The URL can be used to link to this page

Home My Public Portal AboutHousing Authority -- 2021-07-21 MinutesMinutes of the Meeting BREWSTER HOUSING AUTHORITY Board of Commissioners July 21, 2021 Date. July 215 2021 Time: 5;30 PM BE:E(51 EM rd:LtK Location: In Person, &Virtually via GOToMeeting Call-in number; 877-309-2073 Access Code: 494-114-069 Members Present: Robert Hooper, Laurel Labdon, Christine Boucher, and Zachary Volpicelli Members Absent: Barbara Burgo Others Present: Kimberly Conn, Donna Kalinicic List of documents and other exhibits used at the meeting and retained at the Authority's office: • Agenda/Notice • Minutes of the meeting held June 16, 2021. • Warrants for June 2021 • June's Financial Report • ChangeOrderProposals: -Cable Rewiring • Pest Control Quotes, & Results Summary • Notice of Resignation Robert, Hooper, Chair Decisions Made/Actions Taken are in Bold. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Mr. Hooper read the following statement: Pursuant to Chapter 20 of the Acts of 20215 this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. To submit public comment or questions to the Brewster Housing Authority, please email: director2brewsterhousing.org. The Chair called the Meeting to order at 5:33 PM and declared a quorum with the following members present Robert Hooper, Laurel Labdon, Christine Boucher, and Zachary Volpicelli. Barbara Burgo was excused. Approval of Minutes of June 16, 2021 Minutes for the meeting held on June 16, 2021, were sent to the members prior to the meeting. After a brief discussion, a motion was made by Ms. Labdon to approve the minutes as drafter, seconded by Ms. Boucher. The motion carried 4-0-0. Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Mr. Hooper — aye. Brewster Woods Update Phase II has begun, but they are still working to finish the sidewallcs in Phase I. They are strongly leaning towards not moving forward with the change to vinyl siding, final outcome to be confirmed with Jon Springfield. Page 1 of 3 Treasurer's Report/Warrant Approval/Budget/Financial Report (Board vote as needed): Ms, Conn briefly discussed the Warrants, answered questions regarding a large purchase, and provided an update on the June financials stating that the reserve levels were back above the 35% as required by DHCD. After a brief discussion, Mr. Hooper entertained a motion to accept the Warrants as presented. Ms. Labdon moved; Ms. Boucher seconded to approve the June Warrants as presented. The motion carried. 4-0-0, Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Mr. Hooper — aye. Executive Director's Report &Updates: Capital Projects Update — Ms. Conn discussed the large-scale envelope project that is underway at Huckleberry Lane. She stated the cost of the project continues to climb for various reasons, but DHCD is working to update the budget as change orders are presented. A contractor has been hired to perform testing around the windows because of the moisture found during the construction progression. The vacant unit rehab is nearing completion at Frederick Court. Change Order Proposal #04 — Ms. Conn provided information on each of the change orders proposed by Zero Energy Design. A brief discussion ensued. COP #04 Cable Rewiring T&M, &COP # 10 Cable Re -wiring for 10 Buildings - Ms. Labdon moved, Ms. Boucher seconded to approve the change order in the amount of $42,393.82. The motion carried. 4-0-0. Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Mr. Hooper _ aye Pest Control Quotes -Mrs. Conn reviewed the pest control quotes and reported that there was no current activity at Huckleberry for termites but there was significant evidence of previous termite caused damages. She explained that because of the history and being only partially through the project it is highly recommended to put a treatment plan in place to protect this huge investment. Furthermore, ant control was discussed to put a plan in place at both Huckleberry Lane, & Frederick Court as tenants have reported activity at both properties. After a brief discussion, Mr. Hooper entertained a motion to approve both the ant treatment plan, at both properties, and the termite installation at Huckleberry Lane as follows: Ms. Labdon moved to approve the proposal from Terminix for ant treatment at Frederick Court, and Huckleberry Lane as presented, seconded by Mr. Volpicelli. The motion carried 4-0-0. Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Mr. Hooper — aye. Ms. Labdon moved to approve the 3 -year termite treatment plan as proposed by Ehrlich, seconded by Mr. Volpicelli. The motion carried 4-04 Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Mr. Hooper — aye. Safety Issue Removal of Fences — Hucl�leberry Lane -Mrs. Conn explained that most of the remaining fences at Huckleberry Lane were in extremely poor condition and therefore pose a housing authority safety concern for the residents. There is no current plan or funding in place to reinstall the fences. Ms. Labdon moved; Mr. Volpicelli seconded to approve the removal of the remaining deteriorated fences at Huckleberry Lane. The motion carried. 4-0-0. Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Mr. Hooper — aye. Old Business: None. New Business: None. Page2of3 Correspondence: The Board discussed the Resignation of Mr. Robert Hooper effective, August 1, 2021. Mr. Hooper has personally reached out to all of the board members, and all were very thankful of his many, many years of service to the Brewster Housing Authority. Ms. Conn will notify DHCD that a new State Appointee will be needed by the Governor's Office. Matters Not Reasonably Anticipated by the Chair: None. Next Meetinr Dateme: The next meeting will be scheduled for Wednesday, August 18, 2021, at 5:30 PM. Meeting Adjournment: A motion was made by Ms. Labdon and seconded by Ms. Boucher to adjourn the meeting. The motion carried 4-O-0. The meeting adjourned at 6:12 PM. Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher —aye, Mr. Hooper —aye. Respectfully submitted l%;�bvuberle coww Executive Director/Managing Agent Page 3 of 3