HomeMy Public PortalAbout03-19-2007 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
MARCH 19, 2007
AT: VILLAGE HALL
PRESENT: J. WALDORF, J. DEMENT, P. FAY, B. LAMB, W. MANNING, M. COLLINS., J.
RACICH; ALSO PRESENT WERE: CHRIS MINICK, VILLAGE ADMINISTRATOR, J.
TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M. GIBAS, VILLAGE CLERK, J.
HARVEY, VILLAGE ATTORNEY; S. LARSON, ENGINEER; A. PERSONS, PUBLIC
WORKS DIRECTOR; M ElTING, DEPUTY CHIEF; AND D. ENGLE, RECORDING
SECRETARY.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken. All Trustees were present.
There were approximately 60 persons in the audience. The Pledge of Allegiance was led by Cub Scout
Pack 19, Den 9.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed April 27, 2007, as Arbor Day in the Village of Plainfield, and urged all
citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands.
TRUSTEE COMMENTS
. Trustee Fay
o Thanks to the Village Preservation Association, especially Tom Ruane for
organizing the Hometown Irish Parade yesterday. Thanks also to our
Plainfield Police Department, PEMA and the Streets Department.
o Thursday evening at 7:00 p.m. at Edward Plainfield Outpatient Center there will be a
panel presentation on issues of aging. It is open to the public and free of charge.
PUBLIC COMMENTS
Richard Martin, the Plainfield Township Tax Assessor, commented that the Boundary Map did not
include a piece ofland just north ofI-55 at 1-30.
Administrator Minick addressed the comment by saying that the truck stop parcel is actually located
within the City of Joliet and it is annexed to them. The parcel ofland behind the truck stop is currently
unincorporated. The Village has not received an application to annex that particular piece of property. It
would be the Village's position that it should remain unincorporated until such time as this Board would
take legal action to annex that property.
BUSINESS MEETING
Trustee Manning moved to Amend the Agenda to include, "an Executive Session as permitted under the
Open Meetings Act Section (2) (c) (1) to discuss the appointment, employment, compensation, discipline,
performance, or dismissal of employees or legal counsel" at the end not to reconvene". Seconded by
Trustee Lamb. Vote by roll call. Dement, yes, Fay, yes; Lamb, yes; Manning, yes; Collins, no; Trustee
Racich, no. 4 yes, 2 no. Motion carried.
Trustee Manning moved to approve the Amended Agenda. Seconded by Trustee Lamb. Vote by roll call.
Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, no; Racich, no. 4 yes, 2 no. Motion carried.
Village of Plainfield
Meeting Minutes - March 19, 2007
Page 2 of7
Trustee Fay moved to approve the Consent Agenda to approve the minutes of the Board Meeting and
Executive Session of March 5,2007, Bills Paid and Bills Payable for March 19, 2007, Cash &
Investments, Revenue, and Expenditure Reports for January and February, Letters of Credit Reduction
for: Water's Edge and Liberty Grove Unit 3, Ordinance No. 2621 approving an Agreement authorizing
reimbursement for the construction of improvements beneficial to the Public, for road improvements to
12ih Street west of Gilmore Road - Plainfield West Recapture Agreements (PC Case #1288-121306.FP),
Ordinance No. 2622 approving an Agreement authorizing reimbursement for construction of
improvements beneficial to the Public, for sanitary sewer over sizing serving property located north and
south of 12ih Street and West of Gilmore Road - Plainfield West Recapture Agreements (PC Case
#1288-121306.FP). Ordinance No. 2623 approving an Agreement authorizing reimbursement for the
construction of improvements beneficial to the public, for sanitary sewer lift station improvements
serving property located north and south of 12ih Street and west of Gilmore Road - Plainfield West
Recapture Agreements (PC Case #1288-*121306.FP) Seconded by Trustee Lamb. Vote by roll call.
Dement, yes; Fay, yes; Lamb, yes; Manning, yes: Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
#3 OFFICEMAX/OPEN RETAIL SITE PLAN REVIEW
Trustee Fay moved to approve the site plan review for the proposed OfficeMax and open retail
development on Lot 8 of the Meijer Plainfield Subdivision, subject to the stipulations noted in the staff
report (PC Case No. 1301-021607.SPR). Seconded by Trustee Collins. Vote by Roll Call. Dement, yes;
Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
#4 ILLINOIS METROPOLITAN INVESTMENT FUND
Michelle Sadler, Executive Director ofIMET made a brief presentation on the history ofIMET, some of
the specifics, and some of the benefits. She also handed out materials to the Board.
