HomeMy Public PortalAboutResolution No. 24-052 - Approving issuance RFP for future city commission consideration of the sale of declared city owned surplus property known as water tank propertySponsored By: City Manager
RESOLUTION NO. 24-052
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, APPROVING ISSUANCE OF A REQUEST FOR
PROPOSALS ("RFP") FOR FUTURE CITY COMMISSION
CONSIDERATION OF THE SALE OF DECLARED CITY OWNED
SURPLUS PROPERTY LOCATED ALONG THE SOUTH SIDE OF NW
128TH STREET BETWEEN NW 44TH AND NW 45TH AVENUES
(KNOWN AS "WATER TANK PROPERTY"), WITHIN THE CITY AND
IDENTIFIED BY THE FOLIO #08-2129-005-1621; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Opa-Locka ("City") desires to issue a Request for Proposals
("RFP") for the sale of a city owned surplus property (known as "Water Tank" property)
located along the south side of NW 128th Street between NW 44th and NW 45th Avenues,
within the City; and
WHEREAS, the City Manager has determined that it is in the public interest for the
City of Opa-Locka to lease, sale or otherwise dispose of this potential surplus property in
a manner to promote the best interests of the community; and
WHEREAS, through the RFP process, the City will consider the best offer from a
qualified bidder /firm with financial capability to develop the property; and
WHEREAS, if approved by the City Commission, the property purchase shall be
executed by the successful proposal and the negotiated upon terms and conditions
outlined in a future agreement between the City and the successful proposer; and
WHEREAS, the City reserves the right to accept or reject all proposals submitted by
the RFP; and
WHEREAS, there is no cost associated with this RFP other than the potential cost to
advertise it in various publications; and
WHEREAS, the City Commission authorizes the City Manager to issue an RFP "),
attached hereto as Exhibit "A", for the sale of city owned surplus property (known as
"Water Tank" property), located along the south side of NW 128th Street between NW
44th and NW 45th Avenues, within the City and identified by the following folio #08-
2129-005-1621 and further authorizes spending of up to Three Thousand Dollars
($3,000.00) for advertising purposes, if deemed appropriate.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
Resolution No. 24-052
Jo. a Flores, City Clerk
SECTION 1. The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby approves the issuance of a Request
for Proposals (RFP), attached hereto as Exhibit "A", for future consideration of the sale
of city owned surplus property (Water Tank site), located along the south side of NW
128th Street between NW 44th and NW 45th Avenues, within the City and identified by
the folio #08-2129-005-1621 and further authorizes the spending of up to Three Thousand
Dollars ($3,000.00) for advertising purposes, if deemed appropriate.
SECTION 3. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors, which do not affect the intent of this Resolution may be authorized
by the City Manager, following review by the City Attorney, without need of public
hearing, by filing a corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval of the
Governor or Governor's Designee.
PASSED and ADOPTED this 27th day of March, 2024.
TEST:
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Bu Ana. - to Norri -Weeks, P.A.
Cit ' ttorney
John H. for Jr., Mayor
2
Resolution No. 24-052
Moved by: Commissioner Williams
Seconded by: Vice Mayor Ervin
VOTE: 5-0
Commissioner Bass YES
Commissioner Kelley YES
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
3
City of Opa-locka
Agenda Cover Memo
Department
Director:
Gregory D. Gay
Department
Director
Signature:
,...'/r� --�
City
Manager: WI(..ADarvin
Manager:
Williams
CM Signature
.-,11t/..
