HomeMy Public PortalAbout04-16-2007 Village Meeting
VILLAGE OF PLAINFIELD
MEETING MINUTES
APRIL 16, 2007
AT: VILLAGE HALL
PRESENT: J. WALDORF, B. LAMB, W. MANNING, M. COLLINS, J. RACICH, J.DEMENT,
P. FAY; ALSO PRESENT WERE: C.MINICK, VILLAGE ADMINISTRATOR, J. TESTIN,
COMMUNITY DEVELOPMENT DIRECTOR; M. GIBAS, VILLAGE CLERK, J. HARVEY,
VILLAGE ATTORNEY; A. PERSONS, PUBLIC WORKS DIRECTOR; D. BENNETT, CHIEF
OF POLICE; M.SCHWARZ, PLANNER; AND D. ENGLE, RECORDING SECRETARY.
Mayor Waldorf called the meeting to order at 7:00 p.m. Roll call was taken. All Trustees were present.
There were approximately 45 persons in the audience.
PRESIDENTIAL COMMENTS
Mayor Waldorf proclaimed:
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April 15-21, 2007 as National Library Week
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May 18-29, 2007 as Poppy Days
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May 2007 as National Historic Preservation Month
TRUSTEE COMMENTS
Trustee Dement announced that the DuPage River Sweep is on May 12. Volunteers are welcome and the
person to contact is Jonathan Proulx at the Village Hall.
Trustee Fay gave a brief presentation on Conservation Plainfield.
Trustee Lamb mentioned that Waste Management will be having a Spring Cleaning pick-up the week of
April 23 on resident?s regular trash pick-up days.
Trustee Collins expressed concern that no progress has been made on the Walgreens project.
PUBLIC COMMENTS
No comments.
BUSINESS MEETING
Trustee Fay moved to approve the Agenda. Seconded by Trustee Dement. Vote by roll call. Trustee
Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee
Fay, yes. 6 yes. 0 no. Motion carried.
Trustee Fay moved to approve the Consent Agenda to include: Minutes of the Board Meeting and the
Executive Sessions held on April 2, 2007; Bills Paid and Bills Payable for April 16, 2007; Cash &
Investments, Revenue, and Expenditure Reports for March, 2007; Letter of Credit Reduction for Chatham
Square for the following: Mass Grading for the entire project; Unit 1, Phase I, II, and III improvements;
Unit 1, off-site improvements; and Unit 2, Phase II and Phase III improvements; Authorize the Village
President to execute a Rental Agreement and Mustang Construction to utilize approximately 1 acre of
property located south of Village Center Drive and east of Van Dyke for the purposes of locating portable
temporary toilet facilities; Authorize the Plainfield Historical Society to sell cold drinks and packaged
candy during the Movie Nights in Settlers? Park this summer. Seconded by Trustee Dement. Vote by roll
call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee
Dement, yes; Trustee Fay, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes ? April 16, 2007
Page 2 of 8
#3 KENDALL COMMUNITY TRANSIT PROJECT
Trustee Fay moved to adopt Resolution No. 1531, approving local match funding for a Grant Application
for the Kendall Community Transit Project. Seconded by Trustee Dement. Vote by roll call. Trustee
Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee
Fay, yes. 6 yes. 0 no. Motion carried.
Trustee Collins commented that the Village share was $745.11.
#4 2007-2008 FISCAL YEAR BUDGET
Mr. Chris Minick, Village Administrator, summarized by saying that there were no changes to any of the
amounts and disclosures have been made from the draft that was originally presented in March. We have
inserted some additional statistical data, but no changes to the amounts have been made as previously
presented. The proposed budget and its highlights have been discussed in a series of hearings, public
meetings of the Board and Budget committee meetings of the Whole. These meetings date back to late
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January. Further, the required public hearing for the budget was held at the April 2 meeting of the
Board. No one addressed the Board or had any comment at the public hearing. The budget has also been
available for public inspection at the Village Hall in accordance with State Statutes. The budget that is
presented does reflect the discussions, assumptions, staffing levels and projects that have been discussed
at meetings described above and it is Staff?s recommendation to finalize the budget for the 2007-2008
fiscal year.
