HomeMy Public PortalAbout01-22-2007 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
JANUARY 22,2007
AT: VILLAGE HALL
PRESENT: lWALDORF, W.MANNING, M.COLLINS, lRACICH, lDEMENT, P.FAY, AND
B.LAMB. ALSO PRESENT WERE: lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR;
M.GIBAS, VILLAGE CLERK; lHARVEY, VILLAGE ATTORNEY; S.LARSON, ENGINEER;
APERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES
DIRECTOR; K.CHRISSE, PLANNER; lPROULX, PLANNER; AND D.BENNETT, CHIEF OF
POLICE.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were
present. There were approximately 25 persons in the audience. The Pledge of Allegiance was led by
Cub Scout Pack 19, Bear Den 7.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed January 22,2007 as Bear Scout Day and presented the proclamation to
the seven members of Cub Scout Pack 19, Den 7: Ricky Palenik, Jacob Miller, Jake Weiffenbach,
Evan Robeck, Corey Glesge, Nic Frattini, and Bobby Pavlik.
TRUSTEES COMMENTS
. Trustee Fay sought Board support for the concept of a Household Hazardous Waste
Collection Day at a Village owned site, sponsored/hosted by the Village of Plainfield through
Conservation Plainfield. Conservation Plainfield will be the organizing body. The Trustees
supported the concept. Trustee Fay will find out more information and report back to the
Board.
. Trustee Collins
o Stated that he read in Sunday's Herald News about Promenade Bolingbrook at the
intersection ofI-355 and Boughton and felt that the Plainfield should be pursing
commercial growth like this.
o Expressed concern that there has been no progress with the Walgreens project.
. Trustee Lamb
o Commented that the Plainfield Economic Partnership is actively pursuing commercial
growth.
o Complimented the format of the January 8,2007 Village Board Minutes.
PUBLIC COMMENTS
Mr. Todd Milliron, Y orkville Resident, gave an update on the Y orkville Landfill application. Mr.
Milliron presented a newspaper clipping of the Public Notice for the Public Hearing for the Fox
Moraine Landfill (a copy is attached to the record). Mr. Milliron also informed the Board of the
Public Hearing for the North Star annexation.
Village of Plainfield
Meeting Minutes - January 22,2007
Page 2 of6
BUSINESS MEETING
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call.
Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion
carried.
Trustee Fay asked for clarification ofItem #d, the Resolution endorsing the Lockport Street
Conceptual Streetscape plan, under the Consent Agenda. Mr. Proulx stated the intent is to provide
Board support for the concept; it is in no way being presented as a complete plan, and the comments
that were made by the Board when the concept was originally presented have been noted and will be
reflected in the final design. Trustee Fay expressed concern with the number of stop signs and
Trustee Manning stated that the Committee will look into it.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of
January 8,2007; Bills Paid and Bills Payable for January 22,2007; Cash & Investments, Revenue,
and Expenditure Reports for December 2006; Resolution No. 1518 endorsing the Lockport
Streetscape Committee's "Lockport Street Conceptual Streetscape Plan;" Resolution No. 1519
abating the 2006 Tax Levies for the General Obligation Bonds, Series 1999B; Resolution No. 1520
Abating the 2006 Tax Levies for the General Obligation Bonds, Series 2000; Resolution No. 1521
Abating the 2006 Tax Levies for the General Obligation Bonds, Series 2003A; Resolution No. 1522
Abating the 2006 Tax Levies for the General Obligation Bonds, Series 2003B; Resolution No. 1523
Abating the 2006 Tax Levies for the General Obligation Bonds, Series 2004A; Resolution No. 1524
Abating the 2006 Tax Levies for the General Obligation Bonds, Series 2004B; Resolution No. 1525
Abating the 2006 Tax Levies for the General Obligation Bonds, Series 2005A; Resolution No. 1526
Abating the 2006 Tax Levies for the General Obligation Bonds, Series No. 2005B; and Approval of
an Intergovernmental Agreement with the City of Dixon for the Lincoln Highway Gazebo Program.
