Loading...
HomeMy Public PortalAbout12-04-2006 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 4, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD; D. KISSEL, WASTEWATER SUPERINTENDENT; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Waldorf led the pledge to the flag. There were approximately 25 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf said this evening that Ed Petka was sworn in as a judge. Mr. Petka?s wife will be serving an the Senator for the next five weeks and she is planning on donating the five weeks of pay would go toward special education. TRUSTEE COMMENTS Trustee Racich updated the Board on the Slidell trip. On December 9, four volunteers would drive down to Louisiana with gifts (including two police cars). Eight thousand dollars was raised for the purchase of gift cards of $50 each to be distributed to Slidell employees who had not had a raise since the hurricane. He gave a brief background on what was lost after Hurricane Katrina. He said that 2,000 brand new toys were collected, and an anonymous donor paid for the shipping. Michael Collins, Jon Stratton, Jim Racich, and one other person would be going down. He thanked the community for its support. Trustee Manning asked if the Village would reimburse the expenses for the trip, and Mr. Minick said that his would have to be done with Board direction. Trustee Manning moved to reimburse for loading, food, gas, and other expenses. Seconded by Trustee Dement. Trustee Racich said that Slidell was paying for the expenses there, so the reimbursed expenses would only be for the transit and miscellaneous costs. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? December 4, 2006 Page 2 of 15 Trustee Manning said that it had been a while since the Board was given an update on PEP?s activities and was interested in a response regarding the IMAP report as well as plans for 2007. He hoped to have this for an upcoming meeting, and Mr. Minick said that he would make sure this was passed along. Trustee Lamb confirmed that it did not matter if the update was from Alex Harris, the Mayor, or himself. Trustee Collins had received a memo regarding the Walgreens and wanted to know who was responsible for the property. He was frustrated with the lack of response. Trustee Collins commented on the December 3 Herald News article. He did not like the Open Meetings Act and Budget committee comments. Trustee Fay asked that the liquor ordinance be clarified regarding New Years Eve hours of business because of the day this falls on. Trustee Fay thanked and acknowledged Public Works, the Police Department, and the Water department for work done during the snow storm. Regarding the news article of his actions as a trustee, he was in contact with the Attorney General office regarding issues raised. He said that his pursuit of constitutional rights continued and agreed that this was casting a negative light on the Board. He was frustrated that this was becoming about political adversity. He hoped the media would respect the process of government. Trustee Manning said that he resented the use of this activity on Village letterhead. He did not want him to be communicating as an officer of the Board. Trustee Racich said that he had seen kids on retention/detention pond and asked for ways that this could be avoided. th Trustee Racich received a number of calls from people who lived near or used 119 Street. It was still closed at Route 59, and this was frustrating for businesses in the area. He also noted that people were cutting onto Pasquinelli Drive. Chief Bennett said that the delay was because of removal of public utilities; AT&T and ComEd were holding up the project. Trustee Racich said that this needed to be updated for the community and wanted to put pressure on the utility companies. Trustee Dement received a note in the mail regarding Edwards Hospital as one of the top 100 hospitals in the US for heart care. He congratulated the hospital on this. PUBLIC COMMENTS on Items not on the Agenda Todd Milliron (Yorkville resident) said that there was a letter he sent to the Enterprise regarding landfill site traffic traveling on Route 126 from I-55. A decision had to be made by Yorkville within 180 days, and he wanted to let the Village know about it since it affected the community. He reviewed the background on this case and asked Plainfield for its help, especially with traffic study and attending meetings. Mayor Waldorf said that he had attempted to contact the mayor of Yorkville. Mr. Minick said that an inquiry was made two weeks ago, and he attended the meeting on Village of Plainfield Meeting Minutes ? December 4, 2006 Page 3 of 15 this. He planned to evaluate this when the application became public. Mayor Waldorf said that the Village would resist the traffic numbers through Plainfield, and Mr. Milliron said that Friends of Greater Yorkville was an organization that could help. Trustee Racich said that he appreciated the effort of the citizens to inform Plainfield of this. Governmentally, the mayor and administrator would attempt to make continued contact. Ron Parish (Yorkville) ? thanked Mr. Minick for attending the meeting. He thought the entire city was painted into a corner and was proud of Yorkville and Plainfield. He would email the document and thanked the Village for its help. BUSINESS MEETING #1 APPROVAL OF AGENDA Trustee Fay moved to amend the Agenda to remove Item 9, Creekside Crossing, Unit 9 at the request of the applicant. