HomeMy Public PortalAboutBPCC Meeting Packet 11.15.22Town of Brewster
2198 Main St., Brewster, MA 02631
townadmin@brewster-ma.gov
(508) 896-3701
Bay Property Planning Committee Meeting Agenda
Remote Participation Only
November 15, 2022 at 4:00 PM
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in
accordance with applicable law. This means that members of the public body may access this meeting in person, or via
virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all
members of the public body may attend remotely. No in-person attendance of members of the public will be permitted,
and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of
the public who wish to access the meeting may do so in the following manner:
Please click the link below to join the webinar:
https://us02web.zoom.us/j/84863561303?pwd=bjhQazV3Y0NaN0dESk1LUmxmbGJCdz09
Passcode: 467353
US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 898 0232 5739 Passcode: 467353
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream
(livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov).
Members:
Amanda Bebrin,
Chair
(Vision Planning
Committee)
Katie Miller Jacobus,
Vice Chair
(At Large)
Karl Fryzel,
Clerk
(At Large)
Mary Chaffee,
Select Board
Ned Chatelain,
Select Board
Patricia Hughes,
Natural Resources
Commission
Peter Johnson,
At Large
Caroline McCarley,
At Large
Clare O’Connor-
Rice, At Large
John Phillips,
At Large
Tom Wingard,
Recreation
Commission
Town Staff:
Peter Lombardi,
Town Administrator
1.Call to Order
2.Declaration of a Quorum
3.Meeting Participation Statement
4.Recording Statement
5.Public Announcements and Comment: Members of the public may address the Committee on matters
not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the
Committee is unable to reply but may add items presented to a future agenda.
6.Update on Consulting Services
7.Follow-up on Fall 2023 Special Town Meeting Warrant Articles Related to Bay Property
8.Follow-up on Site Visit and Discuss Proposed Pool Parking Area
9.Review Upcoming Approved Interim Uses and Potential Vote on Proposed New Interim
Uses
10.Vote on Meeting Minutes: October 18, 2022
11.Discuss Future Meeting Agenda Items
12.Next Meeting: December 6, 2022
13.Matters Not Reasonably Anticipated by the Chair
14.Adjournment
Date Posted:Date Revised:Received by Town Clerk:
11/09/2022
REED HILDERBRAND8
PRICE PROPOSAL
Town of Brewster Comprehensive Planning for the Former Cape Cod Sea Camps Properties
03 November 2022
REED HILDERBRAND1 2TOWN OF BREWSTER COMPREHENSIVE PLANNING
Scope of Services
1. DISCOVERY / SITE ANALYSIS (2.5 MONTHS)
Tasks:
Mobilization
—Review of existing information, reports, plans, surveys
—Data gathering (GIS/ surveys, utility information, maps, previous research)
—Confirm project schedule and preliminary project goals
—Establish preliminary contact w/ planning committees and town staff,
identifying key liaisons
—Review town zoning and other regulatory codes
—Determine decision-making framework
Existing Conditions Assessment
—Perform a Natural Resources Inventory to asses ecological systems and
markers, critical habitat areas, and keystone species
—Analyze and document existing vegetation, soils, hydrology (flooding,
stormwater management, coastal resilience, and wetland regulations)
—Inventory site circulation, access, and parking, including roadway
characteristics, lane widths, lane use, traffic control, and roadway geometry
—Conduct preliminary high-level building conditions review (not a
full structural assessment) to understand preliminary feasibility for
rehabilitation or demolition
—Identify existing critical infrastructure and utility systems
Meetings:
—Site Visit #1 – Kick-off meeting w/ Town staff and design team meeting, site
reconnaissance
—Monthly Advisory Committee Meetings (virtual)
Deliverables:
—Compilation of existing conditions diagrams for each parcel
—Executive summary of our findings
—Natural resources inventory
The natural topography of the bay parcel
invites visitors to descend towards the water
through a sequence of diverse landscape
experiences. At the water’s edge, there is
opportunity to take advantage of the parcel’s
adjacency to waterfront connections.
REED HILDERBRAND3 4TOWN OF BREWSTER COMPREHENSIVE PLANNING
(Right and Above)
Nickerson State Park (above) and the Beach
at Spruce Hill Conservation Area (right)
Brewster, Massachusetts
Courtesy of Madeleine Aronson
TASK 2: VISIONING ( 4 MONTHS)
Tasks:
Program Verification
—Review and verify desired building and site program for each parcel
including potential Community Center, Town Common, Municipal Offices
(Recreation Department, Council on Aging and others), Housing, Studio
Arts Center, Boating Center, affordable community or seasonal workforce
housing and Public Amenities such as waterfront access, recreation,
parking, biking and walking trails
—Collect precedents and inspirational imagery to further a consensus around
site potential and program
Project Principles
—Formulate set of principles, and prioritize set of program opportunities to
structure remainder of planning process
Visioning
—Test-fit selected building and site program for each parcel, including
preliminary siting and access provisions, to develop an understanding
of the overall site density, distribution of landscape in relation to built
structures, and site circulation (this will be a collaborative process with the
town committees and consultants)
—Identify potential adaptive reuse strategies for seacamps buildings, new
buildings, and programs that may need to be built on site
—Assess potential traffic generation and parking demand associated
with the proposed uses
—Develop conceptual utility, stormwater infrastructure, and wastewater
strategies for development scenarios
—Evaluate environmental impacts of each scenario
—Develop up to three diagrammatic scenarios for each parcel
—Prepare introductory presentation and engagement materials for
community meetings
Meetings:
—Community Forum #1 - Share site analysis, identify community interests,
overall program verification (Bay and Pond Parcels, in person)
—Community Forum #2 - Share up to 3 preliminary concepts for each parcel
(Bay and Pond parcels) combined with Site Visit #2 (Assess program,
circulation and buildings for program and re-use)
—Monthly Advisory Committee Meetings (virtual); meetings will include
review of Project Principles
TASK 3: CONCEPT DESIGN + CONCEPTUAL PLANS (7 MONTHS)
Tasks:
Scenarios
—Present preliminary concept plans to Community for feedback
—Refine preferred site programming & landscape concept
—Refine siting of new & existing buildings (Bay Parcel)
—Diagram siting options for housing programs and nature-based education
partner facilities (Long Pond)
—Refine access, circulation, parking, and proposed traffic patterns
—Conceptual planning for utilities, stormwater infrastructure, and
wastewater strategies
—Development of sketches and diagrams to support client decision-making
and community review
—Identification of critical path items for action and implementation,
including code, environmental and utility constraints
Prioritization: Preferred scenario
—Pricing exercise
—High level phasing approach
Comprehensive Plans
—Finalize deliverables, including concept plan
—Phasing strategy with interim access projects
—Future recommended scopes of services (housing study for Long Pond,
community center for Bay parcel)
—Prepare digital presentations and engagement materials for community
meetings
Meetings:
—Community Forum #3 - Share 1 refined preliminary concept (Pond Parcel)
—Community Forum #4 - Share 1 refined preliminary concept (Bay parcel)
—Community Forum # 5 – Share final conceptual plan (Pond parcel)
—Community Forum # 6 – Share final conceptual plan (Bay parcel)
—Monthly Advisory Committee Meetings (virtual)
Deliverables:
(Separate deliverables for each parcel)
—Final, preferred scheme for each parcel
—Concept level pricing for preferred scheme
—Final documents (in pdf form)
— Planning principles
— 1 Comprehensive Plan to bring to Town Meeting for presentation
— Potential phasing and implementation schedule
— Recommended additional scope for further planning and design
studies
REED HILDERBRAND5 6TOWN OF BREWSTER COMPREHENSIVE PLANNING
(Right and Above)
Nickerson State Park (above)
Brewster, Massachusetts
Courtesy of Madeleine Aronson
TASK SUMMARIES
TASK I: SITE ANALYSIS
During the Site Analysis phase we will review and analyze existing conditions.
The final deliverable will be a compilation of analysis diagrams and an
executive summary of our findings.
