HomeMy Public PortalAboutVision Planning Committee -- 2022-08-15 MinutesTOWN OF BREWSTER VISION PLANNING COMMITTEE RREilyiEp iiii,ip¢ [j FR
MEETING MINUTES
Monday, August 15, 2022, at 3:30PM '2L i li
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Hybrid Meeting
Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members: Sharon
Tennstedt, Vice Chair, Amanda Bebrin, Suzanne Kenney, Andi Genser, Patricia Hess and Alex Wentworth were present.
Fran Schofield was absent. A quorum was determined.
Also present: Jon Idman, Kari Hoffmann, Honey Pivirotto, Sharon Rooney and Ellen Murphy
The Chair read the Recording or Taping Notification: This meeting will be conducted by remote participation pursuant to
Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with
applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In
person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body
may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any
public hearing conducted during this meeting shall be by remote means only.
To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov.
• Review and Approval of July 18th meeting minutes:
Sharon made a motion to approve the July 18th meeting minutes, Amanda seconded the motion, a roll call was
taken, and the July 18th meeting minutes were approved unanimously.
• Review draft-LCP-by Tighe &-Bond, including public comments on LCP overview & draft Action Plan
Hal informed the Committee that the focus of the meeting would be to review of the LCP including comments.
He highlighted the review process starting with a section -by -section review and discussion of the LCP. Each
Building Block team that was responsible for the section will provide their comments. Hal asked Sharon
Tennstedt and Ellen Murphy to document the changes for a final draft. Hal informed the Committee although a
timeline has been established, the Committee should take the time and ensure the LCP is complete. Hal
discussed the various types of comments received and suggested the Committee focus on the high-level
comments that may impact the document.
Section 1: Brewster's Vision
Hal started with the overall format of the document and Brewster's vision. Suzanne stated that we need to
attach an action item to the part of the vision that states Brewster is diverse. She questioned how Brewster
promotes diversity? The Committee discussed and decided to update the Vision statement. Kari read a
draft strategic plan goal related to diversity to help define some of the new language for the Vision
statement. Jon reminded the Committee that the LCP is a land -use plan and should be relatively high-level.
Jon will revise the Vision Statement for Committee review. Hal indicated there is an action under the
Community Character Building Block that references diversity. Andi suggested wording in the beginning of
the document that addresses the changes that have recently occurred through Covid and other events and
how the Committee will address these changes. Hal agreed that an introduction is key and should outline
what an LCP is and the interrelationships of the Building Blocks along with the conditions that shaped the
LCP. Hal will write the introduction for Committee review. Jon will also add the statement to section 1 that
was sent out for review in the meeting packet.
Section 2: Community Engagement for the LCP
Hal suggested updates to the section referencing the survey and the demographics. Sharon Rooney
suggested adding survey results regarding the Town Center. Hal summarized the survey results for the
Select Board, and he can use some of that language. Hal will send Sharon Rooney the write up he did forth
Select Board. Sharon Rooney asked if this was shared with the Cape Cod Commission (CCC) staff and if they
provided any comments. Sharon confirmed she shared the goals and the existing conditions but not the
Action plan. Ellen and Jon will ensure the CCC is sent a copy of the Action plan.
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Section 3: Existing Community Assets, Issues and Needs
Hal indicated that this section is basically summaries of the summary papers. Sharon Tennstedt asked if
more current data was available for the median single-family home. Amanda has data from July 2022 and
will follow up.
Community Character
Sharon Rooney is waiting for information from the Brewster Historic Commission, Patricia will follow up.
Sharon Tennstedt expressed a concern regarding the demographics, specifically the age data. She stated
that it varies depending on which age group the section is addressing. It was decided that Sharon will reach
out to the Town Clerk for the Town census data.
