HomeMy Public PortalAboutHousing Authority -- 2021-12-15 Minutes"4 Ili Ll't
Minutes of the Meeting r ri,I; r,
BREWSTER HOUSING AUTHORITY
Board of Commissioners
December 15, 2021
Date: December 15, 2021
Time: 5:30 PM
Location: In Person, & Virtually via GoToMeeting Call-in number: 877-309-2073
Access Code: 940-240421
Members Present: Laurel Labdon, Christine Boucher, and Zachary Volpicelli
Members Absent: Barbara Burgo
Others Present: Kimberly Conn
List of documents and other exhibits used at the meeting and retained at the Authority's
office:
• Agenda/Notice
• Minutes of the meeting held November 17, 2021
• Minutes of the meeting held November 29, 2021
• Warrants for November 2021
• Change Order Proposals: Dryer Ducts, Additional Mold Remediation T&M, Mold
Remediation Unit Price Credits
Decisions Made/Actions Taken are in Bold.
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Ms. Labdon read the following statement: Pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted
in person and via remote means, in accordance with applicable law. This means that members of the public body may
access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above,
and it is possible that any or all members of the public body may attend remotely. To submit public comment or
questions to the Brewster Housing Authority, please email: director e,brewsterhousing.org.
The Chair called the Meeting to order at 5:36 PM and declared a quorum with the following
members present Christine Boucher, Laurel on, and Zachary Volpicelli.
Approval of Minutes of November 17, 2021
Minutes for the meeting held on November 17, 2021, were sent to the members prior to the
meeting. The minutes were tabled for a quorum of members present.
Approval of Minutes of November 29, 2021
Minutes for the meeting held on November 29, 2021, were sent to the members prior to the
meeting. After a brief discussion, a motion was made by Ms. Boucher, and seconded by Ms.
Labdon to approve the minutes as drafted. The motion carried 3-04 Roll call vote — Ms.
Labdon — aye, Ms. Boucher — aye, Mr. Volpicelli — aye.
Brewster Woods Update
There was no update on Brewster Woods.
Treasurer's Report/Warrant Approval/Bud�et/Financial Report (Board vote as needed):
Ms. Conn presented the Warrants. Ms. Boucher moved to approve the Warrants as
presented; seconded by Mr. Volpicelli. Motion Carried. 3-04 Roll call vote — Ms. Labdon —
aye, Ms. Boucher — aye, Mr. Volpicelli — aye.
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Executive Director's Report & Updates:
• Capital Projects Update — Ms. Conn reported that the mold remediation at Huckleberry
Lane is in progress and is expected to be completed before Christmas. The families have
been very cooperative through the relocation process.
• Change Order Proposal #09 — Ms. Conn provided information on each of the change
orders proposed within C/O #9 by Zero Energy Design. A brief discussion ensued. COP
#22 Dryer Duct work. COP #24 Additional Mold Remediation. COP # 25 Mold
Remediation Unit Price Credits. Ms. Boucher moved; Mr. Volpicelli seconded to
approve change order #09 in the amount of $10,667.67. Motion Carried 3-04 Roll
call vote — Ms. Labdon — aye, Ms. Boucher — aye, Mr. Volpicelli — aye.
• General Property &Administrative Updates — Ms. Conn reported that all rents were
paid as agreed.
Old Business: None.
New Business: Ms. Conn submitted a letter to DHCD notifying them officially that the State
Appointee position was vacant.
Correspondence: None,
Matters Not Reasonably Anticipated by the Chair: None.
Next Meeting Date/Time: The next meeting will be scheduled for January 19, 2022, 5:30 PM.
Meeting Adjournment: A motion was made by Ms. Boucher and seconded by Mr.
Volpicelli to adjourn the meeting. The motion carried )-M. The meeting adjourned at 5:49
PM. Roll call vote — Ms. Labdon — aye, Ms. Boucher — aye, Mr. Volpicelli — aye.
Respectfully submitted
tC�vvu r r LJ coww
Executive Director/Managing Agent
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