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HomeMy Public PortalAbout01-08-2007 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES JANUARY 8, 2007 AT: VILLAGE HALL PRESENT: J.WALDORF, B.LAMB, W.MANNING, M.COLLINS, J.DEMENT, AND P.FAY. ABSENT: J.RACICH. ALSO PRESENT: CHRIS MINICK, VILLAGE ADMINISTRATOR; D.RUTTLE, ATTORNEY; M.GIBAS, CLERK; S.LARSON, BAXTER AND WOODMAN; D.KISSEL, WASTEWATER SUPERINTENDENT; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.TESTIN, COMMUNITY DEVELOPMENT DIRECTOR, D.BENNETT, CHIEF OF POLICE; AND K.CHRISSE, PLANNER. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Racich was absent, all other Trustees were present. There were approximately 15 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf thanked the Public Works Department for an excellent job done with the Christmas Decorations. Mayor also commented on the readdressing project. TRUSTEE COMMENTS ? Trustee Fay Asked to look into establishing a medical park zoning district for the area o around the Edward Outpatient Center and have PEP market it as such. Asked that the Dog Leash Ordinance be reexamined and should define clearly o what a leash is and the length of the leash, etc. Asked to be kept informed of the issues with the Kroll property o Stated that there is some right-of-way on Route 30 that is now a tree hedge and o we should look into using that for future transportation. ? Trustee Manning stated that the land uses should be carefully examined and the Board should request feedback from PEP. ? Trustee Lamb stated that with the agreements staff works out with the developers, we need to make sure that the standards are being met and that we are getting what we are promised. ? Trustee Collins Stated that we should be looking at abandoned houses more strenuously that o we have been and we should develop an ordinance regarding abandoned houses. Stated that he was not happy about reading in the paper about the Special o Census and that the information was not brought to the Board first. PUBLIC COMMENTS on Items Not on the Agenda Mr. Todd Milliron, Yorkville Resident, gave an update on the Yorkville Landfill Application. BUSINESS MEETING Trustee Fay moved to amend the Agenda to remove Item #4, Creekside Crossing, Unit 5B Final Plat Approval/Reapproval at the request of the applicant. Seconded by Trustee Collins. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes ? January 8, 2007 Page 2 of 5 Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Collins. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and Executive Session of December 18, 2006; Bills Paid and Bills Payable for January 8, 2007 Letter of Credit Reduction for Liberty Grove, Unit 8; and Arbor of Plainfield (Arbor Place, Units 3 & 4); Ordinance No.2611 amending Chapter 2.5 of the Code of Ordinances regarding Street Address Data Standards; and Resolution No. 1517 recognizing the Heritage Corridor Convention & Visitors Bureau as the agency to promote convention & tourism business in the Village of Plainfield. Seconded by Trustee Dement. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. #3 LIFESPRING COMMUNITY CHRUCH SPECIAL USE (PC Case #1281-11506.SU) Trustee Fay moved to adopt Ordinance No. 2612 approving a special use to permit religious assembly and religious institution uses at the future site of the LifeSpring Community Church located north of Lockport Street and east of Wood Farm Road and commonly known as 14735 Wood Farm Road. Seconded By Trustee Collins. Trustee Dement inquired about having a bike path. Mr. Testin stated that the applicant is willing to work with the Village, but there is no design as of yet. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. #4 REMOVED FROM THE AGENDA #5 ZONING ORDINANCE TEXT AMENDMENT Trustee Fay moved to approve the text amendments to the updated Zoning Ordinance as outlined in the Staff report. Seconded by Trustee Lamb. Trustee Lamb brought up several questions regarding the text amendment and suggested the following amendments: On Page 7 of 10 the very last sentence of the paragraph that talks about owner consent provision, add the word Voting before property to read ?The nomination will not be accepted if more than 50% of the VOTING property owners whose properties are located within the proposed district object to the designation; and on Page 8 of 10, Section 9-148 (10), change the word SHALL to Should to read, ?Within 30 days after the conclusion of a public hearing, the Commission SHOULD make a recommendation regarding the proposed Historic District. Trustee Fay amended his motion to approve the text amendments to the updated Zoning Ordinance as outlined in the Staff report and to include the suggestions made by Trustee Lamb. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes ? January 8, 2007 Page 3 of 5 #6SITE PLAN REVIEW MODIFICATIONS (ENSURE PROPERTIES) Mrs. Kelley Chrisse, Village Planner, stated that staff is seeking Board input on the following developments from Ensure Properties: Menards of Plainfield, Lot 13; Vintage Harvest Commercial, Lot 2; and River Point Estates Engineering Issues. Mrs. Chrisse first reviewed the differences to the structure built by Ensure Properties at the Menards of Plainfield Subdivision, Lot 13 as compared to the plans that were approved by the Village Board. Due to significant changes, the staff issued a stop work order this project as well as the Vintage Harvest Commercial, Lot 2. Mr. Testin pointed out that the changes were intentional by the developer. The plans that were submitted to the Building Department were different than the plans that were approved by the Village Board, and the buildings are not built to the specifications shown on the submitted plan. Staff trusts that developers bring in the plans that were approved by the