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Home My Public Portal AboutHousing Authority -- 2021-06-16 MinutesMinutes of the Meeting BREWSTER HOUSING AUTHORITY Board of Commissioners June 16, 2021 Date: June 16, 2021 Time: 5:30 PM Location: Virtually via GoToMeeting Call-in number: 877-309-2073 Access Code: 170-225- 109 Members Present: Robert Hooper, Laurel Labdon, Christine Boucher and Zachary Volpicelli Members Absent: Barbara Burgo Others Present: Kimberly Conn, Carol Campos, Cindy Bingham, Kim Pearson and Jon Springfield List of documents and other exhibits used at the meeting and retained at the Authority's office: • Agenda/Notice • Minutes of the meeting held May 19, 2021. • Warrants for May 2021 • May's Financial Report • Change Order Proposals: Meter Sockets, Fix Gable End Wall Conditions, Utility Extensions • Draft Annual Plan • Board Member List Decisions Made/Actions Talcen are in Bold. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Mr. Hooper announced the meeting was being recorded and read the following statement. This ing meeting will be conducted by remote participation pursuant to Governor Baker's March 2020 orders suspend certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting. To submit public comment or questions to the Brewster Housing Authority, please email: director e brewsterhousing.org. The Chair called the Public Hearing to order at 5:35 PM to review, discuss and vote on the Fiscal Year 2022 Annual Plan. A quorum was declared with the following members present Robert Hooper, Laurel Labdon, Christine Boucher and Zachary Volpicelli. Barbara Burgo was excused. Review of Draft Annual Plan: Mrs. Campos provided the members with a copy of the draft Annual Plan prior to the meeting. She briefly described the draft plan. Aa discussion ensued. A few revisions were noted (corrections to the COVID letter and update the current board members). Public Comment: None. Page 1 of 4 Mr. Hooper entertained a motion to approve the Fiscal Year 2022 Annual Plan as revised. Ms. Labdon moved, Mr. Volpicelli seconded to approve the Fiscal Year 2022 Annual Plan as revised. The motion carried. 4-04 Roll call vote — Zachary Volpicelli — yes, Laurel Labdon — yes, Christine Boucher — yes, Robert Hooper — yes. Mr. Hooper entertained a motion to close the Public Hearing. Ms. Labdon moved, Mr. Volpicelli seconded to close the Public Hearing. The motion carried. 4-04 Roll call vote — Zachary Volpicelli — yes, Laurel Labdon — yes, Christine Boucher — yes, Robert Hooper — yes. The Public Hearing closed at 5:38 PM. The Chair called to order the meeting of the Brewster Housing Authority Board of Commissioners at 5:38 PM. A quorum was declared with the following members present Robert Hooper, Laurel Labdon, Christine Boucher and Zachary Volpicelli. Barbara Burgo was excused. Welcome New Member: Mr. Hooper introduced the newly elected board member, Christine Boucher. Everyone in attendance introduced themselves and welcomed her to the board. Mr. Hooper acknowledged and welcomed the new Executive Director, Kimberly Conn. Reorganization of the Board; Since Ms. Burgo was not in attendance, Mr. Hooper asked that this matter be deferred. Ms. Labdon moved, Mr. Volpicelli seconded to defer the reorganization of the board. The motion carried. 4-04 Roll call vote — Zachary Volpicelli — yes, Laurel Labdon — yes, Christine Boucher — yes, Robert Hooper — yes. Approval of Previous Meeting Minutes: Minutes for the meeting held on May 19, 2021, were sent to the members prior to the meeting. After a brief discussion, a motion was made by Ms. Labdon and seconded by Mr. Volpicelli to accept the minutes as drafted. The motion carried 3-0-1. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Mr. Hooper — yes, Ms. Boucher - abstained. Brewster Woods Update: Jon Springfield of POAH provided a brief update on the Brewster Woods project. He announced a ground -breaking ceremony is scheduled for June 22"d at 9 AM and noted there have been difficulties acquiring some of the construction materials and the soaring costs of said materials. He questioned whether the board is willing to allow the substitution of vinyl siding vs. the originally proposed Hardie Plansiding. After a discussi Plank Mr. Springfield stated he is willing to provide vinyl siding samples to the board prior to malting any final decisions. Mrs. Campos read a statement from Donna Kalinick