Trustee Fay moved to adopt Ordinance No. 2634 approving the 2007-2008 fiscal year budget. Seconded
by Trustee Lamb. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes;
Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
Mr. Minick reviewed the proposed additional 1% Home Rule Municipal Retailers Occupation and Service
occupation tax. This is the first increase in tax revenue and tax rate since the 2000-2001 fiscal year.
During that time vehicle stickers were increased from $10 to $15. The Village?s sales tax rate would
increase to 7-1/2%. The additional tax would apply to general merchandise purchases within the Village;
however, the tax would not apply to grocery food, medicine, medical testing supplies and titled vehicles
that are purchased within the Village. Staff estimates that an additional $2,000,000 annually will be
received based on today?s commercial activity levels from this financing option. Proceeds from the tax
would be used for capital and transportation improvements.
Trustee Fay asked if there was any discussion with local business owners or the Chamber of Commerce in
preparing this tax. Mr. Minick said that there was not any discussion and that he received no questions or
comments in regard to it.
Trustee Dement commented that with some of the other revenue and sales tax that we are going to realize
this year maybe at least in some small way we can start to reduce that utility tax. Trustee Racich said that
it was important for people to realize that this is a user?s tax. It taxes people who used particular things.
Trustee Manning moved to adopt Ordinance No. 2635 imposing an additional 1% Home Rule Municipal
Retailers Occupation and Service Occupation Tax. Seconded by Trustee Racich. Vote by roll call.
Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes;
Trustee Fay, no. 5 yes. 1 no. Motion carried.
Village of Plainfield
Meeting Minutes ? April 16, 2007
Page 3 of 8
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#5 119 STREET COMMERCIAL DEVELOPMENT
Trustee Collins moved adopt Resolution No. 1532 approving an Economic Incentive Agreement with
Poag and McEwen Lifestyle Centers. Seconded by Trustee Fay.
Mr. Chris Minick stated that the Village Staff has been working for some time with representatives of the
Plainfield Economic Partnership and Poag and McEwen Lifestyle Centers on a significant proposed
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commercial development at the northeast corner of 119 Street and Route 59. Due to the nature of the
proposed development and because of the costs involved in developing such an attraction within the
Village, the developer is requesting economic incentives to offset various infrastructure costs such as
storm water detention, roadway improvements and right-of-way acquisition.
Mr. Alex Harris, Executive Director of Plainfield Economic Partnership, summarized the Economic
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Incentive Agreement for a potential project at 119 Street with the developer Poag and McEwen. Mr. Bob
Rogers, Senior VP with Poag & McEwen gave a presentation on ?The Shops at the Polo Club.? We
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intend to develop 53 acres at the Northwest corner of Route 59 and 119 Street to be annexed by the
Village of Plainfield. The proposed project may include general retail, restaurants, a department store,
grocery store, movie theater and hotel. The proposed square footage of the Project is approximately
610,000 square feet. The Project shall have a minimum square footage of 450,000.
Mr. Joe Judd, PEP, read the motion that was approved by PEP in support of the project.
Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes;
Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
#6 VAN DYKE CENTER
Trustee Fay moved to adopt Ordinance No. 2636 authorizing execution of an annexation agreement for an
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approximate 10 acre site located on Van Dyke Road, just north of 127 Street and the Edward?s Hospital
campus and south of the existing Christ Lutheran Church. Seconded by Trustee Dement. Vote by roll
call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee
Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
Trustee Dement moved to adopt Ordinance No. 2637 annexing the subject property. Seconded by Trustee
Lamb. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich,
yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
Trustee Fay moved to adopt Ordinance No. 2638 approving a Special Use for a Planned Development.
Seconded by Trustee Lamb. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins,
yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
Trustee Dement moved to adopt Ordinance No. 2639 rezoning the subject property from the default R-1
to B-1. Seconded by Trustee Fay. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee
Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
#7 GRANDE PARK NEIGHBORHOODS 4, 5, & 6
Trustee Fay moved to continue a Public Hearing for the amendment of the Grande Park Annexation
Agreement originally opened on April 2, 2007. Seconded by Trustee Collins. All in favor 6. All
opposed, 0. Motion carried.
