HomeMy Public PortalAboutVision Planning Committee -- 2022-07-05 Minutes (2)TOWN OF BREWSTER VISION PLANNING COMMITTEE
MEETING MINUTES
Tuesday, July 5, 2022, at 3:30PM
Hybrid Meeting
BRELiS I ER T OLAP; CLERK
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Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members: Sharon
Tennstedt, Vice Chair, Amanda Bebrin, Suzanne Kenney, and Patricia Hess were present. Fran Schofield was absent. A
quorum was determined.
Also present: Kari Hoffmann, Jon Idman and Ellen Murphy, Sharon Rooney, Clare O'Connor -Rice
The Chair read the Recording or Taping Notification: This meeting will be conducted by remote participation pursuant to
Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with
applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In
person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body
may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any
public hearing conducted during this meeting shall be by remote means only.
To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov.
• Review and Approval of June 6t" meeting minutes:
Sharon made a motion to approve the June 6th meeting minutes, Suzanne seconded the motion, a roll call was
taken, and the June 6th meeting minutes were approved unanimously.
• Discuss staff reviewof action plan, approve revisions:
Hal outlined the action plan review process indicating revisions submitted from the staff review were
incorporated into the draft for review and approval by the Committee. Hal congratulated the Committee for
their effort and hard work in making the process so successful. Sharon will make any edits on demand as the
Committee reviews the Building Block actions. Hal stepped through the purposes and actions for each of the
Building Blocks providing the Committee the opportunity to comment. Hal noted that Sharon Rooney and Kari
Hoffman joined the meeting and Clare O'Connor -Rice from the public.
• Community Character
Purpose 1, 2nd bullet the Committee agreed to change the wording to diversity, equity, and inclusion. There
were no other comments or edits.
• Open Space
No changes.
• Housing
No changes.
• Local Economy
No changes.
• Coastal Management
Andi asked for clarification on the term retreat parking. Hal stated the term means finding another location
nearby. There were no changes.
• Water Resources
No changes.
• Governance
No changes.
• Community Infrastructure
No changes.
• Solid Waste Management
No changes.
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• Climate Mitigation & Adaptation
No changes.
Hal noted the change under Community character and confirmed there are no other changes. He informed the
Committee that Peter Lombardi commented on the 100+ action items to address and noted it was very
aggressive for completion in 5 years. Hal agreed with Peter and indicated the Select Board will set the priorities
during their planning process. Jon suggested this should be included in the action plan. Hal asked the
Committee to vote to approve and accept the action item plan. Sharon made a motion to approve the action
item plan, Andi seconded the motion. Patricia asked if the action items will be changed going forward. Sharon
Rooney indicated that it is possible slight changes to the action items may be made. She informed the
Committee there is a requirement for a public hearing and there may be changes that come out of the process.
A vote was taken, and the Committee unanimously approved the action item plan.
• Review Tighe & Bond LCP timeline and roadmap
Hal turned the meeting over to Sharon Rooney to discuss the LCP timeline. She highlighted some outstanding
items such as the capital facilities infrastructure component, and minor items from the proposed LCP format
that need to be decided. She informed the Committee a word document with the components they have so far
will be drafted and reviewed by the Committee at the next meeting. Once the Capital Facilities plan and an
updated Housing Production Plan summary is included a more formal document will be created. She indicated
that the Capital Facilities plan will be reviewed to determine land use goals and infrastructure needs and a
summary document will be drafted as a component of the LCP. Tighe & Bond will take the first cut of the
document to review with the Committee and Town Staff.
• Discuss LCP format
Hal referred to the outline included in the meeting packet. Sharon Rooney suggested it will be structured
modeling the regional policy plan. The Committee discussed the format and suggested the order of the topics
be restructured to emphasize the Building Blocks, aligning with the Vision Plan. Hal suggested a one-page
diagram that displays the alignment of the Cape Cod Commission goals, and the Vision Plan goals using the
Vision Plan format. Andi stated that all the Building Blocks are interconnected and emphasized the importance.