Commission
Meeting
Date:
March 13, 2024
Item Type:
(Enter X in box)
Resolution
Ordinance
Other
X
Fiscal
Impact:
(EnterXin box)
Yes
No
Ordinance Reading:
(EnterXin box)
1st Reading
2nd Reading
X
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
N/A
(Enter Fund & Dept)
Ex:
See Financial
Impact section
below
Advertising Requirement:
(EnterX in box)
Yes
No
X
ILA
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
N/A
X
Strategic
Plan Related
(EnterXin box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City
Communication
Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
m
•
i•
Image i♦
it
Sponsor
Name
Darvin Williams
Department: Planning &
Community Development
City Manager
Short Title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AUTHORIZING ISSUANCE OF A REQUEST FOR PROPOSALS ("RFP") FOR THE DEVELOPMENT
OF DECLARED CITY LAND FOLIO NO. 08-2129-005-1621 LOCATED AT 145XX NW 128TH
STREET, TO ALLOW FOR THE SALE OF THE WATER TANK SITE AS OUTLINED IN
EXHIBIT "A" ATTACHED HERETO; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
Staff Summary:
A Request For Proposal RFP No. 24-XXXX has been drafted as the City Of Opa-Locka is seeking a firm through
a competitive solicitation (RFP) to enter into a long-term lease (99 Years) in accordance with Section 166.02
(1), Florida Statutes and Resolution 08-7317 which grants the City the authority to declare property that has
become inadequate for public purpose as surplus. It is in the public interest for the City of Opa-Locka to lease,
sale or otherwise dispose of this potential surplus property in a manner to promote the best interests of the
community.
Through the RFP process, the City will consider the best offer from a qualified bidder/firm with financial
capability to develop the property. If approved by the City Commission, the long-term lease shall be by the
successful proposal and the negotiated terms and conditions outlined in an agreement between the City and
the successful respondent/firm. The City reserves the right to accept or reject all proposals submitted by this
RF
Einancial Impact ;There is no cost associated with this RFP other than the potential cost to advertise it in
various publications. Advertising cost not to exceed $3,000, will be charged to Non -Department Other
Advertising G/L 19-515941
Proposed Action:
Staff recommends the City Commission authorizes the Interim City Manager to issue an RFP for
the city land at 148XX NW 125th Street, "The Water Tank Site".
Attachment:
RFP
,"'''
CITY OF
OPA-LOCKA
REQUEST FOR PROPOSAL
R F P NO. 24-T BA
FOR SALE OF CITY OWNED
PROPERTY
Table of Contents
I. Proposal Guidelines
a. Advertisement
b. Proposal Submission
C Calendar Events/Important Dates
II. Nature of Services Required
a. Purpose
b. Scope of Work
C Contents of Proposal
III. General Requirements
a. Rules for Proposal
b. Submission Guidelines
C References
IV. Evaluation and Selection Process
a. Review of Proposals
ID. Evaluation Criteria
V. Attachments
a. PROPOSER QUALIFICATIONS
b. PRICE PROPOSAL FORM
C CERTIFICATION REGARDING DEBARMENT
d. DRUG -FREE WORKPLACE
e NON -COLLUSION AFFIDAVIT
f. NON-DISCRIMINATION AFFIDAVIT
g. E -VERIFY FORM
2
RFP NO: 24-TBA
FOR THE SALE OF CITY OWNED PROPERTY
The sealed proposal for Sale of City Owned Property for the City of Opa-locka will be received by the City's
Clerk Office, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, TBA, by 2:00 pm. Any RFP Package
received after the designated closing time will be returned unopened. The City will accept proposals by mail;
however, the contractor must submit the proposal by the due date. In addition, the proposal may be
submitted via www.demandstar.com (e -bid) by 2:00 pm.
The address to submit sealed proposal is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive
in PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-
locka, Florida, and marked RFP for Sale of City Owned Property.
Proposers desiring information for use in preparing proposals may obtain a set of such documents by
visiting the City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or
irregularities therein. The City further reserves the right to award the contract to that proposer whose
proposal best complies with the RFP NO: 24-TBA requirements. Proposers may not withdraw their proposal
for a period of ninety (90) days from the date set for the opening thereof.
Joanna Flores, CMC
City Clerk
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RFP NO: 24-TBA
PARTI
PROPOSAL GUIDELINES
1-1. Introduction: The City of Opa-locka seeks proposals for the Sale of City Owned Property.