Seconded by Trustee Lamb. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes;
Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
#3 SIKICH LLP AUDIT PROPOSAL FOR THE FISCAL YEAR ENDING
APRIL 30, 2007 THROUGH APRIL 30, 2011
Trustee Fay moved to approve the professional auditing services proposal with Sikich LLP for the
Fiscal Years ending April 30, 2007 through April 30, 2011. Seconded by Trustee Lamb. Vote by
roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no.
Motion carried.
Trustee Lamb expressed disappointment that the Village of Plainfield was not represented in the
introduction to their firm.
#4 CREEKSIDE CROSSING, UNIT 5B FINAL PLAT APPROV ALIREAPPROV AL
Trustee Fay moved to approve the final plat of subdivision for Creekside Crossing Unit 5B subject to
the stipulations listed in the staff report. Seconded by Trustee Dement.
Village of Plainfield
Meeting Minutes - January 22,2007
Page 3 of6
Trustee Dement inquired as to whether or not the issues with the Park District had been resolved.
Mr. Rick Burt, Vice President ofLennar, stated that they are on terrific terms with the Park District
and have a written agreement.
Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0
no. Motion carried.
#5 THE CROSSINGS SHOPPING CENTER SITE PLAN REVIEW
Trustee Fay moved to approve the site plan review for the proposed "The Crossings Shopping
Center" located on Lot 2 of the Menards of Plainfield Subdivision, subject to the stipulations listed in
the staff report. Seconded by Trustee Racich.
Mr. Jon Proulx, Planner, reviewed the 155,000 square foot retail development. Staff raised two
issues: (1) The height of the Staples and north tenant sign parapets exceeds the maximum height of
35 feet per the Zoning Code and (2) staff recommends the continuation of face brick on the upper
elevation of the Staples building as a background for the signage in lieu of the bright red sign bands.
Mr. Randall Bees, Architect, explained that the height of the brick is over 8' and is on all facades of
the building felt that it is more than adequate. Mr. Bees also pointed out that the building sits back
far from the road and they need as much exposure as possible and does not agree with the
recommendations of staff on the signage.
After some further general discussion, it was the consensus of the Village Board to allow the 40'
height of the sign parapets and the current architecture.
Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0
no. Motion carried.
#6 TCF BANK SPECIAL USE AND SITE PLAN REVIEW
Trustee Fay moved to approve direct the Village Attorney to prepare an Ordinance granting approval
of a special use permit to permit a drive-thru operation as part of a financial institution on Lot 7 of the
Meijer Plainfield Subdivision. Seconded by Trustee Dement.
Mr. Proulx reviewed the site plan. Mr. Testin pointed out that banks are a permitted use in the B-3
zoning district and that special use is for the drive-thru.
Trustee Collins expressed concern about having another bank in the area and that would make the 4th
unit within 300 yards offering the same business. Trustee Collins pointed out that the Plan
Commission is waiting for direction from the Village Board regarding banks and he would like to see
that topic discussed.
Vote by roll call. Manning, yes; Collins, no; Racich, yes; Dement, yes; Fay, yes; Lamb, yes.
5 yes, 1 no. Motion carried.
Village of Plainfield
Meeting Minutes - January 22,2007
Page 4 of6
Trustee Fay moved to approve the site plan for the proposed TCF Bank located on Lot 7 of the Meijer
Plainfield Subdivision, located generally east of Illinois Route 59 and south of 135th Street, subject to
the stipulations listed in the staff report. Seconded by Trustee Dement. Vote by roll call. Manning,
yes; Collins, no; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 5 yes, 1 no. Motion carried.
#7 2824 DIVISION STREET MEDICAL/PROFESSIONAL OFFICE BUILDING
Trustee Fay moved to approve open a Public Hearing regarding the Annexation Agreement for
annexation of the territory commonly known as 2824 Division Street, located west ofIL Route 59
and approximately 835 feet south of 13 5th Street. Seconded by Trustee Dement. Voice Vote. All in
favor, 0 opposed. Motion carried.
