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HomeMy Public PortalAboutP&RAC Minutes 1993 08/12PARKS AND RECREATION ADVISORY COMMITTEE AUGUST 12, 1993 SPECIAL MEETING - BUDGET WORKSHOP I. ROLL CALL AND CALL TO ORDER Chair Grote called the meeting to order at 12:15pm. Committee members Coyle and Killen answered the roll call. Chair declared a quorum present. Also attending was Councilperson Lebrett, Administrator Schmidt and Director Baker. II. COUNCIL ACTIONS - Director Baker informed committee that Mr. Sorg with Pop's Concession has decided not to bring his concession stand to McCall this summer because most events for die Ju11J111e1= ale over. Mr. Sorg would like to be included in 1994's concessions bid process. -Chair Grote expressed her concern with the council's waiving of the Triathlons fees. She believes that when the city began to charge fees for park use, no "grandfather" arrangements were ever granted. All nonprofit events such as the Summer Fest have been charged a standard fee, there is nothing that makes this event different. Administrator Schmidt informed the committee that the discussion of the Triathlon came at the end of a very long council meeting and that the council may not have realized they were waiving a standard fee. The committee strongly feels that all events reserving parks should be required to pay the standard fee. -Administrator informed the committee that the trailer in the parking lot next to Legacy Park is a temporary pilot plant for the new water facility and the site was chosen over placing it next to the pump house in Legacy Park. -Administrator informed the committee that the screening of the dumpster at the Sports Marina is still on his "to do" list. -Administrator distributed a memo on various council actions (attached). III. BUDGET WORKSHOP Administrator informed the committee that he had requested Director Baker to develop a revenues plan that would allow the Recreation Program to operate on a 50% revenues and 50% tax base. Director Baker informed the committee that plan has been developed(attachment). Administrator informed the committee that council will be receiving a balanced operating and maintenance budget based on last year's budget with minor general spending changes. The operating and maintenance budget does not include any capital improvements or purchases. Capital improvement projects and purchases will be addressed with the Mayor's plan which is to incorporate a 3/4 of 1% general sales tax. The tax will need to be voted on by the public and passed with a 60% majority. If the general sales tax passes it will generate approximately $200,000 per year which will be used for high visibility capital improvement projects. If this plan is okayed by the council, then staff and committees will be directed to meet and make a five year prioritized capital improvement plan which would be presented to the public. In addition, Administrator explained that there may be some fluidity in the operating and maintenance budget from year to year, for example the city is saving $25,000 per year towards the purchase of a new fire truck and when that has been purchased there will be an extra $25,000 IV. OTHER BUSINESS -Administrator informed committee that the old Golf Course Clubhouse sale is set for August 25, 1993 at 2:OOpm. Administrator also stated that the Urban Renewal Board meets Friday 13 and the may have a interest in the clubhouse site and if so they would be offered the site for the $182,000 minimum bid plus 10% and the sale would not happen. -Chair requested that Friday's Urban Renewal Board meeting minutes be included with meeting minutes (attachment). -Director Baker informed the committee that the Legacy Park swim buoys were damaged in transportation and have been returned. Due to the summer being near end, the buoys will not be installed until the summer of 1994. -Committee discussed the dog problem at Legacy Park and directed staff to ask Chief Parker if code enforcement could be directed to walk through the park once a day. Grote and Killen have both confronted dog owners on more than one occasion and many time the people would not remove their pets. -Committee discussed Cheryl Knowles letter (attachment) and the youth baseball programs reformat (attachment) with councilperson Lebrett and expressed their support of the council's desire to have a public discussion concerning the Recreation Program. Committee would like to see discussions at the same time concerning fee hikes, and the pros and cons of the program. -Chair informed the committee that Malcom Scott has resigned. Chair would like a list of possible replacements from each committee member, which will be compiled and sent to the Mayor. IV. NEXT MEETING With consent of the committee, Chair Grote scheduled the next meeting for Thursday, August 26th at 7:OOpm in the council chambers. 