Village Board and are not trying to deceive the Village. Because of this developer, staff will have to put new policies and procedures in place that will affect all developments. Mr. Mike Guinta, Ensure Properties, stated that he was unaware that he needed to consult the Village before making any changes to the façade. Trustee Collins pointed out that this developer has been before the Board previously and has been scolded previously. Trustee Collins also pointed out that he feels the Village should take some blame too because the building was not built overnight. Mr. Patrick Mansfield stated the he is a tenant of the building and is almost ready to open a fitness center and with the stop order he can not open his business. It is not his fault if the developer did not do as he was supposed to with the building, but not being able to open his business will put a financial strain on him. After some general discussion, it was the direction of the Village Board to have staff and the developer work on a compromise. Staff has the authority to lift the stop order if they feel the compromise is sufficient. Ms. Chrisse then reviewed the modifications made to the Vintage Harvest Commercial, Lot 2 as compared to the plans that are approved by the Village Board, as well as the plans that were submitted to the Building Department. Mr. Guinta stated that the building is not yet completed, but is built to the specifications as submitted to the Building Department. Ms. Chrisse pointed out that the approved plans are in the Board packet and are not the same as the building that is built. Mr. Guinta stated that he will bring a set the set of plans that were approved. Trustee Manning indicated that this building disturbs him more than the previous one and thought that the staff should be tougher with the developer when coming to a solution. After some further general discussion, it was the direction of the Board to have staff and the developer reach a compromise on the building. It is also at the discretion of the Village staff to lift the stop work order. Village of Plainfield Meeting Minutes ? January 8, 2007 Page 4 of 5 Mr. Testin then reviewed the Engineering issues at River Point Estates.Staff let the developer come up with a time frame that he would be able to correct the issues and he failed to meet his own time frame. Steve Larson, Baxter and Woodman, pointed out that some of the corrections measures can be done now and some will have to wait until the spring. Mr. Guinta stated that the north pond is 50- 70% complete, but not in the condition that it was designed to be in and he is currently addressing the engineering of that pond to make it the way it is supposed to work and promised to communicate with Baxter and Woodman within the next 5 days. #7 COMPREHENSIVE PLAN AMENDMENT (PC CASE #1278-101306.TA) Trustee Fay moved to recommend approval of a text amendment to the Comprehensive Plan to create a new future land use category to accommodate offices, corporate headquarters, research and development, and other compatible uses, as well as to amend the Future Land Use Plan Map to designate certain areas for the new land use category, as depicted on the Exhibit that is attached to the staff report. Seconded by Trustee Dement. Trustee Fay stated that he would like to see the topic of Medical Park zoning district on a future workshop agenda. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR?S REPORT Trustee Fay moved to adopt Ordinance No. 2613 amending the Code of Ordinances regarding liquor decreasing the number of B-1 Licenses from three (3) to two (2); increasing the number of Class B Licenses from two (2) to three (3); and to increase the number of Class ?E? Licenses from three (3) to four (4). Seconded by Trustee Dement. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. Trustee Dement moved to approve the Agreement for Engineering Services not to exceed $16,500 with Land Strategies, Inc. for a review, analysis, and response to the traffic impact study for a proposed landfill within the City of Yorkville. Seconded by Trustee Lamb. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. MANAGEMENT SERVICES REPORT No Report. ENGINEER?S REPORT No Report. COMMUNITY DEVELOPMENT REPORT Trustee Dement moved to authorize the Village President to enter into a Memorandum of Understanding with the U.S. Census Bureau to conduct a partial Special Census in the Village of Plainfield during the summer of 2007 for a total cost of $242,390.00. Seconded by Trustee Fay. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes ? January 8, 2007 Page 5 of 5 Trustee Fay moved to approve a cellular card service contract with Verizon. Seconded by Trustee Collins. Vote by roll call. Lamb, yes, Manning, yes; Collins, yes; Racich, absent; Dement, yes; Fay, yes; 5 yes, 0 no, 1 absent. Motion carried. PUBLIC WORKS REPORT Mr. Doug Kissel, Wastewater Superintendent, announced that the Illinois American Public Works Association, Southwest Branch, named the Drauden Road Project as ?Project of the Year? for the Transportation Category. POLICE CHIEF?S REPORT Chief Bennett asked for Board input on the usage of the Multipurpose Room at the new Police Facility. Staff will bring the item back to a Committee of the Whole Workshop. ATTORNEY?S REPORT No Report. Mayor Waldorf reminded everyone of the Annual Planning Meeting for Conservation Plainfield on January 10 at 3:30 p.m.; the Historic Preservation Commission Meeting on January 11 at 7:00 p.m.; the Village Offices will be closed on January 15; the Plan Commission Meeting on January 16 at 7:00 p.m.; and the next Committee of the Whole Workshop on January 17 at 7:00 p.m. Trustee Fay moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:20 p.m. These minutes were prepared by: Michelle Gibas, Village Clerk