TASK II: VISIONING
We will kick off the Visioning phase with the first community forum, where
we will share site analysis, identify community interests, and verify potential
program. We will identify key planning principles in collaboration with
the community, town, and committees. Based on what we hear from the
community we will develop program concepts and preliminary scenarios to
present to the community at the second forum.
TASK III: CONCEPT DESIGN
We will refine a concept plan for one preferred scheme per parcel. The refined
plans will be shared with the community at forums 3 and 4. Community
feedback will be incorporated into a final scheme to be submitted for
conceptual pricing. Following the pricing exercise, final plans will be presented
to the community at forums 5 and 6. The final deliverable for both parcels
is a compilation of all presentation materials submitted to town officials
and committee members and a comprehensive plan for presentation and
consideration at Town Meeting.
FORUMS AND MEETINGS
COMMUNITY FORUMS
The first two community forums will cover both parcels. This allows us to be
efficient with our travel time and the mobilization time needed for each forum.
The remaining four community forums will include two focused on the Bay
Parcel, and two focused on the Pond Parcel.
Four community forums will be in person and two will be virtual. We are
assuming the first two forums will be in person, allowing us to build a
relationship with the community. (We are open to switching which forums are
online and which are in-person.) Instead of hybrid events, we’d like to suggest
in-person forums are available for online viewing and there is an e-mail address
or other virtual platform where viewers can send feedback and questions. We
will look to the town for guidance and resources for further outreach, such as
surveys or e-mail addresses to gather feedback.
ADVISORY COMMITTEE MEETINGS
We will attend one virtual advisory committee meeting per month for
each committee for a total of 24 advisory committee meetings. Instead of
formal presentations, these meetings will operate like workshops where
Reed Hilderbrand will share design progress and receive feedback from the
committees.
CONCEPTUAL PLANNING FOR THE FORMER CAPE COD SEA CAMP PROPERTIES - BASIC SERVICES
TASK 1: DISCOVERY AND SITE ANALYSIS
Reed Hilderbrand Landscape Architecture $39,140
WXY $10,000
VHB $15,500
LEC Environmental Consultants $9,000
AM Fogarty N/A
$73,640
TASK 2: VISIONING
Reed Hilderbrand Landscape Architecture $70,590
WXY $25,000
VHB $9,300
LEC Environmental Consultants $500
AM Fogarty N/A
$105,390
TASK 3: CONCEPT DESIGN & CONCEPTUAL PLANS
Reed Hilderbrand Landscape Architecture $135,870
WXY $43,000
VHB $9,300
LEC Environmental Consultants $500
AM Fogarty $4,500
$193,170
TOTAL FEE: $372,200
Price Proposal
We are pleased to provide the following price proposal for conceptual planning for the former Cape Cod Sea Campproperties.
Town of Brewster
SPECIAL TOWN MEETING
WARRANT
for
NOVEMBER 14, 2022
at
6:00 PM
STONY BROOK ELEMENTARY SCHOOL
384 UNDERPASS ROAD
Please bring this copy of the warrant to Town Meeting
Large print copies of the warrant are available at the Brewster Town Offices
2
TOWN OF BREWSTER
SPECIAL TOWN MEETING WARRANT
NOVEMBER 14, 2022
TABLE OF CONTENTS
A INDEX 3
B ANECDOTE FROM THE ARCHIVES 4
C INFORMATION 6
D 2022 SPECIAL TOWN MEETING WARRANT ARTICLES 9
ARTICLE DESCRIPTION SPONSOR PAGE
1 Outstanding Obligations Select Board 9
2 Capital and Special Projects Expenditures Select Board 10
3 Community Preservation Act Funding Community
Preservation
Committee
22
4 Conservation Restriction: 0 Holly Ave (Rear) Community
Preservation
Committee
23
5 Town Code Amendment to Community Preservation Act
Bylaw (§ 17)
Select Board 25
6 Town Bylaw Amendment: Limits of Debate Select Board 28
7 Town Bylaw Amendment: Quorum Requirement Select Board 28
8 New Town Bylaw: Reconsideration Select Board 29
9 Town Bylaw Amendment: Special Town Meeting
Warrant Deadline
Select Board 29
10 Local Comprehensive Plan Select Board
& Planning
Board
30
11 Temporary Easements: Millstone Road Improvement
Project
Select Board 31
12 Private Road Construction Services: Vesper Pond Drive Select Board 32
13 Creation of New Revolving Fund: Bay Property Pool Select Board 33
14 Bay Property Pool Funding Select Board 33
15 Rescind Debt Authorization Select Board 34
16 Local Adoption of State Statute: Local Election Deadlines Select Board 35
E TOWN MODERATOR’S RULES 38
F GLOSSARY OF FINANCIAL TERMS 40
3
Stony Brook Road Connections
The Old Kings Highway, historically known as Kings Highway and County Road, was the
region’s major east/west corridor. In Brewster, the original Old King’s Highway route followed
Stony Brook Road, avoiding wetlands and marshes associated with Quivett Creek and Stony
Brook. By the mid-19th century, bridges and causeways were built across the tidal and wetland
area allowing the transition of Old Kings Highway to its current route.
The property now known as 717 Stony Brook Road was part of the homestead of Eben F. Ryder.
Although Eben Ryder settled in Brewster, Ryder is a family name best known in Chatham. There
was a house on the property in the mid-1800s. Adelbert Barnes, who lived at 786 Stony Brook,
remembers that he “stopped by the Ryder house for milk during the first year of the (civil) war”
(1861) and would sing patriotic songs.
That house was moved to Harwich circa 1910 and became the Pleasant Bay Club. A decade or
so later, it was converted to the Wequassett Resort which opened in 1925. It is one of two
historic houses remaining on the resort’s property. The “square top” Eben Ryder House serves as
the center piece of the complex and is the location of Twenty-eight Atlantic restaurant and
Thoreau’s tavern.
The property at 717 Stony Brook Road was conveyed to Tom Bouchard by the heirs of Eben
Ryder in 1936. Although there were no dwellings listed, a barn dating from the mid-1800s may
have been moved to the property from across the street at 770 Stony Brook where there is a
foundation of a previous structure. Bouchard renovated the “run down” barn and made it his
home. In 1950, he moved another barn from an unknown site and added it to the original
structure, which wasn’t unusual at the time. Today, there is also a cottage and another building
that may have been Bouchard’s studio on the property.
Tom Bouchard (1895-1984) was born in Jerusalem and became an American citizen in 1942. He
started work as a sports photographer but is best known as a photographer of dancers and artists
and the first official photographer for the Bennington Summer School of Dance (1934 – 1942)
during its early years. His photographs have been exhibited in galleries and New York City
museums. According to his New York Times obituary, “his well-known photographic studies of
Martha Graham, Doris Humphrey, Charles Weidman and Hanya Holm were credited with
creating a wider audience for modern dance”. He also photographed such artists as Joan Miro,
Marcel Duchamp, and Chaim Soutine, and he made a film about Fernand Leger and film
sequences of his friend Edgard Varese. He was fascinated by the photographic translation of
dance motion and his film work was not simply straight documentation but involved
expressionistic cinematography and edits, as well as effects like double-exposure and slow
motion.
Marc Strauss, Professor Emeritus in the Conservatory of Theater and Dance at Southeast
Missouri State University and a Wellfleet resident, adds that as a freelance sports and dance
photographer, Bouchard often tried to “catch the action” and the “transitional moments” between
movement pauses in his artworks, a nearly impossible but intriguing notion. According to John
Martin (1893 – 1985), America’s first major dance critic, Bouchard’s work “is perhaps as fine a
4
synthesis as has yet been achieved of two mediums as inherently antagonistic as photography
and dancing” (1936). All too true!
Bouchard kept a studio on West 40th Street in Manhattan and later at the Chelsea Hotel. From
1974 until his death, Tom Bouchard lived full-time at his Brewster home. After his death, his
daughter, Diane, worked to organize and preserve her father’s large body of work, much of
which is now in the collections of the Houghton Library at Harvard University.
