HomeMy Public PortalAboutResolution No. 24-048 - Resolution to apply for the city's inclusion in the FDEP State Revolving Fund Program for improvements to the city's stormwater infrastructureSponsored by: City Manager
RESOLUTION NO. 24-048
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER
TO APPLY FOR THE CITY'S INCLUSION IN THE FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP)
STATE REVOLVING FUND (SRF) PROGRAM FOR
IMPROVEMENTS TO THE CITY'S STORMWATER
INFRASTRUCTURE; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") needs to upgrade its stormwater
infrastructure within the boundaries of Ali Baba Avenue, NW 150th Street, NW 22nd
Avenue, and NW 27th Avenue, within the City; and
WHEREAS, with an estimated cost of the rehabilitation project of Six Million Five
Hundred Fifty -Five Thousand Three Hundred Twenty Dollars ($6,555,320.00),
significant external funding is required. The State Revolving Fund (SRF) program is a
potential source of this funding. Additionally, there is a possibility that some of the loan
request could be converted into a grant; and
WHEREAS, the application process is the initial step for the City to be considered
as a city that may receive State Revolving Fund proceeds. The application is not a
commitment on the part of the City to borrow funds; and
WHEREAS, if the City is selected, there will be additional documentation and
applications required to be submitted to the State before a final approval. If the City is
ultimately approved, the loan agreement, along with definitive costs and amortization
details, will be brought to the City Commission for a final decision; and
WHEREAS, the City can be in the selection process for several months and if not
selected in the current round, the City will remain in the pool of applicants for future
consideration; and
WHEREAS, the intended stormwater infrastructure improvements include, but
are not limited to rehabilitation of existing pavement, alteration of the right-of-way
elevation and width, adjustment of existing and proposed utilities to conform with the
new right-of-way dimensions (elevation), installation of a percolating drainage system
and installation of signs and pavement markings; and
WHEREAS, there is no financial impact for this initial application stage; and
WHEREAS, the City Commission has determined that it is in the best interest of
Resolution No. 24-048
the City and its residents to authorize the City Manager to apply for the City's
inclusion in the Florida Department of Environmental Protection (FDEP) State
Revolving Fund (SRF) Program for improvements to the City's stormwater
infrastructure.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby authorizes the City
Manager to apply for the City's inclusion in the Florida Department of
Environmental Protection (FDEP) State Revolving Fund (SRF) Program for
improvements to the City's stormwater infrastructure.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors, which do not affect the intent of this Resolution may be
authorized by the Interim City Manager, following review by the City Attorney,
without need of public hearing, by filing a corrected copy of same with the City
Clerk.
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval
of the Governor or Governor's Designee.
PASSED and ADOPTED this 27th day of March, 2024.
TTEST:
nna Flores, City Clerk
John H. T. �, for Jr., Mayor
2
Resolution No. 24-048
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
B nade Nor s -Weeks, P.A.
C. . orney
Moved by: Commissioner Williams
Seconded by: Vice Mayor Ervin
VOTE:
5-0
Commissioner Bass YES
Commissioner Kelley YES
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
3
City of Opa-locka
Agenda Cover Memo
Department
Director:
City Manager:
Robert Anathan
Darvin Williams
Commission
Meeting Date: 03/27/2024
Fiscal Impact:
(EnterX in box) Yes
No
Item Type:
(EnterX in box)
Ordinance Reading:
(EnterX in box)
Public Hearing:
NA NA (EnterX in box)
Department
Director Signature:
CM Signature
Resolution
X
Ordinance
Other
Funding (Enter Fund & Dept) Advertising Requirement:
Source: Ex: (EnterX in box)
Account# :
See Financial
Impact section
below
Contract/PO Yes
Required:
(EnterX in box)
Strategic Plan Yes
Related
(EnterX in box)
Sponsor
Name
X
No
RFP/RFQ/Bid#:
X
No
Strategic Plan Priority Area:
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
City Manager Department:
1st Reading
Yes
2nd Reading
No
X
Yes
Yes
No
X
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
City Manager
Short Title:
A resolution of the City Commission of the City of Opa-locka authorizing the City Manager to apply for
inclusion in the Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF)
Program for improvements to the City's stormwater infrastructure.
Staff Summary:
This is the initial step for the City to be considered as a City that may receive State Revolving Fund proceeds.
This is not a commitment on the part of the City to borrow funds. If the City is selected, there will be
additional documentation and applications needed to be submitted prior to final State approval. If the City is
ultimately approved, the loan agreement, along with definitive costs and amortization details, will be brought
to the City Commission for a final decision. The City can be in the selection process for months, if not longer,
and if not selected in the current round, the City will remain in the pool of applicants for future consideration.