Open Space
Hal suggested moving the last sentence under Key Issues Moving Forward to Community Infrastructure. Jon
mentioned a public comment was received about adding an active recreation section in Open Space. Hal
informed the Committee that Community Infrastructure speaks to active recreation. Amanda suggested in
the Open Space a sentence referencing where active recreation resides in the document. Hal agreed and
suggested language and where in the document it should be placed. Sharon will update. Suzanne suggested
a glossary for many of the terms and acronyms. Sharon highlighted under Background it should be clarified
that the single highest scoring action was from the original Vision Plan survey in 2018. This will be rewritten
to provide clarity. Sharon Rooney suggested creating a graphic to show the interrelationship of the Building
Blocks, possibly in a table format.
Housing
No changes
Local Economy
Sharon Tennstedt will update the demographics.
Coastal Management
Jon commented the term retreat parking was a bit controversial according to the comments received. It
was suggested to remove the red line comment because it is already covered in the Action Plan.
Water Resources
Andi suggested adding language on the Brewster Conservation Trust with the Brewster Ponds Coalition to
protect water resources and remove the red line comment. Jon stated Brewster has town -wide pond
buffers and it should be stated in the document.
Governance
Sharon suggested adding the meetings with the Chamber of Commerce to this section. Amanda suggested
adding language to create a centralized data base linking all the separate data bases would be helpful.
Community Infrastructure
The language Jon provided on solar will be inserted. Hal suggested the re -paving improvement project for
Millstone Road reflect the design because it has not yet been built. Patricia suggested the carport solar
canopy over the golf course parking lots be plural because it covers more than one parking lot and should be
moved to Climate Mitigation and Adaptation. Kari suggested language be inserted for the proposed
consolidation of the Eddy and Stony Brook Elementary schools, stating three options were proposed and the
School Committee, as the deciding authority, will review each option for consideration.
Solid Waste
No changes
Climate Mitigation and Adaptation
The solar language Jon submitted will be add to this section. Jon will forward the word file to Sharon.
Section 4: Community Goals and Purposes
No changes at this time. After the review of the public comments for the Action Plan there may be updates.
Section S: Strategies and Actions
The paragraph submitted by Hal will be inserted in this section.
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Hal asked the Committee if they had any comments on the overall document. He suggested an acronym and
abbreviation section in the beginning, and if possible, maps displayed in landscape layout with legends at the
bottom. The Committee agreed that the Goals, Purposes and Actions should be all together in the document,
followed by the Existing Conditions section.
Due to time constraints the Committee tabled the remaining discussion for the next meeting. The next meeting
was scheduled for Tuesday, September 6th due to the Labor Day holiday, however that day is Primary day, so the
Committee agreed to meeting on Monday, August 29th. Ellen will confirm the date with Town Administration
and notify the Committee. Jon, Hal, and Peter Lombardi will meet to discuss the overall timeline.
• Update on Sea Camps Planning.
Amanda provided a brief update on the Bay Parcel stating the Committee is in the process of identifying a
consultant. Hal stated the Long Pond Committee is also participating in the consultant selection process and
creating a video to educate the public on the property. Meetings are scheduled for both Committees later in the
week.
• Items for next agenda:
a) Completing the review of the LCP
b) Sharon Rooney will provide a sample of the hard copy LCP
• Review Action Items from July 18th meeting.
The only outstanding item is the number of LCP hardcopies to print.
• Next Meeting: Monday, August 29th Room A person to person for Committee members
• Matters Not Reasonably Anticipated by the Chair:
Jon referred to the draft matrix/spreadsheet with LCP public comments and asked if there was any additional
information or format that would provide the Committee with a more comprehensible document to review.
The Committee agreed the format and content was helpful and didn't need any updates. Suzanne asked if there
was a link or copies of the Town plans that are referenced in the LCP. Jon and Ellen will provide a list of the links
if they are available to the Committee. Hal thanked everyone for all their work and effort.
Amanda made a motion to adjourn the meeting, Suzanne seconded the motion, the meeting was unanimously
adjourned at 5:38 pm.
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