1994 PROGRAM CHARGES USER FEE REVENUES NORDIC SKIING 30participants @ $30.00 = 900 plus $200.00 P.L.S.M $1100.00 YOUTH BASKETBALL 70participants @ $20.00 = $1400.00 SPRING SOCCER 150 participants @ $20.00 = $3000.00 3000.00 YOUTH BASEBALL/SOHBALL 150participants @ $20.00 = $3500.00 3500.00 SUMMER YOUTH ACTIVITIES T-Ball 80participants @ $15.00 = $1200.00 Junior & Midget Soccer 120 participants @ $20.00 = $2400.00 PeeWee Soccer 50participants @ $15.00 = $750 Tennis 20 @ $15.00 = $300.00 Outdoor Basketball 30 participants @ $15.00 = $450.00 Total summer youth activities 1400.00 5100.00 RECREATION CAMP 20 particitpants/week at $30.00 = $600.00/week x 8 weeks 4800.00 FALL SOCCER 80 participants @ $15.00 = $1200.00 1200.00 ADULT VOLLELYBALL 200.00 S01. (BALL ENTRIES 5 weekends - 8 tournaments 9000.00 SOFTBALL SPONSORS 5 weekends @ $225.00 = $1125.00 1125.00 RED CROSS CLASSES 10 participants @ $20.00 = $200.00 200.00 OTHER PROGRAMS 500.00 TOTAL $31,125.00 August 4, 1993 TO: Park and Recreation Advisory Committee FROM: City Administrator RE: Various matters 1. Triathalon: The Council approved this permit and waived the fee at the request of Mr. Ravello on July 28. 2. Sorg Concession: The agreement with the Sorgs for concession services at Fairway Park was approved. A written agreement should be developed for this arrangement. The Recreation Director should be directed to work with the City Attorney to have such agreement drafted and approved. 3. Garnet Beach: The agreement has been approved by the Council. 4. Recreation Program hearing: The Committee was specifically directed by the Council not to conduct such hearing. The City Council will undertake a public discussion at a Council meeting in September or October. 5. Skateboarding: This activity is now prohibited in the city's parks. Bud v MCCALL REDEVELOPMENT AGENCY MINUTES AUGUST 13, 1993 I. CALL TO ORDER AND ROLL CALL: Chairman W-1 1 --- nn1 cA thca ga n n ri r at 9 � 30 A.m. .,..a��,�,u.. .,..��,..... ,.,.�1.... ,..... m..�ti..g to- -r-e- and Board members Droulard, Larson, Clark, Campbell, Jones and Wallace answered the roll call. A quorum was present. II. MINUTES OF AUGUST 5, 1993: The minutes of the meeting were distributed and, after review, Larson moved to approve the minutes. Campbell seconded and the motion carried. III. EXECUTIVE SESSION The Chair noted that the purpose of the meeting was to conduct an executive session pursuant to IC 67-2345 subsections (c) and (f) regarding advising legal counsel on matters of pending litigation and on acquiring an interest in real property not owned by a public agency. Larson moved to conduct an executive session under the relevant code. Clark seconded and the motion carried. The Board invited Doug Manchester, Steve Millemann, Ed Elam, and Kevin McGee to join the closed session. The Session began at 9:35 a.m. The Board returned to open session at 12:40 p.m. The Chair announced that the Board had advised its legal counsel on matters relating to pending litigation and on acquiring an interest in real property not owned by a public agency, specifically the abandoned Union Pacific Railroad Right of Way. IV. APPOINTMENT OF NEGOTIATING COMMITTEE: The Chair appointed Don Clark and Jim Campbell to review and advise the Attorney as a negotiating committee for the Board and asked them to report back to the full board as necessary. V. ADJOURNMENT: Larson moved to adjourn at 12:45 p.m. Campbell seconded and the motion carried. Respectfully submitted, Francis Wallace Chairman Cheryl Knowles Box 654 McCall.Idaho 83638 634-5339 July 5. 1993 Craig Baker City Recreation Department City of McCall McCall. Idaho 83638 Dear Craig, We. the undersigned. have concerns with our city recreation programs. We have at one time or another attempted to address these problems. but to no avail. The problems have only gotten worse. Our concerns are with the city youth athletic programs at all different age groups. This includes soccer, baseball. and girl's softball. Since we are nearing the end of the baseball season. the following suggestions are specifically for baseball. To begin, we as parents. guardians, and grandparents would appreciate having a schedule in advance. This would enable us to arrange work schedules and transportation. It is frustrating to try and manage out-of-town rides for our children with less than an hours notice. We understand McCall weather. a make-up schedule for games that have been rained out could be given to players at a later date. May is a busy month for everyone. The city soccer program is still running a cramped