The mid-20th century was a time when a vibrant artistic community flourished in West Brewster,
with Stony Brook Road serves as the center of that activity. Conrad and Mary Aiken entertained
fellow writers and artists at their summer art school called 41 Doors and Tom Bouchard and his
daughter often produced Shakespearean plays for neighbors and friends in the garden of their
property at 717 Stony Brook Road.
Patricia Hess is a member of the Brewster Historical Commission. Information about Brewster’s
Historical Houses can be found in the reference section of the Brewster Ladies Library.
Many thanks to Eric Dray for the research on the properties on Stony Brook Road and to Marc
Strauss for his reflections on Tom Bouchard.
5
INFORMATION FOR NOVEMBER 14, 2022
SPECIAL TOWN MEETING
Services Available to the Public During Town Meeting
TRANSPORTATION:
The Council on Aging offers rides to and/or from Town Meeting. For information or to schedule
a ride to and/or from Town Meeting please call the Council on Aging at 508-896-2737 by noon
on Wednesday, November 9th. Rides are available during the entirety of Town Meeting.
TRANSCRIPTION SERVICES:
A real-time transcription of Town Meeting is available for the hearing impaired. Look for the
screen to the right of stage.
CHILD CARE SERVICES:
Nauset Youth Alliance provides free childcare services for children ages 5 – 14, from
5:30 pm – 8:30 pm, in the Stony Brook School Art Room during Town Meeting. If you would like
to take advantage of this service, please call or email the NYA before 4:00 pm on Friday,
November 11th; 508-896-7900 or drost@nausetyouthalliance.org
FOOD & BEVERAGES:
Nauset Youth Alliance also provides food and beverages for purchase from 5:30 pm – 8:00 pm
during Town Meeting. Items include sandwiches, chips, desserts, water, coffee, tea and juice.
These refreshments are generously provided by Ocean Edge Resort.
6
Town Moderator Information for Brewster Voters
Brewster Voters:
To prepare residents in advance, we are providing information here that will be helpful to
everyone who plans to attend. In the interest of expediting introductory remarks, we
appreciate your attention to the following procedures for the November 2022 Town Meeting:
1.Attendance: Please do not attend Town Meeting if you have recently tested positive for
COVID, have any COVID symptoms, or have recently been in contact with a person
diagnosed with COVID.
2.Check-in: Will start at 5pm in the lobby outside the cafetorium. If you have a mobility issue,
please move to the beginning of the check-in line.
3.Town Warrants: Copies of the Town Warrant will be available; voters are invited to bring
their own copy.
4.Town Officials Participating in Town Meeting
•Select Board: Chair David Whitney, Ned Chatelain, Kari Hoffmann, Mary Chaffee, and
Cynthia Bingham
•Town Administrator: Peter Lombardi
•Assistant Town Administrator: Donna Kalinick
•Town Clerk: Colette Williams
•Finance Committee: Chair Pete Dahl, Frank Bridges, William Meehan, Honey
Pivirotto, Robert Young, Alex Hopper, Robert Tobias, Andrew Evans and William
Henchy
•Finance Director: Mimi Bernardo
•Town Counsel: Gregg J. Corbo of KP Law
•Constable: Roland Bassett, Jr.
5.Meeting Rules of Order
•Brewster uses “Town Meeting Time: A Handbook of Parliamentary Law” as well as
local practice and tradition.
•Please be respectful and courteous to others. All questions or comments should be
directed only to the Moderator.
6.Time Clock: Under our bylaw, presenters may speak for up to 5 minutes, and residents may
speak for or against an article for up to 3 minutes.
7.Voting
•All voting will be done by a show of hands using voter tickets. The Moderator will
evaluate the show of hands and announce the result.
7
•Voters may challenge the Moderator’s result; if more than 7 request a count, one
will be done.
8.Microphones
•Stationary microphones will be set up at the front of each aisle in the voter seating
area. Please state your name and address when you speak.
9.Motions
•Amendments:
o If a minor amendment is proposed, the Moderator may accept it verbally.
o If a longer amendment is offered, provide it in writing to the Town Clerk or
her staff.
•If you are unclear at any time about an action, raise your voter ticket to be
recognized and state, “Point of order.”
10.Services
•If you need handicapped parking, special seating, or any other type of assistance,
please contact the Town Administrator’s office (508-896-3701 ext. 1100) before
Town Meeting. Handicapped parking will be available in the front of the school in
the bus drop-off area.
•Space will be available for voters using wheelchairs. Those with impaired mobility
can access the check-in line via the main entrance at the front of the building.
•A real-time transcription of Town Meeting will be available for the hearing impaired
on the screen to the right of stage.
•Nauset Youth Alliance provides free childcare services for children ages 5 – 14, from
5:30 pm – 8:30 pm, in the Art Room during Town Meeting. If you would like to take
advantage of this service, please call or email the NYA before 4:00 pm on Friday,
November 11th; 508-896-7900 or drost@nausetyouthalliance.org
•Nauset Youth Alliance also provides food and beverages for purchase from 5:30 pm
– 8:00 pm during Town Meeting.
•The Council on Aging offers rides to and/or from Town Meeting. For information or
to schedule a ride to and/or from Town Meeting please call the Council on Aging at
508-896-2737 by noon on Wednesday, November 9th. Rides are available during the
entirety of Town Meeting.
11.Handouts/Flyers: A designated area will be available for distribution of materials to voters.
12.Thank you. I appreciate your commitment to conducting the Town’s business and
participating in our local democracy in a respectful manner.
Charles Sumner, Town Moderator
8
TOWN OF BREWSTER SPECIAL TOWN MEETING NOVEMBER 14, 2022
Barnstable, ss
To: Roland W. Bassett, Jr. Constable of the Town of Brewster
Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify and
inform the Town of Brewster inhabitants qualified to vote in Town affairs to meet at the Stony
Brook Elementary School, 384 Underpass Road, on Monday, November 14, 2022, next, at 6:00
o’clock in the evening, then and there to act upon the following articles:
OUTSTANDING OBLIGATIONS
ARTICLE NO. 1: To see what sums the Town will vote to appropriate from available funds for the
payment of unpaid obligations from previous fiscal years, including any bills now on overdraft:
Department Outstanding Obligations Amount
a. Brewster Elementary
Schools
Wages $1,777.00
b. Utilities Eversource $144.92
c. Employee Benefits Department of Unemployment
Assistance
$2,545.00
d. Building Department WB Mason $127.99
Total $4,594.91
Or to take any other action relative thereto.
(Select Board) (Nine-tenths Vote Required)
COMMENT
This article will authorize the payment of outstanding bills from a previous fiscal year.
According to Massachusetts General Laws, a Town cannot pay a bill from a previous fiscal year
with the current year’s appropriation. Therefore, Town Meeting authorization is required.