Trustee Fay moved to approve Resolution No. 1530 approving and authorizing execution of a first
amended and restated declaration of trust. Seconded by Trustee Lamb. Vote by roll call. Dement, yes;
Fay, yes; Lamb, yes; Manning, yes: Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
#5 PIONEER LANES
Kevin Lauterbach, Proprietor of Pioneer Lanes, requested the Board to consider their request to place a
temporary seasonal garden center on their parking lot. Mr. Lauterbach said that it is a family owned
business and a member of the family visits each of their 17 locations in the Chicagoland area daily.
Trustee Fay requested staff to comment regarding traffic access especially during hours of operation that
would coincide with the school that shares this entrance.
Mr. Testin said that it is off of the main thoroughfare and off of the entry way.
Trustee Lamb moved to approve a temporary use for seasonal outdoor sales and storage for Clover's
Garden Center subject to the stipulations listed in the staff report including evaluation after one year to
operate within the existing parking lot of the Pioneer Lanes Recreation Center located at 15610 S. Joliet
Road. Seconded by Trustee Fay. Vote by roll call. Dement, No; Fay, yes; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes. 5 yes, 1 no. Motion carried.
#6 2824 DIVISION STREET MEDICAL/PROFESSIONAL OFFICE BUILDING
Trustee Fay moved to approve Ordinance No. 2624 approving and Annexation Agreement for the
property commonly known as 2824 Division St., located west of Illinois Route 59, south of 135th Street in
Village of Plainfield
Meeting Minutes - March 19, 2007
Page 3 of7
unincorporated Plainfield Township, Will County (PC Case No. 1283-112006.AA/RZ/SU/PP/FP/SPR.
Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins,
yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve Ordinance No. 2625 annexing the subject property known as 2824
Division St. (PC Case No. 1283-112006.AA/RZ/SU/PP/FO/SPR). Seconded by Trustee Dement. Vote
by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no.
Motion carried.
Trustee Fay moved to adopt the findings of fact of the Plan Commission as the findings of fact of the
Board of Trustees and to adopt Ordinance No. 2626 approving a Special Use for a Planned Unit
Development for the property commonly known as 2824 Division Street (PC Case No. 1283-
112006.AA/RZ/SU/PP/FO/SPR). Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay,
yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Final Plat of subdivision of the Eagle Lake Professional Office Center,
2824 Division Street, subject to the stipulations noted in the staff report (PC Case No. 1283-
112006.AA/RZ/SU/PP/FO/SPR). Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes;
Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to adopt the findings of fact of the Plan Commission as the Findings of the Board of
Trustees and to adopt Ordinance No. 2627, approving a map amendment (re-zoning) of Lot 1 of the Eagle
Lake Professional Office Center, 2824 Division Street, from R-l Low=Density Single-Family Residential
District to B-3 Highway Business District (PC Case No. 1283-112006.AA/RZ/SU/PP/FO/SPR).
Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes;
Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Fay posed a question to staff as to whether there were any issues with property owners adjoining
this.
Mr. Testin said they had to enter into the agreement with the homeowner's association as well as to work
out the cross access to the north with the commercial center as well and both of those have been done.
Trustee Fay moved to approve the site plan review for a proposed, 10,000-square-foot
medical/professional office development on Lot 1 of the Eagle Lake Professional Office Center, 2824
Division Street, subject to the stipulations noted in the staff report (PC Case No. 1283-
112006.AA/RZ/SU/PP/FO/SPR). Seconded by Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes;
Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
#7 GRANDE PARK SOUTH
Trustee Manning moved to adopt Ordinance No. 2628 authorizing the execution of an annexation
agreement of the subject property known as Grande Park South into the Village of Plainfield
(PC Case No. 1224-122005.AASU). Seconded by Trustee Lamb. Vote by roll call. Dement, no; Fay,
yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Waldorf, yes. 6 yes, 1 no. Motion carried.
Village of Plainfield
Meeting Minutes - March 19, 2007
Page 4 of7
Trustee Collins moved to adopt Ordinance No. 2629 annexing the subject property known as Grande Park
South (PC Case No. 1224-122005.AASU). Seconded by Trustee Manning. Vote by roll call. Dement,
no; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes; Waldorf, yes. 6 yes, 1 no. Motion
carried.
