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Home My Public Portal About02-05-2007 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES FEBRUARY 5,2007 AT: VILLAGE HALL PRESENT: J. WALDORF, B. LAMB, W. MANNING, M. COLLINS, J. RACICH, J. DEMENT AND P. FAY. ALSO PRESENT WERE: J TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M. GIBAS, VILLAGE CLERK, J. HARVEY, VILLAGE ATTORNEY; S. LARSON, ENGINEER; A PERSONS, PUBLIC WORKS DIRECTOR; D. KISSEL, WASTEWATER SUPERINTNDENT; T PLECKHAM, MANAGEMENT SERVICES DIRECTOR, K. CHRISSE, PLANNER; AND D. BENNETT, CHIEF OF POLICE. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken. All Trustees were present. There were approximately 15 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf commented on the Strategic Planning Session that was held on January 26 and 27. TRUSTEE COMMENTS . Trustee Manning: o Asked for an update on the Renwick Road Bridge. Administrator Minick stated that IDOT was still reviewing the plans for the different profiles of the bridge. IDOT has not indicated any comments that they might have regarding the profiles. They are continuing the review process and he will keep in contact with them and continue to make them aware that this is a priority. . Trustee Racich: o Commented on the press release regarding the warming center set up at our new police facility. . Trustee Dement: o Congratulated Administrator Minick for being Will County Governmental Representative on the Board of the Illinois Metropolitan Investment Pool. o Announced that the Riverfront Master Plan will be a topic on the next COW Agenda. . Trustee Fay: o Commended the staff, Trustee Dement, and Hitchcock Design for the modifications/revisions to the Riverfront Plan. o Asked Administrator Minick to look into possibility of weekend hours for the Village Hall for permits, vehicle stickers, etc. . Trustee Lamb: o Supported Trustee Fay's suggestion of weekend hours so that all our residents have access to the Village. o Stated that the presentation of the Riverfront Plan was excellent and had a lot more depth than the previous presentation. . Trustee Collins: o Expressed dissatisfaction that there has not been any progress with Walgreens. o Requested the staff to look into the budgeted amount for the sidewalk on Renwick that was presented on the draft Capital Improvements. Village of Plainfield Meeting Minutes - February 5,2007 Page 2 of 4 PUBLIC COMMENTS No comments BUSINESS MEETING Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting of January 22,2007, with amendments; Bills Paid and Bills Payable for February 5,2007; Letters of Credit Reduction for: Tuttle Estates, Unit 1; Prairie Professional Building; Fairfield Ridge Subdivision; and Stewart Ridge Subdivision; Ordinance No. 2615 adopting the text amendments to the Zoning Ordinance; Ordinance No. 2616 adopting the text amendments to the Comprehensive Plan; and Approval of final payment to Vissering Construction Company in the amount of$71,629.28 for completion of the Lake Michigan Water Pumping Station. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. #3 "PROTECT KENDALL NOW!" UPDATE Ms. Stephanie Houk Sheetz gave an update on the Protect Kendall Now Program and thanked the Village Board for its support. A countywide map of preservation areas was completed in March. This and other information is available by going to the website www.protectkendallnow.org. Trustee Fay asked if the information could be posted on the Village's cable station. #4 TCF BANK SPECIAL USE (PC Case No. 1287-12106.SU/PR) Trustee Fay moved to approve the motion to adopt Ordinance No. 2617 granting approval of a special use permit to allow a drive-thru operation as part of a financial institution on Lot 7 of the Meijer Plainfield Subdivision. Seconded by Trustee Lamb Vote by roll call. Collins, no; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 5 yes, 1 no. Motion carried. #5 OFFICE MAX/OPEN RETAIL CONCEPT PLAN (PC Case No. 1294-010907.CP) There was some discussion regarding landscaping within the site, drainage, water collection and signage. All questions were answered by Mr. Testin. It was decided that Office Max will be contacted to get this project moving as identified. It will come through the final process through the site plan review so that we can see all the detail and they will start finalizing some of the engineering aspects. #6 VILLAGE HALL RENOVATIONS Mrs. Amy DeBoni gave a brief summary regarding the project. She said that the staff proposed these renovations as a result of the increased demands for service and assistance that we are seeing in Management Services and Building Division reception areas. Trustee Fay moved to approve a motion to waive the bidding process and award the renovation of the Village Hall Building and Management Services Reception Areas to R. Berti & Son Contractors in the amount of $31,218.00 subj ect to statutory requirements for Payment Performance Bonds and Prevailing Wages. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes; 0 no. Motion carried. Village of Plainfield Meeting Minutes - February 5,2007 Page 3 of 4 Trustee Dement moved to approve the purchase of the furnishings proposed in the amount of $10,891.19. Seconded by Trustee Racich. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes, Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. #7 HISTORIC PRESERVATION Mrs. Kelly Chrisse, Planner, gave a presentation on the Certified Local Government Program. Trustee Fay moved to approve a motion to authorize the Village President to initiate the application for certification and enter into an agreement with the Illinois Historic Preservation Office for the Certified Local Government Program. Seconded by Trustee Collins. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to seek a motion to authorize the Village President to request participation in the Property Tax Assessment Freeze Program through the Illinois Historic Preservation Agency. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Trustee Racich thanked Kelley Chrisse for all of her hard work and wished her good luck. Trustee Lamb also wished Mrs. Chrisse good luck. ADMINISTRATOR'S REPORT Wished Kelley good luck. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to seek a motion to reimburse Three Rivers Church approximately half the total cost, $200,000, for the reconstruction of Rolf Road. Seconded by Trustee Dement. Vote by roll call. Collins, yes; Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes. 6 yes, 0 no. Motion carried. Mr. Allen Persons the option of purchasing power through another source other than Com Ed for Village facilities not covered under the franchise agreement. After some general discussion, it was the consensus of the Village Board that Mr. Persons bring back more information Mr. Persons commented that the Village's water loss is at an all time record low at only 7 percent and thanked Mark Stofko for his hard work. Mr. Persons gave an update on the new Lake Water Pumping Station. It has been in service for 3 months and has the ability to pump 20 million gallons of water per day. Village of Plainfield Meeting Minutes - February 5,2007 Page 4 of 4 POLICE CHIEF'S REPORT The new hours for the law enforcement facility is Monday thru Friday, 8:00 a.m. to 8:00 p.m. and Saturday 8:00 a.m. to 12:00 p.m. A drop box has been installed for ease of payment by the residents. Effective beginning March 2nd, traffic court will be held at the facility. ATTORNEY'S REPORT Attorney Harvey wished Kelley Chrisse good luck. Mayor reminded everyone: . February 6 Plan Commission Meeting - 7:00 p.m. . February 7 Coffee with the Mayor - 9 a.m. . February 7 Lockport Streetscape Committee - 5:30 p.m. . February 8 Historic Preservation Meeting - 7:00 p.m. . February 12 Committee of the Whole Workshop -7:00 p.m. . February 19 Village Offices will be closed in observance of president's Day Trustee Fay moved to adjourn. Seconded by Trustee Dement. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:31 p.m. These minutes were prepared by: Darlene Engle, Recording Secretary Approved: Michelle Gibas, Village Clerk