Select Board: Yes 4, No 0, Abs 0 Finance Committee:Yes 9, No 0, Abs 0
9
CAPITAL AND SPECIAL PROJECTS EXPENDITURES
ARTICLE NO. 2: To see what sums the Town will vote to raise and appropriate, transfer from
available funds, or authorize the Town Treasurer to borrow under and pursuant to
Massachusetts General Laws Chapter 44, Sections 7, 7(1), or 8, or any other enabling authority,
for the capital outlay expenditures listed below, including, in each case, all incidental and
related costs, to be expended by the Town Administrator with the approval of the Select Board,
except School expenditures to be made by the School Superintendent with the approval of the
School Committee; authorize leases and lease purchase agreements for more than three but
not more than five years for those items to be leased or lease purchased, and further that the
Town Administrator with the approval of the Select Board or School Superintendent with the
approval of the School Committee for school items, be authorized to sell, convey, trade-in or
otherwise dispose of equipment being replaced, all as set forth below:
Department Item Funding Source(s) /
Appropriation or
Transfer
Amount
1.Select Board
a. DBP Master Plan
Update - Phase 1
Construction
Professional services and
construction costs of park
improvements
Free Cash $255,000
b. Sea Camps
Comprehensive
Planning
Professional services
associated with
developing a
comprehensive plan
regarding future uses of
the former Sea Camps
properties
Free Cash $175,000
c. Updated Ponds Water
Quality Report
(IWRMP)
Professional services
associated with creating a
pond water quality
database and reviewing
data to identify future
needs
Water Quality
Stabilization
$50,000
d. Sea Camps Interim
Uses
Costs for events,
programming, and
increasing public
access/awareness
Free Cash $50,000
e. Integrated Water
Resource Planning/
Implementation
Professional services
associated with technical
assistance regarding
water quality planning
and initiatives
Free Cash $35,000
Sub-Total $565,000
10
Department Item Funding Source(s) /
Appropriation or
Transfer
Amount
2. Department of Public Works
a. Sea Camps Pool
Parking Lot
Professional services for
engineering, permitting,
and construction of new
parking area, including
but not limited to paving,
installation of stormwater
infrastructure, and
landscaping
Free Cash $250,000
b. Drainage/Road
Maintenance
Professional services for
engineering, permitting,
and construction
associated with road
maintenance and
drainage
Free Cash $225,000
c. Loader/Backhoe Purchase and outfit (1)
backhoe/loader, including
but not limited to plow
package, emergency
lighting, and radio
Free Cash $200,000
d. Pick-up Truck Purchase and outfit (1)
4x4 pick-up truck,
including but not limited
to plow package,
emergency lighting, and
radio
Free Cash
$60,000
Sub-Total $735,000
3.Police Department
a.Vehicle Replacement Purchase and outfit (2)
police vehicles
Free Cash $115,000
b.Security Pen/Fencing Purchase and install
fencing and traffic
direction signage/devices
at the police facility
Free Cash $50,000
c.Live Scan Data Sharing Purchase and install an
electronic fingerprint and
booking photograph
system
Free Cash $42,500
Sub-Total $270,500
11
Department Item Funding Source(s) /
Appropriation or
Transfer
Amount
4. Fire Department
a. Department Staffing and
Organization Study
Professional services
associated with staffing
and organizational
analysis to determine
current and future
departmental needs
Free Cash/
Ambulance Fund
$35,000
b. Assistance to Firefighter
Grant Program Expenses
Costs associated with
providing the Town’s
required 5% local
match to accept and
expend grant funding
Ambulance Fund $20,000
Sub-Total $55,000
5. Natural Resources
a. Stony Brook Mill Retaining
Wall & Fishway
Improvements Permitting
Professional services
associated with design,
permitting and any
other related costs
Free Cash $40,000
b. Walkers Pond Water
Quality Improvements
Professional services
associated with design,
permitting, and any
other related costs
Water Quality
Stabilization
$32,000
Sub-Total $72,000
6. Facilities
a.Town Hall Window
Replacement
Purchase and install
replacement windows
and any other related
costs
Free Cash $150,000
b.Crosby Mansion Function
Elevator Upgrades
Costs associated with
upgrades to meet new
state safety
requirements
Free Cash $10,000
c.Crosby Mansion Function
Room HVAC
Purchase and install
mini-split units in
mansion function room
and any other related
costs
Free Cash $25,000
d.Sea Camps Landscaping
Equipment
Purchase mowers and
landscaping equipment
Free Cash $17,500
Sub-Total $202,500
12
Department Item Funding Source(s) /
Appropriation or
Transfer
Amount
7. Recreation
a. Freemans Fields Irrigation
Repair & Maintenance
Costs associated with
maintaining and
repairing irrigation
systems at Freemans
Fields
Free Cash $20,000
Sub-Total $20,000
8. Library
a. Library Elevator
Replacement
Purchase and install a
new elevator including
any other related costs
Free Cash $300,000
Sub-Total $300,000
9. Information Technology
a. Technology
Upgrades/Replacement
Ongoing information
system & equipment
improvements,
including but not
limited to the purchase
of computers,
software, servers, and
other hardware/
software throughout
the Town, including
new cloud-based
assessing software
Overlay / Free Cash $35,000
Sub-Total $35,000
10. Assessors
a. Valuation Services Professional services
for new growth and
cyclical inspections as
required by the
Department of
Revenue
Overlay $80,000
Sub-Total $80,000
11. Water Department
a.Tanks Exterior Painting
Engineering
Professional services
including engineering,
oversight, and
construction for
interior and exterior
repairs on Tanks 1 & 2
Water Retained
Earnings
$110,000
13
Department Item Funding Source(s) /
Appropriation or
Transfer
Amount
b.Land Acquisition for Water
Protection
Funding to assist with
acquisition costs of
former Sea Camps
Long Pond parcel
Water Retained
Earnings
$35,000
Sub-Total $145,000
12. Golf Department
a.Maintenance Equipment
Replacement
Purchase (3) three
spray rigs and any golf
maintenance
equipment
Golf Reserves $380,000
b.Cart Path Improvements
Costs associated with
paving and repairing
cart paths
Golf Reserves $120,000
c.Additional HVAC/Boiler
Upgrades
Additional funding for
the replacement of the
HVAC/Boiler system
and any other related
costs
Golf Reserves $75,000
d.Irrigation Replacement
Design
Professional services
associated with the
design of a new 36-
hole irrigation system
Golf Reserves $75,000
e.Clubhouse Surroundings &
Theme Enhancements
Purchase and install
materials and supplies
to upgrade area
around clubhouse
Golf Reserves $30,000
f.Sink Hole Repairs Purchase of materials
to fill and repair sink
holes throughout the
property
Golf Reserves $20,000
g.Kitchen Equipment
Replacement
Purchase and install
replacement kitchen
equipment and any
other related costs
Golf Reserves $15,000
h.Replace Forward Tees Purchase and install
materials to create
new forward tees
Golf Reserves $15,000
Sub-Total $730,000
Grant Total $3,147,000
14
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required, except 2/3 Vote
for Stabilization Fund Appropriations)
COMMENT
The Town certified $4,641,154 in Fiscal Year 22 Free Cash, which is now available for
appropriation. If all capital and special project requests included in this article are approved by
Town Meeting, a balance of $2,586,154 in Free Cash will remain. These requests are consistent
with the Town’s 5-Year Capital Improvement Plan and with the Select Board’s Strategic Plan. To
ensure healthy financial reserves, the Town aims to maintain a year-end Free Cash balance of at
least $1M. While we anticipate additional capital requests at Annual Town Meeting in May
2023, we expect that our Free Cash balance will remain consistent with the Select Board’s
financial reserves policy even after accounting for those supplemental appropriations.
1. Select Board
1a. DBP Master Plan Update - Phase 1 Construction – These funds will be used to complete
construction activities associated with the Drummer Boy Park Master Plan Update approved by
Town Meeting in November 2021, including parking, walkway, and stormwater improvements.