Village of Plainfield
Meeting Minutes ? April 16, 2007
Page 4 of 8
Trustee Fay moved to direct the Village Attorney to draft the necessary ordinances to amend the
annexation agreement for Neighborhoods 4, 5, and 6 and to approve a Special Use for a Planned
Development. Seconded by Trustee Lamb. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes;
Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion
carried.
Trustee Dement moved to approve the Preliminary Plat for Neighborhoods 4, 5, & 6 in Grande Park
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located at 135 Street and Stewart Road. Seconded by Trustee Lamb. Vote by roll call. Trustee Lamb,
yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay,
yes. 6 yes. 0 no. Motion carried.
Trustee Racich moved to approve the Final Plat for Neighborhoods 4, 5, & 6. Seconded by Trustee
Manning. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee
Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes, 0 no. Motion carried.
Trustee Fay moved to approve the Site Plan Review for the townhomes which are to be located in
Neighborhoods 4, 5, & 6. Seconded by Trustee Racich. Vote by roll call. Trustee Lamb, yes; Trustee
Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes, 0
no. Motion carried.
Trustee Fay questioned if this impacted or related to the number issue of the units. Mr. Testin answered
that originally it was identified with townhomes so it was always identified to incorporate. The overall
reduction includes the townhomes as well as the cottage homes.
#8 FIRST COMMUNITY BANK OF PLAINFIELD (PC Case #1294-010207.SU.MC.FP.SPR)
Trustee Dement moved adopt Ordinance No. 2640 approving a Special Use for a drive-thru facility,
including the stipulations included in the staff report. Seconded by Trustee Collins. Vote by roll call.
Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes;
Trustee Fay, yes. 6 yes. 0, no. Motion carried.
Trustee Dement moved to adopt Ordinance No. 2641 approving a Major Change to a Planned
Development, including the stipulations listed in the staff report. Seconded by Trustee Collins. Vote by
roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee
Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
Trustee Collins moved to approve the Preliminary/Final PUD and Subdivision Plat for the resubdivision
of Lot 3 of Dayfield Commercial Subdivision PUD into two new lots, subject to the stipulations listed in
the staff report. Seconded by Trustee Racich.
Trustee Fay questioned the attorney, John Argoudelis, regarding the Rt. 30 access.
Mr. Argoudelis stated that they did speak to IDOT regarding the proposed right-in, right-out turn lane and
with the added stipulations required by IDOT the cost would be higher then the developer had anticipated.
Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes;
Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
Trustee Dement moved approve the Site Plan Review for First Community Bank of Plainfield, located at
the southeast corner of Illinois Route 30 and Fieldbrook Drive, subject to the stipulations listed in the staff
Village of Plainfield
Meeting Minutes ? April 16, 2007
Page 5 of 8
report. Seconded by Trustee Fay. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes; Trustee
Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried.
At 8:27 p.m. Trustee Manning left the meeting.
#9 GRACE POINT CHURCH
Trustee Dement moved open a Public Hearing for the annexation agreement for Grace Point Church
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located at 127 Street and 248 Street, and continue the Public Hearing to May 7, 2007. Seconded by
Trustee Fay. Vote by roll call. Trustee Lamb, yes; Trustee Manning, absent; Trustee Collins, yes;
Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 5 yes. 0 no, 1 absent. Motion carried.
#10 SHOPS OF DAYFIELD (PC Case #1298-020207.SU.MC.SPR)
Trustee Fay moved to accept the Plan Commission?s findings of fact and to direct the Village Attorney to
prepare an ordinance approving a Special Use for a drive-thru facility, subject to the stipulations listed in
the staff report. Seconded by Trustee Collins.
Trustee Racich had a question regarding the 21 stipulations mentioned in Mr. Schwarz?s report. He
would like the project rescinded back to the Planning and Zoning Board or at the very least discussion
with our Village Staff to find some closure on them. Trustee Lamb asked if the Site Plan Review was the
issue. Mr. Schwarz agreed that it was the Site Plan Review.
