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Minutes of the Meeting BRE► STER i01.1H 1, L ERP
BREWSTER HOUSING AUTHORITY
Board of Commissioners
October 20, 2021
Date: October 20, 2021
Time: 5:30 PM
Location: In Person, & Virtually via GoToMeeting Call-in number: 877-309-2073 Access
Code: 708-767-949
Members Present: Laurel Labdon, Christine Boucher, Zachary Volpicelli, and Barbara Burgo
Members Absent: None
Others Present: Kimberly Conn
List of documents and other exhibits used at the meeting and retained at the Authority's
office:
• Agenda/Notice
• Minutes of the meeting held September 15, 2021
• August 2021 Financials
• Warrants for September 2021
• CFA 5001 Amendment #11
• Change Order Proposals: Foundation Insulation, Interior Mold Remediation, Rot
Replacement, & Revised Patio Door Screens for Accessible units
Decisions Made/Actions Talcen are in Bold.
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Ms. Labdon read the following statement: Pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted
in person and via remote means, in accordance with applicable law. This means that members of the public body may
access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above,
and it is possible that any or all members of the public body may attend remotely. To submit public comment or
questions to the Brewster Housing Authority, please email: director r�?ibrewsterhousing.org.
The Chair called the Meeting to order at 5:33 PM and declared a quorum with the following
members present Christine Boucher, Laurel Labdon, Barbara Burgo, and Zachary Volpicelli.
Approval of Minutes of September 15, 2021
Minutes for the meeting held on September 15, 2021, were sent to the members prior to the
meeting. After a brief discussion, a motion was made by Ms. Boucher, and seconded by Mr.
Volpicelli to approve the minutes as drafted. The motion carried 3-0-1. Roll call vote — Mr.
Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Ms. Burgo — Abstained.
Brewster Woods Update
Mr. Springfield reported via email prior to the meeting that the construction remains on schedule,
with foundations and underground utilities installed. The construction crew is not anticipating to
work on Saturday's, but will notify neighbors in advance if this becomes necessary.
Treasurer's Report/Warrant ApprovaUBudjz
et/Financial Report (Board vote as needed):
Mrs. Conn presented the Warrants, there were no extraordinary items, other than the various
Capital Project payments to vendors, and the payment for termite installation. Ms. Boucher
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moved to approve the Warrants as presented; seconded by Ms. Labdon, Motion Carried. 4-
0-0. Roll call vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Ms. Burgo —
aye.
Executive Director's Report &Updates:
• Capital Projects Update — Mrs. Conn reported that the mold remediation work for
Huckleberry Lane has been priced and is detailed in change order #7. There will be
approximately three to five families that will be displaced during the remediation.
Accommodations will be made at a local hotel, a moving company will be hired, and
storage pods will be delivered.
• CFA 5001 Amendment # 11— Ms. Conn reviewed the amendment for the increase in
funding of an additional $472,631.00. On a motion made by Ms. Burgo and seconded
by Ms. Boucher, it was voted unanimously 4-0-0 to approve Amendment # 11 to
CFA 5001 in the amount of $472,631.00; Motion Carried. Roll call vote - Mr.
Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Ms. Burgo — aye.
• Change Order Proposal #07 —Mrs. Conn provided information on each of the change
orders proposed within C/O #7 by Zero Energy Design. A brief discussion ensued. _COP
#11 Foundation Insulation and protection repair, COP #14 Interior Mold Remediation,
COP #18 Time and Material for continued Rot Repairs, & COP #19 Revised Screen
Doors for the accessible unit. Ms. Boucher moved, Ms. Labdon seconded to approve
change order #07 in the amount of $367,281.61. Motion Carried. 4-04 Roll call vote
— Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Ms. Burgo — aye.
• Resignation of Maintenance Staff -Mrs. Conn reported that Ryan's last day will be
10/29/21, and that an ad will be placed.
• General Property &Administrative Updates —Mrs. Conn reported that all rents were
paid as agreed. Frederick Court has one vacancy as of August 31, 2021, the kitchen
cabinets have been ordered and should be in within two weeks, due to the funding
threshold they could not be added to the existing DHCD project and therefore will be
paid for with operating funds. The software transition is approximately 65% completed.
Residents want to change the location of the smoking area; Janet is working with them to
address their concerns.
Old Business: None.
New Business: Ms. Boucher reported that she attended the State Housing Authority zoom
meeting last week, and reviews information regarding the topics discussed.
Correspondence: None,
Matters Not Reasonably Anticipated by the Chair: None.
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Next Meeting Date/Time: The next meeting will be scheduled for Wednesday, November 17,
2021, at 5;30 PM.
Meeting Adjournment: A motion was made by Ms. Burgo, and seconded by Ms. Boucher
to adjourn the meeting. The motion carried 4-04 The meeting adjourned at 6:03 PM. Roll call
vote — Mr. Volpicelli — aye, Ms. Labdon — aye, Ms. Boucher — aye, Ms. Burgo — aye.
Respectfully submitted
I��vLcbeYCr� Cowes
Executive Director/Managing Agent
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