Sharon Rooney agreed that the goal comparison table will provide clarification during the Cape Cod Commission
review of the LCP. She asked the Committee if they were comfortable with the general order of the format. The
Committee suggested re -ordering the sections of the draft outline. It was decided, under Section 9:
Performance Monitoring to title it "Implementation and Performance Monitoring and include the Select Board
strategic plan and prioritization of the actions. Hal suggested the monitoring process would be modeled from
the Vision Plan Implementation process to include an annual report. Jon suggested using metrics that could be
included in the annual report. Kari suggested wording recognizing the LCP is a very ambitious plan, but the
Select Board will work on it through the strategic planning process. Jon asked if there was a section for maps.
Sharon Rooney suggested the Committee decided how many maps and the location within the LCP. She pointed
out the one map that should be included is the Town Center map including the responses from the survey. This
should be incorporated in the LCP. She referred to the formats of the reports and different ways maps could be
included. Patricia asked about hardcopies of the report. Sharon Rooney looked to the Committee for the
number of hardcopies created. She informed the Committee it is very pricey to provide printouts of the report.
She suggested a PDF format that can be easily copied. Links can be provided on the Town website. Hal
suggested an executive summary would be very accessible with one or two maps included. The Housing analysis
map and summary will be updated by Tighe & Bond.
• Communication Update:
a) Discuss Community Engagement next steps
Hal talked about a public hearing. Jon suggested the VPC organize the public hearing. It should be a
joint Select Board and Planning Board meeting. The Committee suggested one public hearing and talked
about how to prepare for the hearing. Clare O'Connor Rice asked the Committee if there would be an
opportunity for public outreach, specifically targeting arts and culture. Jon stressed that it is critical for a
public comment period to identify key stakeholder groups to make them aware that a draft of the action
items is available. Jon identified procedural steps prior to Town meeting. Kari asked how to get the
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information out to the public, what will be provided and who will it be provided to. Hal suggested a final
draft that can be presented to the public. Sharon Rooney suggested a formatted document with maps
that may still have some uncompleted areas, but the bulk of the material can be included. Hal
suggested 4-5 sub stakeholder groups to present the broad outline of the LCP prior to the public
hearing. Amanda suggested as soon as we have a draft, we should be sending it out to stakeholders. Hal
stated the main portion is the action plan which is already drafted and in final stage. It was suggested
that an executive summary be drafted and included with the action plan for the public comment period.
Jon suggested a process that includes public comment period, stakeholder meetings and compiling
comments for a draft of the final document prior to the public hearing. It was decided the review
document would include an intro, vision, goals, purposes, and action plan. Hal will provide the first draft
for review at the next meeting. Sharon Rooney will work on a draft LCP outline for review at the next
meeting.
• Update on Sea Camps Planning:
Amanda provided an update on the Bay parcel. An RFI is due by mid-July. Town staff and committee members
will interview and hopefully have a consulting firm on board by mid-August. The Bay parcel plan is expected to
take approximately 2 years prior to presenting to the public. Short-term and long-term uses are being reviewed
and considered.
Hal provided an update on the Long Pond parcel. At the last meeting the chair was elected, a vice chair was
nominated but not presented so more to come. The chair of the Long Pond parcel will be included in the
consultant selection. Kari also commented that two subgroups have been identified to focus on an
informational video, a tour, and ideas for short-term uses.
• Items for next agenda:
a) Review of the draft summary for public engagement
b) Final timeline
• Review Action Items from July 5th meeting:
Request for pictures for the LCP is the only outstanding item from the last meeting. Sharon Rooney informed
the Committee she received pictures but has not had a chance to review.
• Next Meeting: Monday, July 18th Room A person to person for Committee members
• Matters Not Reasonably Anticipated by the Chair:
Amanda informed the Committee at the last Planning Board meeting a newly elected member Alex Wentworth
volunteered to replace Paul Wallace on VPC. The Select Board will vote on the appointment on July 11th
Suzanne made a motion to adjourn the meeting, Amanda seconded the motion, the meeting was unanimously
adjourned at 5:13 pm.
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