At 8:31 p.m. Trustee Manning returned to the meeting.
Mr. Schwarz stated that there were a number of loose ends in terms of the development. We do want to
support the development. We don?t have any issues with the multi-tenant building that was proposed and
approved in 2004. The complicating issue is the proposed drive-through use which causes a number of
variances needed and as part of our PUD process there are some things that we are looking for and that
the Village is entitled to in terms of architecture and landscaping. Normally, we wouldn?t bring that many
stipulations forward; however, the applicant requested that we schedule this case and let the Board decide
on some of these issues.
Trustee Lamb stated that the Board was probably inclined to remand at least for discussion all those
variances.
Trustee Racich indicated that he did not want to review all of the 21 points. He would like to hear a
limited amount of discussion from the legal counsel on this and I would like to go back to Trustee Lamb?s
suggestion that this is sent back to the Planning Commission for further discussion and then brought to us
when there are less then 21 stipulations that have to be acted upon.
Mr. Argoudelis, legal counsel, pointed out that there are not 21 issues. Some of the issues include
variances that the staff is obligated to report to the Board. Mr. Argoudelis proceeded to review the
stipulations. Mr. Michael Lambert, architect, reviewed the architecture and the stipulations for
architecture.
After further discussion between the Board, Staff and Mr. Argoudelis, it was the consensus of the Board
to have the applicant work with the Village staff on the stipulations and bring it back to the Board.
Trustee Fay removed his motion and Trustee Collins removed the second.
Village of Plainfield
Meeting Minutes ? April 16, 2007
Page 6 of 8
#11 DIAZ ROCK AND PET SUPPLIES, INC. (Will County Case #5643-S)
Trustee Racich moved to send a letter of no objection to Will County regarding the request for a Special
Use for a dog daycare, training, and overnight boarding facility at 23907 W. Industrial Drive North, in
unincorporated Wheatland Township, Will County, Illinois, subject to the stipulation that if the special
use is approved, appropriate measures shall be taken to address screening if any outdoor dog-run facilities
are proposed. Seconded by Trustee Collins. Vote by roll call. Trustee Lamb, yes; Trustee Manning, yes;
Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion
carried.
ADMINISTRATOR?S REPORT
At 9:06 p.m. Trustee Fay left the meeting.
Mr. Chris Minick stated that MainStreet Plainfield, Inc. is requesting funding in the amount of $10,000
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for the 2 quarter of 2007. Staff is seeking direction from the Board on whether or not they would like to
proceed with disbursing the requested $10,000 to MainStreet.
Mr. Minick would like the Board to consider when evaluating the request that we get an updated budget.
Additionally, in the past the Board had made a stipulation that Village funding not be used for salaries of
MainStreet personnel. Staff would like some direction as to whether the Board would like to continue
this practice. Recently the interim Executive Director resigned. I believe it would be important for
MainStreet to identify how they intend to fill that position.
Ms. Anna Denys, President of MainStreet Plainfield, Inc. gave a brief summary of the changes to
MainStreet since the new Board was seated. Ms. Denys informed the Board of some the new members
that have joined MainStreet and the events that were coming up. Ms. Denys addressed the resignation of
the Interim Executive Director and pointed out that because they were unsure of the future of the
organization, it was difficult and felt that in the future MainStreet should not have difficulty retaining a
director. After some general discussion, it was the consensus of the Board that the Village funding could
be used towards personnel costs.
Trustee Racich moved to seek authorization for disbursement of the second quarter of 2007 funding
request for MainStreet in the amount of $10,000. Seconded by Trustee Dement. Vote by roll call.
Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes;
Trustee Fay, absent. 5 yes, 1 absent, 0 no. Motion carried.
At 9:23 p.m. Trustee Fay returned to the meeting.
Mr. Minick thanked the Mayor, the Board, the Staff and particularly the department heads and most
especially Traci Pleckham for all the professionalism and cooperation and help that they gave to Traci and
me as we went through the budget process.
MANAGEMENT SERVICES REPORT
No report.
ENGINEER?S REPORT
No report.
