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KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. III. Roll Call Present and Participating: Scott W. Morgan Mayor Thomas W. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Joan Orthwein Commissioner Also Present & Participating: Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Town Manager Asst. Town Attorney Chief of Police Town Clerk Absent w/notice: Donna White Commissioner IV. Minutes. A. Regular Town Commission Meeting of June 11, 2021 Vice Mayor Stanley made a motion to approve the minutes of the June 11, 2021, meeting. Commissioner Orthwein seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were none. VI. Announcements. A. Regular Meetings and Public Hearings 1. August 13, 2021, at 9:00 A.M. 2. September 10, 2021, at 4:00 P.M. 3. September 10, 2021, at 5:01 P.M. - Tentative Budget 4. September 22, 2021, at 5:01 P.M. - Final Budget 5. October 8, 2021, at 9:00 A.M. 6. November 12, 2021, at 9:00 A.M. 7. December 10, 2021, at 9:00 A.M. Mayor Morgan called attention to the dates. VII. Communication from the Public (5 min. maximum) There was none. VIII. PUBLIC HEARING. A. Declaration of Ex-Parte Communications There was none. Commissioner Lyons recused himself due to a conflict of interest. Minutes of Town Commission Regular Meeting & Public Hearing Held July 9, 2021 @ 9:00 A.M. B. Administer Oaths Town Clerk Taylor swore in Ryan Swilley, Glenn Miller, Rebecca Travis, and Jeff Hiscock. C. Applications for Development Approval 1. An application submitted by Ryan Swilley, Gulf Stream Golf Club, as Agent for the Gulf Stream Golf Club, the owners of property located at 2401 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Govt. Lot 3 (less northerly 1415.27 ft. lying east of Ocean Blvd.) & 4-46- 43, east % of southeast 1/ lying east of Intracoastal Waterway, A/K/A the Gulf Stream Golf Course. a. Zoning Code Text Amendment to amend Section 663-254 of the Zoning Code to include Reverse Osmosis Water Plants as a Special Exception in the Outdoor Recreational District. ORDINANCE NO. 21/4; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANACES AT CHAPTER 66-ZONING; ARTICLE VI -DISTRICT REGULATIONS; DIVISION 4-OR OUTDOOR RECREATIONAL DISTRICT; SECTION 66-254-SPECIAL EXCEPTIONS, TO PROVIDE FOR A SPECIAL EXCEPTION FOR REVERSE OSMOSIS WATER PLANTS ASSOCIATED WITH A GOLF COURSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION, PROVIDING AN EFFECTIVE DATE. (second reading & adoption) b. Land Clearing Permit to prepare the expanded maintenance area for the construction of the Reverse Osmosis Water Plant and a water tank. c. Special Exception to permit a Reverse Osmosis Water Plant in Outdoor Recreational District. d. Level 3 Architectural/Site Plan Review to permit the addition of a Reverse Osmosis Water Plant in the maintenance area of the Gulf Stream Golf Club golf course to supply irrigation for the golf course. e. Developers Agreement between Gulf Stream Golf Club and the Town of Gulf Stream with regard to the Reverse Osmosis Water Plant. Mr. Ryan Swilley, Superintendent of the Gulf Stream Golf Club, gave a detailed PowerPoint presentation. During the presentation Mr. Swilley stated he had met with the Town Manager, the Chief and Mr. Nazzaro to discuss the construction entrance that would only be used for large deliveries as it was hard for large trucks to make the turn at the present entrance. Town Manager Dunham reiterated that subcontractors would not be using this entrance, only large deliveries. Commissioner Orthwein was worried about damage to the road 2 Minutes of Town Commission Regular Meeting & Public Hearing Held July 9, 2021 @ 9:00 A.M. to which Town Manager Dunham reminded her of the Damage Bond required by the Town. Mayor Morgan asked about a timeline to which Mr. Swilley stated 100 days or less was the goal. Commissioner Lyons asked if the hedges that were being taken out for the construction entrance were going to be replaced after construction to which Mr. Swilley answered in the affirmative. Assistant Town Attorney Nazzaro stated that Ordinance No. 21/4 had been amended to include provisions for Special Exceptions in the Outdoor Recreational District since the first reading on May 14, 2021. Town Clerk Taylor read Ordinance No. 21/4 providing an effective date of July 9, 2021, as the second and final reading. Commissioner Orthwein made a motion to adopt Ordinance No. 21/4. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. Commissioner Orthwein made a motion to approve a Land Clearing Permit based on a finding that the construction of a new Reverse Osmosis Water Plant and water storage tank meets the minimum intent of the Design Manual and applicable review standards. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. Commissioner Orthwein made a motion to approve a Special Exception to permit a Reverse Osmosis Water Plant and water storage tank in the Outdoor Recreational District. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. Commissioner Orthwein made a motion to approve a Developer's Agreement between the Gulf Stream Golf Club and the Town of Gulf Stream requiring continued compliance with the Special Exception criteria after application approval. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. Commissioner Orthwein made a motion to approve a Level III Architectural/Site Plan Review to permit the addition of a Reverse Osmosis Water Plant and water storage tank in the maintenance area of the Gulf Stream Golf Club Golf Course to supply irrigation for the golf course. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. IX. Reports. A. Town Manager 1. Utility Undergrounding Town Manager Dunham stated Comcast had completed pulling all wiring on County Road, Sea Road and Little Club Road with 300 ft. of conduit remaining to place on AlA. He added they were waiting on the DOT to approve the permit before they could finish that area. Mr. Dunham stated he had been in contact with Rosie at DOT so they could proceed asap. Mr. Dunham added that Comcast had taken down over half of their overhead. Commissioner Lyons asked about AT&T to which Mr. Dunham stated they were completely finished. 2. Check Valve Update 3 Minutes of Town Commission Regular Meeting & Public Hearing Held July 9, 2021 @ 9:00 A.M. Assistant Town Attorney Nazzaro stated the Town had posted the bid for the check valve with a mandatory pre -bid conference to be held on Wednesday, July 21, 2021, with a deadline to receive bids and proposals of August 6, 2021. He added the Town would have a bid recommendation at the August 13, 2021, Commission meeting. Mr. Nazzaro stated he had spoken to the manufacturer, and we should be on schedule to get those installed before the King Tides. 3. Water Meter Installation Update Town Manager Dunham stated all the water meters had been received and were in-house with a proposed date of installation to begin on July 19, 2021. Assistant Town Attorney Nazzaro asked the Commission if they wanted any other communication to go out to the residents that were going to be impacted regarding vegetation removal around the meters. He then showed the Commissioners a postcard that would go out to remind the residents that this was taking place and water would be turned off for approximately � an hour while the new meter was being installed. Water Supervisor, Anthony Beltran, stated he was going to personally go to the homes, and property managers of the homes, that were going to be impacted the most by vegetation having to be removed. Mayor Morgan stated he had also spoken to the Civic Association and Chet Snavely for Place au Soleil and believed the word was getting out but thought that knocking on doors and sending out another postcard was a good idea. Once this was complete, Mayor Morgan stated it would be okay to proceed on July 19, 2021. 4. Update on Town Water Pressure Town Manager Dunham stated that since the last Commission meeting, there had been no complaints regarding water pressure. He called attention to the article in The Coastal Star that stated Delray Beach had admitted to having low pressure problems as well, which he added that Delray Beach failed to admit when our staff met with their staff. Mr. Dunham stated that the police had finished their monitoring of water usage and had concluded that odd and even numbered homes were watering at the same time and the Town Code does not allow that. He added they had found that certain properties were watering every day, which is prohibited by the Town Code. Mayor Morgan questioned the improved water pressure to which Mr. Dunham stated that many residents may have read the Newsletter that went out and then asked about enforcement, which could include fines. In fact, he added that he and Town Clerk Taylor had read the Code, which stated after the second or third notice, it was a $250 fine or 30 days in jail. Mr. Dunham stated the plan was to go to the homes who are watering every day and talk to them personally. 4 Minutes of Town Commission Regular Meeting & Public Hearing Held July 9, 2021 @ 9:00 A.M. 5. Performance -Road Work & Minor Drainage Improvements in the Core. Town Manager Dunham stated that since the work had been completed, the water was moving much better and going into the catch basins. B. Baxter & Woodman 1. CIP Review & Update Town Manager Dunham stated the Town was in the fourth year of the 10-year CIP, with the fifth year starting October 1, 2021. He added this year had been a planning, research, and design period, with no construction happening during the season, but work starting in late Spring or early Summer of 2022. Ms. Rebecca Travis, representing Baxter & Woodman, gave a detailed status update on the 10-year CIP. An East/West split was discussed as well as Mayor Morgan asked if they anticipated taking out anyone's landscape. Ms. Travis stated they were going to do everything they could to avoid taking any landscaping out. Commissioner Lyons had some questions regarding additional monies being spent and Mayor Morgan asked for a breakdown of East side and West side. Ms. Travis stated 4.1 million which included the west side water mains and roads plus the outfall sizing and the lake expansion as they were trying to do all the drainage improvement at one time. Mayor Morgan then asked for an estimation on the East side to which Ms. Travis stated 2.6 million. Vice Mayor Stanley mentioned that some residents would probably be asking why it couldn't be done all at one time, which he added that cashflow was a big reason. Town Manager Dunham added that there was also a five million limit, or they would have