schedule. It would be great if the baseball game schedule could begin aster school is out for the summer. This would help alleviate stress for players and parents alike. It would be best for the teams to organize and practice the month of May. This would enable them to be polished and ready for games in June. In April, coaches and team sponsors need to be assigned and ready to go. All coaches should have a clinic to discuss rules of the game and assign team players. It is poor management to wait until the day of the first game to find a coach or sponser for a team. It is frustrating to all those involved. It is also exactly what happened this year. The youth of our community deserve the very best that we can provide. The City Recreation Department of McCall has the potential to provide a wonderful proar~am for our youth. We knew that it is a big iob. We don't expect the director to do it all: but we do expect better organization and better use of community volunteers. It's time the city reorganize and pull together to make sure that the needs of our community are better met. Thank you for your consideration is this matter. Sincerely. 60(1* Lcu& Auzaxi cc Mayor Smith Arthur Schmidt Craig Baker City Parks and Recreation Board PL G -K„,,pds ti,%4444, P YOUTH BASEBALL/SOFTBALL EVALUATION JULY 5, 1993 Over the past five years the Baseball/Softball program has grown dramatically and now sports a total of twenty one teams. In addition, there were no adult softball teams in 1991 while four teams formed in 1992 and six teams formed in 1993 for a total of twenty seven active ball teams in 1993. Seven of these teams are t-ball teams which play during the afternoon. with only two baseball fields in the city of McCall and twenty teams wishing to practice and play during the evening hours of 5:30 - 9:30 there are no available field times to schedule the additional seven t-ball team practices and games. The year of 1993 could be called the year of the rain out". over the course of the baseball season there were twenty two rained out games which had to be rescheduled. Due to the need to travel to Cascade, New Meadows, Riggins and Council I am sure many coaches and parents were inconvenienced. Up through 1991 the baseball/softball program started the week after school let out. In 1992, due to early clearing of snow at Fairway Park and requests from coaches to get the season started earlier the baseball season was started on May 18. The early start was enjoyed by all. In 1993, due to a normal snow year, the fields did not become playable until May 24. and with 22 rain outs, the entire season felt like it was cramped into two weeks. Due to the number of kids now enrolling in each age division, the clinics which start the program have become large enough coaches and coordinators are not getting to know youngsters names and abilities, so when it comes time to select teams, the clinics have not helped the process, growth demands change. After talking with several coaches, who expressed a desire to start earlier and have the opportunity to practice their team in places where the snow pack is not so sever(Riggins, New Meadows, Cascade), I have decided to reformat the entire youth baseball/softball program for 1994. 1994 BasebalUSoftball Program Reformat Sign-up sheets will be distributed the first Monday in April. There will be no clinics. Youngsters will be placed on the same team they played on the year before. If the child is new to the McCall area, the Recreation Director will place the youngster on the team with the fewest number of participants. If the child is moving from one league to another he/she will be place on their new team in the following manor. Boys Baseball 15 & 16 yr old Colts McCall 1 / \ 13 & 14 yr old Ponies McCall 1 McCall 2 / N/7 \ 11 & 12 yr old Broncos McCall 1 McCall 2 McCall 3 T T T 9 & 10 yr old Mustangs McCall 1 McCall 2 McCall 3 13 - 16 yr old girls 10 - 12yr old girls Girls Junior Olympic Softball McCall 1 McCall 1 McCall 2 McCall McCall Coaches will attend a informational meeting on the third Monday in April where they will be given a rules briefing, team roster and team equipment. Coaches can then set practice times where and when they want, it was suggested by several coaches that they would like to go to Riggins and have weekend baseball barbecues andlor have some indoor practices at the high school. Game schedules will be distributed to coaches the second week of May. It is my hope that this reformat will enable coaches to be more informed, have a much longer season and be more prepared when games begin in June. The t-ball program will have to remain the same until the City of McCall or some other entity_ develops more basebalUsoftball fields.