Trustee Manning moved to adopt Ordinance No. 2630 authorizing a Special Use for a Planned Unit
Development for the Grande Park South properties (PC Case No. 1224-122005.AASU). Seconded by
Trustee Lamb. Vote by roll call. Dement, no; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich,
no; Waldorf, yes. 5 yes, 2 no. Motion carried.
Trustee Collins asked if the neighborhood would be looked at again.
Mr. Testin said that in this particular case the concept, preliminary and final plats would come back
through the process as well.
Mr. Racich wanted to emphasize that he voted against the concept plan in its initial state.
Trustee Fay said that he was of the opinion that the applicants have more then adequately followed the
design guidelines, the stipulations, and the bonus system that the Village has in place. I think that if this
Board or a future Board has issue with the process then we should change the process.
#8 15008 DIVISION STREET MAP AMENDMENT
Trustee Dement moved to direct the Village Attorney to prepare an ordinance approving a map
amendment (re-zoning) of the property commonly known as 15008 S. Route 59 from R-l Single-Family
Residential District to B T -Business Transition District. Seconded by Trustee Lamb . Vote by roll call.
Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
The applicant proposes a building addition and other site improvements to implement the adaptive reuse
of the building, including reconstruction of the driveway, construction of a parking area to the interior of
the lot, and installation of required fencing and landscaping. The building will house a property
management group. There will be 14 parking spaces available in the rear of the building.
Trustee Fay asked staff about adjoining property owners and the overall widening ofRt.59, access/egress.
Also are there any issues regarding lighting, berming or buffering?
Mr. Testin said that the applicant has addressed concerns that have been raised and that they would have
to come into compliance with any of the Ordinances. We do have a stipulation attached to the site plan
review to address the sidewalk and streetscape improvements.
#9 LOT 6, CROSSROADS BUSINESS PARK
Trustee Lamb moved to approve the site plan for Lot 6 at the Crossroads Business Center located at the
southeastern corner of 143rd Street and Route 30 (PC Case No. 1295-011807.SPR). Seconded by Trustee
Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes.
6 yes, 0 no. Motion carried.
#10 WEINHOLD ANNEXATION AGREEMENT
The applicant, Mr. James Weinhold, is seeking annexation for approximately 1.13 acres generally west of
the River Ridge Estates Subdivision for a development to be known as the Weinhold Subdivision. The
Village of Plainfield
Meeting Minutes - March 19, 2007
Page 5 of7
property is currently vacant in unincorporated Will County, zoned R-l, and was used for residential
purposes. The project would include 3 single-family home lots with onsite storm water management.
He is looking for a variance from 85 ft. to 80 ft. I would also like to annex the property into Plainfield.
The prices of the homes will be approximately $450,000 - $550,000.
Trustee Lamb was wondering why they did not want to be part of River Ridge Estates Subdivision.
Mr. Weinhold said that according to his attorney the guidelines of River Ridge stated that a majority of
the board has to agree on the building plans and if they don't concur with the plans they can turn it down.
Mr. Weinhold feels that it handcuffs the builder of what type of house they can build.
Several representatives of River Ridge Estates Subdivision voiced there concerns.
Mr. Chris Langbein, 23314 Allen Robert Drive, handed out a petition signed by 70 residents asking the
Trustees not to allow the variance in lot size, a document comparing the size of the proposed key lot
versus the key lots and corner lots that are already in the subdivision, several pictures of the subdivision
and a landscaping survey.
Ms. Eva Carlson, 13653 Sharp Drive, has a concern regarding lot size. She would like to see Mr.
Weinhold join the River Ridge Estates Subdivision as part of the variance agreement.
Mr. Brian Lane, 13640 Sharp Drive, said that coming into an established subdivision with its guidelines
and covenants in place is an asset.
Ms. Jeanette Self, 13737 Sharp Drive, is concerned because she lives directly next door and the lots that
are proposed for the land are more narrow then the existing subdivision lots.
Mr. Joe Lotarski, 23346 Allen Robert Drive, is concerned about the variance.
Ms. Lisa Langbein, 23314 Allen Robert Drive, asked the Board to not consider approving a third lot on
that site and not to approve the variance on lot size.