The City is soliciting bids on behalf of the City Manager's Office for the Sale of City Owned
Property under the laws of the State of Florida. These services must be efficient and economical,
adhere to industry standards and best practices, and utilize the latest nonproprietary
technology. The Contract will be awarded to the highest ranked Proposer, as described in the
Evaluation Procedures Section below.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by
mail, however it is Proposer's responsibility to submit Proposer's proposal by the due date. In
addition, proposals may be submitted via www.demandstar.com (e -bid). The City must receive
all proposals by 2:00 p.m. on TBA. The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street,4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP
NO. TBA.
This package shall also include the Proposer's return address. Proposers may withdraw their
proposals by notifying the City in writing at any time prior to the deadline for proposal
submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of 90
days. Once opened, proposals become a record of the City and will not be returned to the
Proposer.
The City cautions Proposers to assure actual delivery of mailed or hand -delivered proposals
directly to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054
prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the
proposal may be made by calling (305) 688-4611 before proposal closing time. Any proposal
received after the established deadline will not be considered and will be returned unopened to
the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus
one copy on USB flash drive in PDF format of the proposal in a sealed, opaque package marked
as noted above. The Proposer will be responsible for timely delivery, whether by personal
delivery, US Mail or any other delivery medium.
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1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with the preparation of a response to this Request for Proposal.
Proposers should prepare their proposals simply and economically, providing a straightforward
and concise description of the Proposer's ability to meet the requirements of the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the
meaning or interpretations of the RFP, until eight (8) days prior to the submittal date. City
personnel are authorized only to direct the attention of prospective Proposers to various
portions of the RFP so that they may read and interpret such for themselves. No employee of
the City is authorized to interpret any portion of this RFP or give information as to the
requirements of the RFP in addition to what is contained in the written RFP document.
1-6. Addendum: The City may record its response to inquiries and any supplemental
instructions in the form of written addenda. The City may mail written addenda up to three (3)
calendar days before the date fixed for receiving the proposals. Proposers shall contact the City
to ascertain whether any addenda have been issued. Failure to do so could result in an
unresponsive proposal. Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through
written communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals
are reviewed, accepted by appointed staff, the best proposal has been identified, approved by
the appropriate level of authority within the City and executed by all parties.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and
re- advertise for other proposals.
1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included
and incorporated in the final award. The order of contractual precedence will be the Contract or
Agreement document, original Terms and Conditions, and Proposer response. Any and all legal
action necessary to enforce the award will be held in Miami -Dade County and the contractual
obligations will be interpreted according to the laws of Florida. Any additional contract or
agreement requested for consideration by the Proposer must be attached and enclosed as part
of the proposal.
5
1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the
highest number of points will be ranked first; however, nothing herein will prevent the City from
assigning work to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest
rated Proposer. If an agreement cannot be reached with the highest rated Proposer, the City
reserves the right to negotiate and recommend award to the next highest Proposer or
subsequent Proposers until an agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever
occurs first, proposals become "public records" and shall be subject to public disclosure
consistent with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to
disclosure provided by law in the response to the RFP and must identify the data or other
materials to be protected and must state the reasons why such exclusion from public disclosure
is necessary. Document files may be examined during normal working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office
for all news releases or other publicity pertaining to this RFP or the service, study, or project to
which it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least
the minimum amounts and conditions specified herein. In the event the Proposer is a
governmental entity or a self -insured organization, different insurance requirements may apply.
Misrepresentation of any material fact, whether intentional or not, regarding the Proposers'
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescission of any ensuing Agreement.