to go out to bid for an engineer, which would be extremely disruptive and time consuming. Commissioner Lyons wanted to know if the inflation that CFO Tew had incorporated was enough to allow for potential increases. Mayor Morgan asked what the cost was on the completed AlA main project to which Ms. Travis answered the actual construction cost was 2.081 million and the design was $170,000 (??). Mayor Morgan asked what the 11 million included to which Ms. Travis stated that the minor drainage improvements, outfall upsizing, and lake expansion were not in the original master plan. Commissioner Lyons asked CFO Tew if she would put together a numerical presentation showing what originally was planned and what was now being done to show the increase in price. CFO Tew then explained that she had already taken the numbers from Ms. Travis and factored inflation into those numbers and when looking at the projected budget the Town came out okay. She added that with the Town building a new subdivision as part of Place au Soleil, it would increase the Town's ad valorem base, which would allow the Town to use that money to subsidize future construction projects. Mrs. Tew stated that she had discussed this with Ron Bennett, of Nowlen, Holt and Miner and he felt confident with the numbers. Town Manager Dunham added that Mr. Bennett 67 Minutes of Town Commission Regular Meeting & Public Hearing Held July 9, 2021 @ 9:00 A.M. had also stated that if the Town kept moving forward with the cash management plan, and paid attention to it being that it was ever changing, that the Town would be able to complete the plan without going into debt. Mayor Morgan wanted to know if the plan would work if the Town did the entire project at the same time to which CFO Tew stated the biggest hurdle would be the five million threshold and having to go back out with an RFP for the engineering. She added it would decimate the Town's fund balance and they wouldn't get the interest from the investment. Commissioner Orthwein wanted to know if the projects could be done simultaneously if the Town borrowed the money since money is cheap right now. Commissioner Lyons stated that he would like to sit down with CFO Tew and come up with a set of numbers to show the Commission since money is available and inexpensive and possibly do a bridge loan. Mayor Morgan agreed and asked that Commissioner Lyons, Town Manager Dunham, and CFO Tew would evaluate from a financial perspective and then Assistant Town Attorney Nazzaro evaluate from a legal perspective. Mayor Morgan didn't believe going out to bid was a big obstacle. Vice Mayor Stanley agreed that even though it has been set up to be a split project prospectively, maybe it needed to be re- evaluated. The Commission was all in favor of exploring the possibility of doing the project all at the same time. CFO Tew stated there was no way to finish the West project in fiscal year 2022 and added it would spill over into 2023 as there was not enough time to finish the project in 2022 because of trying to avoid the season. She suggested doing the project back-to-back and it would bypass the five million threshold and they could run concurrently so they could do the design while doing construction. Commissioner Lyons asked if the project could be done in one season to which Ms. Travis stated it could possibly be done in 12-14 months. Commissioner Lyons suggested that to get it done, they should be able to work through the season and Commissioner Orthwein agreed that it should be considered. Mayor Morgan added that with inflation and cost of living going up as well, that could make an impact over the next couple of years. It was decided that Commissioner Lyons, Town Manager Dunham, and CFO Tew would have an evaluation of everything at the next meeting as well as Ms. Travis to see if it could all be done over one season. C. Architectural Review & Planning Board 1. Meeting Dates a. July 22, 2021, at 8:30 A.M. b. August - no meeting C. September 23, 2021, at 8:30 A.M. d. October 28, 2021, at 8:30 A.M. e. November - TBD f. December - TBD Mayor Morgan called attention to the dates. Minutes of Town Commission Regular Meeting & Public Hearing Held July 9, 2021 @ 9:00 A.M. D. Finance Director 1. Financial Report for June 2021 Town Manager stated there was nothing outstanding and Mayor Morgan accepted the report as submitted. E. Police Chief 1. Activity for June 2021 Chief Allen asked that the report be accepted as submitted and added that one of the cars stolen in October 2020 had been found in a shipping container in Miami. Chief Allen stated that two new officers were being hired and would begin within the next couple of weeks. Mayor Morgan accepted the report as submitted. X. Items for Commission Action. A. RESOLUTION NO. 21-02; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ESTABLISHING A POLICY TO WRITE OFF BAD DEBT IN A TIMELY AND EXPEDITIOUS FASHION; PROVIDING AN EFFECTIVE DATE. Commissioner Orthwein made a motion to approve Resolution No. 21-02. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. Assistant Town Attorney Nazzaro stated that the Town did not require a deposit from a new resident so this may be one of the reasons it was difficult to get a final payment when a resident moved out of the Town. He asked if the Commissioners were interested in requiring a deposit and after discussion it was decided to leave everything the same at this time. B. Presentation of Proposed Budget for Fiscal Year 2021-2022. 1. Budget Consideration Town Manager Dunham stated the staff was recommending setting the ad valorem rate at the rolled back rate of 3.6724, which they have done for the past four years, and it keeps the operating fund at the same amount generated by the ad valorem funds. He then read the numbers from the prior year and what was projected for the CIP project and that the Town was in the fourth year of its 10-year Capital Improvement Plan. Mr. Dunham brought attention to items that needed to be purchased in fiscal year 2021-22 and recommended a 4% COLA (Cost of Living Adjustment) for Town employees. He added this percentage rate was based on recommendations from the U.S. Dpt. of Labor's Consumer Price Index. Mayor Morgan asked how that compared to other towns on the barrier island to which Mr. Dunham stated that at the last county managers meeting 1/3 of the towns were giving 4o and he would know more at the next meeting. Vice Mayor Stanley asked that he have an average for the next meeting. Commissioner Orthwein asked what the CPI was at to which Town Manager Dunham answered 4.1. Mr. Dunham stated the total budget for 2021-22 was $11,104,053 and made note of the American Rescue Plan Act monies that the Town would be receiving in the estimated amount 7 Minutes of Town Commission Regular Meeting & Public Hearing Held July 9, 2021 @ 9:00 A.M. of $400,000, which must be used for infrastructure. He also called attention to the Penny Sales Tax Fund that was also being used for the CIP. 2. 2020-2021 Millage Rate Town Manager Dunham stated that this was 3.7591 with the ad valorem proceeds for operations being $4,622,252. 3. Proposed Millage Rate for Fiscal Year 2021-2022 Town Manager Dunham stated it was proposed at 3.6724, which will produce $4,626,948 proceeds for operation. Commissioner Lyons made a motion to approve the proposed millage rate of 3.6724 for Fiscal Year 2021-2022. Commissioner Orthwein seconded the motion with all voting AYE at roll call. 4. Certification of Rolled Back Millage Rate Commissioner Lyons made a motion to approve the certification of the rolled back millage rate of 3.6724. Commissioner Orthwein seconded the motion with all voting AYE at roll call. 5. Date of First Public Hearing -Tentative Budget Adoption Commissioner Lyons made a motion to set the first Public Hearing -Tentative Budget Adoption Meeting for September 10, 2021, at 5:01 p.m. Commissioner Orthwein seconded the motion with all voting AYE at roll call. 6. Date of Second Public Hearing -Final Budget Adoption Commissioner Lyons made a motion to set the second public hearing -final budget adoption meeting for September 22, 2021, at 5:01 P.M. Commissioner Orthwein seconded the motion with all voting AYE at roll call. C. Items by Mayor & Commissioners Town Manager Dunham stated that Assistant Town Clerk Basel has been promoted to Deputy Clerk. 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C Q� IV Z I 0 m_CL O 3 O y ju Q IQ oy N �- CL t1 y L Q c 0 h C O .- Ny v q crp Q : �: O� O� c ` Q .- N c7 to U E Q. — co Q ? > > > > a cn E CD a M a7 O "D m O c a) 0 O L O z Im m _at O a m cv m � U; rn _c D rn 0 E c� a :c h C O S e SO 3 y a E >+ N 0 N O 0 0 a c 0 a b m U c a) t 0- M ai 0 z CO m y > a) 0 a� y 0 a U d E co t6 m N Cif L C 4 c� C fCi E 0 CD 0 a 0 Q h c O cc rn E (0 r C� LD m to O rc U � � U � N p � .a �r-! Q1 � � Cl. a) U � E 0 ti .D R1 E m C Mn O E C N �' U c +- G m ° (D 0 U 0 +� IL co io d c o E _C L 0 � 2 n y W °n 0 � m E (`CO CD C C m v .J to _G `- m N E CD > rn O C 0 0 v m -c, n d m 0) t0 U N a v IL ci tj > > > 0 a z N m O O 0 N m 0 E N 0 C 0 y a C m t CD .O m m A N 0 co 0 of Ul Q) u M w 0 O 4J -H b cl- 61 V) 0 a 0 d ai m ti co lti E C a� E U ro n io t 2 to 0 It a O N ('7 Q E O LL m Q a Q Q CQ LL- Rita Tavlor From: Ross Curtis <rossmcurtis@gmail.com> Sent: Wednesday, June 9, 2021 8:31 AM To: Rita Taylor Cc: Ros Curtis Subject: The Little Club Pickleball Attachments: Screenshot 2021-06-08 124915 jpg [NOTICE: This message originated outside of the Town of Gulfstream -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Good morning Rita, I will be calling you this morning. I have a couple of questions about the process, including whether we need to notify the neighbors. Below are the distances from the proposed court location. Kind regards, Ros From: Carol Perez <carol@agtland.com> Sent: Tuesday, June 8, 20214:20 PM To: Rob Lehner <rlehner@thelittleclubfl.com>; rossmcurtis (rossmcurtis@gmail.com) <rossmcurtis@gmail.com> Cc: Bryana Boileau <bryana@agtland.com> Hi, I did some measurements from the court to the houses/condos/municipal buildings. From the North going South you have the following: 595' to the house (north end) 600' to the house behind the L-shaped building 480' to the Green Barn (on TLC property) 715' to the zero lot line buildings (Townhomes?) 572' to City Hall 600' to the Police Station 655' to Golfview Condominium 730' to the house (south side) Carol Perez, ASLA Principal 561-276-5050 =LAND LANDSCAPE ARCHITECTURE carol@agtland.com www.agtland.com rl :1 Prepared by and Return to: Town of Gulf Stream c/o Edward C. Nazzaro, Esq. 100 Sea Road Gulf Stream, FL 333483 (561)276-5116 Declaration of Use Agreement M The Town of Gulf Stream and The Little Club, Inc. August 2021 Table of Contents Page Article I Recitals...................................................... 