The City needs to upgrade its stormwater infrastructure within the boundaries of Ali Baba Avenue, NW 150th
Street, NW 22nd Avenue, and NW 27th Avenue. The improvements include but not limited to rehabilitation of
existing pavement, alteration of the right-of-way elevation and width, adjustment of existing and proposed
utilities to conform with the new right-of-way dimensions (elevation), installation of a percolating drainage system
and installation of signs and pavement markings. With an estimated cost of the rehabilitation project of
$6,555,320, significant external funding is required. The State Revolving Fund (SRF) program is a potential
source of this funding. Additionally, there is a possibility that some of the loan request could be converted
into a grant.
Financial Impact: There is no financial impact for this initial application stage. Funding, along with the
entire project, will tentatively appear in the FY 25 budget, subject to feedback received from the State. This
phase is only to begin the process to securing a source of funding for the Commerce North project.
Proposed Action:
Staff recommends the City Commission authorize the City Manager to apply for initial inclusion in the State
Revolving Fund (SRF) Program.
Attachment:
1. Scope of work
2. Maps and additional information
3. Images of affected area
Exhibit B
The city of Opa-locka was incorporated in 1926 and is located within the northwestern area
of Miami Dade County within a geographic area of 4.2 square miles. The city has a mixture
of residential, commercial and industrial zones, in addition to a general aviation airport.
The city continues to witness a growth in population it is anticipated that with the
development and redevelopment initiatives the city has embraced, there will be significant
growth within the next twenty years. It is therefore prevalent on the city to ensure that its
infrastructure meets the current and projected needs while maintaining compliance with
applicable jurisdictional standards and requirements.
The goals and objectives of this project are to improve the roadway functionality and
provide public safety on the roads included in this application.
The work to be performed includes, pavement reconstruction, installation of a new
drainage system, replacement of the ACP water mains and service lines, and street
lighting installation.
The project is in the northeast section of the city, and it is bounded by: NW 27th Ave., NW
151St St., NW 22nd Ave., and Ali Baba Ave.
Street Name
From To
NW 147th St.
NW 149th St.
NW 150th St.
NW 26th Ave.
NW 25th a.
NW 25th Ave.
NW 24th Ct.
NW 22nd PI.
NW 22nd Ct.
PAVEMENT
NW 27th Ave.
NW 24th a.
NW 25th Ct.
Ali Baba Ave.
NW 147th St.
Ali Baba Ave.
Ali Baba Ave.
NW 147th St.
NW 147th St.
NW 22nd Ave.
NW 22nd PI.
NW 22nd Ave.
NW 147th St.
NW 151st St.
NW 147th St.
NW 150th St.
NW 149th a.
NW 150th St.
The heavy load traffic in most of the roads and lack of a drainage system have caused
failure in the roads, consequently, missing their top asphalt layer and exposing the base
material. The new road pavement design will have concrete as the top layer. This rigid
pavement will minimize the impact on the layers beneath the pavement.
Improving the roadway network under this project will allow the City to protect against
the negative economic impact associated with loss of business operations and business
migration. It will also improve aesthetics in the city
STOR M WATE R
The existing storm water system consists of several independently built facilities rather
than an integrated network and do not provide the interdependency as well as an outlet
feature to facilitate discharge to local canals system.
The proposed drainage system will utilize collection inlets and French drains to mitigate
current flooding and it alleviate the current ponding issues. It will provide public safety,
will improve surface water quality and the roadway functionality and will help city's
revenue as it will facilitate business expansion.
DRINKING WATER
The Drinking Water system of the city is supplied by potable water from Miami -Dade
Water and Sewer Department's (MDWASD).
Due to the age of the existing infrastructure, and the presence of asbestos concrete pipes
(ACP), the system has experienced a significant number of failures and leaking pipes which
undermines streets and roadways.
The project will replace 9,910 feet of ACP watermains with HDPE pipes. Service lines,
water meters/boxes and fire hydrant will also be installed. This new drinking water system
will have higher water pressures and better water quality.
LIGHTING
Street lighting in the project area is insufficient. The installation of streetlights will provide
adequate level of illumination in the public space for vehicular, bicycle, and pedestrian
traffic and general public safety. The provision of streetlights at intersections can reduce
nighttime crashes by making the intersection features visible to both vehicular and
pedestrian traffic. It can also help to discourage street crime.