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the amended agenda. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. #2 CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of November 20, 2006; Bills Paid and Bills Payable for December 4, 2006; Letter of Credit Reduction for: Century Trace, Unit 4D, Rose Subdivision Access Road, and Prairie Ponds Subdivision; Ordinance No. 2597 designating the resident at 707 W. Ottawa Street as a landmark; Ordinance No. 2598 repealing Chapter 2.5, Article XI, ?Street Address Numbering? and enacting Chapter 2.5, Article XI, ?Street Address Data Standards? of the Code of Ordinances; and acknowledge receipt of the HPC Surveys: Plainfield?s Historic Urbanized Core: An Intensive-Level Survey and Report, and Plainfield Rural Structures and Farmsteads Survey. Seconded by Trustee Collins. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. #3 2005-2006 AUDIT PRESENTATION Mr. Minick introduced Dan Berg to review the audit. Mr. Berg said that the financial statements were in order. He went through some highlights of the report and reviewed some of the statistics, especially regarding growth. He said that a management letter was also submitted which showed now reportable conditions. Trustee Lamb said that last year, the rules were changing for how to evaluate assets and asked if that was why there was such a surge. Mr. Berg referred to the table showing the change in assets which included right-of-way dedications which would continue to increase as would property value. Mr. Minick asked if there was a particular level that an auditing firm would expect to see, and Mr. Berg said that he was just looking at past activity. However, he did review some comments. There was also some discussion regarding water expenses. Village of Plainfield Meeting Minutes ? December 4, 2006 Page 4 of 15 Trustee Dement asked about some of the things the Village would need to start accounting for, and Mr. Minick said that there might be some large numbers for some of the benefit items. A discussion ensued regarding health benefits. Trustee Fay acknowledged Mr. Minick and Ms. Pleckham in the work put into the favorable report. Mr. Minick thanked Traci and Colleen and acknowledged the effort. Ms. Pleckham said that the Village would see increases because of infrastructure and growth, and an electronic version would also be available on line. Trustee Fay moved to accept the audit and Management Letter of the Village of Plainfield for the fiscal year ended April 30, 2006. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. #4 2006 TAX LEVY PUBLIC HEARING Trustee Fay moved to open a Public Hearing on the 2006 Tax Levy. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2599 for the levying and collecting of taxes for the Village of Plainfield, Will and Kendall Counties, Illinois for the fiscal year commencing on the first day of May, 2006. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. #5 GRANDE VIEW PLACE (PC CASE #1243-041406.AA.PP.SU.RZ.SPR) Trustee Fay moved to adopt Ordinance No. 2600 authorizing execution of an annexation agreement for Grande View Place, which pertains to approximately 73.5 acres located on the east side of th Gilmore Road between Collins Road and Simons Road (127 Street), in unincorporated Oswego Township, Kendall County. Seconded by Trustee Lamb. Trustee Dement did not believe that the Village bonus points should apply for this particular subdivision. He said that the bonus system was in place to increase the standards in housing for more diversity, and he did not feel that the bonus system was working. He did not think the intent was for multi-family housing, and he would not support this or other subdivisions like it. Trustee Manning asked if there were any outstanding issues. Mr. Schwarz said that there were several items that required additional discussion, like the location of an additional condo-style building. The Board had directed the developer to come back with more variety; he had done this but it was at the Board?s discretion if the needs were met. Trustee Fay said that the Board had made several comments regarding the Site Plan, and several changes were made. He asked if staff believed that the revisions reflected Board concerns. Mr. Schwarz said that the September 18 meeting was a mix of opinions. He showed a slide of the two styles of townhomes and said that there were two color pallets. He reviewed the condo style building styles ? tudor and prairie. Trustee Dement asked how much of a density bonus was received. Mr. Schwarz said that approximately 36% was requested; Staff disagreed in some areas and agreed in others. He noted that there was some Village of Plainfield Meeting Minutes ? December 4, 2006 Page 5 of 15 discussion at the Plan Commission level. Trustee Dement said that there should be discussion regarding using the bonus for any multi-family homes. He felt that the best townhomes, apartments, and homes should be going up, and he wanted to keep attached homes to 10 to 25%. Trustee Manning asked if Staff and the developer had come to an agreement. Mr. Schwarz said that there was an agreement on the final number, a difference in how it was arrived at. Trustee Racich understood the frustration on the bonus system but said that the developer was not doing anything wrong. He said that this system was built in and thought it would be valuable for the Board to discuss the bonus system at a COW meeting. He agreed with the intent, and Trustee Lamb agreed with having a dialogue regarding this. Trustee Lamb asked if the Plan Commission agreed unanimously, and Mr. Schwarz clarified that it was a 4 ? 