A majority of this project is planned to be funded with the Town's allocation of American
Rescue Plan Act funds from Barnstable County.Phase 2 improvements, to be completed in a
few years, will include upgrades to the bandstand and playground and replacement of the
existing storage building with a new pavilion.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
1b. Sea Camps Comprehensive Planning – These funds will be used to assist the Town in the
comprehensive planning process for the former Cape Cod Sea Camps Bay and Pond Parcels. The
Town will use the professional services of an interdisciplinary team to assist with the
comprehensive planning. These plans will identify recommended future uses of both Sea Camp
properties as well as estimated capital & operating costs, project phasing, financing, and
partnerships. A key part of this planning will be community outreach and resident input. The
comprehensive plans will be brought to a future Town Meeting for adoption. The Town has
applied for $125,000 in grant funding to help cover these costs and any grant award will
decrease the amount of Town funding need to help complete this work.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
1c. Updated Ponds Water Quality Report (IWRMP) – The Town last prepared a comprehensive
review of pond water quality data on the 27 ponds sampled annually in 2009. This article would
engage a water quality professional to organize and synthesize the water quality data collected
since then from Brewster ponds through the Pond and Lake Stewards (PALS) bi-annual sampling
efforts. This update will include creating a water quality database of PALS water quality data
15
and review of this data to identify trends for key factors for each pond. The results will help
inform future Town water quality planning and initiatives.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
1d. Sea Camps Interim Uses & Site Improvements – As the Town works through developing
long-range comprehensive plans for both former Sea Camps properties, the Bay and Pond
Property Planning Committees continue to work with Town Administration and the Select
Board to identify opportunities for interim uses of the properties. These funds will help support
these efforts to host events and programming and increase public awareness and access to
both properties during this transition period.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
1e. Integrated Water Resource Planning/Implementation – These funds will supplement a
similar appropriation approved at the May 2022 Annual Town Meeting. In addition to
implementation of the Pleasant Bay Watershed permit and support for other water quality
improvement projects related to coastal waters and freshwater ponds, the funds will be used to
provide resident education about the new stormwater bylaw, to provide support and technical
assistance to the Water Resources Task Force, and to work with MA DEP on new regulations
and SRF eligible projects, including but not limited to I/A septic systems.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
2. Department of Public Works
2a. Engineer/Design & Construction of Sea Camps Parking – These funds will be used for
engineering design, permitting, and construction of a parking lot to accommodate visitors to
the pool at the former Cape Cod Sea Camps Bay Parcel. This new parking lot is expected to be
located where the existing (2) tennis courts and basketball court are, adjacent to the pool and
Arts Center. The project will include installation of stormwater infrastructure and landscaping.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
2b. Drainage/Road Maintenance – These funds will be used for professional services, including
but not limited to engineering, permitting, and construction costs, and in-house construction
costs associated with road maintenance and drainage on various public roadways in Town.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
2c. Machinery & Equipment – These funds will be used to purchase and equip one
Loader/Backhoe (current model is 2006), including but not limited to plow package, emergency
lighting and radio.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
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2d. Pick-up Truck – These funds will be used to purchase and equip one 4x4 pick-up truck,
including but not limited to plow package, emergency lighting and radio.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
3. Police Department
3a. Vehicle Replacement – These funds will be used to purchase, outfit, and equip police
cruisers. The Police Department relies on these cruisers for patrol and emergency response.
Included in the cost, is outfitting the vehicle with emergency lights/siren, and equipping the
vehicle with the tools necessary for responding to a variety of emergencies. The purchased
vehicles will be replacing outgoing vehicles, which will either be repurposed for other Town use,
or sold via auction.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
3b. Security Pen/Fencing – These funds will be used to purchase and install fencing and traffic
direction signage/devices for the rear of the police facility. With the department driveway being
shared with people accessing the cemetery, Cape Cod Rail Trail, and Brewster Dog Park, there is
a lot of traffic through the area on a daily basis. Currently, there is temporary signage to
delineate public access from employee-only access. Fencing, signage, etc. will provide better
security for the rear of the building to include Police Department vehicles. These funds will also
be used to build a secure pen for the housing of a seized vehicle or other oversized items that
cannot be stored in the building.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
3c. Live Scan Data Sharing – These funds will be used to replace the existing fingerprint and
booking photograph systems. This new electronic unit will allow the current records
management system to share data directly with the fingerprint system, assuring accuracy of
reporting data to the Criminal Justice Information System, as required by state and federal law.
This system is also used for non-criminal fingerprinting for things such as firearms licensing,
Town issued permits, professional licensing, etc.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
4. Fire
4a. Department Staffing and Organization Study – These funds will be used to conduct a staffing
and organizational study to determine current and future staffing needs, organization and
delivery of fire suppression, emergency medical, and fire prevention services, identify strengths
and weaknesses, and present potential recommendations, options, strategies, and associated
costs for viable improvements in these core services.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
17
4b. Assistance to Firefighter Grant Program Expenses – These funds will be to meet our 5% local
match requirements for any grant funds the Town receives through this program. Due to
several recent successful AFG grant awards, available funds from previous similar articles
designed to cover the Town’s 5% cost sharing match have been reduced to a level that will no
longer support future AFG awards.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
5. Natural Resources
5a. Stony Brook Mill Retaining Wall & Fish Way Improvements – This funding will be used to
secure permitting approvals to repair the historic retaining wall supporting the headrace pond
for the mill and upgrade the fish weirs north of the street to provide safe passage for migratory
herring. Grants have been secured for 100% of the project design and 75% of the estimated
construction costs. A Community Preservation Act grant has been secured for a portion of the
required match, and the remainder of the match will likely be presented at Spring 2023 Town
Meeting, with a goal of construction beginning in Fall 2023.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
5c.Walkers Pond Water Quality Improvements – These funds will be used to undertake the
required permitting for Walkers Pond water quality improvements. The School of Marine
Science and Technology (SMAST) at UMASS Dartmouth has prepared a technical report
documenting the causes of declining water quality in Walkers Pond. They compared various
options for remediation and recommend an alum treatment followed by use of the Town's
aquatic weed harvester in following years to help reduce the nutrient content in the sediments
at the pond. The alum treatment would be funded through a Spring 2023 Town Meeting article.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
6. Facilities
6a. Town Hall Window Replacement – This funding will be used to undertake the next phase of
the window replacement at Town Hall, aimed to greatly reduce energy loss. These windows are
roughly 25 years old and have broken seals and obsolete replacement parts.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
6b. Town Hall and Library Elevator Upgrades – This funding will be used for a software and
panel upgrades for both the Town Hall and Brewster Ladies Library public elevators, identified
during a recent State Elevator Inspection. These repairs must be made before the end of the
calendar year to maintain compliance.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
18
6c. Crosby Mansion Function Room HVAC – This funding will be used to install new mini-split
HVAC units in the mansion’s function room. The Town has a long-term lease agreement with
the MA Department of Conservation and Recreation for the entire Crosby property, including
the mansion, and has made significant investments in this iconic historic building over the past
several decades. The Town leases space in the function room for events to help pay for
property maintenance and improvements. These units will help make the room more
comfortable for events in the hot summer months.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
6d. Sea Camps Landscaping Equipment – This funding will be used to purchase mowing and
landscaping equipment to help maintain the former Sea Camps Bay property. The former
owners auctioned off all material and equipment prior to the Town’s acquisition of the property
last year. While the Town was able to repurpose old mowing equipment this first summer, the
Department of Public Works is responsible for mowing over 40 other Town properties and this
new equipment is needed on site for the extensive mowing needed at this location.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
7. Recreation
7a.Freemans Fields Irrigation Repair & Maintenance – This funding will be used to repair and
maintain the irrigation systems for Freemans Recreational Fields, which were installed by
volunteers over 20 years ago, while the Town develops a long-term replacement plan.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
8. Library
8a.Library Elevator Replacement – These funds will be used to install a new elevator at the
Ladies Library. This equipment has exceeded its useful life and requires frequent repairs,
limiting resident access to the facility. Town Meeting previously appropriated funds for project
design.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
9. Information Technology
9a. Technology Upgrades/Replacement – These funds will be used to purchase upgraded
desktop computers, servers, productivity and office software, backup systems, and other