1
Swale
NW 151st ST
NW 151st ST
NW 150th ST
OP'
: •••.p.-
1-
cv
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Opa Loki
Ec!iive
Airport M,�
• Catch Basin (110)
• Manhole (66)
French Drain (5,850')
(2,535'- 18")
(5,850' - 24')
Solid Pipe
Streets (24'x 11,317')
t
ROADWAY / DRAINAGE TYPICAL SECTION A -A
18" HDPE Pipe
Manhole /
24" Exfiltration Trench
(French Drain)
60' RW
LOCATION MAP
1,1
i
Catch Basin
8" Thick Concrete Pavement
8" Limerock Base
12" Stabilization
NW 151st ST
Water Main (ACP- 9,910)
Streets (24'x 11,317)
In Locka
Eecili'
Aiip rl �I
1.7
LOCATION MAP
WATERMAIN / LIGHTING TYPICAL SECTION A -A
Water Meter
ti
1
20' Lighting Pole
24' Roadway /
12" HDPE — Water Main
2" HDPE — Service Pipe
SCOPE OF WORK (Exhibit A)
FOR
Commerce North - ROADWAY AND DRAINAGE IMPROVEMENTS
(Limits: Ali -Baba Avenue, NW 150th Street, NW 22"d Avenue, and NW 27th Avenue)
DESCRIPTION OF SERVICES
The City of Opa-locka is seeking a consultant to provide engineering services to prepare construction
documents for the reconstruction of all the streets within the polygon bounded by Ali Baba Avenue, NW
150th Street, NW 22"d Avenue, and NW 27th Avenue (Each roadway shall be delivered separately).
SCOPE OF WORK
The Consultant will provide design services necessary for the complete preparation of contract plans,
technical specifications, and an engineer's estimate for the project. The work product shall be in
accordance with the latest version of Miami Dade County and Florida Department of Transportation
(FDOT) standards. The Consultant will also provide land surveying services, as needed, during design and
construction. The work product shall be in accordance with Miami Dade County standards.
The services shall include the following:
• Field reconnaissance
• Preliminary design
• Environmental assessment and permitting
• Final design
• Right -of -Way Actions
• Bidding & Negotiation
• Construction Phase Services
More specific requirements are described below.
Consultant shall:
1. Research existing as built and record drawings, supplemented with field measuring and land
surveying, as necessary, to determine existing topography and site conditions.
2. Assess existing drainage infrastructure and roadway drainage characteristics. If necessary,
conduct CCTV video inspection surveys of existing drainage facilities.
3. Conduct and Submit hydrology and hydraulic analyses and recommendations for storm drain
improvements. Obtain concurrence from the city regarding proposed improvements.
4. Prepare civil design plans that illustrate the project goals, limits, and materials, including
appropriate plan views, cross -sections, notes, and details to guide a low -bid Contractor during
construction. If necessary, conservative assumptions shall be made with respect to the design
of the structural pavement section and curbs.
5. Coordinate design with the affected utility companies. Prepare permit applications, if necessary.
6. Communicate regularly with the City's Project Manager using telephone, email, written
correspondence, and face-to-face meetings as required throughout the term of the contract.
7. Communicate with and coordinate the project infrastructure with effected utility companies.
Prepare permit applications, as needed.
8. Prepare and regularly update a progress schedule for the design phase of the project. The
schedule shall show 30%, 60 and 95% submittal of progress prints for City review and comment.
9. Submit plans and construction documents at the preliminary engineering for the 30%, 60, 95%,
and final for City staff review.
10. Prepare final contract plans, technical specifications, and engineer's estimate of probable cost
consistent with Town standards. Final plans shall be drawn in ink on Mylar sheets 24" x 36" in
size, to an appropriate horizontal scale. The final plans and specifications, in hard copy and
electronic format, shall be delivered to, and become the property of, the City. The electronic
format of project files shall be AutoCAD 2018, Microsoft Word, Excel, Project, or any format
agreeable with the City.
11. Prepare an accurate and reliable engineer's estimate to be used for budgeting and to
supplement the bid documents.
12. Assist in preparing addenda that may be issued to bidders.
13. Provide reasonable reproduction of plans and specifications for use by City staff when reviewing
the draft documents.
14. Attend and participate in a pre -construction conference with the responsive low -bid Contractor.
16. Assist the Contractor, Construction Manager, Project Administrator, and Inspector with the
interpretation of plans and specifications, requests for information, analysis of changed
conditions, development of corrective action, and review of submittals.
MATERIALS AND SERVICES TO BE PROVIDED BY THE CITY
The CITY will provide:
1. Basic criteria for project design including record drawings (as available), and preprinted portions of
the "front-end" specifications for coordination with the technical specifications.
2. Printing and distribution of final bid documents, unless requested as an additional service.
3. Access to and provisions for the Consultant to enter and access the site as needed
4. All other required services that cannot by law be performed by the Consultant.
5. Contract administration and inspection during construction.
PROJECT LIMITS
The project extends Ali Baba Avenue and NW 150th Street between NW 22nd Avenue and NW 27th
Avenue, an area of approximately 9,000 LF.