4 Article II The Little Club's Use ............................................ 4 Article III Conditions..................................................... 4 Article IV Voluntary Agreement ............................................. 4 Article V Remedies for Violation ........................................... 4 Article VI Undue Interference with the Enjoyment of Nearby Properties ............. 5 Article VI Provisions to Run with the Land/Recording ............................ 5 Article VIII Entire Agreement ...... .......................................... 6 Article IX Effective Date ...................................... ........... 6 Article X Miscellaneous ...................................... ........... 6 2 DECLARATION OF USE AGREEMENT THIS DECLARATION OF USE AGREEMENT is made and entered into this day of 2021 by and between the TOWN OF GULF STREAM, a Florida municipal corporation, 100 Sea Road, Gulf Stream, Florida 33483 (hereafter, "Town") and THE LITTLE CLUB, INC., 100 Little Club Road, Gulf Stream, FL 33483 (hereafter, "Club") (collectively, the "Parties"), which terms "Town" and "Club" will include and bind the successors and assigns of the Parties, wherever the context so requires or admits. WITNESSETH: WHEREAS, the Club operates a private golf course and clubhouse located within the municipal limits of the Town, which is a permitted use in the Outdoor Recreational District in which it is zoned; and WHEREAS, the Architectural Review and Planning Board was presented with Application # 21-17 (hereafter, "Application"), which sought a permit for the construction of two (2) Pickleball courts with a spectator area, a total of 4,800 square feet, in an open area adjacent to the golf course maintenance facility; and WHEREAS, on July 25, 2019 and September 26, 2019 ("2019 ARPB Meetings"), the Architectural Review and Planning Board considered the similar Application # 019-05, in an open area adjacent to a multifamily dwelling, and how the Club would mitigate noise generated by the two (2) Pickleball courts to lessen its impact to the adjoining properties; and WHEREAS, during the July 22, 2021 meeting, Application # 21-17 was unanimously recommended for approval by the Architectural Review and Planning Board, subject to the Parties entering into a Declaration of Use agreement containing certain terms similar to those required as part of the 2019 ARPB Meetings; and WHEREAS, certain conditions were believed to be sufficient to protect neighboring properties by the Architectural Review and Planning Board in 2019, and therefore the Club and Town agree that some of those conditions should be adhered to for this similar application; and WHEREAS, should the Club fail to comply with the conditions of approval set forth in Article III and Article V below, the approval of the Application may be revoked and play on the Pickleball Court must cease; and WHEREAS, all the representations made herein are true and accurate, and the approval of the Application is conditioned upon the representations made herein and all of the conditions herein imposed. NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed as follows: 41 ARTICLE I RECITALS The recitals set forth above are true and correct and are incorporated herein and made a part hereof. ARTICI F II THE LITTLE CLUB'S USE The use that is the subject of this Declaration of Use shall be as set forth in the Application submitted to the Town for Application # 21-17 and approved by the Town Commission on August 13, 2021, as the same may be amended from time to time (herein "Approval"). ARTICLE III CONDITIONS The Approval to allow pickleball to be played on the two (2) pickleball courts that are the subject of Application # 21-17 is conditioned upon the following: 1. All players shall use foam balls with comparable sound dampening characteristics to the foam quiet ball by Gamma as proposed in Application # 019-05 in all pickleball games. 2. All players shall use quiet paddles with comparable sound dampening characteristics to the Sniper "quiet" pickleball paddle by Patriot Pickleball as proposed in Application # 019- 05 in all pickleball games. ARTICLE IV VOLUNTARY AGREEMENT The Club agrees to be bound by the terms and conditions in this Agreement, and the Club waives any legal objection it might otherwise have to said terms and conditions or parts thereof. ARTICLE V REMEDIES FOR VIOLATION Upon determination of the ARPB of a violation of any of the conditions contained in Article III of this Agreement that is based on competent substantial evidence, the Club shall pay to the Town a liquidated amount per violation occurring in a year. For the purposes of determining the number of cumulative violations in a year, a year is defined as starting on December 1 and ending on November 30. The amounts per violation are as follows: First Violation: $500 Second Violation: $1,000 Third Violation: $1,500 Fourth Violation: $2,000 Fifth and Subsequent Violations: $2,500 4 On the occurrence and finding by the ARPB of a sixth violation within one year (defined as starting December 1 and ending on November 30), that is based on competent substantial evidence, the ARPB at a future meeting may rescind the approval of the use. In the event the Club disputes the determination of the ARPB that a violation of this Agreement has occurred, the Club may appeal its decision to the Board of Adjustment of the Town of Gulf Stream. Appeals of any decision of the Board of Adjustment shall be to the Circuit Court in and for Palm Beach County, Florida. 2. In addition to the remedies contained in paragraph 1 above, the Town shall have all remedies available at law and in equity in order to enforce the terms of this Agreement, including but not limited to (a) the Town's Code Enforcement procedures; (b) all remedies otherwise provided in the Town's Code of Ordinances; and (c) injunction, specific performance, and any and all other equitable relief through the civil courts in and for Palm Beach County for the State of Florida. In the event the Town is required to seek injunctive relief, it shall not be required to post bond and it shall not be required to demonstrate irreparable harm or injury to secure an injunction to enforce the terms of this Agreement. Additionally, in the event of any breach, default or non performance of this Agreement, or any of its covenants, agreements, terms or conditions, the prevailing party shall be entitled to recover its costs, expenses and reasonable attorney's fees insofar as whomever prevails, either before or as a result of litigation, including appeals. ARTICLE VI UNDUE INTERFERENCE WITH THE ENJOYMENT OF NEARBY PROPERTIES The use of the two (2) Pickleball courts shall not interfere unduly with the enjoyment of the property rights by owners of nearby properties. For the purposes of this agreement only, whether an undue interference with said enjoyment exists will be determined by noise complaints from nearby households as follows: in the event the Club's use of the two (2) Pickleball courts results in three or more noise complaints to the Town from separate households within a 30-day period, a noise control plan shall be developed by a professional engineer registered in the State of Florida, and the Club shall implement the recommendations of the noise control plan. The noise control plan will be developed by an engineer hired by the Town, and paid for by the Club. Upon receipt of the engineer's recommendations from the Town, the Club shall have 30 days to implement the recommendations. If that time period is not met, the Club shall cease all play on the two (2) Pickleball courts until the recommendations of the noise control plan have been implemented to the satisfaction of the Town. ARTICLE VII PROVISIONS TO RUN WITH THE LAND/RECORDING This Agreement shall run with the land. The approval of the Application referenced herein and this Agreement shall terminate upon the termination of the Club's operation and ownership of the two (2) pickleball courts, or rescission of the approval by the ARPB. This Agreement shall be recorded by the Club in the Official Records of Palm Beach County, Florida upon full execution by the Parties. 5 ARTICLE VIII ENTIRE AGREEMENT This eight (8) page agreement represents the entire agreement between the Parties as to its subject matter and it may not be amended except by written agreement executed by both parties. ARTICLE IX FFECTIVE DATE The Effective Date of this Agreement shall be the day upon which this Agreement is executed by the last party to sign the Agreement. r_Il-igrelsmal MISCELLANEOUS Whenever the word "laws" Appears in this Agreement, it shall be deemed to include all ordinances, rules and regulations as well as laws of the appropriate governmental authorities. Paragraph headings are inserted for convenience only and shall not be read to enlarge, construe, restrict or modify the provisions hereof. All references to numbered or lettered paragraphs, subparagraphs and exhibits refer (unless the context indicates otherwise) to paragraphs and subparagraphs of this Agreement and to exhibits attached hereto, which exhibits are by this reference made a part hereof. In the event of the invalidity of any provision of this Agreement, same shall be deemed stricken herefrom and this Agreement shall continue in full force and effect as if such invalid provision were never a part hereof. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. IN WITNESS WHEREOF, this Agreement is accepted by the Parties on the date last written below. Witness: Print Name: Print Name: R TOWN OF GULF STREAM in Scott Morgan, Mayor Date: Attest: Rita Taylor, Town Clerk Print Name: Print Name: Witness: Print Name: Print Name: STATE OF FLORIDA COUNTY OF PALM BEACH Gregory L. Dunham, Town Manager Date: THE LITTLE CLUB, INC By: Print Name: Its: Date: The foregoing instrument was acknowledged before me this day of 2019, by Scott Morgan, Mayor of the Town of Gulf Stream, a Florida municipal corporation, on behalf of the corporation. He is personally known to me and he did not take an oath. Signature of Notary Public Printed Name of Notary Public Commission Expires: STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this day of 2019, by Gregory L. Dunham, the Town Manager of the Town of Gulf Stream, a Florida municipal corporation, on behalf of the corporation. He is personally known to me and he did not take an oath. Signature of Notary Public Printed Name of Notary Public Commission Expires: STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this 2019, by , on behalf of The Little Club, Inc. known to me / produced the following Identification and he/she did not take an oath. APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE TOWN OF GULF STREAM 0 Edward C. Nazzaro, Esquire A _ day of He/She is personally Signature of Notary Public Printed Name of Notary Public Commission Expires: LOCATION MAP 8'HT. EXTERIO FENCE ON NC COURT; GREEI EXISTING 20' HT. 4' HEIGHT INTERIOI LINM 8' HT. EXTERIOR CHI FENCE AGAINST HEDGE; GREEN VIN` 8' HT. EXTERIOR CH6 FENCE ON SOUTH COURT; GREEN VIN' TREE I, ) � E O E TREE AD A co PI CN CI CR CL OL Al FA Fl NO 0 SP S SR a =LAND LANDSCAPE ARCHITECTURE 132 NORTH SWINTON AVENUE DELRAV BEACH, FL 33444 T (561) 276-5050 —ag8and.cm IN242021 If Gulf Stream, FL SCALE: 1 "=20'-0" PROJECT THE LITTLE CLUB F GULF STREAM, FL TITLE SITE PLAN DICKLEBALL COURTS PROJ. NO. FILE NAME BE DRAWN 06-15-21 DATE REV. SHEET SP-1 OF 1 LOCATION MAP 8'HT. EXTERIOI FENCE ON NC COURT: GREET EXISTING 20' HT. 4' HEIGHT INTERIOI LINK 8' HT. EXTERIOR CH; FENCE AGAINST HEDGE; GREEN VINI 8' HT. EXTERIOR CHi FENCE ON SOUTH COURT: GREEN VIN` TREE k i E C' je TREE F AD AI CD PI ON CC CR CL DL Af FA n' NO 04 SP SI SR 01 MLAND .ANDSCAPE ARCHITECTURE 132 NORTH SNINTON AVENUE DELRAY BEACH, FL 33444 T (561) 276-5050 www.agtland— �� 2 4 2021 f Gulf Stream, FL an SCALE: 1 "=20'-0" PROJECT THE LITTLE CLUB = GULF STREAM. FL TITLE SITE PLAN 'ICKLEBALL COURTS PROJ. NO. FILE NAME BE DRAWN 06-15-21 — SHEET SP-1 OF 1 PLANT LIST KEY CITY PLANT AND SPECIFICATION TREES AND PALMS xx DL 3 Dyp.ls lutescen. (Areea Palm) 10 ht., multi-trunked, 6' spD, TO canopy. matched DEMOLITION NOTE: EXISTING MAINTENANCE BINS TO BE KEY CITY PLANT AND SPEgFlCATIDN RELOCATED SOUTH OF CROQUET SHRUBS, GROUNDCOVERS AND ACCENTS COURTS AND LANDSCAPE BUFFER HIB 25 Hwleeua Sp. (Hlbl.cue) 20. ht, 20' W., 24 o.c. 8' HT. EXTERIOR CHAIN LINK � Flower Color. Yellow with red throat FENCE ON NORTH SIDE OF xx POD 13 Podocarpu. macroph�lw. (Podornrpuc) COURT; GREEN VINYL CLAD 30 ht., 20 apr., 24 o.t. xx PRI 47 P6odoc=rp e. mphylius 'Pringle.' (Pringle. Podocorpue) COCONUT PALM TO BE-\ pac ar.ro24 o c. RELOCATED TO NORTH SIDE OF COURTS IF IN THE WAY OF Mulch Non -cypress mulch, 3' depth CONSTRUCTION xx DENOTES HIGHLY DROUGHT TOLERANT SPECIES N DENOTES NATIVE SPECIES EXISTING 20' HT. ARECA HEDGE TREE KEY 4' HEIGHT INTERIOR CHAIN m o EXISTING TREE TO RETRAIN LINK FENCE O EXISTING TREE TO BE REMOVED EXISTING TREE TO BE REMOVED 8' HT. EXTERIOR CHAIN LINK FENCE AGAINST ARECA HEDGE; GREEN VINYL CLAD TREE ABBREVIATION KEY _ — AD ADOON PALM CD PIGEON PERM T HT. EXTERIOR CHAIN LINK " _. CN COCONUT PAW FENCE ON SOUTH SIDE OF - CR CWSIA TREE COURT; GREEN VINYL CLAD DL ARECA PALM FA FICUS NO OLEANDER TREE SP SA AL PALM SR QUEEN PALM TREES AFFECTED BY CONSTRUCTION NAME RELOCATE REMOVE CITY. OTY. I NOTES MANDE 1 POOR CONDITION -TRUNK DAMAGE AND SUCKERING LIMBS TREE RELOCATION AND PROTECTION NOTES 1. AX — to b rNo to b teR..d In -1 with arm.. — bM. 2 Tr.. wbraUan a— W b..electMly abuts and - .t and dwlm pad. prbr to a.n.ral .Ib o1werhq and Va g and acoa g W Pty cad. nor [l b, S Ir pewel. all rwocat , to b* alms by IKY tern .pals H r.locatbn by bw Tad. H. net rw.bb, 0— hand dgehp .el b r.grA.d 4. Eewterrr� o wwdnabd with Ww mn4acfor m .Ib b s. Idwery on ands d! outer p— b eti r.lonaon e. T.mpervy autanaDe .atwWg .y twin b b In plan DM to eanmw,afnwt 7. R.laeabd b.w to b rt et Td d. , gab B. AN r.lacabd fins tab wtw.d m a dolly ba.b w a. b malntaln a p. —by moat root boll unw tern M ..IaMI.hM .. AN -Mina hww and whrub. U —b % plan .hall b prot— hem damp. by —wry by hdoo,p bm,S r y bw probpbn tnn and InwbXM w rndleat d m pion. Suttabl. — I— m.thod..hol b approwd by tha City. 10. at lent eeht wart F adv�m .ffielr mwW d.b. .11 b root pNntl FF�=g,;ip IRRIGATION NOTES Contractor to modwy aMFg irrigation eyatem to provide 100% coverage to al plants using approved water source D., NOTES All plant material to be Florido f or better. Sod to be St Augustine 'Floratvn; contractor to determine quantity. 3 All sod and landscape to receive 100% Coverage from automatic irrigation system using approved water source. Contractor responsible for all conditions and landscape spmrfiwtians attached to this ?7slr r plant list Plan and Specifications shall be considered Contract Documents Mulch, tr>psoi, and fertilizer to be applied according to specifications. r Q PLANT SHALL BE MOM) FROM wuNE AUDI tut wAIIwE Ph.W1 SBEID CWTANER So AS NOT Ter BREAK RANGE. Pusnc OK—S BE NEEN DIFFERENT SUM M 06nliD RDDT BAIL SOD AND PAYING I REEDAP POSTS qMo EMIX TD FORM WATERING SAM - 3' 91Braam WICK FINAL GRADE AROUND TRUNK 949L BE THE SAE AS NURSERY GRADE _ FILL 2/3 NM APPROVED PLANING Rpp,E pupAp p2py SDL MBN WATER MDHCUG LY. ld• or ROMI&A L COMMEIE BAMU AFTER NIMM NS PAVEMENT TO PE—N a COMPACTED TOPSOIL BASE PLANTING DETAIL - CONTAINER SHRUBS PLACE ORANGE, PLASTIC FENDING (eY TENSAR OR OTHER APPROVED EQUAL) AROUND INDINDUAL TREES AND TREE CLUMPS TO REMAIN ON SITE IN ANY AREAS WITHIN T14E LIMITS OF CONSTRUCTION. BARRIER SHALL BE PLACED AT THE EDGE OF THE DRIPUNE OF THE THE TREE CANOPY OR AS FAR FROM THE TREE AS POSSIBLE WHERE THE CANOPY OVERHANGS PAVEMENT THAT hS TO REMAIN. BARRIER SHALL BE MAINTAINED IN AN UPRIGHT POSITION AT ALL TIMES TREE PROTECTION DETAIL TREE PROTECTION NOTE AI a,Mt"g trees and shrub, to small, In plan Noll be protected ham damage by—.1,1nery by ImtellMg temporary tree protection tens and Installed n M.,o.b d an plan. Sult.W. tree P,etwetion method. Mail be approved by the DR, IIMM TRUNK WITH maw 3- 2'x4'10o' BOADSLANI AEDGE INTERDOS. S 3- Yx4'X1Y 12D DEGREES (PART AROUAD 1RIMC WRAP 2- METAL BANDS YX4xl2' TD SECURE BOARDS n MOUND EARTH TO TOW WARfiM SAUCER S 94RFDOm MULCH TREES To BE PLANTED AT A DPPM So THAT (B' uF.An ar TRUNK ROOT -FLARE AND TOP FIRST — Ro019 ARE FMLY VISIBLE, WIN 10R W THE HEIGHT OF ME RDETTLNL ABOVE GRADE = OSEE DETAIL A ABOVE RADIOMI WM CIFAN SOUL OR SAND AND WATER MDR000IEY. PLANTING AND STAKING DETAIL - PALMS EXISTING GRAVEL CART PATH CROQUET COURTS CROOUE COURTS 4' HT. EXTERIOR CqqN LINK FENCE ON EAST SIDE OF CO ; GREEN VINYL CLAD EXISTING 15' HT. CA HEDGE RELOCATED MAI ENANCEBINS `385 S.F. CONCRETE \ PAVER PATIO AREPEx. GRAVEL R P r.,se Zo.g CONC 0' ASPHALT( ,E Pig.4 U O� was c \ PAOE ASPHALT SANE SPECIFICATIONS NONfNCURHNE AX plant materiel used shall be true to name and size ion cmfolmRy with the Florida NulseryTThm s Grades and Slmdards 2015, and shag be Florida Grade n or better. Plants which do not meet specifications WIN not be accepted. PLANT LISTS Quantities, sizes, and location of plants wil be determined by plan and plant lists. Su of ant shall lake precedent over contains size. Sparing of ground Covers will be determined by plant I's Quantities shown an plant lists are to be used as a guxhlne only. Contractor will be Fes able for verificatbm of actual quantifies called for an plans Discrepancies should be brought to the attention of the Landscape Architect. SUBSTITUTIONS: No substiturbons and be accepted without consent of Landscape Architect Any mended substitutims shall be detailed an the bid PUNTING SOIL Toted shah be dean, sterile, and free of debris or other foreign material. Tres and palms shall be pirated with a min. of 6' topsoil (50% muds, 50% sand) on sides and bottom of root b411. Rooted cuttings shag be planted n beds with a min. of 4r of topsoil worked into the top 6 of existing sot. FTRTIUZER: Palm and Tropical fertilizer (12-4-12) or approved egad shall be applied after planting and prior to mulching per manufacturers recommended application rotes, MULCH: All trees shall be mulched with 3' of ppproied shredded mulch in a 3 foot der. tide. AN shrubs and yomdcevar beds shall be mulched with 3 of aypmed shredded mulch in beds shown an plan a in beds 3' wide for hedges. Mulch should be Grode'A IRdess otherwise approved. PLANTING PROCEDURE: AN plants shall be planted at soil levels at which they were previously ggoowwnn SNub and hedge material shall be panted a min, 2' away from wags or other obstructions Material with a mature size greats than my overhangs shall be planted may from overhangs So as not to knpede the nahwd tr hank Sabel Palms me to be planted directly n sand N necessary, excavate throu0 my comported building subgrade to undisturbed sot and bockfli with planting Sol. WATERING: AN plant material shall be watered In thoroughly arts Installation so as to remove all air pockets B&B material shill be watered every day for a mininon we week DDeriod and thereafter so as to keep Continually moist anti find acceptance of the landscape lostdation. Contractor shall ratify owner of other watering requirements after Installation. GUYING: All trees 6' or taller shed be guyed or staked toll arnple support such that the material will stay straight and true through the guarantee Period. Netheds used will be such that no n'ry ie caused to plants Guying shall be done at the option of the Contractor unless specifically requested by the Landscape Architect, however, Contractor shall still be responsble fa all trees and palms remaining straight and true throughout the guarantee period. SOD: Sod shall be dense, green, and well mooted, and free of debris, weeds, pb*timoble grasses, ase, diseor nm prious insects, A �Iete 6-6-6 fertilize shall be spread at a rate of 5 Ibs per 1D00 sq It. Sod shill be watered to a depth of 4r after laying. All areas to be sodded shall be raked smooth and all debris removed prior to Installation. GUARANTEE All plant materials shall be guaranteed for 1 year after c:gDetim of pmyct Palms as to be guaranteed far 1 year. Guarantee applies to health, positim, and size. Replacement cot NO be carried by Contractor. LAND LANDSCAPE ARCHITECTURE / I / 132 NORTH I S'AVENUE DELRAY BEACH, FL 33444 7 (561) 278-50505050 / www.agtiand.com TOP OF BANK EDGE OF WATER RIP -RAP RIP -RAP lb- AIN 2 4 2021 r')win of Gulf Stream, FL BANK \ EDGE OF WATER POND TOP OF WATER EL =1.18 IAT TIME OF SURVEIL "I -BOP OF voD RETAINING\ \ EOGE OF WALL WATER SCALE: 1"=20'-0" PROJECT THE LITTLE CLUB TOWN OF GULF STREAM, FL TITLE LANDSCAPE PLAN PICKLEBALL COURTS PROJ. NO. FILE NAME BB DRAWN 06-15-21 DATE REV. SHEET LP-1 OF 1 FOR CONTINUATION SEE DETAIL SHEET 2 OF 3 �.r 1Y BREEZES F$ = IIs AY r., 33435 M5aF I5DRVE 0 W,� E a ` SITE bA ER SCOPE OF SERVICE) rm y 1 �m °. rr- ei®uw 5 tarLE 1 L ctL7 F Ka �� T 45 S r m •e wRnx.A; 65-- 5' /x� 502- p1 1( ra 1 LIMITs OF SURVEY YL �� YA - a �• VGRosesvp I faepuolyy 'i 5 1 I- RV )PER SCOPE OF SECE) fits?22021) • SunKco—es Z . F- 50-i' 09 C43• 1 I m RbaFt�ff+lii�w m LOCATION MAP N.T.S. k'L TOP OIF rm BANK C/ f/00 3 --•_ _ I E—TER ��'�•�. � ZD D ZD 40 60 LIMITS OF SURVEY / (PER SCOPE OFSERVICE) _ _ z (OM222021) 11CC RIPP JEA ; i-9, 30b e Scale 111 = 20' CO�p�5T RIPRAP - `RI OA COORTST r� o >` LIMITS OF SURVEY (PER SCOPE OF S—CE) Iwrz2rzar) 1 I I Fa Ij �0r > 1 r@ I >( WALL NO - 9].3' I I R E C F f V'"'.a ST /�'PR90f 661' POND @tF ® q .595 La TOPOF VATERSEL=1.,8 FirI iE-5 1� 416 RIAA (ATTMEOFVY) w II n00 2'OICPUMP EUECTRI PANEL JUN 3 3N1 � 11 0' DRAIN..B, M 2021 1 13 11.8' a SNFp �„ ae5 �i O I � 1 4.0't25.9' RIP4LIP D Z 'town of Gulf D�VEL Stream FL v 2 i. O 9AA `an I-i5 ' � i.11,,Y )S 3 "BUILD, 3680 RIP 50./• 3 M1 203' -RAP t08.3' CONC ' v.G 1 � / 8.0' 10.1' e hA•� />ae_ h 'OPDF FE I MAIN FNRY Sea' BUILDING CE aa� BANK EWE OF WATER \ �� % 3 303 , FEEL=539 \ 1 � 603' 1114' -a - \I / `TOP OF \q F`\ED.E BANK BU LDI M1� O•Pe� ALINING OF ' WATER M113B \ F gN \ j Il 6 Lei \ k YOv A I \ O OLO�3 60.3' �' 1 74 •\ •\ ' REVISIONS: FPL -s JI 5T's PAO� I � � ,\ � OS/t02ot0 Anneal solo emens s eel / 1 \ 06rz62019 AddiN bpogravhic riot 3 s�k I 83'3 ! .LBs' O.L1-020AOOPROPOSEOSTRVCTURES'r� --020 A— atltlih— Togo d shM 2 OA22R021 Ad — an r-1 310 15 I f RIP — CERTIFIED TO: Little Club, Inc. PROPERTY ADDRESS. 