 11 of 15
MANAGEMENT SERVICES REPORT
No report
ENGINEER?S REPORT
No report
COMMUNITY DEVELOPMENT REPORT
No report
PUBLIC WORKS REPORT
No report
POLICE CHIEF?S REPORT
Chief Bennett was excited that the Law Enforcement Building was almost complete. Thursday
would be open for law enforcement officials in state to view the facility, and he invited the Board.
The architect would be available for questions, and he envisioned moving December 11. He said that
there would be a public open house December 9 from 9 to 1. He thanked the Board for its support.
ATTORNEY?S REPORT
Mr. Harvey said that twice a year executive session minutes were reviewed.
Trustee Fay moved to make public Executive Session Minutes from February 13, 2006 through and
including October 2, 2006, except for those recommended by legal council to remain confidential.
Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried.
Mayor Waldorf reminded everyone of the Plan Commission Meeting on December 5; Coffee with the
Mayor on December 6; and Committee of the Whole Workshop on December 11.
Trustee Fay moved to adjourn the meeting of the President and Board of Trustees. Seconded by
Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 9:46 p.m.
__________________
Respectfully submitted,
Laura Griffith
-Recording Secretary
Karick & Associates, Inc.
Approved:
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 12 of 15
VILLAGE OF PLAINFIELD
PUBLIC HEARING
DECEMBER 4, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND
J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR;
J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD;
D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF
OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY.
2006 TAX LEVY PUBLIC HEARING
Mayor Waldorf called the meeting to order at 7:30pm. Present roll call stands.
Ms. Pleckham reviewed the year 2006 tax levy.
Trustee Collins asked if the explanation of the 23% was given when posting this in the newspaper.
Ms. Pleckham said that it had to be posted a certain way in the newspaper which did not allow for an
explanation. Trustee Collins asked if an article for this could be put into the newspaper, and Mr.
Minick said that it could be requested that the newspapers assist in the future for clarity. Trustee
Racich asked the reporters in the audient to contact Ms. Pleckham for assistance. Trustee Lamb
supported this and reiterated that if the assessment and rate stays the same, the tax would be the same.
Trustee Dement said that the Village was not changing the rate, but if the tax cap was abided by, the
rate would go down slightly. However, the Village needed to keep this the same due to infrastructure
needs, and a discussion ensued regarding this.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded
by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes;
Racich, yes; 6 yes, 0 no. Motion carried.
The meeting adjourned at 7:35pm.
__________________
Respectfully submitted,
Laura Griffith
-Recording Secretary
Karick & Associates, Inc.
Approved:
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 13 of 15
VILLAGE OF PLAINFIELD
PUBLIC HEARING
DECEMBER 4, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND
J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR;
J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD;
D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF
OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY.
SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU)
Mayor Waldorf called the meeting to order at 8:30pm. Present roll call stands.
Mr. Schwarz reviewed the proposal and said that the applicants would be available for questions.
Trustee Lamb asked what engineering was done for moving the 100-year flood plain. Chris Papesh
(GeoTech Engineering) said that an underground storage detention basin would be created, and he
explained how this would be done. A subcontractor would be hired for this and preliminary reports
were provided on this. Trustee Lamb asked what the underground storage was like and what it could
hold. Mr. Papesh said that it was six feet tall by 191 feet long by 75 feet wide underneath the parking
lot area. He said that it was adequate for detention purposes. Trustee Lamb asked how water was
drained out, and he said that the bottom would be above the creek so would discharge naturally.
Trustee Collins confirmed that it would go through restrictive pipes.
The floor opened for public comments, but there were none.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded
by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 8:35pm.
__________________
Respectfully submitted,
Laura Griffith
-Recording Secretary
Karick & Associates, Inc.
Approved:
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 14 of 15
VILLAGE OF PLAINFIELD
PUBLIC HEARING
DECEMBER 4, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND
J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR;
J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD;
D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF
OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY.
SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU)
Mayor Waldorf called the meeting to order at 8:37pm. Present roll call stands.
Mr. Schwarz summarized the plat of vacation and site plan.
Trustee Fay asked if the Village was sure that a connection to a road would not be necessary. Mr.
Schwarz said that the road terminated at an undeveloped property, and there was no other
undeveloped property past that. He noted that there was still a cross-access easement. He reviewed
the cul-de-sac plan and the reason for the vacation instead.
The floor opened for public comments, but there were none.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded
by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 8:38pm.
__________________
Respectfully submitted,
Laura Griffith
-Recording Secretary
Karick & Associates, Inc.
Approved:
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? December 4, 2006
Page 15 of 15
VILLAGE OF PLAINFIELD
PUBLIC HEARING
DECEMBER 4, 2006
AT: VILLAGE HALL
PRESENT: J.WALDORF, J.DEMENT, P.FAY (arrived at 9:23pm), B.LAMB, W.MANNING,
M.COLLINS, AND J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK,
ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ,
PLANNER; D.WOLD; D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR;
D. BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH
RECORDING SECRETARY.
SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU)
Mayor Waldorf called the meeting to order at 9:20pm. Present roll call stands.
Mr. Testin went through the establishment of a Special Service Area Number 39.
The floor opened for public comments, but there were none.
Trustee Dement moved to close the Public Hearing and return to the regular business meeting.
Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 9:24pm.
__________________
Respectfully submitted,
Laura Griffith
-Recording Secretary
Karick & Associates, Inc.
Approved:
Michelle Gibas, Village Clerk