• Evidence of General Liability coverage with limits not less than $1,000,000 per
Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period);
• Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
• Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coverage with limits not less than $100,000 (Including Policy Number and Policy
Period);
• The City listed as an additional insured (this may be specifically limited to the specific
job(s) the contractor will be performing);
• Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in
the State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully
licensed and certified shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting
6
of persons and affiliates who are disqualified from public contracting and purchasing processes
because they have been found guilty of a public entity crime. No public entity shall award any
contract to or transact any business in excess of the threshold amount provided in Section
287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on
the "Convicted Vendor List" for a period of thirty-six (36) months from the date that person or
affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has been
removed from the list. By signing and submitting the RFP proposal forms, Proposer attests that
they have not been placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of
the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be
disqualified from performing the work described in this proposal or from furnishing the goods
or services for which the proposal is submitted and shall be further disqualified from submitting
any future proposals for work, goods or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Workplace
(DFW) programs. Whenever two or more proposals which are equal with respect to price,
quality, and service are received by the City for the procurement of commodities or contractual
services, a proposal received from a business that completes the attached DFW form certifying
that it is a DFW shall be given preference in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful execution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the request for
proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working
days prior to the scheduled bid opening. A detailed explanation of the reason for the protest
must be included. Protests of the award or intended award of the bid or contract must be in
writing and received in the City Clerk's Office within seven (7) working days of the notice of
award. A detailed explanation of the protest must be included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the
City at any time and for any reason in accordance with this clause whenever the City shall
determine that such termination is in the best interest of the City. Any such termination shall be
affected by the delivery to the contractor at least five (5) working days before the effective date
of a Notice of Termination specifying the extent to which performance shall be terminated and
the date upon which termination becomes effective. An equitable adjustment in the contract
price shall be made for the completed service, but no amount shall be allowed for anticipated
profit on unperformed service.
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CALENDAR EVENTS
EVENT
DATE/LOCATION
Release Date
TBA
Pre -Bid Meeting
TBA
Written Questions Due
TBA @ 5:OOpm Email questions
With Subject line "RFQ No: Bid
to ibergel@opalockafl.gov
Questions"
Response to Questions
TBA @ 5:00pm
Due Date/Bid Opening
TBA @ 2:00 pm
at: City of Opa-locka Clerk
Office
780 Fisherman Street, 4th
Floor Opa-locka, Florida
33054
OR
Electronic Bid on
www.Demandstar.com
EVALUATION:
Evaluation
Committee Meeting
(Open to the
Public).
TBA
Award Letter
Recommendation
TBA
Post Award
TBA
8
PART II
NATURE OF SERVICE
I. INTRODUCTION
The City of Opa-locka is seeking competitive Request for Proposal (RFP) for the sale of a city owned
property located along the south side of NW 128th Street between NW 44th and NW 45th Avenues in
the City of Opa-Locka, Miami -Dade County, FL. The City will consider the highest price offer from a
qualified bidder with the financial capability to acquire the property at the agreed -upon price. If
approved by the City Commission, the sale shall be by the successful proposal and negotiated terms
and conditions outlined in an agreement between the City and the successful respondent. The City
reserves the right to accept or reject all proposals submitted by this RFP.
The City does not warrant or represent that any award will be made due to the issuance of this RFP,
and anyone who responds to this RFP does so at its own risk and expense. This RFP is made subject to
correction of errors, omissions, or withdrawal without notice. Information in the RFP is for guidance
only, and each recipient is cautioned and advised to verify all the information contained herein
independently.
THE PROPERTY'S SALE, AS PROVIDED FOR HEREIN, IS MADE ON A STRICTLY "AS IS" AND "WHERE IS"
BASIS AS OF THE CLOSING DATE. SELLER MAKES NO WARRANTY OR REPRESENTATION, EXPRESS OR
IMPLIED, OR ARISING BY OPERATION OF LAW, INCLUDING, BUT IN NO WAY LIMITED TO, ANY
WARRANTY OF QUANTITY, QUALITY, CONDITION, HABITABILITY, MERCHANTABILITY, SUITABILITY OR
FITNESS FOR A PARTICULAR PURPOSE OF THE PROPERTY, ANY IMPROVEMENTS LOCATED THEREON
OR ANY SOIL CONDITIONS RELATED THERETO.