1o0 Little Club j Ome, GuBstream, FL 33483 FLOOD ZONE: AE (FIRM x sb �3 BASE FLOOD ELEVATION: 6 (NAVD W) a( LM. ' DESCRIPTION: CI s, being Ia Property Contras Number I T ° 2D-43-45-34--000-0010; LyingSection 3, UMIE OF SURVEY L$ To,46 South, Range 43 East, Palm (PER SCOPE OF SERVILE) 1 wry 110 ]' Beach Count Florida, and bet rt being a portion of that property bedPub in OfficR,cordl Records �7j wj g a 52, Book ?'Coto Page 52, Public Records of Palm 3=. 1 RS Beach County, Florida. jQ This wrveyis mlvalitl nehoN emEossan wrveyWs ra cawMreexa 71- 11283'ry i� lect-ldN Mnawten Nedrenic r�l SPECIFIC PURPOSE -Iner 9� $I g33 �,� SURVEY SURVEY NOTES: 1.)Lands shown hereon were not abstracted for easements and/or rights-af-way �N 3 Regmcal Us. Sarre r. FbrAa Ced—No MICNAEL J. MILLER Y4034 af—,dbythi..fr . _ SHEET 3 OF 3 2.)EI— ions shown hereon are based on North Atlantic Verbwl Datum of 198E M1s2e \ CRD. FILE Y21NN-A (NAVD86). t o-V. P / `LPERSCOPEOF LEGEND: a) Originating benchmark= Leica Global Positioning System. 3.5 / SE (PER SCOPE OF SERVICE) .s>xuTrAvcawT b) =exiting MaYeti,n(NAVD 88 typical). ,.. (cun=021) ae II "` ii .xmc a "TO cwoeeTer.mwx — ^ 3.)No Underground impmv im ollcateed. 4.) All bear gs and distances eh n h son —plat and measured unless no cook "`onT e ,thine enoted, 5.)This fimis"Cert�-fi, of Authorization number Is "LB 6838". 1-'a!' 4. , 6 xneecxce E5 I F� sLRE: 20' MILLER LAND SURVEYING REF: —D DRANN BY: PICARD PR-' Y 1 JOB IN I g 1121 LAKE AVENUE LAKE WORTH, FLORIDA 33460 FIELD WK: M.M.I B.M. JOB NO. Y210495 r f 051 PHONE: (561) 586-2669 - FAX: (561) 582-0151 I 37.6' wWW.millersurveying—rin e-mail : Drders@millersurveying.com DATE: 1211M.. L - 2129 - E 8' HT. EXTERIOR CHAIN LINK FENCE ON NORTH SIDE OF COURT; GREEN VINYL CLAD EXISTING 20' HT. ARECA HEDGE 4' HEIGHT INTERIOR CHAIN LINK FENCE 8' HT. EXTERIOR CHAIN LINK FENCE AGAINST ARECA HEDGE; GREEN VINYL CLAD 8' HT. EXTERIOR CHAIN LINK FENCE ON SOUTH SIDE OF COURT; GREEN VINYL CLAD PODOCARPUS HEDG EXISTING GRAVEL CART PATH s0.2. so. HIBISCUS HEDGE CROQUET COURTS a' O rn � 1 ' DWARF PODOCARPU COURTS 4' 4' HT. EXTERIOR C N LINK FENCE ON r EAST SIDE OF COU ;GREEN VINYL CLAD PROPOS Q EXISTING 15' HT. ECA HEDGE PICKLEBALL Q E. 2'�` COURTS RELOCATED MAI ENANCE BINS a O120' S0 3 Ix a 50.4' 10. RE Fi b Fi) JUN 2 4 2021 Town of Gulf Stream, FL —/--CONCRETE PAVER PATIO AREA EX GRAVEL 20.3 8' —HIBISCUS HEDGE -20' C S ` N o 5y F.F.EL.= o N Z CONC 01� 0 O c 50.1' 20.3' CONC. ASPHALT LANE 10 0 10 20 30 o SCALE Rita Taylor From: LOLLY PRINCE <prindix@aol.com> Sent: Tuesday, July 20, 2021 11:12 AM To: Rita Taylor Subject: Little Club Resubmission of Pickleball Application [NOTICE: This message originated outside of the Town of Gulfstream -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Lolly Prince Thank you, Rita, for your help. To: Architectural Review And Planning Board, Board of Commissioners of Gulfstream: As a resident of Gulfstream in L'hermitage for over 23 years, I urge you to reschedule your hearing and action on the second attempt to build pickleball courts. Having been turned down on the first attempt, the surprise resubmission at a time when homeowners and neighbors do not have timely mail deliveries and the ability to attend meetings of your Committee it seems only prudent to hold the meetings at a later time. I actually was surprised to learn that The Club is once again attempting to build them. The first effort certainly met with reasoned, thorough , educated opposition as to what their impact would be in a quiet, congenial, tranquil community. I concur with my neighbors Steve Gross and Nancy Hunter in the points made in their letter to you . Concurrency Management section of the Code of Ordinances regulating noise; redressing of unacceptable noise levels and most importantly the holding of such hearings "when property owners are away thereby weakening the organization of reasonable opposition " are essential issues to be considered. Clearly, there is much to be discussed -once again. Please give thoughtful consideration to fairness, the health of community relations and schedule this most important issue at a later date. Thank you for your time and effort to keeping Gulfstream the special place it is. Not easy in this world in which we live. Sincerely, M Gmail Stephen Gross cstephengro@gmail.com:P Proposal for Pickleball Courts by The Little Club Stephen Gross <stephengro@gmail.com> Tue, Jul 13,813 AM To: Stephen Gross <stephengro@gmail.com> To the Architectural Review and Planning Board, Rita Taylor Town Clerk Gulfstream To whom it may concern, We are concerned about the plans of The Little Club to build 2 new pickleball courts so close to our homes in Gulfstream. We believe we are entitled to the quiet enjoyment of our residences and our neighbourhood both. Pickleball is a loud sport, racquets and players alike creating noise in the play of the game. We believe our previous quiet enjoyment will be adversely affected even to the point of reduced property values if this project is allowed to proceed. As a result, we are against the construction of these courts in the location proposed. The successful opposition to the first plan of construction would seem to support our objections. It appears that one group of residents has been mollified only to challenge another group to raise similar arguments against. And to hold such hearings in the summer when many property owners are away thereby weakening the organization of reasonable opposition is simply unfair and will raise the ire of returnees if approval is granted without due process. We urge a deferral of the hearings until the late fall to allow for a balanced discussion. The Concurrency Management section of the Code of Ordinances speaks to regulating noise caused by construction with only indirect reference to recreation. How does the town decide to proceed when much in this kind of situation is undefined? And what would be our opportunity for redress assuming unacceptable noise levels once play ensued? These are questions that ought not to be decided a4hoc. In closing, we request a first hearing be delayed until mid November 2021 to allow for informed discussion by all affected parties. Yours truly, Stephen Gross and Nancy Hunter residents of I`Hermitage Condominium. Rita Taylor From: Ernest Pepples <empepples@yahoo.com> Sent: Tuesday, July 20, 2021 9:44 AM To: Rita Taylor Cc: Gregory Dunham Subject: Fw: Reschedule ARPB hearing of new pickleball application [NOTICE: This message originated outside of the Town of Gulfstream -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Sent from Yahoo Mail for iPhone �i_ ,in forwarded messa�e'. On Tuesday, July 20, 2021, 9:35 AM, Ernest Pepples <empepples@yahoo.com> wrote: Dear Ms Taylor As longtime residents of L'Hermitage, we write about an Application for Development Approval submitted by an agent of The Little Club. The Little Club seeks approval to construct two (2) pickleball courts. We understand that a previous application along the same lines was not approved because of objections by the Club's neighbors along Little Club Road. We ask that the board reschedule the hearing on this application. The rescheduling will allow adequate notice to all affected parties. And will permit the board to fully consider the deleterious effects the proposed development will have on the neighbors who live next to the Club along County Road. Our property overlooks and is well within the loud, offensive sounds that will attend the operation of two (2) pickleball courts. We believe the pickleball courts as proposed will constitute a continuing public nuisance. We would appreciate it if you would make this email available to the Board before tomorrow's agenda is called and make it part of the record on this application. Thanks very much for all you do as our Town Clerk in handling all these matters. Sincerely, Ernest and Duane Pepples (Mr and Mrs Ernest Pepples) 3900 N Ocean Blvd (7B) Gulf Stream, FI 33483 Sent from Yahoo Mail for iPhone Renee Basel From: Duane Pepples <dgilfaust@gmail.com> Sent: Wednesday, July 21, 2021 1:52 PM To: Gregory Dunham; Rita Taylor Subject: Associations Take Heed: Pickleball Creates a Real... [NOTICE: This message originated outside of the Town of Gulfstream -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] https://www.floridahoa lawyerblog.com/associations-take-heed-pickleball-creates-a-real-racket-at-south-florida- community/ Thought you see this article which is very much to the nuisance of pickleball noises. Perhaps this could be read at tomorrow's APRB meeting tomorrow. Sent form owner713 L' Hermitage and member of the Little Club, Duane Pepples 7/21/2021 Associations Take Heed: Pickleball Creates a Real Racket at South Florida Community — Florida HOA Lawyer Blog — April 22, 2019 Contact Us Now: (800) 737-1390 Associations Take Heed: Pickleball Creates a Real Racket at South Florida Community April 22, 2019 by Roberto C. Blanch Roberto C. Blanch A recent report by Channel 7 News (WSVN-Fox) in South Florida shined a spotlight on a new trend that is beginning to cause noise disruptions at some of the area's condominium communities. It is called pickleball, and the sport is becoming especially popular for 55-and-older retirement communities. While the decision of the association's board to accommodate the sport