HomeMy Public PortalAboutVision Planning Committee -- 2022-07-18 Minutes (2)TOWN OF BREWSTER VISION PLANNING COMMITTEE
MEETING MINUTES Bi?EIdSTF4: iiJtJhi [:i ERK
Monday, July 18, 2022, at 3:30PM �22 OCIT25
Hybrid Meeting
Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members: Sharon
Tennstedt, Vice Chair, Amanda Bebrin, Suzanne Kenney, Andi Genser, Patricia Hess and Alex Wentworth were present.
Fran Schofield was absent. A quorum was determined.
Also present: Kari Hoffmann, Jon Idman, Sharon Rooney and Bronwen Walsh
The Chair read the Recording or Taping Notification: This meeting will be conducted by remote participation pursuant to
Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with
applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In
person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body
may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any
public hearing conducted during this meeting shall be by remote means only.
To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov.
• Review and Approval of July Stn meeting minutes:
Sharon stated there was one correction the next meeting date should be changed from August 1st to July 18tH
with that correction she made a motion to approve the July 5th meeting minutes, Amanda seconded the motion,
a roll call was taken, and the July 5th meeting minutes were approved unanimously.
• Review LCP draft summary for public engagement:
Hal discussed the draft summary outlining an overview of the entire document to provide an understanding of
the full content of the LCP. He asked the Committee to comment on the level of information. Sharon indicated
it was too much information and could discourage public comments. Suzanne asked how the summary
document would be made available to the public. Hal responded it would be available online and through email
as an attachment. He stated that the main goal is to get the public to read the action plan. Jon suggested a one-
page summary explaining the LCP and the action plan. Andi agreed the summary was too lengthy and discussed
options. Sharon suggested that since the Committee is trying to get most of the comments prior to the hearing
the action plan should stay intact. Alex asked if the document will be interactive. Jon suggested reformatting
the document and a notice or announcement with hyperlinks on the Town website. Hal suggested reformatting
once the plan is finalized. Amanda stated survey participants may want to see the action items that come out of
the survey. The Committee discussed the order of the materials and agreed the action plan would be last.
Amanda suggested the action plan model the Vision Plan format. Suzanne suggested the headings become lead
in lines to capture the reader. Amanda offered to reformat the document. Sharon reminded the Committee of
the timeline and suggested getting the request for comments out by the end of the week. Amanda will reformat
and retitle the action plan. Bronwen Walsh from the Cape Cod Chronicle who joined the meeting informed the
Committee she will be writing an article on the Brewster LCP. Jon suggested putting an advertisement or
announcement about the public comment period. Hal suggested we use the same vehicles we used in the past
to announce the public comment period. Jon indicated that some explanatory wording was necessary to include
in the announcement. He drafted wording that would be appropriate. Patricia will send Jon the articles that
have been used in the past. The Committee discussed the draft and decided to use it as a press release. Cape
Cod radio was suggested by Andi. Jon will look into it. The Committee will review the completed draft prior to
distribution.
• Review timeline for preparation and submission of LCP
Hal confirmed with Town Administration the public hearing would be on Monday, September 19. The Select
Board will host with the Planning Board and the VPC in attendance. This would be a special meeting starting at
6:00. The Committee discussed the duration of the public comment period. Sharon suggested the public
comment period end no later than August 12th. Jon and Ellen will put together a matrix as the comments from
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the public are received. Friday, August 12 will be the deadline for public comments, focusing on getting the
public comment request on the Town's website, Brewster splash page and the Brewster Facebook page by the
end of the week, once reviewed by Town Administration. Kari suggested posting the public hearing in advance.
The Committee decided to post the public hearing 10 days in advance of the meeting.
• Review and discuss LCP draft outline
Sharon Rooney stepped through each of the sections of the outline and highlighted the changes from the last
meeting. Patricia asked about the Land Use section. Sharon Rooney confirmed Land Use is an overarching
element. She confirmed that it is not a Building Block but there is a summary paper. She asked where the
Committee wants Land Use to be located in the LCP. It was decided to set it aside for now. Andi asked if the
Committee would continue to monitor the implementation of the LCP. Hal confirmed that it is the charge of the
VPC to continue to document the implementation. He informed the Committee the way it is describe is to
provide an annual monitoring report. Jon suggested the Performance Monitoring section and ongoing
obligation be combined with priorities set in the Select Board's strategic plan in the Implementation Schedule
section. This could be referred to as simply the Implementation section. Alex asked if it would include a
timeframe or frequency of monitoring. Jon stated the Committee would have to discuss but it should be
included in the LCP. Hal suggested that at a minimum it should state the continuation of monitoring the
implementation of the Vision Plan. Sharon Rooney provided an update on the Capital Facilities plan. She met
with Town Administration and shared the Provincetown Capital Facilities plan format. It will be in a table format
and easier to read than a narrative. There were questions from Town staff that she forwarded to Cape Cod
Commission for their feedback. She highlighted Capital Facility items from the action plan that will be included
in the Capital Facilities plan. They are underway and will have a format back to Town staff for review. Town
Administration is anticipating a final version for the LCP for VPC review targeting the first or second week of
September. The Capital Facilities plan requires an inventory of the existing Town's capital facilities and assets
which still needs to be incorporated. Sharon informed the Committee she received the completed Housing
Production Plan and will be updating the Housing Summary.
• Update on Sea Camps Planning.
No update for the Bay Parcel or Long Pond, meetings are scheduled for later in the week.
• Items for next agenda:
a) Word version of LCP
b) Public comments to date
• Review Action Items from July St' meeting:
Outstanding items include number of hardcopies of the LCP, maps to display in the LCP, additional pictures for
the LCP.
• Next Meeting: Monday, August 11t Room A person to person for Committee members
• Matters Not Reasonably Anticipated by the Chair:
Hal introduced a newly appointed member Alex Wentworth replacing Paul Wallace from the Planning
Board.
Sharon made a motion to adjourn the meeting, Amanda seconded the motion, the meeting was unanimously adjourned
at 4:55 pm.
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