hardware and software for Town departments. Computers and servers are replaced on a 3-5
year rotating schedule, and older machines are issued to users with less intensive computer
needs. $10,000 of these funds will provide for the one-time cost of upgrading our assessing
software to the cloud.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
19
10. Assessors
10a. Valuation Services – These funds will be used to cover contractual obligations to a private
firm for property valuation services required to annually set assessed value, collect new growth,
and perform property inspections. The funding comes from the Overlay Reserve Account, which
in turn is funded from a transfer from the balance in the Overlay Accounts of funds that are no
longer needed to cover abatements and exemptions.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
11. Water Department
11a. Tanks Exterior Painting – These funds will be used for the engineering, procurement, and
construction administration services associated with painting two water storage tanks. The
engineering consists of three phases: design, bid, and construction. This project is intended to
extend the life of the existing coating at far less cost than a full coat rehabilitation. The
intended coating system is a rust inhibitive acrylic overcoat that will provide additional
protection of the steel structure. Construction funds will be requested at the 2023 Annual Town
Meeting.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
11b. Land Acquisition for Water Protection – These funds will help cover a portion of the
acquisition costs of the former Sea Camps property on Long Pond parcel (500 W.H. Besse
Cartway) for several potential public purposes, consistent with Water Commission financial
commitments when the Town purchased the property in 2021.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
12. Golf Department
12a. Maintenance Equipment Replacement – This funding will be used to replace three spray
rigs, which apply chemicals to the turf. The current sprayers are beyond their useful life and are
beginning to malfunction. The new sprayers will have a GPS system to allow for more precise
dispersion.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
12b. Cart Path Improvements – These funds will be used to repave and repair the cart paths at
Captains Golf Course. Many cart paths at the golf course are currently in disrepair and detract
from the overall golfing experience for customers.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
20
12c. Additional HVAC/Boiler Upgrades – This funding will be added to the already approved
funds for the replacement of the HVAC system in the restaurant/clubhouse area of the
property. This additional funding will cover the full cost of the project.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
12d. Irrigation Replacement Design – These funds will be used to hire an irrigation firm to
design a new 36-hole irrigation system for Captains Golf Course. Currently, two irrigation
systems exist at the golf course that are 23 and 17 years old. The replacement of the entire
irrigation system would create a more energy efficient system and would reduce the amount of
water needed to properly maintain the golf courses.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
12e. Clubhouse Surroundings & Theme Enhancements – These funds will be used to make
improvements to the areas of the golf course nearest to the clubhouse. These areas have
become worn and unsightly, and do not project a good image of Captains Golf Course. These
areas include the bag drop, the starters shed, fencing, signage, and landscaping. Many of these
will need replacing, or, in the case of the starters shed, have major repairs performed.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
12f. Sink Hole Repairs – These funds will be used to repair sink holes on the golf course that
have formed over a number of years. These repairs will result in safer conditions and a more
enjoyable playing experience.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
12g. Kitchen Equipment Replacement – These funds will be used to replace kitchen equipment
that is at the end of its useful life. The kitchen equipment is owned by the Town, and, in order
to maintain a fully functioning restaurant at the golf course, it is necessary to replace this
equipment.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
12h. Replace Forward Tees – These funds will be used to create new forward tees on the golf
course, as recommended by the National Golf Foundation, and to provide an additional option
for players.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
21
COMMUNITY PRESERVATION ACT FUNDING
ARTICLE NO. 3: To see if the Town will vote to act upon the recommendations of the
Community Preservation Committee; to appropriate from Fund Balances Reserved for future
expenditure, the amounts shown below, for the purpose of future expenditures, operating and
administration expenses, and reserve funds related to Community Preservation, Historic
Preservation, Open Space, Community Housing and/or Recreation; and to authorize the Town
Administrator to enter into contracts for operating and administration related to Community
Preservation, Historic Preservation, Community Housing and Open Space and/or Recreation, all
as follows:
Purpose Item Funding Source(s) Amount
1
a.Brewster Historical
Society
Relocation and restoration
of Brewster Schoolhouse #3
including costs associated
with permitting,
engineering, historical
consultation, furnishings,
equipment, connection of
utilities and services, and all
costs incidental or related
thereto.
Transfer $357,200
from Historic
Preservation Fund
balance
$357,200
Sub-total $357,200
Grand Total $357,200
For Fiscal Year 2023 Community Preservation purposes, each item is considered a separate
appropriation to be spent by the Community Preservation Committee; provided however, that
the above expenditures may be conditional on the grant or acceptance of appropriate historic
preservation restrictions for historic resources, open space restrictions for open space reserves,
and housing restrictions for community housing, running in favor of an entity authorized by the
Commonwealth to hold such restrictions for such expenditures, meeting the requirements of
MGL Ch. 184 and MGL Ch. 44B Sec. 12, and to authorize the Select Board to convey or accept
such restrictions;
And further, any revenues received in excess of the estimated receipts are transferred to their
respective reserve fund balance(s) for future appropriation using the allocation formula of 50%
Open Space, 10% Housing, 10% Historical and 30% for Budgeted Reserve for CPA.
Or to take any other action relative thereto.
(Community Preservation Committee) (Majority Vote Required)
22
COMMENT
In May of 2005, Brewster voters approved a ballot question which allowed for the adoption of
the modified Community Preservation Act. The act appropriates a 3% surcharge on the Town’s
real estate tax revenues, which are reserved in a special fund in order to finance projects and
programs for the purposes of preservation of open space, recreation, community housing, and
historic preservation. Brewster is also eligible to receive up to 100% in matching funds from the
State, although we anticipate a reduced reimbursement rate from the State for Fiscal Year
2023, which is projected at 25%. Brewster established, through a local bylaw, a distribution
schedule for the CPA funds according to the following: 50% of the funds for open space, 10%
for community housing, 10% for historic preservation, and 30% balance is available for housing,
historic preservation and/or active or passive recreation projects.
1. Historic Preservation:
a. Brewster Historical Society – Relocation and Restoration of Schoolhouse #3: The Brewster
Historical Society proposes to flake Schoolhouse #3 at 2342 Main Street and move it to
Windmill Village at Drummer Boy Park. The structure is the last remaining of the Town’s (5)-
19th Century schoolhouses. It will be re-assembled and restored as a schoolhouse and will also
include a cranberry history display, as this was also part of its history. The funding request
includes an additional $10,000 set aside to pay for CPC expenses for historical consulting
services related to the project.
Total Project Cost: $347,200 CPC Request: $357,200 CPC Vote: 8-0-0
Select Board: Yes 5, No 0, Abs 0 Finance Committee: Yes 7, No 0, Abs 0
CONSERVATION RESTRICTION ACQUISITION: 0 HOLLY AVE (REAR)
ARTICLE NO. 4: To see if the Town will vote to authorize the Select Board to acquire a perpetual
conservation restriction under MGL Ch. 184, Secs. 31 through 33, on a parcel of land designated
on Brewster Assessors’ Map 137 as Parcel 1, located at 0 Holly Ave (Rear), in Brewster,
Barnstable County, Massachusetts, consisting of 4.925 acres as shown on a plan of land entitled
“Plan of Land in Brewster (East), Mass. as claimed by Richard O. Staff, Scale 1 in = 50 ft.
October 1967, Schofield Brothers Registered Civil Engineers & Land Surveyors, Orleans &
Framingham, Mass.” and recorded in the Barnstable County Registry of Deeds as Plan Book 219,
Page 79, a copy of which is on file with the Brewster Town Clerk; to acquire interests in said
parcel by gift, purchase and/or eminent domain taking under MGL Ch. 79, or any other enabling
authority; to acquire said conservation restriction for conservation and passive recreation
purposes for the general public, consistent with the provisions of MGL Ch. 40 Sec. 8C and
Article 97 of the Amendments to the Constitution of the Commonwealth of Massachusetts, and
in compliance with MGL Ch. 44B, Sec. 12(a), protecting the property for the purposes for which
it is acquired; to transfer from available funds, including, without limitation, the Community
Preservation Fund, the sum of Two Hundred Sixty-four Thousand and 00/100 Dollars
($264,000.00)to pay costs of this acquisition, and all other costs incidental and related thereto;
further, to authorize the Select Board and/or the Conservation Commission to apply for, accept
and expend any funds that may be provided by the Commonwealth or other public or private
sources to defray all or a portion of the costs of said acquisition, including, but not limited to,
23
grants and/or reimbursement from the Commonwealth under the Self-Help Act, MGL Ch. 132A
Sec. 11 (now, so-called LAND grants), and the Federal Land and Water Fund grants, which
grants and/or funds so received shall be used to repay all or a portion of the sum transferred
from the Community Preservation Fund hereunder; to authorize the Conservation Commission
to assume the monitoring and enforcement authority of the conservation restriction on the
property; and to authorize the Select Board and Conservation Commission to enter into all
agreements and execute any and all instruments as may be necessary on behalf of the
municipality to effect this purchase and obtain reimbursement funding.
Or to take any other action relative thereto.
(Community Preservation Committee)(Majority Vote Required)
COMMENT
This article would enable the Town to continue its partnership with Brewster Conservation
Trust (BCT), working together to preserve critical open space; in this case, 4.925 acres abutting
the Town’s Baker’s Pond Conservation Area. This acquisition would preserve a walking trail
that connects existing Town trails with Nickerson State Park.