seems innocent, it appears to have triggered some unintended consequences that other community associations should bear in mind. First created in 1965, pickleball is a paddle sport for all ages and skill levels that combines many elements of tennis, badminton and ping-pong. It is played both as singles and doubles on a badminton -size court using a slightly modified tennis net, paddles and a plastic ball with holes. The station's report, which states that the sport is becoming very popular, chronicles the issues that are arising from the noise that pickleball is creating at the Wynmoor in Coconut Creek retirement https://www.floridahoalawyerblog.com/associations-take-heed-pickleball-creates-a-real-racket-at-south-florida-community/ 1/3 7/21/2021 Associations Take Heed: Pickleball Creates a Real Racket at South Florida Community — Florida HOA Lawyer Blog — April 22, 2019 community in Broward County. Two of the community's tennis courts were converted into eight pickleball courts, which allow for up to 32 people to play at the same time. Linda Waldman, the owner of a unit near the courts, states: "It's a very noisy game, unfortunately . there is a 'pong' not also from the racket, but also when it hits the ground. Ponging and screaming. It's a very enthusiastic game. The people love it." She and her husband say that they hear the noise from their condo starting daily at 8 a.m., and those who use the pool also complain about the noise as a type of "Chinese water torture." "You cannot relax by the pool. You can sit by the pool, but you can't relax," Waldman notes "They want lights to open it up at night as well. It would really be a horrible thing for us," she concludes. "I can't live with this constant'pong, pong, gong' every morning. Do I have the right to live here in a quiet environment?" The answer is a court could very well find that indeed she does. Rulings on the laws governing nuisances have generally found that residents should not have to deal with unreasonably loud noises all day long. If it is determined that the activity results in a nuisance to neighboring unit owners or residents, then the association could be required to take remedial actions, such as moving the pickleball courts or establishing restrictions on the activity. Additionally, associations should be mindful of converting existing facilities to accommodate new uses or trends. Governing documents for many community associations contain restrictions that may prevent the alteration of facilities to other uses; and other governing documents might impose conditions such as requirements for votes of the unit owners to approve alterations. Failure to comply with the contractual requirements of governing documents, such as making unapproved alterations or allowing activities that create a nuisance to other members of the community, may expose associations to liability In addition to the potential for such liability, a reputation for disruptive noises going on all day long within a community may also take a toll on property values over time. As such, taking careful steps to review an association's governing documents and evaluate possible impacts of a new amenity or activity may protect it from liability and aggravation that might arise from otherwise unintended circumstances. Fortunately, the above -referenced report concluded that Waldman might be able to avoid resorting to litigation because the 5,260-unit Wynmoor community has a reputation for resolving issues that create disruptions for their residents. In the story, association president Jackie Railey told Channel 7 she wants to find a solution and indicated that they are forming a committee to come up options to cut down the noise or move the pickleball courts. Other community associations considering the addition of pickleball or other activities as new amenities for residents should heed the lessons learned from Wynmoor's example and evaluate all requirements and possible consequences to all members of the community prior to offering the activity to the residents. Click here to watch the report in the station's website. Posted in: Alterations, alterations in condominium associations, Amenities and Common Elements, Community Amenities, Common Elements, Community Association Law, condominium association approval of material alterations, Condominium Association Law and Homeowners association law Tagged: community association amenities and pickle ball in community associations Comments are closed. https://www.floridahoalawyerblog.com/associations-take-heed-pickleball-creates-a-real-racket-at-south-florida-community/ 2/3 TOWN OF GULF STREAM BALANCE SHEET & CASH & BUDGET REPORT Unaudited As of July 31, 2021 TABLE OF CONTENTS SECTION PAGE(S) Last Fiscal Period Summary and Highlights........................................................................... 1 CashBalance Sheet..................................................................................................................... 2 BudgetReport, General Fund............................................................................................................... 3-7 BudgetReport, Water Fund................................................................................................ 8-9 Budget Report, Undergrounding Fund.................................................................................... 10-11 Budget Report, Penny Sales Tax Fund................................................................................... 12 July 31, 2021, Financial Highlights • The end of month represented the first month of the Final quarter for Fiscal Year 2021 • The City of Delray Beach has charged for Fiscal Year 2021 a total of $389,499 in permit fees for Gulf Stream permits as of July 31, 2021 • A Budget Adjustment will be presented for approval to the Commission in September to adjust department budgets for any variances as discussed previously. • Millage Rate and Rollback Rate have been submitted to eTRIM • Staff has met with three Florida State approved investment firms to discuss diversifying our investments -I- Assets Cash - Oper Account Cash - P/R Account Cash - Operating MMA Cash - Flagler Bank CD Legacy Bank CD Synovus (Florida Community Bank) CD BankUnited CD Cash - Petty Cash Accounts Receivable - Garbage Miscellaneous Receivable Due From Water Fund Inventories Prepaid Other Penny Sales Tax MMA Underground Proj Pymt Fund - Checking Cash - Suntrust MMA Assessment Receivable Delinq. Assessment Recievable Cash-Flagler Bank Water Utility Savings Accounts Receivable - Water Accounts Receivable - unbilled Accounts Receivable - Reserves Admin/Late Fee Revenue Accounts Receivable-Backflow Preventer Test Less: Allowance - Water Due From General Fund Improvements Other Than Bldg. Accum. Deprec.-Imp Other T Bid Equipment and Furniture Accumulated Depr - Equip/ Furn Construction in Process Town of Gulf Stream Balance Sheet July 31, 2021 General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601 $159,032.75 $0.00 $0.00 $0.00 $0.00 $7,670.35 $0.00 $0.00 $0.00 $0.00 $7,282,597.51 $0.00 $0.00 $0.00 $0.00 $277,531.93 $0.00 $0.00 $0.00 $0.00 $286,786.76 $0.00 $0.00 $0.00 $0.00 $251,450.50 $0.00 $0.00 $0.00 $0.00 $3,283.11 $0.00 $0.00 $0.00 $0.00 $200.00 $0.00 $0.00 $0.00 $0.00 $33,872.34 $0.00 $0.00 $0.00 $0.00 ($408.35) $0.00 $0.00 $0.00 $0.00 $19,527.75 $0.00 $0.00 $0.00 $0.00 $6,032.73 $0.00 $0.00 $0.00 $0.00 $1,413.08 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($1,843.50) $0.00 $0.00 $0.00 $13,619.66 $0.00 $0.00 $0.00 $0.00 $5,143.87 $0.00 $0.00 $0.00 $0.00 $241,487.02 $0.00 $0.00 $0.00 $0.00 $0.04 $0.00 $0.00 $0.00 $1,847,011.01 $0.00 $0.00 $0.00 $0.00 $221,660.63 $0.00 $0.00 $0.00 $0.00 $8,136.00 $0.00 $0.00 $0.00 $0.00 $26,267.70 $0.00 $0.00 $0.00 $0.00 $301.55 $0.00 $0.00 $0.00 $0.00 $605.00 $0.00 $0.00 $0.00 $0.00 $25,000.00 $0.00 $0.00 $0.00 $0.00 ($19,527.75) $0.00 $0.00 $0.00 $0.00 $2,658,921.72 $0.00 $0.00 $0.00 $0.00 ($1,160,436.92) $0.00 $0.00 $0.00 $0.00 $200,721.86 $0.00 $0.00 $0.00 $0.00 ($95,208.44) $0.00 $0.00 $0.00 $0.00 $600,512.20 $0.00 $0.00 $0.00 -2- HRA Custodial Fund Account Total Assets Liabilities and Fund Balance Liabilities Accounts Payable Accrued Compensated Absences 1CMA 401 8% Retirement Deduct Otherinsurance Deductions Deposit:Damage Bond/Plans PST Accounts Payable Deferred Revenue Accounts Payable Water Accrued Wages Payable Accrued Compensated Absences Water Accrued Retirement Payable Deferred Revenue HRA Liability Total Liabilities Fund Balance Reserve for Dredging Fund Balance Fund Balance Fund Balance Retained Earnings - Unreserved Retained Earnings - Reserved R/E Reserved For D/S and R & R Total Fund Balance Total Liabilities and Fund Balance General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601 $0.00 $0.00 $0.00 $0.00 $180,446.58 $8,328,990.46 $4,263,964.56 $260,250.59 ($1,843.50) $180,446.58 ($11,839.84) $0.48 $160,598.12 ($348.21) $70,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,460.99 $0.13 $1,095.45 ($3,406.09) $4,260.00 $0.00 $218,410.55 $22,410.48 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($160,400.00) $241,487.02 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $241,487.02 ($160,400.