0 vote. Trustee Lamb said that the Board asked the developer to revise elevations above this and this was done at the behest of the bonus system intent. Trustee Lamb asked the average occupancy of a townhome, and Mr. Rasmussen said that the developer had 42 townhomes in Naperville. About half of the residents in the development were couples, half were single, and there was one child. He said that the condominium demographics would be similar, so the density of units and density of people were different. Trustee Lamb also asked about the tax benefit, and Mr. Rasmussen said that the Village received a free subsidy on the schools as the townhomes were not meant to be starter homes but were usually for ?empty-nesters?. Trustee Lamb confirmed that the developer would be building both types in Phase 1, and Mr. Rasmussen confirmed the locations. Mr. Rasmussen noted that he sat with the builders and developers on the density bonus and felt that it was a good system. He felt that this development was giving the Village what it was looking for in good materials and appearance. He also went over how this worked in other communities. Trustee Dement said that a bonus was being given for higher quality, and the price would be higher for higher quality. He was looking for what Plainfield would be in 100 years. Trustee Collins was on the committee where the bonus system was created, and he agreed with the concept of the bonus plan. He made a comment about the desire for the buildings along Van Dyke Road and disagreed about restricting multi-family homes as it would attract people without children. He wanted to know what would happen if this was sold off as he wanted to make sure the quality was consistent. Trustee Dement confirmed that the annexation covered this. Trustee Fay asked what bordered this parcel. Mr. Schwarz said that the North was a border agreement with Oswego (currently unincorporated), the east was the McGuire farm, the west was unincorporated, and the south was Grande Park. Trustee Fay asked if there were other multi-family units in this area, and Mr. Schwarz said that the Oswego plan did include higher density residential to th the north of this property. A large commercial node was anticipated at WIKADUKE and 119 Village of Plainfield Meeting Minutes ? December 4, 2006 Page 6 of 15 Street. Mr. Minick added that the McGuire farm was annexed and zoned commercial to the east of this property. Trustee Fay had a concern about the developer changing commercial to residential. Mr. Schwarz said that shared this concern and recommended a 10-year clause. However, the developer preferred a three or five-year clause. Staff thought this should remain, and he said that this might not develop in three to five years. Trustee Fay said that the developer had not indicated and plans did not reflect which condominium style would have the tudor style. He also noted that Staff discovered a small area that was not located within the Village?s Planning Area. Mr. Schwarz confirmed that a five-acre lot was not in the Planning Area, and this would need to be amended before the land was developed. Mr. Minick said that this would not be in dispute with the Village of Oswego. Trustee Fay said that the School and Park donations should not be cash in lieu, but Staff said that the park was a pending issue. Mr. Schwarz said that, in the annexation agreement, there was a provision that spelled out that the Park conveyance would be within the timeframe requested by the Park District. Staff did not want this deferred to the final phase of development, so the Park District could take possession of this. There was some discussion regarding the relocation of the clubhouse. Staff felt that there was an opportunity for better display across from the park, but this would require the loss of a home. Trustee Fay asked about the 10-year commercial node, and Mr. Rasmussen said that this could be workable but felt that 10 years was a long time. Trustee Lamb asked if the 10 years could be changed if it was submitted as such now. Mr. Schwarz said that, at any point, anyone could ask to open the agreement. Trustee Lamb supported this with the flexibility, and Trustee Collins mentioned some th legal trouble with 127 Street and Route 59. Mr. Harvey said that, at any time during the 20-year term, the Board just needed a super majority vote to change this. Trustee Racich confirmed that the projected build-out was about three years. Trustee Racich said that commercial could be viable in that time, and Mr. Rasmussen said that this would depend on if Collins was open which would depend on development coming down from Oswego. Trustee Racich said that if the Village lost commercial, it could not be gotten back. He supported the 10-year agreement. Trustee Racich asked why the Oswego Park District wanted the large Lot 9 as the open park of 5.58 acres. Mr. Schwarz said that the Park District was entitled to more, but the 5.58 acres was requested to be butted against the boundary to create a bigger park. Trustee Racich asked if this would be grass or athletic fields, and Mr. Schwarz said that some type of survey would probably be done to see what type of recreational improvements should be made. Mr. Rasmussen said that the original intent was to have five acres of flower gardens and walking paths. Trustee Collins said that Oswego planned for Collins to be five lanes of divided highway, so he agreed on commercial in the area. Mr. Schwarz asked if the Board received clarification on the style of buildings. Trustee Fay felt it was clear and did not feel that there was diversity. Mr. Rasmussen clarified that Building 2 would Village of Plainfield Meeting Minutes ? December 4, 2006 Page 7 of 15 probably be the four condominiums in the center, and the seven units in the upper left corner would be the other style. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 2601 annexing the subject territory for Grande View Place. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Lamb moved to adopt Ordinance No. 2602 rezoning the subject property from the default R1 (Low Density Single-Family Residence District) to the R4 (Multiple-Family Residence District). Seconded by Trustee Manning. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 4 yes, 2 no. Motion carried. Trustee Lamb moved to adopt Ordinance No. 2603 approving a Special Use for a Planned Unit Development for Grande View Place. Seconded by Trustee Manning. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 4 yes, 2 no. Motion carried. Trustee Racich moved to approve the Site Plan (including Preliminary Building Elevations and Preliminary Overall PUD Landscape Plan) for the residential lots in Grande View Place. Seconded by Trustee Lamb. Vote by roll call. Dement, no; Fay, no; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 4 yes, 2 no. Motion carried. #6 SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU) Trustee Fay moved to open the Public Hearing on the annexation agreement for Sohol Professional Center, which pertains to approximately 7.52 acres located on the east side of Illinois Route 59, 300 th feet north of 127 Street, in unincorporated Wheatland Township, Will County. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to open a Public Hearing on the vacation of Rhea Drive south of Industrial Drive South. Seconded by Trustee Collins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Fay moved to direct the Village Attorney to prepare the necessary ordinances to: -Authorize the execution of an annexation agreement; -Annex the subject territory; -Rezone from the default R1 (Low Density Single-Family Residence District) to B-3 (Highway Commercial District); -Authorize a Special Use for a Planned Unit Development subject to the stipulations listed in the staff report; and -Authorize the vacation of Rhea Drive south of Industrial Drive South Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes ? December 4, 2006 Page 8 of 15 Trustee Fay moved to approve the Preliminary PUD and Subdivision Plat of Sohol Professional Center. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Site Plan (including Preliminary Building Elevations and Preliminary Overall PUD Landscape Plan) for Lots 2 through 6 inclusive, for Sohol Professional Center, subject to the stipulations listed in the staff report. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Fay moved to approve Plats of Easement Grant for ingress/egress easements and public utilities easements located within the vacated portion of Rhea Drive south of Industrial Drive South. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Racich complimented Mr. Sohol on his activity in the economic community and thanked him for his financial investment in Plainfield. #7 MAINSTREET PLAINFIELD, INC. Mr. Minick reviewed the Main Street Funding Request for $10,000 for the first quarter of 2007. Trustee Fay recused himself from the case for personal interest. The Main Street interim executive director, Jim Hoffman, was present with Anna Denys and other members. Mr. Hoffman presented the Main Street goals and challenges. He wanted to cooperate with the Village and other community groups to achieve the goals. He reviewed some recent organization achievements. Ms. Denys said that the packet was put together to show the goals and objectives for 2007 ? which included communication. She went through the objectives and noted that included in the packet was not only details of these but contract prices. Trustee Dement asked if the income of $35,000 was realistic for the budget. Ms. Denys said that this was put together for the fiscal year, and the current Board was put in place after this. She could not change this and admitted that she had difficulty with it. She set the goal at $10,000. Trustee Dement liked the attitude of MainStreet, so he supported it. Trustee Racich also said that he saw a 180-degree turn in the organization. With the time and money going into the Lockport Streetscape, he thought the organization was doing a great job, especially for the downtown businesses. He liked the communication and would support this as well. Trustee Manning said that he had attended the session where the future plans were laid out and he supported this. Trustee Lamb applauded the organization for a good job. Trustee Collins liked the presentation and thought this was one of the most thorough reports. He asked if the Board would continue with past practices where this would not be used for salaries. Ms. Denys reviewed the uses for the expenses and said that the interim director was paid on an as-needed basis. Trustee Collins complimented her for asking for $10,000. Village of Plainfield Meeting Minutes ? December 4, 2006 Page 9 of 15 Trustee Dement moved to approve the release of $10,000 in funding for Main Street Plainfield for the first quarter of 2007. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, not available; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 5 yes, 0 no. Motion carried. Trustee Lamb asked about the contract being in the Village fiscal year. Mr. Minick believed this would be addressed at the March meeting. #8 DILLMAN SUBDIVISION Trustee Collins moved to open a Public Hearing for the establishment of a Special Service Area for th Dillman Subdivision, located generally north of 135 Street and east of Heggs Road. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed (Fay absent). Motion carried. Trustee Dement moved to approve Ordinance No. 2604 authorized Special Area No. 39 for Dillman Subdivision. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. #9 LINCOLN HIGHWAY INTERPRETIVE GAZEBOS Trustee Fay moved to authorize the Village President to enter into an agreement with the Illinois Lincoln Highway Coalition for the Village?s participation in the ILHC Interpretive Gazebo Program, and to authorize the Village president to execute the necessary documents, including payment in the amount of $3,080 for the Village?s local funding match, and payment in the amount of $403.14 for the 2007 annual Community Certification Fee for the twelve month period beginning January, 2007. Seconded by Trustee Racich. Trustee Fay confirmed this payment was an annual recurring fee to covers marketing materials and the web site. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Trustee Lamb said that Settlers? Park was identified and asked if there was enough traffic there to justify it. Trustee Racich asked if a motion for location was needed right now as he was thinking about Lockport Streetscaping getting involved. Mr. Schwarz said that this needed to be determined before the end of the year. Trustee Collins said that the Village had multi-story condominiums off of Van Dyke with pedestrian a possible bridge over Des Plaines. He thought there would be enough rd traffic and liked the location as trucks would end up traveling 143 Street. He said that with future growth of the Village, the Village Hall was built for expansion to the east. Mr. Schwarz noted that the Village would own the structure and could move it if needed. Mayor Waldorf asked how exact the location needed to be, and Mr. Schwarz said that if the parcel of land was identified, it might give some flexibility. Trustee Collins confirmed that this would be on the east side of Village Hall. Village of Plainfield Meeting Minutes ? December 4, 2006 Page 10 of 15 Trustee Fay moved to identify the Settlers? Park knoll, located on the east side of the Village Hall, as the preferred gazebo site for further investigation. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. ADMINISTRATOR?S REPORT Mr. Minick reviewed the Plainfield Art League Grant Balance. nd Trustee Fay moved to release the 2 installment of $5,000.00 to the Plainfield Art League. Seconded by Trustee Racich. Trustee Collins requested a short presentation at budget time with the release of this money, and Trustee Fay believed that this was agreed to. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Regarding the budget committee, Mr. Minick asked Mr. Harvey for his opinion on the Open Meetings Act. It was related that the budget committee meeting would be subject to the Open Meetings Act and would proceed accordingly. Since this was subject to Open Meetings Act, Trustee Racich felt that the preliminary budget meetings could be held with the entire Board for informal discussion on a Saturday or another possible extended COW meeting. Trustee Dement supported this if it could be done. He wanted to do it as a COW meeting and embraced the idea of the entire council. A discussion ensued regarding doing this as an independent session. Trustee Lamb thought this was workable for all trustees to have the opportunity attend and would help avoid the time crunch. Mr. Minick said that a committee was created by a motion, so he asked for a motion to formalize this new request. Trustee Collins moved to identify that budget matters be dealt with as a COW in lieu of the previous committee approved. Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Mr. Minick presented the meeting schedule and showed tentative dates for Board and COW meetings. Trustee Manning confirmed that there was only one Board meeting in February because of Presidents Day. Trustee Fay moved to approve the 2007 Meting Schedules for: Village Board, Committee of the Whole Workshop, Coffee with the Mayor, Plan Commission and Zoning Board of Appeals, Historic Preservation Commission, HPC Subcommittees, Police Pension Board, and Police Commission. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Mr. Minick updated the Board on the strategic planning process and received the names of facilitators. He would send out a memo updating the Board on this process and availability. Village of Plainfield Meeting Minutes ? December 4, 2006 Page 11 of 15 MANAGEMENT SERVICES REPORT No report ENGINEER?S REPORT No report COMMUNITY DEVELOPMENT REPORT No report PUBLIC WORKS REPORT No report POLICE CHIEF?S REPORT Chief Bennett was excited that the Law Enforcement Building was almost complete. Thursday would be open for law enforcement officials in state to view the facility, and he invited the Board. The architect would be available for questions, and he envisioned moving December 11. He said that there would be a public open house December 9 from 9 to 1. He thanked the Board for its support. ATTORNEY?S REPORT Mr. Harvey said that twice a year executive session minutes were reviewed. Trustee Fay moved to make public Executive Session Minutes from February 13, 2006 through and including October 2, 2006, except for those recommended by legal council to remain confidential. Seconded by Trustee Racich. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. Mayor Waldorf reminded everyone of the Plan Commission Meeting on December 5; Coffee with the Mayor on December 6; and Committee of the Whole Workshop on December 11. Trustee Fay moved to adjourn the meeting of the President and Board of Trustees. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:46 p.m. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? December 4, 2006 Page 12 of 15 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 4, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD; D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. 2006 TAX LEVY PUBLIC HEARING Mayor Waldorf called the meeting to order at 7:30pm. Present roll call stands. Ms. Pleckham reviewed the year 2006 tax levy. Trustee Collins asked if the explanation of the 23% was given when posting this in the newspaper. Ms. Pleckham said that it had to be posted a certain way in the newspaper which did not allow for an explanation. Trustee Collins asked if an article for this could be put into the newspaper, and Mr. Minick said that it could be requested that the newspapers assist in the future for clarity. Trustee Racich asked the reporters in the audient to contact Ms. Pleckham for assistance. Trustee Lamb supported this and reiterated that if the assessment and rate stays the same, the tax would be the same. Trustee Dement said that the Village was not changing the rate, but if the tax cap was abided by, the rate would go down slightly. However, the Village needed to keep this the same due to infrastructure needs, and a discussion ensued regarding this. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; 6 yes, 0 no. Motion carried. The meeting adjourned at 7:35pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? December 4, 2006 Page 13 of 15 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 4, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD; D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU) Mayor Waldorf called the meeting to order at 8:30pm. Present roll call stands. Mr. Schwarz reviewed the proposal and said that the applicants would be available for questions. Trustee Lamb asked what engineering was done for moving the 100-year flood plain. Chris Papesh (GeoTech Engineering) said that an underground storage detention basin would be created, and he explained how this would be done. A subcontractor would be hired for this and preliminary reports were provided on this. Trustee Lamb asked what the underground storage was like and what it could hold. Mr. Papesh said that it was six feet tall by 191 feet long by 75 feet wide underneath the parking lot area. He said that it was adequate for detention purposes. Trustee Lamb asked how water was drained out, and he said that the bottom would be above the creek so would discharge naturally. Trustee Collins confirmed that it would go through restrictive pipes. The floor opened for public comments, but there were none. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:35pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? December 4, 2006 Page 14 of 15 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 4, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY, B.LAMB, W.MANNING, M.COLLINS, AND J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD; D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU) Mayor Waldorf called the meeting to order at 8:37pm. Present roll call stands. Mr. Schwarz summarized the plat of vacation and site plan. Trustee Fay asked if the Village was sure that a connection to a road would not be necessary. Mr. Schwarz said that the road terminated at an undeveloped property, and there was no other undeveloped property past that. He noted that there was still a cross-access easement. He reviewed the cul-de-sac plan and the reason for the vacation instead. The floor opened for public comments, but there were none. Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:38pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes ? December 4, 2006 Page 15 of 15 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 4, 2006 AT: VILLAGE HALL PRESENT: J.WALDORF, J.DEMENT, P.FAY (arrived at 9:23pm), B.LAMB, W.MANNING, M.COLLINS, AND J.RACICH. ALSO PRESENT: J.HARVEY, ATTORNEY; C.MINICK, ADMINISTRATOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M.SCHWARZ, PLANNER; D.WOLD; D. KISSEL; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; D. BENNETT, CHIEF OF POLICE; M.GIBAS, VILLAGE CLERK;AND L.GRIFFITH RECORDING SECRETARY. SOHOL PROFESSIONAL CENTER (PC CASE #1252-060506.AA.PP.SPR.RZ.SU) Mayor Waldorf called the meeting to order at 9:20pm. Present roll call stands. Mr. Testin went through the establishment of a Special Service Area Number 39. The floor opened for public comments, but there were none. Trustee Dement moved to close the Public Hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:24pm. __________________ Respectfully submitted, Laura Griffith -Recording Secretary Karick & Associates, Inc. Approved: Michelle Gibas, Village Clerk