The Towns of Brewster and Orleans, along with the Brewster Conservation Trust, own 140 acres
of conservation land east and south of this proposed land acquisition. These entities jointly
manage the two-mile public walking loop trail there, with parking on Baker’s Pond Road. BCT
will purchase the land for $360,000. This article seeks to appropriate $250,000 in CPA funds to
place a conservation restriction on the property, which will be held by the Town. To offset
these expenses, the Town has applied for a State LAND grant that would reimburse the Town
for up to $130,000. Sketch map of locus attached hereto - Tax Map 137, Parcel 1, 4.925 acres.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
24
TOWN CODE AMENDMENT TO COMMUNITY PRESERVATION ACT BYLAW
ARTICLE NO. 5: To see if the Town will vote to amend the General Bylaws, Section 17, as shown
below, with additions shown in bold and deletions shown in strikethrough, with such revision to
take effect on July 1, 2023:
Section 17-1. Membership of the Committee – There is hereby established a Community
Preservation Committee, consisting of nine (9) voting members. pursuant to the provisions of
Section 298 of Chapter 149 of the Acts of 2004, as amended by Sections 129-133 of Chapter
352 of the Acts of 2004. The composition of the Committee, the appointing authority and the
term of office for the committee members shall be as follows; one member of the Conservation
Commission, as designated by said Commission; one member of the Historical Commission, as
designated by said Commission; one member of the Planning Board, designated by the said
Board; one member of the Recreation Commission, as designated by the Commission; one
member of the Brewster Housing Authority, as designated by said Authority; and four
individuals to be appointed by the Select Board of Selectmen. Each member of the Committee
shall serve a term of three years or until the person no longer serves in the position or on the
board or on the committee as set forth above, whichever is earlier. Should any of the officers
and commissions, boards or committees who have appointing authority under this bylaw be no
longer in existence for whatever reason, the Select Board of Selectmen shall appoint a suitable
person to serve in their place. Any member of the committee may be removed by the
Selectmen, with prior notice to the member and a hearing, for good cause.
Section 17-2. Duties – The Community Preservation Committee shall study the needs,
possibilities and resources of the town regarding community preservation.
A.Annually, the Committee shall consult with existing municipal boards, including the
Conservation Commission, the Recreation Commission, the Historical Commission,
the Planning Board, the Department of Public Works, and the Housing Authority, or
persons acting in those capacities or performing like duties, in conducting such
studies. As part of its study, the committee shall hold one or more public
informational hearings, at its discretion, on the needs, possibilities, and resources of
the town regarding community preservation possibilities and resources, notice of
which shall be posted publicly and published for each of two weeks preceding a
hearing in a newspaper of general circulation in the town.
B.Every five years, ending in 2 and 7:
(1)The Committee shall conduct a public process to develop a Community
Preservation Plan (“CPP”) establishing goals for expenditures in each of the
eligible categories. The CPP shall include a Target Allocation Policy (“TAP”)
setting forth non-binding guidelines for the next five years for the allocation of
CPA funds amongst eligible expenditure categories, expressed as percentages
of estimated annual revenues.
(2)Following adoption of the CPP under Section B(1), the non-binding TAP
contained therein shall be presented to Town Meeting as a proposed
amendment to Section 17-4(B) of this bylaw.
25
Section 17-3. The Community Preservation Committee shall make recommendations no less
than annually to the Town Meeting for the acquisition, creation and preservation of open
space, for the acquisition and preservation of historic resources, for the acquisition, creation
and preservation of land for recreational use, for the creation, preservation and support of
community housing and for rehabilitation or restoration of such open space, historic resources,
land for recreational use and community housing that is acquired or created as provided in this
section.
Section 17-4.
A.Annual Minimum Recommendations.As required by MGL Ch. 44B Sec. 6, in every
fiscal year, the Community Preservation Committee shall recommend that Town
Meeting spend, or set aside for future spending, the fixed figure of fifty (50%) ten (10%)
percent of the net CPA estimated annual revenues in the Community Preservation Fund
for open space and recreation purposes, not less than ten (10%) percent of the net CPA
estimated annual revenues for community housing purposes, and not less than ten
(10%) percent of the net CPA estimated annual revenues for historic resources
purposes. In every fiscal year, the Community Preservation Committee shall
recommend that Town Meeting spend or set aside for future spending the remaining
thirty (30%) percent of the net annual revenues for community housing, recreation and
historic resources purposes, but not for open space purposes.
B.For the fiscal years FY24 through FY27, and until otherwise voted by Town Meeting,
the non-binding TAP shall be as follows: 30% open space; 30% community housing;
10% recreation; 10% historic preservation, and 20% to be allocated as recommended
by the CPC. Actual CPC recommendations may vary from the non-binding percentages
set forth in the TAP.
Notwithstanding the foregoing, the net annual revenues paid into the Community Preservation
Fund shall be dedicated to open space purposes until such time as prior appropriations made
pursuant to the so-called Land Bank Act have been fully expended, even if the aggregate
amount of such expenditures exceeds 80% of the annual revenues.
Section 17-5. Provided that the Community Preservation Act is accepted at the 2005 Annual
Town Election, this section shall take effect upon approval by the Attorney General of the
Commonwealth of Massachusetts and after all the requirements of Mass. Gen. Laws, ch. 40, §
32 have been met. Each appointing authority shall have thirty (30) days after the effective date
to make its appointments.
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required)
COMMENT
In May of 2005, Brewster voters adopted the Community Preservation Act (CPA). The Act
appropriates a 3% surcharge on the Town’s real estate tax revenues, which are reserved in a
special fund to finance projects and programs for the purposes of preservation of open space,
26
recreation, community housing, and historic preservation. The state distributes matching funds,
which vary from year-to-year. Since 2005, CPA funds have supported about 70 community
preservation projects in Brewster. These initiatives have included capital improvements, land
acquisitions, assistance programs, as well as various plans and studies.
At the time of adoption, Brewster established a unique allocation formula for these funds, as
outlined in Section 17 of the Town bylaw: 50% for open space, 10% for community housing, and
10% for historic preservation. The 30% balance has been available for housing, historic
preservation, and/or active or passive recreation projects. The primary reason for this
customized approach was that Brewster, like many other Cape towns at the time, was
converting funding balances and financial obligations from the Cape Cod Land Bank and wanted
to maintain its capacity to finance open space purchases. Unspent funds in each category are
rolled over into the next fiscal year.
As required by statute, the Community Preservation Committee (CPC) annually holds a public
hearing to identify and discuss upcoming community needs and planned projects. In recent
years, it became increasingly apparent that anticipated CPA requests would outpace available
funds. In May 2021, Town Meeting approved funding to develop a 5 Year Community
Preservation Plan (CPP). Since then, the CPC has worked with a consultant to study existing
Town plans, quantify anticipated funding requests, and solicit stakeholder and resident input.
As a result of this analysis, the CPC recommends modification of the Town’s bylaw to follow the
statutory distribution formula that all but one other municipality currently have in place: 10%
for open space and recreation, 10% for community housing, and 10% for historic preservation.
The CPC determined that the statutory formula allowed the most flexibility to respond to
expected funding requests and any new requests that may emerge from the former Sea Camps
properties planning processes in the next few years.
If approved, this change would take effect in July 2023, allowing a full fiscal year to make this
transition. At the same time, the CPC has developed and adopted a CPP that establishes a
Target Allocation Policy for each of the eligible uses of CPA funds beyond the baseline statutory
disbursements that will inform their policy decisions in vetting projects in the next five years.
The Target Allocation Policy percentages for FY24–27 are: 30% for Open Space, 30% for
Community Housing, 10% for Historic Preservation, 10% for Recreation, with the remaining 15%
unreserved and can be used to fund projects in any category, with up to 5% for CPC
Administrative costs.
At the end of FY22, carryover reserve balances were as follows: Open Space - $1,556,879,
Community Housing - $45,369, Historical - $500,351, and Undesignated Reserve (for
Recreation, Historical and Community Housing) - $757,756.
Town Meeting will continue to have final approval authority over expenditure of all CPA funds.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
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TOWN BYLAW AMENDMENT: LIMITS OF DEBATE
ARTICLE NO. 6: To see if the Town will vote to amend the General Bylaws, Section 48-11B, by
striking the word “three” and replacing it with “one and a half”, as shown below, with additions
shown in bold and deletions shown in strikethrough:
§ 48-11 Limit of debate.