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $180,446.58 $180,446.58 $17,820.00 $0.00 $0.00 $0.00 $0.00 $8,092,759.91 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $158,556.50 $0.00 $0.00 $0.00 $18,763.57 $0.00 $0.00 $0.00 $3,827,920.94 $0.00 $0.00 $0.00 $0.00 ($124,282.84) $0.00 $0.00 $0.00 $0.00 $537,915.98 $0.00 $0.00 $0.00 $8,110,579.91 $4,241,554.08 $18,763.57 $158,556.50 $0.00 $8,328,990.46 $4,263,964.56 $260,250.59 ($1,843.50) $180,446.58 -3- Revenues Property Taxes Ad Valorem Taxes - Current Early Payment Discount -Ad Valo Interest on Tax Collection Total Property Taxes Fines Judgements and Fines Violations of Local Ordinances Permits Zoning/Code Review Fees Inspection Fee Registrations County Business Tax State & County Local Option Fuel Tax R&S FL Revenue Sharing FL Rev Sharing -Alcoholic Bev Local Government 1/2c Sales Tx Fuel Tax Refund Recycle Revenue Sharing Interest Interest On Investment Franchises Franchise Fees - FPL Franchise Fees - Gas Town of Gulf Stream Income Statement General Fund as of July 31, 2021 Current Month yTD Actual Budget Variance Actual Budget Variance 2021 Budget $39,459.00 $385,150.42 ($345,691.42) $4,622,251.52 $4,621,805.00 $446.52 $4,621,805.00 $0.00 ($13,750.00) $13,750.00 ($166,917.80) ($165,000.00) ($1,917.80) ($165,000.00) $1,183.77 $125.00 $1,058.77 $2,496.07 $1,500.00 $996.07 $1,500.00 $40,642.77 $371,525.42 ($330,882.65) $4,457,829.79 $4,458,305.00 ($475.21) $4,458,305.00 $78.84 $100.00 ($21.16) $20,310.83 $1,200.00 $19,110.83 $1,200.00 $60.00 $208.34 ($148.34) $2,284.10 $2,500.00 ($215.90) $2,500.00 $138.84 $308.34 ($169.50) $22,594.93 $3,700.00 $18,894.93 $3,700.00 $7,310.00 $5,833.34 $1,476.66 $106,875.00 $70,000.00 $36,875.00 $70,000.00 $1,600.00 ($469.92) $47.34 $133.34 ($86.00) $1,130.08 $1,600.00 $3,171.03 $2,416.67 $754.36 $25,617.41 $29,000.00 ($3,382.59) $29,000.00 $2,126.39 $1,833.00 $293.39 $18,628.65 $22,000.00 ($3,371.35) $22,000.00 $0.00 $33.00 ($33.00) $419.52 $400.00 $19.52 $400.00 $7,988.62 $5,750.00 $2,238.62 $67,362.71 $69,000.00 ($1,637.29) $69,000.00 $0.00 $108.00 ($108.00) $940.84 $1,300.00 ($359.16) $1,300.00 $0.00 $4.17 ($4.17) $0.00 $50.00 ($50.00) $50.00 $13,286.04 $10,144.84 $3,141.20 $112,969.13 $121,750.00 ($8,780.87) $121,750.00 $4,561.56 $4,166.67 $394.89 $61,048.74 $50,000.00 $11,048.74 $50,000.00 $4,561.56 $4,166.67 $394.89 $61,048.74 $50,000.00 $11,048.74 $50,000.00 $13,059.31 $9,833.34 $3,225.97 $108,828.02 $118,000.00 ($9,171.98) $118,000.00 $0.00 $316.67 ($316.67) $4,905.68 $3,800.00 $1,105.68 $3,800.00 -4- Current Month yTD Actual Budget Variance Actual Budget Variance 2021 Budget $13,059.31 $10,150.01 $2,909.30 $113,733.70 $121,800.00 ($8,066.30) $121,800.00 Local Communication Svc Tax Communications Services Tax $4,807.71 $4,750.00 $57.71 $41,891.47 $57,000.00 ($15,108.53) $57,000.00 $4,807.71 $4,750.00 $57.71 $41,891.47 $57,000.00 ($15,108.53) $57,000.00 Garbage Collection Fees Garbage Collection Fee $26,818.36 $13,000.00 $13,818.36 $134,376.29 $156,000.00 ($21,623.71) $156,000.00 $26,818.36 $13,000.00 $13,818.36 $134,376.29 $156,000.00 ($21,623.71) $156,000.00 Utility Service Tax Utility Service Tax - Electric $19,169.86 $16,000.00 $3,169.86 $158,492.15 $192,000.00 ($33,507.85) $192,000.00 Utility Service Tax - Gas $743.55 $1,083.00 ($339.45) $12,980.12 $13,000.00 ($19.88) $13,000.00 Utility Service Tax - Propane $878.91 $1,083.00 ($204.09) $13,828.64 $13,000.00 $828.64 $13,000.00 $20,792.32 $18,166.00 $2,626.32 $185,300.91 $218,000.00 ($32,699.09) $218,000.00 Contributions and Donations Contributions - Community $0.00 $1,000.00 ($1,000.00) $12,250.00 $12,000.00 $250.00 $12,000.00 $0.00 $1,000.00 ($1,000.00) $12,250.00 $12,000.00 $250.00 $12,000.00 Other Certification, Copies, Misc Ot $535.00 $208.00 $327.00 $5,282.00 $2,500.00 $2,782.00 $2,500.00 Clerk's Charges & Fees $0.00 $58.00 ($58.00) $5,134.69 $700.00 $4,434.69 $700.00 Other Contractual Agreements $0.00 $1,250.00 ($1,250.00) $380,621.76 $15,000.00 $365,621.76 $15,000.00 Other Miscellaneous Revenue $0.00 $16.67 ($16.67) $350.00 $200.00 $150.00 $200.00 Operating Transfer $0.00 $50,000.00 ($50,000.00) $0.00 $600,000.00 ($600,000.00) $600,000.00 $535.00 $51,532.67 ($50,997.67) $391,388.45 $618,400.00 ($227,011.55) $618,400.00 Total Revenues $286,165.25 $515,710.63 ($229,545.38) $6,009,658.49 $6,188,555.00 ($1789896.51) $6,188,555.00 Expenditures Admin & General Executive Salaries $10,385.60 $9,945.42 ($440.18) $104,658.96 $119,345.00 $14,686.04 $119,345.00 Regular Salaries - Admin $24,864.00 $34,528.25 $9,664.25 $257,345.37 $414,339.00 $156,993.63 $414,339.00 Contingency - Miscellaneous $0.00 $6,250.00 $6,250.00 $4,129.25 $75,000.00 $70,870.75 $75,000.00 Overtime- Admin $526.12 $416.00 ($110.12) $2,219.05 $5,000.00 $2,780.95 $5,000.00 FICA Taxes $2,705.88 $3,179.17 $473.29 $27,028.84 $38,150.00 $11,121.16 $38,150.00 Retirement Contributions $18,329.23 $7,715.75 ($10,613.48) $110,806.48 $92,589.00 ($18,217.48) $92,589.00 Life and Health Insurance $4,879.81 $9,532.50 $4,652.69 $68,115.09 $114,390.00 $46,274.91 $114,390.00 Legal Services -Planning Board $0.00 $491.67 $491.67 $0.00 $5,900.00 $5,900.00 $5,900.00 Misc. Prof Svcs.- Building Inspections $154,166.00 $25,000.00 ($129,166.00) $368,270.00 $300,000.00 ($68,270.00) $300,000.00 Misc Prof Svcs - TH $9,342.55 $4,333.34 ($5,009.21) $63,477.74 $52,000.00 ($11,477.74) $52,000.00 Accounting and Auditing Fees $20.00 $1,666.67 $1,646.67 $17,300.60 $20,000.00 $2,699.40 $20,000.00 -5- Current Month yTD Actual Budget Variance Actual Budget Variance 2021 Budget Property Trash Removal/ Mowing $5,500.00 $250.00 ($5,250.00) $7,409.78 $3,000.00 ($4,409.78) $3,000.00 Travel and Per Diem - TH $1,399.13 $375.00 ($1,024.13) $2,200.43 $4,500.00 $2,299.57 $4,500.00 Communication -TH $1,075.96 $1,250.00 $174.04 $9,512.50 $15,000.00 $5,487.50 $15,000.00 Postage $383.77 $291.67 ($92.10) $2,879.28 $3,500.00 $620.72 $3,500.00 Electric - TH $768.49 $750.00 ($18.49) $6,879.29 $9,000.00 $2,120.71 $9,000.00 Water $3,303.65 $1,666.67 ($1,636.98) $17,079.26 $20,000.00 $2,920.74 $20,000.00 Rental and Lease Expense $28.94 $291.67 $262.73 $3,190.16 $3,500.00 $309.84 $3,500.00 Insurance - Liab/Prop/WC $666.00 $15,416.67 $14,750.67 $166,917.00 $185,000.00 $18,083.00 $185,000.00 Flood Insurance $0.00 $583.34 $583.34 $6,800.00 $7,000.00 $200.00 $7,000.00 Building Maintenance - TH $968.76 $1,666.67 $697.91 $20,603.17 $20,000.00 ($603.17) $20,000.00 Lawn Maintenance $475.00 $1,000.00 $525.00 $5,349.00 $12,000.00 $6,651.00 $12,000.00 Bird Sanctuary Maintenance $0.00 $208.34 $208.34 $2,500.00 $2,500.00 $0.00 $2,500.00 OfficeEq/Supp/Computer -TH $14,944.09 $2,916.00 ($12,028.09) $42,800.41 $40,000.00 ($2,800.41) $40,000.00 Printing and Binding - TH $440.00 $708.34 $268.34 $3,400.71 $8,500.00 $5,099.29 $8,500.00 Legal Advertisement & Other $189.20 $416.67 $227.47 $3,904.99 $5,000.00 $1,095.01 $5,000.00 Office Supplies $471.80 $333.34 ($138.46) $3,685.58 $4,000.00 $314.42 $4,000.00 Books, Membership, Training - TH $50.00 $916.67 $866.67 $8,002.15 $11,000.00 $2,997.85 $11,000.00 Capital Outlay - TH $422.30 $7,500.00 $7,077.70 $39,470.95 $90,000.00 $50,529.05 $90,000.00 $256,306.28 $139,599.82 ($116,706.46) $1,375,936.04 $1,680,213.00 $304,276.96 $1,680,213.00 Fire Fire Control Contract Services $45,676.30 $45,677.17 $0.87 $456,763.00 $548,126.00 $91,363.00 $548,126.00 Misc. Repair and Maintenance $0.00 $83.00 $83.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $45,676.30 $45,760.17 $83.87 $456,763.00 $549,126.00 $92,363.00 $549,126.00 Police Executive Salaries $10,040.00 $10,877.17 $837.17 $103,923.75 $130,526.00 $26,602.25 $130,526.00 Regular Salaries - Police Offi $59,756.97 $79,650.42 $19,893.45 $656,279.81 $955,805.00 $299,525.19 $955,805.00 Overtime -Police $6,444.48 $1,250.00 ($5,194.48) $20,666.79 $15,000.00 ($5,666.79) $15,000.00 Incentive Pay $944,60 $1,190.00 $245.40 $9,716.91 $14,280.00 $4,563.09 $14,280.00 FICA Taxes $5,863.88 $6,748.09 $884.21 $59,234.09 $80,977.00 $21,742.91 $80,977.00 Retirement Contributions $37,922.76 $17,244.92 ($20,677.84) $225,929.79 $206,939.00 ($18,990.79) $206,939.00 Life and Health Insurance $1,724.40 $0.00 ($1,724.40) $52,641.98 $0.00 ($52,641.98) $0.00 Life and Health Insurance $10,041.85 $20,653.75 $10,611.90 $122,648.83 $247,845.00 $125,196.17 $247,845.00 Unemployment Compensation $412.50 $0.00 ($412.50) $412.50 $0.00 ($412.50) $0.00 Misc Prof Svcs - PD $276.00 $168.59 ($107.41) $2,516.05 $2,023.00 ($493.05) $2,023.00 Dispatch Service Contract $0.00 $4,972.17 $4,972.17 $60,242.92 $59,666.00 ($576.92) $59,666.00 Travel and Per Diem - PD $0.00 $150.00 $150.00 $0.00 $1,800.00 $1,800.00 $1,800.00 Communication - PD $648.16 $583.34 ($64.82) $5,091.62 $7,000.00 $1,908.38 $7,000.00 !SZ Current Month yTD Actual Budget Variance Actual Budget Variance 2021 Budget Electric - PD $264.97 $250.00 ($14.97) $2,162.11 $3,000.00 $837.89 $3,000.00 Water-PD $13.98 $20.00 $6.02 $190.50 $250.00 $59.50 $250.00 Rental and Lease Expense-PD $0.00 $166.67 $166.67 $1,060.88 $2,000.00 $939.12 $2,000.00 Building Maintenance - PD $140.92 $1,416.00 $1,275.08 $3,997.26 $10,000.00 $6,002.74 $10,000.00 Vehicle Maintenance $122.20 $833.34 $711.14 $5,116.59 $10,000.00 $4,883.41 $10,000.00 OfficeEq/Supp/Computer -PD $2,265.06 $1,000.00 ($1,265.06) $14,195.82 $12,000.00 ($2,195.82) $12,000.00 Printing and Binding - PD $0.00 $125.00 $125.00 $399.92 $1,500.00 $1,100.08 $1,500.00 Uniform Cleaning $245.87 $321.59 $75.72 $2,222.33 $3,859.00 $1,636.67 $3,859.00 Office Supplies $104.13 $125.00 $20.87 $734.75 $1,500.00 $765.25 $1,500.00 Fuel $3,065.38 $2,916.67 ($148.71) $25,930.73 $35,000.00 $9,069.27 $35,000.00 Uniforms & Equipment $1,082.88 $625.00 ($457.88) $6,427.86 $7,500.00 $1,072.14 $7,500.00 Books, Memberships, Training - PD $1,470.00 $250.00 ($1,220.00) $1,920.00 $3,000.00 $1,080.00 $3,000.00 Capital Outlay - PD $3,158.40 $11,083.34 $7,924.94 $6,858.40 $133,000.00 $126,141.60 $133,000.00 $146,009.39 $162,621.06 $16,611.67 $1,390,522.19 $1,944,470.00 $553,947.81 $1,944,470.00 Streets Regular Salaries - Streets $5,616.00 $6,750.67 $1,134.67 $58,125.60 $81,008.00 $22,882.40 $81,008.00 Overtime - Streets $0.00 $166.67 $166.67 $934.55 $2,000.00 $1,065.45 $2,000.00 FICA Taxes $332.70 $529.25 $196.55 $4,114.75 $6,351.00 $2,236.25 $6,351.00 Retirement Contributions $2,799.00 $1,272.84 ($1,526.16) $17,113.42 $15,274.00 ($1,839.42) $15,274.00 Life and Health Insurance $1,084.61 $1,588.75 $504.14 $18,450.54 $19,065.00 $614.46 $19,065.00 Misc Prof Svcs - Streets $1,019.50 $1,250.00 $230.50 $386,323.10 $7,500.00 ($378,823.10) $7,500.00 Communication - Streets $40.48 $83.34 $42.86 $414.23 $1,000.00 $585.77 $1,000.00 Electric - Streets $1,909.61 $1,666.67 ($242.94) $17,563.06 $20,000.00 $2,436.94 $20,000.00 Rental and Lease Expense $0.00 $83.34 $83.34 $0.00 $1,000.00 $1,000.00 $1,000.00 Vehicle Maintenance- Streets $6.41 $230.34 $223.93 $812.08 $2,764.00 $1,951.92 $2,764.00 Misc. Repair and Maintenance $4,600.00 $1,500.00 ($3,100.00) $37,994.84 $18,000.00 ($19,994.84) $18,000.00 Misc. Otber - NPDES $0.00 $750.00 $750.00 $8,306.00 $9,000.00 $694.00 $9,000.00 Operating Supplies $259.63 $416.67 $157.04 $1,888.15 $5,000.00 $3,111.85 $5,000.00 Uniforms & Equipment $0.00 $83.00 $83.00 $355.97 $1,000.00 $644.03 $1,000.00 Road Materials and Supplies $0.00 $416.67 $416.67 $4,732.16 $5,000.00 $267.84 $5,000.00 Capital Outlay - Streets $0.00 $27,266.25 $27,266.25 $655,441.17 $327,195.00 ($328,246.17) $327,195.00 $17,667.94 $44,054.46 $26,386.52 $1,212,569.62 $521,157.00 ($691,412.62) $521,157.00 Legal Regular Salaries - Legal $8,801.60 $9,701.09 $899.49 $91,092.95 $116,413.00 $25,320.05 $116,413.00 FICA Taxes - Legal $673.32 $742.17 $68.85 $6,968.62 $8,906.00 $1,937.38 $8,906.00 Retirement Contributions - Legal $4,562.76 $1,994.67 ($2,568.09) $27,352.71 $23,936.00 ($3,416.71) $23,936.00 Life and Health Insurance - Legal $1,236.91 $1,588.75 $351.84 $17,622.53 $19,065.00 $1,442.47 $19,065.00 -7- Current Month YTD Contracted Legal Services Travel and Per Diem -Legal Communication - Legal Postage- Legal Printing and Binding - Legal