Mr. Vincent Cannon, Attorney for Mr. Weinhold said that the variance is only 5 ft. He reviewed the
Convenants and By-Laws and did not like the fact that River Ridge could control what housing went on a
piece of property. He advised his client not to join their association because of that restriction.
Trustee Collins moved to direct the Village Attorney to draft an ordinance approving the annexation
agreement and annexation of the Weinhold subdivision located at Plainfield/Naperville Road (PC Case
No. 1255-063006.AA.PP). Seconded by Trustee Racich. Vote by roll call. Dement, no; Fay, no; Lamb,
no; Manning, yes; Collins, no; Racich, no. 1 yes, 5 no. Motion failed.
#11 409 COMMERCIAL LANDMARKING
Trustee Fay moved to direct the Village Attorney to draft an ordinance designating 409 Commercial
Street as a landmark based on the criteria as outlined in staff s report. Seconded by Trustee Collins. Vote
by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no.
Motion carried.
Village of Plainfield
Meeting Minutes - March 19, 2007
Page 6 of7
#12 W AL-MART
Trustee Dement moved to adopt Ordinance No. 2631 increasing the Class "B" Liquor Licenses from three
(3) to four (4) for Wal-Mart. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb,
yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
Mr. Minick stated that the first motion is to provide financial consulting services and essentially to have a
financial consultant advise the Village during the Director of Management Services pending medical
leave.
The second motion is requesting a refund for Mr. Alamillo, owner of The Alamo Restaurant & Cantina.
Mr. Alamillo paid for a liquor license for 2006-07 season. Prior to the effective date of the liquor license
closed his doors and sold to another owner who has now opened another business.
Trustee Lamb moved to authorize Administrator to execute Financial Services Contract with RGP
Diversified Services, Inc. Seconded by Trustee Dement. Vote by roll call. Dement, yes; Fay, yes; Lamb,
yes; Manning, absent; Collins, yes; Racich, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Collins moved to issue a refund for a Liquor License for The Alamo Restaurant. Seconded by
Trustee Lamb. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich,
no. 5 yes, 1 no. Motion carried.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No report.
COMMUNITY DEVELOPMENT REPORT
Trustee Manning moved to approve the 2007 Zoning Map. Seconded by Trustee Lamb. Vote by roll call.
Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Collins moved to approve temporary outdoor landscape sales at Jewel Food Store located at 135th
Street and Route 59. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes;
Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to approve temporary outdoor landscape sales at Meijer Store located at the
southeast corner of 135th Street and Route 59. Seconded by Trustee Manning. Vote by roll call. Dement,
yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
Trustee Racich moved to seek Village Board interpretation whether an auction house is an appropriate use
in the B-3 commercial district. Seconded by Trustee Fay. Vote by roll call. Dement, yes; Fay, yes;
Lamb, yes; Manning, yes; Collins, yes; Racich, yes. 6 yes, 0 no. Motion carried.
The Vintage Harvest Commercial item on the Agenda was not discussed.
Village of Plainfield
Meeting Minutes - March 19, 2007
Page 7 of7
PUBLIC WORKS REPORT
Trustee Fay moved to accept this agreement and authorize the Village President to sign the necessary
documents to acquire this property for the Drauden Road Extension (Steiner Road) project. Seconded by
Trustee Manning. Vote by roll call. Dement, yes; Fay, yes; Lamb, yes; Manning, yes; Collins, yes;
Racich, yes. 6 yes, 0 no. Motion carried.
POLICE CHIEF'S REPORT
No Report
ATTORNEY'S REPORT
No Report
Mayor reminded everyone:
. March 20 Plan Commission Meeting -7:00 p.m.
. March 22 Historic Preservation Commission - 7:00 p.m.
. March 26 Committee of the Whole Workshop -7:00 p.m.
Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act Section (2)
(c) (1) to discuss the appointment, employment, compensation, discipline, performance, or dismissal of
employees or legal counsel" at the end not to reconvene". Seconded by Trustee Lamb. Vote by roll call.
Dement, yes, Fay, yes; Lamb, yes; Manning, yes; Collins, no; Trustee Racich, no. 4 yes, 2 no. Motion
carried.
The meeting adjourned at 9:25 p.m.
These minutes were prepared by:
Darlene Engle, Recording Secretary
Approved:
Michelle Gibas, Village Clerk