which provided additional information on the progress being made at the site. Mr. Volpicelli expressed concern that a couple of the newly planted trees appear to be dying. Mr. Springfield will notify the engineer and contractor to ensure the plants stay healthy. A brief discussion transpired regarding the Town election and the required tenant member seat. Treasurer's Report/Warrant Approval/Budg et/Financial Report (Board vote as needed): Mrs. Campos briefly discussed the Warrants and provided an update on the rents/vacancies at both properties. After a brief discussion, Mr. Hooper entertained a motion to accept the Warrants as presented. Ms. Labdon moved, Ms. Boucher seconded to approve the May Warrants as Page 2 of 4 presented. The motion carried. 4-0-0. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Boucher — yes, Mr. Hooper — yes. Executive Director's Report &Updates: • Capital Projects Update — Mrs. Campos discussed the large-scale envelope project that is underway at Huckleberry Lane. She stated the cost of the project continues to climb for various reasons and discussed the progress being made. She also provided an update on the vacant unit renovation at Frederick Court. • Change Order Proposals —Mrs. Campos provided information on each of the change orders proposed by Zero Energy Design. A brief discussion ensued. COP #04 Meter Sockets - Ms. Labdon moved, Mr. Volpicelli seconded to approve the change order in the amount of $26,620.59. The motion carried. 4-0-0. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Boucher —yes, Mr. Hooper —yes. COP #07 —Fix Gable End Wall Field Conditions - Ms. Labdon moved, Mr. Volpicelli seconded to approve the change order in the amount of $21, 297.96. The motion carried. _4-04, Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Boucher — yes, Mr. Hooper — yes. COP #08 —Utility Extensions and Existing -to -Remain Elements - Ms. Labdon moved, Ms. Boucher seconded to approve the change order in the amount of $64,952.81. The motion carried. 4-0-0. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Boucher — yes, Mr. Hooper — yes. • Executive Director Transition— Mrs. Campos stated Mrs. Conn is transitioning into the role nicely and thinks she'll be an excellent addition to the team. • Bank Account Signature Update —Mrs. Campos explained that Mrs. Conn and Ms. Boucher will need to be added as signers to the bank accounts and Mrs. Campos will need to be removed. After a brief discussion, Ms. Labdon moved, Mr. Volpicelli seconded to approve adding Mrs. Conn and Ms. Boucher as signers to the housing authority bank accounts and removing Mrs. Campos as a signer. The motion carried. 4-0-0. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Boucher — yes, Mr. Hooper — yes. Old Business: None. ew Business: NMrs. Campos stated she did not have a Public Comment section on the agenda under and asked whether Mr. Hooper would allow Kim Pearson the opportunity to address the board. Mr. Hooper introduced Ms. Pearson and inquired about her attendance at the meeting. Ms. Pearson, a member of the Brewster Natural Resources Advisory Commission, wanted to discuss the Cape Cod Commission's draft Climate Action Plan. Specifically, is there a correlation to the dearth of affordable housing on Cape Cod and an increase of carbon dioxide and other greenhouse gases emitted by vehicles. Mr. Hooper stated because this topic is not on the agenda, Page 3 of 4 the matter can't be discussed any further. He stated he's happy to add it as a topic on a future agenda. Ms. Bingham agreed and stated she doesn't think this is the correct forum to discuss this issue. She suggested Ms. Pearson contact Lower Cape Community Housing Partnership to discuss the matter. Correspondence: None for the authority; however, individual mail was received for several of the board members that she'll provide to them after the meeting adjourns. Matters Not Reasonably Anticipated By the Chair: None. Next Meeting Date/Time: The next meeting will be scheduled for Wednesday, July 21, 2021, at 5830 PM. Meeting Adjournment: A motion was made by Ms. Labdon and seconded by Mr. Volpicelli to adjourn the meeting. The motion carried 4-04 The meeting adjourned at 6:15 PM. Roll call vote — Mr. Volpicelli — yes, Ms. Labdon — yes, Ms. Boucher — yes, Mr. Hooper — yes. Respectfully_ submitted, Card Campos, 9WPOq, C3 (P Secretary Executive Director Page 4 of 4