Trustee Fay moved to direct the Village Attorney to draft the necessary ordinances to: Approve the
annexation agreement; Approve the annexation of the subject territory; Rezone Lot 1 from the default
R-1 to B-3; and to approve a Special Use for a Planned Unit Development for the proposed 10,000
square foot medical/professional office development, subject to the stipulations noted in the staff
report. Seconded by Trustee Dement. Vote by roll call. Manning, yes; Collins, yes; Racich, yes;
Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
#8 GRANDE PARK SANITARY SEWER RECAPTURE (OFF-SITE AND OVERSIZING
IMPROVEMENTS)
Trustee Fay moved to adopt Ordinance No. 2614, an agreement authorizing reimbursement for the
construction of improvements beneficial to the public, for the construction and oversizing of sanitary
sewer improvements located generally south of 135th Street, and west of Meadow Lane. Seconded by
Trustee Racich. Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes;
Lamb, yes. 6 yes, 0 no. Motion carried.
#9 MENARDS OF PLAINFIELD SUBDIVISION, LOT 13
Trustee Dement moved to approve the amended site plan as identified in the staff report. Seconded
by Trustee Collins.
Ms. Kelley Chrisse, Planner, reviewed the changes as compromised by staff and the developer.
Vote by roll call. Manning, yes; Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes. 6 yes, 0
no. Motion carried.
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
Village of Plainfield
Meeting Minutes - January 22,2007
Page 5 of6
COMMUNITY DEVELOPMENT REPORT
Mr. Testin announced that Kelly Chrisse will be leaving the Village and wanted to thank her for all of
her hard work.
PUBLIC WORKS REPORT
Mr. Persons stated that the Village's water loss is less than 7% and under the IDNR formula it is less
than 1 %.
POLICE CHIEF'S REPORT
There were no questions on the November 2006 Operations Report.
ATTORNEY'S REPORT
No Report.
Mayor Waldorf reminded everyone:
. January 25 Historic Preservation Commission - 7:00 p.m.
. January 26 Strategic Planning - 5:00 p.m.
. January 27 Strategic Planning - 8:00 a.m.
. February 1 Public Open House - Plainfield Riverfront Master Plan 6:30-9:30 p.m.
- Presentation and Questions and Answers at 7:00 p.m.
. February 5 Village Board Meeting - 7:00 p.m.
Trustee Fay moved to adjourn. Seconded by Trustee Racich. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 8:25 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes - January 22,2007
Page 6 of6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
JANUARY 22,2007
AT: VILLAGE HALL
PRESENT: lWALDORF, W.MANNING, M.COLLINS, lRACICH, lDEMENT, P.FAY, AND
B.LAMB. ALSO PRESENT WERE: lTESTIN, COMMUNITY DEVELOPMENT DIRECTOR;
M.GIBAS, VILLAGE CLERK; lHARVEY, VILLAGE ATTORNEY; S.LARSON, ENGINEER;
APERSONS, PUBLIC WORKS DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES
DIRECTOR; K.CHRISSE, PLANNER; lPROULX, PLANNER; AND D.BENNETT, CHIEF OF
POLICE.
2824 DIVISION STREET MEDICAL/PROFESSIONAL OFFICE BUILDING
Mayor Waldorf called the meeting to order at 8: 10 p.m. Present roll call stands.
Mr. Testin stated that applicant is requesting to annex to the Village of Plainfield. The Plan
Commission held a public hearing on this project on January 2,2007 and voted 5-1 to recommend
approval.
Mr. John Wifenback, property owner 2 doors south, complimented staff on an excellent job in
handling his objections and felt that Jon Proulx should be named as Employee of the Month or at
least be recognized for his hard work. The will be a welcome addition to the Village.
There were no other public comments.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded
by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 8: 13 p.m.
Michelle Gibas, Village Clerk