A. PROPERTY OVERVIEW
Industrial Land
45xx NW 128th Street (address not assigned)
Opa-Locka, FL 33054
Folio No. 08-2129-005-1621
The site consists of 14,929 square feet of land currently improved with a non -operational and
abandoned cylindrical concrete structure that may have at one time served as a water treatment
facility (Water Tank). The subject site is level and at grade, rectangular in shape, and is zoned 1-3,
Liberal Industrial District by the city of Opa-Locka.
The subject property has no public access to NW 128th Street as the adjoining north parcel has fenced
the property and it is encroaching making the subject lot a land -locked parcel. The site has access via a
10' easement, from the site to the north.
9
PART I11
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be
organized in the manner specified below and include all information required herein. The
proposal must name all persons or entities interested in the proposal as principals. The
proposal must declare that it is made without collusion with any other person or entity
submitting a proposal pursuant to this RFQ.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 % "x 11" paper, portrait orientation, with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following should be submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone
number, name of contact person, date, and the proposal number and description.
3.2.2 Tab 1- Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposers understanding of the work to be done and make
a positive commitment to perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make
representations for the Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents
of the Proposer's responses to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information
or services if different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business
legal status (corporation, partnership, etc.).
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3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the
number of professional staff employees at that office.
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of
firms/agencies. If it is, please state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business in
the State of Florida and attach copies of all such licenses issued to the business entity.
3.2.5 Tab 4 — Project Approach
Describe in detail your proposal to fulfill the requirements of the scope of services listed in
section 2.2 of this RFQ.
3.2.6 Tab 5 — Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this
RFQ as listed in section 2-2 of the Scope of Services.
Include resumes, not exceeding one page each, of all key personnel who will be assigned to
the City.
3.2.7 Tab 6 — Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete
each component of the Program.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 — Pricing of Services
3.2.8.1 Fee basis should be an all-inclusive, base fee.
3.2.9 Tab 8 — References
3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has
provided elevator services. Include the name of the organization, brief description
of the project, name of contact person telephone number and email address.
3.2.10 Tab 9 — Additional Forms Proposers must compete and submit as part of its Proposal all of the
following forms and/or documents.
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY PROPOSER.
11
PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review, and discuss all
proposals submitted. The Selection Committee will use a point formula during the review
process to score proposals and assign points in the evaluation process in accordance with
the evaluation criteria. The Proposer shall satisfy and explicitly respond to all the
requirements of the RFQ including a detailed explanation of how the services shall be
performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the submission
requirements outlined in the Solicitation. A responsive Proposal is one which follows the
requirements of this Solicitation which includes all documents are submitted in the format
outlined in this Solicitation, is of timely submission, and has the appropriate signatures as
required on each document. Failure to comply with these requirements may result in the
Proposal being deemed non -responsive. The Contract (s) will be awarded to the most
responsive proposer whose Proposal best serves the interest of and represents the best
values to the City of Opa-Iocka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make a
presentation and be interviewed by the Committee as part of the evaluation process for this
Solicitation. The Committee's decision will be communicated by staff to all Respondents. The
Respondent's presentation may clarify but may not modify their submitted proposal. Any
discussion between the presenter (s) and Evaluation Committee during presentations are
intended only for purposes of providing clarification in response to questions from the
Committee.
Categories
Points
Category 1.
Experience & Qualifications: In the acquisition of public and privately owned properties
(minimum of 5 years of experience).
20
Category 2.
Financial Capability: The ability to meet the financial requirements of the proposal.
Please provide a DUNS Financial Report.
50
Category 3.
Reference: Three (3) required.
10
Category 4.
Fee schedule: Cost of proposal
20
TOTAL
100
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4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee
in order to clarify their proposals. Only those firms with the highest rated scores in
accordance with the stated criteria and their weights will be invited to give oral
presentations. However, the City has the right to accept the best proposal as submitted,
without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled
for oral presentations. Each Proposer shall be prepared to discuss and substantiate any of
the areas of the proposal submitted, and its qualifications to perform the specified services.
During the oral presentations, the Proposers should relate their discussion to the evaluation
criteria, which will include (but not be limited to) their approach to the project. The
proposed Project Manager must be in attendance.