DESCRIPTION OF IMPROVEMENTS
The design services will include the following:
• rehabilitation of the existing poor pavement
• alteration of the horizontal and vertical geometry
• utility system adjustments
• installation of a closed drainage system
• installation of signs and pavement markings
• traffic management
FIELD RECONNAISSANCE
Roadway Survey
The Consultant shall conduct a topographic survey within the project limits to include the following:
Establish horizontal and vertical control.
Establish coordinates and closed set of base lines for streets.
Locate surface detail including signs, utility poles, driveways, isolated trees with species and sizes,
fences, walks, mailboxes, etc.
Locate the edge of pavement, shoulders, sidewalks, etc.
Determine existing ground cross sections at driveways, private walkways and critical locations.
Locate underground utilities that are visible or marked out in the field.
Reduce, check, and plot survey data at an appropriate scale. Surface detail shall include buildings, curbs,
swales, utility poles, utility covers, rights -of -way (ROWs).
Utility Research
The Consultant will obtain plans from private and public utilities within the project limits and plot the
information on the prepared base plans.
Right of Way Research
The Consultant will research the roadway layout within the project limits for information regarding
parcel ownership, deed restrictions, utility easements, etc. at the Planner's office. Information obtained
through ROW research will be drafted on the base plan.
PRELIMINARY ENGINEERING
Preliminary Design
The CONSULTANT will prepare a preliminary roadway plan for the reconstruction/rehabilitation of the
following streets and avenues:
NW 147th Street
NW 25th Avenue
Ali Baba Avenue
NW 26th Avenue
NW 22nd Court
Sesame Street
NW 22"d Place
NW 150th Street
NW 149th Street
NW 24th Court
NW 25th Court
The CONSULTANT shall perform the following services:
Prepare graphic geometrics of existing roadway alignment. Design a typical roadway section.
Define project limits, construction materials, and conceptual details. Identify drainage required.
Identify limits of temporary construction impacts for the purpose of developing temporary construction
easements.
Development of Construction Scope of Services
Preliminary Estimate
A preliminary construction estimate will be prepared for use in budgeting the project.
FINAL ENGINEERING
The CONSULTANT shall proceed with Final Engineering tasks as outlined below. Final Design - Plans and
Specifications
The CONSULTANT shall prepare the 100 percent Design Submissions for review and comment by the
Town. Comments shall be considered and incorporated during this task.
In the development of the final design documents and the preparation of the Contract Plans and
Specifications, the CONSULTANT shall perform the following project tasks:
Roadway Design - Provide design plans and calculations for:
• Construction/materials layout
• Alignment, grading, and drainage
• Pavement markings
• Sign Summary
• Typical Sections
• Cross sections to identify property impacts and grading
• Construction details
• Traffic Management Plans
Utilities - Coordinate with municipal and private utility companies to establish relocation and/or
modification procedures and schedule for existing utilities to be compatible with proposed
improvements.
Special Provisions - Prepare Special Provisions to the Standard Specifications based on the Standard
MHD Specifications for Highways and Bridges.
Construction Phasing - Develop traffic management plans that will permit access to adjacent properties
during construction and manage traffic through the construction zones.
PROJECT MEETINGS
The CONSULTANT will attend project meetings with the City and other groups as required for the
project. Services include preparation, travel, attendance, supporting graphics and documentation in the
form of meeting notes.
Public Meetings/Hearings
The CONSULTANT will attend public meetings/hearings with the Town, as required.
BIDDING AND NEGOTIATING
The CONSULTANT shall assist the City by advertising for the project in the Central Register to solicit
construction bids. The CONSULTANT shall maintain a record of prospective bidders to whom Bidding
Documents have been issued, attend a pre -bid conference, and receive and process deposits for bidding
documents. The CONSULTANT will also issue addenda to interpret and/or clarify the bidding documents;
assist the City in determining the acceptability of alternatives proposed by contractors, attend the bid
• opening, prepare bid tabulation sheets, and assist the City in evaluating bids or proposals. The
CONSULTANT shall also assist the City in selecting a contractor and awarding the construction contract.
CONSTRUCTION PHASE SERVICES
The CONSULTANT shall provide construction phase services limited to interpretations and clarifications
of the contract documents, shop drawing review, and field inspection to assess substantial completion
and punch list items.
QUALIFICATIONS
The consultant shall be qualified in the areas of roadway engineering, stormwater management,
environmental permitting, and construction administration sufficient to execute the project scope as
outlined above.
1. Cover Letter — Consultant/team introductions, name and address of the contact person,
names of other team members, availability, experience, and role in the project team. In
addition, three client references for similar projects shall be supplied.
2. Experience in similar projects shall be included in this section.
3. Location - Location of the team, team member offices, and project manager.
4. Approach - Prepare a brief recommended project approach.
5. Project Schedule
6. Sealed and separate price proposal - The project will be awarded on a lump sum basis
according to the phasing established in the scope. A schedule of professional rates shall
also be attached for follow-on services as needed.