Village of Plainfield
Meeting Minutes ? April 16, 2007
Page 7 of 8
COMMUNITY DEVELOPMENT REPORT
No report.
PUBLIC WORKS REPORT
Trustee Fay moved to award the Indian Boundary/Drauden Road patching project to Gallagher Asphalt
Corporation, the low bidder, in the amount of $41,815.20. Seconded by Trustee Dement. Vote by roll
call. Trustee Lamb, yes; Trustee Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee
Dement, yes; Trustee Fay, yes. 6 yes. 0 no. Motion carried
Trustee Dement commented that he has noticed that we are missing quite a few buffalo boxes around and
he would like Public Works to check for replacements and adjustments.
POLICE CHIEF?S REPORT
Chief Bennett answered questions from the Board regarding the Operations Report for February, 2007.
Chief Bennett pointed out that there was some re-addressing that was out of sequence and that
notifications had been sent out.
ATTORNEY?S REPORT
Trustee Fay moved to disclose the closed session minutes of March 19, 2007, December 18, 2006, March
4, 2002, and January 21, 2002 and that the remaining minutes remain confidential as the need for
nondisclosure exists. Seconded by Trustee Collins. Vote by roll call. Trustee Lamb, yes; Trustee
Manning, yes; Trustee Collins, yes; Trustee Racich, yes; Trustee Dement, yes; Trustee Fay, yes. 6 yes. 0
no. Motion carried
Trustee Fay for an update on the Gross Receipts Tax and HB 1500. Chris Minick stated that it would be
covered at the next Workshop.
Mayor reminded everyone:
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April 17 Consolidated Election ? contact your County Clerk to find your polling place
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April 17 Plan Commission ? 7:00 p.m.
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April 18 Yorkville Landfill Public Meeting ? 7:00 p.m.
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April 21 Conservation Plainfield Earth Day Event ?The Climate Project? Presentation and
Breakfast ? 10:00 a.m.
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April 23 Committee of the Whole Workshop ? 7:00 p.m.
The meeting adjourned at 9:30 p.m.
These minutes were prepared by:
______________________________
Darlene Engle, Recording Secretary
Approved:
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes ? April 16, 2007
Page 8 of 8
VILLAGE OF PLAINFIELD
PUBLIC HEARING
APRIL 16, 2007
AT: VILLAGE HALL
PRESENT: J. WALDORF, B. LAMB, W. MANNING, M. COLLINS, J. RACICH, J.
DEMENT, P. FAY; ALSO PRESENT WERE: C.MINICK, VILLAGE ADMINISTRATOR, J.
TESTIN, COMMUNITY DEVELOPMENT DIRECTOR; M. GIBAS, VILLAGE CLERK, J.
HARVEY, VILLAGE ATTORNEY; A. PERSONS, PUBLIC WORKS DIRECTOR; DON
BENNETT, CHIEF OF POLICE; M.SCHWARZ, PLANNER; AND D. ENGLE, RECORDING
SECRETARY.
GRANDE PARK NEIGHBORHOODS 4, 5 & 6
Mayor Waldorf called the meeting to order at 8:12 p.m. Present roll call stands.
Mr. Testin stated that the applicant is seeking approval of an Amended Annexation Agreement, Special
Use for Planned Development, Preliminary Plat, and Final Plat for a 407 unit active adult project in the
Neighborhoods 4, 5 and 6 of the Grande Park development. The applicant is also seeking site plan
approval for 186 townhomes within this project.
Staff and the Plan Commission recommended approval for the Special Use for Planned Development,
Preliminary Plat, Final Plat and Site Plan review by a vote of 5-0 at the February 20, 2007 Plan
Commission meeting.
Mr. Testin pointed out that the Oswegoland Park District has submitted a letter stating that they have
reached an agreement with the applicant in regard to the park property.
There were no public comments.
Trustee Fay moved to close the Public Hearing and return to the regular business meeting. Seconded by
Trustee Dement. All in favor 6. All opposed 0. Motion carried.
The meeting adjourned at 8:15 p.m.
_________________________________
Darlene Engle, Recording Secretary
Approved:
_________________________________
Michelle Gibas, Village Clerk