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HomeMy Public PortalAbout03-05-2007 Village Meeting VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 5, 2007 AT: VILLAGE HALL PRESENT: J. WALDORF, J. RACICH, J. DEMENT, P. FAY, B. LAMB, W. MANNING, M. COLLINS. ALSO PRESENT WERE: CHRIS MINICK, VILLAGE ADMINISTRATOR, J. TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M. GIBAS, VILLAGE CLERK, J. HARVEY, VILLAGE ATTORNEY; S. LARSON, ENGINEER; A. PERSONS, PUBLIC WORKS DIRECTOR; D. KISSEL, WASTEWATER SUPERINTENDENT; T. PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AMY DE BONI, COMMUNITY RELATIONS DIRECTOR; D. BENNETT, CHIEF OF POLICE; AND D. ENGLE, RECORDING SECRETARY. Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken. All Trustees were present. There were approximately 45 persons in the audience. PRESIDENTIAL COMMENTS Mayor Waldorf commented on the Channel 11, WTTW special on the Southwest Suburbs. It will be airing on Tuesday, March 6, at 7:30 pm and 10:00 pm and again on Sunday, March 18 from 7:00 pm and 9:30 pm. Plainfield will be one of the featured communities visited along the tour. TRUSTEE COMMENTS . Trustee Dement: o Wanted to thank the Public Works Department regarding their efforts during the last week with all of the bad weather issues. . Trustee Fay o Due to a manual switch on the EJ&E train line, trains need to come to a near stop which impacts traffic flow. He asked if the EJ&E Railway and the Village could look into an automated switch for that crossing. o Attended a board meeting at the City of Y orkville regarding accessibility as it relates to handicapped individuals. He would like to discuss that subject in the near future. o Single story homes for our aging population. PUBLIC COMMENTS Garret Peck, co-founder and key spokesperson for Citizens Against Plainfield Bus Barn stated that the group is lobbying against the proposed location of the bus barn on Rt. 30. The proposed facility poses a health hazard and they feel that it will be unsafe and that the school district does not have the right to do this to the Village or the taxpayers. We would appreciate the Board's support and time to look at this issue. It is very important to us to make sure that this facility does not go into this location. Chris Minick suggested that all information that Mr. Peck wanted to send should be sent to the Village Clerk for distribution to the Mayor and the Board. Trustee Racich explained the process involved with the proposed bus barn to Mr. Peck. He stated that first the Planning and Zoning Board oversees the situation and the documentation of the entire process and then it comes before the Village Board. Village of Plainfield Meeting Minutes - March 5,2007 Page 2 of7 Chris Minick pointed out that the issue will be brought to the next Planning Commission meeting on April 17. BUSINESS MEETING Trustee Fay moved to approve the Amended Agenda to include, "at the end an Executive Session for the purposes of pending litigation not to reconvene". Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes, Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Amended Agenda. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Consent Agenda to approve the minutes of the Board meeting of February 5,2007, Bills Paid and Bills Payable for March 5,2007, Letters of Credit Reduction for: Grande Park Neighborhoods #3, 8, 9, 13, 14, 16, and 17; Kings Crossing 12ih Street and 248th St.; Kings Crossing Unit 1; and Dunmor Estates, Approval of the final payment for Natgun Corporation in the amount of $56,356.35 for the completion of the 12ih Street Lake Michigan Water Ground Storage Tank, Resolution No. 1527 Approving the Street Closures for the 2007 Plainfield Fest. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. #3 NORTHERN ILLINOIS UNIVERSITY SURVEY AND FOCUS GROUP PROPOSAL Amy DeBoni stated that per the Board's direction, a committee comprised of representatives from the Village, Park District, MainStreet Plainfield, downtown business community, Chamber of Commerce, and the School District was formed to assemble research and information on local festivals and events. They will collect information regarding likes, dislikes, wants and needs as well as impacts of road closures on the community. The Committee is recommending that a survey be performed. The phone survey will focus on obtaining general information from a sampling of the community while the purpose of the focus groups will be to obtain more specific information from several target groups. The survey will take approximately 5 weeks and a written report will be provided. The focus groups will follow the survey and a final report will consist of a synopsis of the main points of each group. Trustee Lamb recommended that they submit the survey and focus design questions to the Board. Trustee Lamb supports the proposal. Trustee Manning wanted definition of the issue and also the opinion of the closure of the roads. Trustee Racich did not want to pay to have a survey and is against the study. Also that road closure should not be a particular issue this evening. Trustee Dement was concerned about what the people from our Village that go to the fests think about the location of the fests or if they even want them continued. He also thought that we need to review this question during a workshop. Chris Minick commented that there were several aspects that arose when we discussed this originally. The traffic, closure, impact on Lockport Street, and the downtown traffic was certainly a predominant issue and one that we spend a lot of time discussing. There was also the issue of downtown promotion and whether or not the businesses also saw value in continuing having the fests. Village of Plainfield Meeting Minutes - March 5,2007 Page 3 of7 Mayor Waldorf said that there has been a history of attempting to assess the opinions of the downtown business owners and the persons that use the downtown businesses. Whatever we do needs to be definitive and needs to be filled out by as many representatives as possible so we can make a decision. Chris Minick suggested that the Committee work to develop some questions and then at a future workshop have a joint meeting with the committee. Trustee Fay is abstaining from any comment based on his personal interest. #4 DA YFIELD COMMERCIAL SUBDIVISION PUD (PC Case #1106-030104.SP.SU.PP.FP) Trustee Fay moved to approve the motion to re-approve the Final Plat of Subdivision for a 3-lot commercial subdivision located at the northwest corner of Illinois Route 30 and 143rd Street. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. Trustee Fay had a question regarding the north entrance that intersects Rt. 30. There is another entrance to a business across the street, but staggered 20 yards to the north. Is this being proposed as a full intersection and has staff considered the other business entrance just north on the east side ofRt. 30? Jim Testin commented that it was identified and was approved as part of the Dayfield plan within this particular development so the entrance was identified as a full entrance. I believe the business entrance just north on the east side ofRt. 30 was an element when the Dayfield development came through as a whole. This particular 3-lot subdivision was an element of the overall, but did not include the drive which is identified here. That was actually part of the original Dayfield. Trustee Fay would like all Principals and Partners named in cases as they come up which would help to determine a better case history. Mr. Harvey said that staff was working on some proposals to require additional disclosure. #5 W AL-MART CRAFT SHOW Trustee Racich moved to seek a motion to approve a temporary craft show on June ih with a rain date of June 14th at the Wal-Mart store located on the northwest corner of 12ih Street and Rt. 59. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. #6 MAINSTREET PLAINFIELD, INC. Trustee Dement moved to adopt Resolution No. 1528 approving the street closures for Spring Fest 2007 sponsored by MainStreet Plainfield, Inc. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, abstain; Lamb, yes; Manning yes: Collins, yes. 6 yes, 1 abstain, 0 no. Motion carried. Trustee Racich commented that he would like permanent resolution of the closure of streets during fests. #7 GRANDE PARK SOUTH Jim Testin commented that there are three motions: . Seeking to direct the Village Attorney to draft an ordinance approving the annexation agreement and annexation of the subject property into the Village of Plainfield. Village of Plainfield Meeting Minutes - March 5,2007 Page 4 of7 . Seeking to direct the Village Attorney to draft an ordinance for a Special Use for a Planned Unit Development for the subject property. . Seeking to approve the concept plan for the Grande Park South Development... One key item is in regards to Johnson Road. The Board identified support for the Sohol design and discussion as well as getting input from our Village's transportation engineer. One item for consideration is that applicants have identified language for the alternative to go from the Sohol to what was originally designed if seen fit by the Board, within a 10 year time period. Trustee Manning asked if the position of the staff was that they supported the Sohol solution and reserve the right to require the developer to complete the southern extension. Mr. Testin said that they do not support the Sohol. What we support is the original design because that worked best for the regional transportation system. That is why we would encourage utilizing this particular paragraph to offer an alternative in the future. Trustee Lamb commented he has a problem with routing a road that has traffic through a development. Trustee Manning moved to direct the Village Attorney to draft an Ordinance approving the annexation agreement and annexation of the subject property into the Village of Plainfield. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Dement, no; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 5 yes, 1 no. Motion carried. Trustee Manning moved to direct the Village Attorney to draft an Ordinance for a Special Use for a plan unit development for the subject property. Seconded by Trustee Lamb. Vote by roll call. Racich, yes; Dement, no; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 5 yes, 1 no. Motion carried. Trustee Manning moved to approve the concept plan for Grande Park South development. Seconded by Trustee Lamb. Vote by roll call. Racich, no; Dement, no; Fay, no; Lamb, yes; Manning yes: Collins, yes; Waldorf, yes. 4 yes, 3 no. Motion carried. ADMINISTRATOR'S REPORT Trustee Fay moved to adopt Ordinance No. 2619 increasing the Class "K" Liquor Licenses from five (5) to six (6) to allow for outdoor liquor sales at Pioneer Lanes. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. Trustee Dement asked for some discussion. Trustee Collins asked how they were going to regulate people walking away from the area. Trustee Fay asked if there was as entrance and exit and if people will be able to enter from the parking lot. Mr. Lauterbach said that the area was fenced. It is an existing patio that has a fence and the only way out to the area is from our existing lounge. There are two gates; both are locked from the inside. People will not be able to enter from the parking lot. As it is set up right now the patio is on our eastern side of the building which is near Rt. 30 and farthest away from the neighborhood. Liquor sales will only go on until our current closing times. Village of Plainfield Meeting Minutes - March 5,2007 Page 5 of7 Trustee Dement commented that there was concern from the residents about outdoor liquor sales. A document was brought to the Board by the residents indicating that there would not be liquor sales done outdoors. Maybe the staff could research that document. Trustee Dement's main concern is the policing of the area and that he would not be supportive of music on weekends. Trustee Racich asked about outdoor music. That is a major concern from the residents. Chris Minick said that use of a band or that type of live music would require that Mr. Lauterbach come back and request that of the Board. A radio or speakers could be placed outside. Trustee Fay moved to approve the 5th Annual Plainfield Irish Parade to be held on Sunday, March 18, 2007, at 1 :00 p.m. sponsored by the Village Preservation Association. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. Mr. Thomas Ruane, of the Village Preservation Association gave a brief summary regarding the parade. This year there he anticipates 35 entries, a 50 minute start to finish run time, and about 400-500 spectators. Staging is at Central High School and the Route is north on James, east on Lockport, south on Illinois and west on Ottawa. The parade officially ends at the corner ofDesPlaines and Ottawa. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. COMMUNITY DEVELOPMENT REPORT No Report. PUBLIC WORKS REPORT # 1) Mr. Allen Persons seeks to adopt a Resolution for a blanket agreement with the State so that we do not have to acquire a surety bond every time we do a construction project. This will give us a blanket permission slip for two years. Trustee Fay moved to adopt Resolution No. 1529 establishing a blanket permit for emergency utility repair work on IDOT Roads. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. #2) Mr. Persons explained that the next item was the wholesale purchase of electricity. This was discussed by the Board back on February 5th. WPS Energy has supplied the lowest quote for the area through the American Wastewater Agency. The Village attorney and staff have reviewed it and recommend approval of the contract with the WPS to supply wholesale electricity for the water and wastewater facilities in the Village. Trustee Collins wondered why the contract term was 15 months and not 12 months. After the 15 months could we go back to CornEd without any problem? Village of Plainfield Meeting Minutes - March 5,2007 Page 6 of7 Mr. Persons said that after 15 months they restructured the rates as a whole. It gets unbundled again and it is part of the reverse auction. It opens the door up for everyone at that time and none of the companies want to guarantee the price. After that time we could go back to CornEd or any other large service provider. Trustee Dement moved to accept the lowest proposal and authorize the Village President to execute a contract with WPS Energy allowing the Village owned water and wastewater facilities to be provided with electrical service at a reduced rate. Seconded by Trustee Collins. Vote by roll call. Racich, yes; Dement, yes; Fay, absent; Lamb, yes; Manning yes: Collins, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) The next item is the abandonment of Well #3. We need to remove the column pipe and properly fill in and seal the Well and be certified by the County. Meadow Equipment provided the low quote at $27,078.00. We recommend approval of that quote. Trustee Collins wanted to know if the parts could be reused. The Well pump and motor could be resold to one of the area communities that still utilize deep well water and that something like the DuPage Auction might be a good opportunity to sell it. Trustee Dement moved to waive the bidding and authorize Meadow Equipment, the contractor providing the lowest quote, to complete the removal of pumping equipment and to properly fill/seal Well #3 at a unit price totaling $27,078.00 Seconded by Trustee Manning. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. 4) The last item is related to the demolition of property at 1611 Renwick Road. We have received an estimate from John Green Excavating, the low bidder at $14,500.00. Trustee Fay moved to accept the lowest quote and authorize John Green Excavating to complete the demolition of the structure at 1611 Renwick Road at a total cost of$14,500.00. Seconded by Trustee Dement. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. Trustee Dement asked if John Green was going to remove the stones in the basement. Mr. Persons said that John Green would remove the stone from Renwick Road and deliver the stone to the wastewater plant so we can utilize it elsewhere. POLICE CHIEF'S REPORT #1) Chief Bennett presented the December and January Operations Report. #2) Trustee Lamb moved to approve the purchase of the six squad cars. Seconded by Trustee Manning. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. Trustee Lamb wondered if a quote was received from a local dealer. Trustee Dement asked if we had a problem getting our service done locally. Village of Plainfield Meeting Minutes - March 5,2007 Page 7 of7 Chief Bennett said that the police vehicles they are getting from the State Contract are awarded through the State. They get an additional incentive that the local dealer cannot get from the manufacturer. The amount is approximately $2,200.00 a car. Bill Jacobs, a local dealer, maintains the vehicles. Trustee Collins wanted clarification regarding SUV s for the CSOs. Chief Bennett answered that the Ford Escape is a small compact utility vehicle and we are trying to have the Community Service vehicles not look identical to the marked police units. The CSOs are not police officers and we don't want to put them in those circumstances. Trustee Lamb moved to approve the purchase of the six squad cars. Seconded by Trustee Manning. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. #3) Trustee Dement moved to accept the price quote from MidCo Systems to install and connect fiber optic lines between the Police and Public Works facilities in the amount of$19,565.91. Seconded by Trustee Manning. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. #4) Trustee Fay moved to adopt Ordinance No. 2620 authorizing the sale of personal property. Seconded by Fay. Vote by roll call. Racich, yes; Dement, yes; Fay, yes; Lamb, yes; Manning yes: Collins, yes. 6 yes, 0 no. Motion carried. ATTORNEY'S REPORT No Report Mayor reminded everyone: . March 6 Plan Commission -7:00 p.m. . March 7 Coffee with the Mayor - 9:00 a.m. . March 8 Historic Preservation Commission - 7:00 p.m. . March 12 Committee of the Whole Workshop -7:00 p.m. The meeting adjourned at 8:30 p.m. These minutes were prepared by: Darlene Engle, Recording Secretary Approved: Michelle Gibas, Village Clerk