Office Supplies - Legal Books, Membership, Training - Legal Total Sanitation Garbage Contract Services Misc. Trash Disposal Total Sanitation Total Expenditures Net Revenue (Deficit) NET SURPLUS/(DEFICIT) Actual Budget Variance Actual Budget Variance 2021 Budget $7,625.86 $95,833.34 $88,207.48 $297,059,31 $1,150,000.00 $852,940.69 $1,150,000.00 $0.00 $83.34 $83.34 $27.80 $1,000.00 $972.20 $1,000.00 $40.48 $58.34 $17.86 $404.68 $700.00 $295.32 $700.00 $0.00 $10.42 $10.42 $0.00 $125.00 $125.00 $125.00 $0.00 $4.17 $4.17 $0.00 $50.00 $50.00 $50.00 $89.99 $4.17 ($85.82) $1,726.92 $50.00 ($1,676.92) $50.00 $228.98 $333.34 $104.36 $3,238.86 $4,000.00 $761.14 $4,000.00 $23,259.90 $110,353.80 $87,093.90 $445,494.38 $1,324,245.00 $878,750.62 $1,324,245.00 $13,776.45 $13,462.00 ($314.45) $121,771.17 $161,544.00 $39,772.83 $161,544.00 $0.00 $650.00 $650.00 $0.00 $7,800.00 $7,800.00 $7,800.00 $13,776.45 $14,112.00 $335.55 $121,771.17 $169,344.00 $47,572.83 $169,344.00 $502,696.26 $516,501.31 $13,805.05 $5,003,056.40 $6,188,555.00 $1,185,498.60 $6,188,555.00 ($216,531.01) ($790.68) ($215,740.33) $1,006,602.09 $0.00 $1,006,602.09 $0.00 ($216,531.01) ($790.68) ($215,740.33) $1,006,602.09 $0.00 $1,006,602.09 $0.00 -R- Town of Gulf Stream Income Statement Water Fund as of July 31, 2021 Current Month YTD Actual Budget Variance Actual Budget Variance 2021 Budget Revenues Water Sales Water Sales $202,353.69 $87,500.00 $114,853.69 $856,559.52 $1,050,000.00 ($193,440.48) $1,050,000.00 Total Water Sales $202,353.69 $87,500.00 $114,853.69 $856,559.52 $1,050,000.00 ($193,440.48) $1,050,000.00 Reserve Fees Reserves Fees $22,710.60 $11,250.00 $11,460.60 $113,767.80 $135,000.00 ($21,232.20) $135,000.00 Total Reserve Fees $22,710.60 $11,250.00 $11,460.60 $113,767.80 $135,000.00 ($21,232.20) $135,000.00 Interest Interest On Investment $1,062.35 $416.67 $645.68 $16,899.66 $5,000.00 $11,899.66 $5,000.00 $1,062.35 $416.67 $645.68 $16,899.66 $5,000.00 $11,899.66 $5,000.00 Other Impact Fees-PhysicalEnvironm $0.00 $0.00 $0.00 $1,590.00 $0.00 $1,590.00 $0.00 Water Fund Balance Transfer In $0.00 $14,250.00 ($14,250.00) $0.00 $171,000.00 ($171,000.00) $171,000.00 $0.00 $14,250.00 ($14,250.00) $1,590.00 $171,000.00 ($169,410.00) $171,000.00 Backflow Preventer Test - Revenue Backflow Preventer Test Sale $0.00 $500.00 ($500.00) $0.00 $6,000.00 ($6,000.00) $6,000.00 Total $0.00 $500.00 ($500.00) $0.00 $6,000.00 ($7000.00) $6,000.00 Total Revenues $226,126.64 $113,916.67 $112,209.97 $988,816.98 $1,367,000.00 ($378,183.02) $1,367,000.00 Expenditures Water Purchased Water Purchased - Commodity $81,047.45 $53,541.67 ($27,505.78) $555,091.98 $642,500.00 $87,408.02 $642,500.00 Water - Capacity $2,022.05 $2,500.00 $477.95 $18,749.79 $30,000.00 $11,250.21 $30,000.00 Water Purchased -Meter Charge $7.36 $8.34 $0.98 $68.17 $100.00 $31.83 $100.00 Backflow Preventer Testing $0.00 $500.00 $500.00 $0.00 $6,000.00 $6,000.00 $6,000.00 Total Water Purchased $83,076.86 $56,550.01 ($26,526.85) $573,909.94 $678,600.00 $104,690.06 $678,600.00 Other Expenses Regular Salaries - Water $4,070.40 $4,576.09 $505.69 $42,127.21 $54,913.00 $12,785.79 $54,913.00 Overtime - Water $19.08 $416.00 $396.92 $400.67 $5,000.00 $4,599.33 $5,000.00 FICA Taxes $312.85 $382.00 $69.15 $3,253.44 $4,584.00 $1,330.56 $4,584.00 -9- Town of Gulf Stream Income Statement Water Fund as of July 31, 2021 Current Month yTp Actual Budget Variance Actual Budget Variance 2021 Budget Retirement Contributions $1,177.16 $922.50 ($254.66) $8,997.25 $11,070.00 $2,072.75 $11,070.00 Life and Health Insurance $1,223.87 $1,588.75 $364.88 $15,558.75 $19,065.00 $3,506.25 $19,065.00 GIS/Mapping $0.00 $416.67 $416.67 $3,600.00 $5,000.00 $1,400.00 $5,000.00 Water Sampling & Testing $210.00 $666.00 $456.00 $3,695.00 $8,000.00 $4,305.00 $8,000.00 Repair Services $1,650.68 $1,125.42 ($525.26) $5,617.65 $13,505.00 $7,887.35 $13,505.00 Software Maintenance Contract $0.00 $875.00 $875.00 $2,787.93 $10,500.00 $7,712.07 $10,500.00 Communication $73.73 $83.34 $9.61 $328.68 $1,000.00 $671.32 $1,000.00 Postage $108.00 $83.00 ($25.00) $533.00 $1,000.00 $467.00 $1,000.00 Electric -Chlorinator $16.51 $107.09 $90.58 $160.24 $1,285.00 $1,124.76 $1,285.00 Rental and Lease Expense $0.00 $166.67 $166.67 $0,00 $2,000.00 $2,000.00 $2,000.00 Insurance - Liab/Prop/WC $0.00 $3,916.67 $3,916.67 $47,000.00 $47,000.00 $0.00 $47,000.00 Vehicle Maintenance- Water $0.00 $166.67 $166.67 $783.01 $2,000.00 $1,216.99 $2,000.00 Printing and Binding $0.00 $16.67 $16.67 $0.00 $200.00 $200.00 $200.00 Provision for Bad Debt $0.00 $0.00 $0.00 $0.00 $2,000.00 $2,000.00 $2,000.00 Misc. Operating Supplies $0.00 $916.67 $916.67 $6,075.84 $11,000.00 $4,924.16 $11,000.00 General Office Supplies $0.00 $41.67 $41.67 $0.00 $500.00 $500.00 $500.00 Uniforms & Equipment $0.00 $83.34 $83.34 $362.11 $1,000.00 $637.89 $1,000.00 Books, Membership, Training -Water $0.00 $83.34 $83.34 $50.00 $1,000.00 $950.00 $1,000.00 Depreciation Expense $0.00 $5,833.00 $5,833.00 $0.00 $70,000.00 $70,000.00 $70,000.00 Renewal & Replacement Expense $0.00 $1,333.00 $1,333.00 ($965.00) $16,000.00 $16,965.00 $16,000.00 Capital Outlay- Water $0.00 $33,398.17 $33,398.17 $532,300.63 $400,778.00 ($131,522.63) $400,778.00 Total Other Expenses $8,862.28 $57,197.73 $48,335.45 $672,666.41 $688,400.00 $15,733.59 $688,400.00 Total Expenditures $91,939.14 $113,747.74 $21,808.60 $1,246,576.35 $1,367,000.00 $120,423.65 $1,367,000.00 Net Revenue (Deficit) $134,187.50 $168.93 $134 018.57 ($257,759.37) $0.00 ($257,759.37) $0.00 NET SURPLUS/(DEFICIT) $134,187.50 $168.93 $134,018.57 ($257,759.37) $0.00 ($257,759.37) $0.00 Town of Gulf Stream Income Statement Undergrounding Fund as of July 31, 2021 Current Month YTD Actual Actual Revenues Non -Ad Velorem Taxes Ad Valorem Taxes - Current $0.00 $0.00 Early Payment Discount -Ad Valo $0.00 $0.00 NAV Taxes - Fees $0.00 $1,684.05 Total Non- Ad Velorem Taxes $0.00 $1,684.05 Interest Interest On Investment $0.12 $119.13 $0.12 $119.13 Other Assessment Revenues $7,926.21 $252,962.39 Interest On Investment $0.12 $119.13 Interest Revenue on Assessment $237.77 $16,680.88 Admin Fee Revenue $0.00 $14,584.54 Refund Prior Yr Expenditure $0.00 $0.00 Miscellaneous Revenue $0.00 $0.00 $8,164.10 $284,346.94 Total Revenues $8,164.22 $286,150.12 Expenditures All Expenses GIS/Mapping $0.00 $0.00 Engineering Fees $0.00 $0.00 Prof Svcs - Design Survey Work $0.00 $0.00 Prof Svcs - Project Management $0.00 $0.00 Prof Svcs - Const Survey Work $0.00 $0.00 Prof Svcs - Project Admin $0.00 $1,800.00 Prof Svcs - Assessment Consult $0.00 $0.00 Accounting and Auditing Fees- UG $0.00 $30.00 Cont Svcs - FPL Fees $0.00 $0.00 Cont Svcs - Street Light Syste $0.00 $0.00 Cont Svcs - UG Construction $0.00 $1,200.00 Town of Gulf Stream Income Statement Undergrounding Fund as of July 31, 2021 Current Month Actual Cont Svcs - Pre Const Landscap Cont Svcs - Post Const Landsca Cont Svcs - AT&T Fees Cont Svcs - Comcast Fees Legal Advertisement & Other Discount County Admin Fee Misc. Expenses Debt Service - Principal Debt Service - Interest Total Other Expenses Total Expenditures Net Revenue (Deficit) NET SURPLUS/(DEFICIT) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,164.22 YTD Actual $0.00 $0.00 $0.00 $0.00 $0.00 $9,413.76 $2,663.11 $0.00 $252,917.09 $16,239.84 $284,263.80 $284,263.80 $1,886.32 $8,164.22 $1,886.32 -12- Town of Gulf Stream Income Statement Penny Sales Tax Fund as of July 31, 2021 YTD Actual Budget FY 2021 Budget Variance Revenues Discretionary Infrastructure Tax $59,094.65 $50,000.00 $50,000.00 $9,094.65 Interest On Investment $897.32 $800.00 $800.00 $97.32 PST Balance Transfer In $0.00 $0.00 $0.00 $0.00 Total Revenues $59,991.97 $50,800.00 $50,800.00 $9,191.97 Expenses PST Fund Contingency - Miscellaneous $0.00 $50,800.00 $50,800.00 $50,800.00 Infrastructure Capital Outlay $0.00 $0.00 $0.00 $0.00 Total Expenses $0.00 $50,800.00 $50,800.00 $50,800.00 BEGINNING FUND BALANCE $98,564.53 $0.00 $0.00 $98,564.53 NET SURPLUS/(DEFICIT) $59,991.97 $0.00 $0.00 $59,991.97 ENDING FUND BALANCE $158,556.50 $0.00 $0.00 $158,556.50 -13- Gulf Stream Police Department tiF" Monthly Activity Report Edward K. Allen Chief of Police From 7/1/2021 Through 7/31/2021 Activity Count ALARMS 12 ANIMAL COMPLAINT 1 ASSIST OTHER DEPARTMENT 10 DIRECTED PATROL 121 DISPATCH ERROR 1 OPEN DOOR 4 POLICE SERVICE 13 SUSPICIOUS INCIDENT 2 THEFT (GRAND) MOTOR VEHICLE (Recovered same day) 1 TOWN ORDINANCE VIOLATION 12 TRAFFIC COMPLAINT 2 TRAFFIC CRASH 1 TRAFFIC CONTACTS 88 Gulf Stream Police Department nFUL Activity Report From 7/1/2020 Through 7/31/2020 Activi1y Count ARRESTS (Domestic Battery) 1 ALARMS 14 ASSIST OTHER DEPARTMENT 10 BURGLARY AUTO 2 DIRECTED PATROL 124 DOMESTIC VIOLENCE (Battery) 1 FOUND PROPERTY 5 DISTURBANCE 1 POLICE SERVICE 13 SUSPICIOUS INCIDENT 3 SUSPICIOUS PERSON 1 SUSPICIOUS VEHICLE 2 THEFT (GRAND) MOTOR VEHICLE ( Recovered 1) 3 TOWN ORDINANCE VIOLATION 24 TRAFFIC COMPLAINT 2 TRAFFIC CONTACTS 50 TOWN OF GULF STREAM WATER USAGE REPORT Unaudited As of July 31,2021 TABLE OF CONTENTS SECTION PAGE(S) Comparative Water Use By Consumer By Year ....................................... 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DUNHAM DATE: 8/6/2021 TO: Mayor Morgan and Town Commissioners RE: Recommendation for bid award for Drainage Outfall Check Valves On July 4, 2021, the Town issued an Invitation to Bid for the installation of check valves on the Town's drainage outfalls. The Invitation to Bid was publicly advertised on the Town's website and on DemandStar, an online procurement website, with seven sealed bids received by the Town in response. These bids were publicly opened on August 6, 2020. The bids are as follows: • EMC Divers, Inc. $ 84,852.00 • Aqua-Nautik Underwater -Work LLC. $ 85,555.50 • Shenandoah General Construction, LLC. $ 98,700.00 • Hinterland Group $ 113,300.00 • Florida Flow Control, Inc. $ 115,860.00 • Live Flyer, Inc. $ 133,576.00 • Sunshine Land Design, Inc. $ 152,965.29 Under the invitation to bid process, the contract is awarded to the lowest responsive, responsible bidder. A reference check by staff found that EMC Divers, Inc. was highly recommended and professional. The Town's engineers at Baxter & Woodman said that given the complexity of its experience, EMC Divers, Inc. should be capable of performing the work. Based on the foregoing, I recommend the Town award the bid for Drainage Outfall Check Valves to EMC Divers, Inc. located in New Smyrna Beach, Florida. RECOMMENDATION: Motion to award the Invitation to Bid for drainage outfall check valves to EMC Divers, Inc. for $ 84,852, which amount includes the base bid and two bid alternates.