The Evaluation Criteria may be changed for the oral presentation evaluation phase.
References and site visits (if completed) shall be included in the final evaluation criteria,
along with other criteria and weights as determined by the Selection Committee. Finalists
will be informed as to the revised criteria, if any, prior to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFQ, the City may require
Proposers to submit such additional information bearing upon the Proposer's ability to
perform the services in the Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City
shall be the sole judge of its own best interests, the proposals, and the resulting negotiated
agreement. The City's decisions will be final. Following the notification of the selected firm,
it is expected that an Agreement will be executed between both parties. City staff will
recommend award to the responsible Proposer whose Proposal is determined to provide
overall best value to the City, considering the evaluation factors in this RFQ.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a
recommendation will be made to the City Manager for submission to the City Commission
for final approval. Upon Commission authorization, contract negotiations will be initiated
with the first ranked firm. If those negotiations are unsuccessful, the City will formally
terminate negotiations with the first ranked firm and will commence contract negotiations
with the next ranked firm, etc. Upon successful contract negotiations with the prevailing
firm, the remaining firms will be notified that the process has been completed and that they
were not selected.
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PART V
ATTACHMENTS
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in
the area of their fixed business location. The following information MUST be completed and submitted with the
proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ( )
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four
months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting
contract. The purpose is to ensure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a
timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are in conflict, the most stringent requirement
shall apply.
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PRICE PROPOSAL FORM
PROPONENT understands and agrees that the Contract Price is the lump sum. The Respondent's price will not be adjusted
unless the CITY changes the scope of the RFP after the Contract Date.
As such, the Respondent shall furnish all expenses necessary to provide a complete proposed price for the RFP.
LUMP SUM PRICE: $
SUBMITTED THIS
BID SUBMITTED BY:
DAY OF 2023.
Company Telephone Number
Name of Person Authorized to Submit
Bid
Signature
Title
Fax Number
Email Address
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CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment
rendered against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of
Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving
stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph 1-B of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for
default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and persons
having primary management or supervisory responsibilities within a business entity (e.g., general manager;
plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification
Concerns a Matter Within the jurisdiction of an Agency of the United States and the Making of a False,
Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001,
Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to
contract award, the Proposer learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in
withholding of an award under this solicitation. However, the certification will be considered in connection
with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or
provide such additional information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge
and information of a Proposer is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance
was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous
certification, in addition to other remedies available to the Government, the Contracting Officer may
terminate the contract resulting from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH
THE ABOVE REQUIREMENTS.
Signature
Printed Name
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CITY OF OPA-LOCKA
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug -free workplace
program shall be given preference in the award process. In order to have a drug -free workplace program,
a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for working on
the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which meets
the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6)
above.
Date Signature
17
CITY OF OPA-LOCKA
NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPONENT that has submitted the
attached proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal
and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired, connived
or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or
sham Proposal in connection with the Work for which the attached Proposal has been submitted; or
to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or
person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or
to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other
PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any
advantage against (Recipient), or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any
collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any
other of its agents, representatives, owners, employees or parties of interest, including this affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
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NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity
represented herein shall not discriminate against any person in its operations, activities or delivery of
services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply
with all applicable provisions of federal, state and local equal employment laws and shall not engage in or
commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual
orientation, national origin, marital status, physical or mental disability, political affiliation or any other
factor which cannot be lawfully used as a basis for service delivery.
By:
Title:
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
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E -VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register
with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees.
Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -
Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the
term of the contract; and
b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work
pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that
use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of
the contract with the City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla.
Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -
Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to
provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an
unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to
comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract
must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the
Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor
acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to
Contractor's failure to comply with the provisions herein.
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E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to
provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another
subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration
with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees.
Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify
System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the
term of the contract; and
b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by Vendor/Consultant/Contractor
to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges
and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract
is a condition of the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the
Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as
amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work
authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that
the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract,
or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is
terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a
period of 1 year after the date of termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date:
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