A. presenter of a motion may speak up to five minutes when presenting the motion except for
motions that the Moderator has given specific permission for more time.
B. Following speakers may have up to three one and a half minutes to speak on a motion.
C. Speakers to each motion may speak no more than twice, except for the presenter of a
motion who may speak to comments or questions made by voters with respect to the motion
presented.
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required)
COMMENT
During the pandemic, several changes were made to the format of Town Meeting to adapt to
the challenges presented by COVID, including shortening the amount of time speakers could
comment on each article from three minutes to a minute and a half. This different approach
was successfully implemented for four meetings without incident. Following feedback from
residents after last May’s Town Meeting, Town officials identified several potential adjustments
to Town Meeting procedures that might make for more productive sessions in the future. This
bylaw amendment is one such proposed change. Residents would still be permitted to speak
twice on each article.
Select Board: Yes 4, No 0, Abs 0 Finance Committee:Yes 0, No 7, Abs 0
TOWN BYLAW AMENDMENT: QUORUM REQUIREMENT
ARTICLE NO. 7: To see if the Town will vote to amend the General Bylaws, Section 48-5, by
inserting the following new sentence to the end of the section: “Once quorum has been
attained and Town Meeting has been called to order, minimum quorum requirements no
longer apply.” as shown below, with additions shown in bold:
§ 48-5 Requirement.
The quorum for Annual Town Meetings and for Special Town Meetings is hereby set at 200
registered voters. Once quorum has been attained and Town Meeting has been called to
order, minimum quorum requirements no longer apply.
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required)
28
COMMENT
Following feedback from residents after last May’s Town Meeting, Town officials identified
several potential adjustments to Town Meeting procedures that might make for more
productive sessions in the future. This bylaw amendment, which would eliminate the need to
maintain quorum once the meeting has been convened, is one such proposed change. Some
Towns have adopted a zero quorum for Town Meeting to achieve a similar policy result.
Select Board: Yes 4, No 0, Abs 0 Finance Committee:Yes 0, No 7, Abs 0
NEW TOWN BYLAW/RECONSIDERATION
ARTICLE NO. 8: To see if the Town will vote to establish a new General Bylaw, as shown below,
with additions shown in bold, and further to authorize the Town Clerk to assign the proper
chapter and section numbers to said by-law, consistent with the current numbering system:
§XX-XX Motions for Reconsideration
A motion to reconsider an article previously voted on by Town Meeting must be made within
one (1) hour of the conclusion of the relevant vote and shall require a 2/3 majority vote for
approval. If a Town Meeting is continued from one date to another, a motion to reconsider
any article must be made on the same day as the original vote.
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required)
COMMENT
Following feedback from residents after last May’s Town Meeting, Town officials identified
several potential adjustments to Town Meeting procedures that might make for more
productive sessions in the future. Brewster’s current bylaws do not address reconsideration.
Town Meeting Time does not provide clear guidance on limitations to this parliamentary
procedure; in fact, it suggests that Towns adopt a bylaw to govern reconsideration. This new
bylaw would require that motions to reconsider be made within an hour of the relevant vote
and/or on the same date as the original vote. It would also require a 2/3 majority vote to
prevail.
Select Board: Yes 4, No 0, Abs 0 Finance Committee:Yes 6, No 1, Abs 0
TOWN BYLAW AMENDMENT: SPECIAL TOWN MEETING WARRANT DEADLINE
ARTICLE NO. 9: To see if the Town will vote to amend the General Bylaws, Section 48-3, by
inserting the following new sentence to the end of the section to establish a deadline for
closing warrants to petitioned articles, as shown below, with additions in bold:
§ 48-3 Closing of warrant.
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The warrant for the Annual Town Meeting will be closed to citizen petitioned articles 75 days
before each Annual Town Meeting and be in the hands of the Finance Committee by 60 days
before each Annual Town Meeting, commencing in 1980. The warrant for any special town
meeting will be closed to citizen petitioned articles 45 days before each special town
meeting; provided, however, that the Select Board may close the warrant for a special town
meeting at any time prior to the 15th day before such meeting if it determines that the 45-day
deadline is impractical under the circumstances of a particular meeting.
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required)
COMMENT
The deadline to submit citizens petitions for inclusion on the Annual Town Meeting warrant is
75 days in advance of the meeting. Town bylaws are currently silent on deadlines for citizens
petitions for inclusion on Special Town Meeting warrants, but longstanding past practice has
been to close the warrant 45 days in advance of those meetings. However, this deadline
requires a vote of the Select Board in each instance and could change year to year. Codifying
this deadline will enhance consistency and transparency for residents interested in bringing a
petition to Special Town Meeting. These changes would ensure that the Select Board retains
their statutory authority to call a Special Town Meeting on less than 45 days’ notice.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
LOCAL COMPREHENSIVE PLAN
ARTICLE NO. 10: To see if the Town will vote to adopt an updated Master Plan for Brewster
which has been developed by the Vision Planning Committee, a copy of which plan is on file at
the Town Clerk's office and posted on the Town's website, and which plan if adopted by the
Town Meeting would constitute Brewster’s Local Comprehensive Plan as defined in Section 9 of
the Cape Cod Commission Act (Chapter 716 of the Acts of 1989).
Or take any other action relative thereto.
(Select Board & Planning Board) (Majority Vote Required)
COMMENT
After more than two years of public meetings and input from residents and Town staff, the
Vision Planning Committee (VPC) completed and released the final draft Local Comprehensive
Plan (LCP) in September 2022. Upon the recommendation of the VPC, it was approved by the
Select Board and Planning Board following a public hearing on October 12, 2022, and has been
placed on the Fall 2022 Town Meeting Warrant to consider its adoption.
30
Brewster’s LCP is intended to help guide land use decisions and policies in the Town for the next
10+ years. It describes how Brewster looks today and where it wants to go in the future. The
Plan addresses many important issues like providing housing opportunities for our aging
citizens and young families, protecting our drinking water supply, preserving our historic and
small-town character, improving water quality in our ponds, and supporting our local small
businesses.
The 2018 Brewster Vision Plan serves as a foundation for this LCP. Similar to the Vision Plan’s
structure, the LCP includes a Vision Statement and is organized by “Building Blocks”:
Community Character; Water Resources; Open Space; Housing; Coastal Management; Local
Economy; Governance; Community Infrastructure; Solid Waste Management; and Climate
Mitigation and Adaptation. The heart of the LCP is the Action Plan, which includes goals,
purposes and an ambitious list of recommended actions associated with each Building Block.
The LCP also includes a summary of conditions for each building block and a Capital Facilities
Plan which aligns capital projects recommended in the Action Plan with the Town’s ongoing
budgeting and planning processes. The LCP will be implemented, and its actions prioritized,
primarily through the Select Board’s annual strategic planning process. This process will also
include monitoring and reporting to the community, which are crucial to the successful
implementation of the LCP. Resident feedback on specific recommended projects and
initiatives will be critical as the Town considers and works through implementation details.
The LCP has been developed with general guidance from Cape Cod Commission (CCC) staff
according to its regulations, adapted to Brewster’s specific needs and circumstances. After its
local adoption, the Town may elect to forward the LCP to the CCC for review to certify its
consistency with the Cape Cod Regional Policy Plan. CCC certification entails some continuing
obligations but also affords the Town certain planning and regulatory benefits.
The Town has developed an LCP project page on our website, which includes more information.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 1
TEMPORARY EASEMENTS: MILLSTONE ROAD IMPROVEMENT PROJECT
ARTICLE NO. 11: To see if the Town will vote to authorize the Select Board to acquire, by
purchase, gift, and/or eminent domain, permanent and/or temporary right of way, utility,
drainage, access, construction and other easements in, on, under, and across the parcels of
land at or near Millstone Road for the purpose of improving Millstone Road and for any and all
purposes and uses incidental or related thereto, and, further, to raise and appropriate, transfer
from available funds, and/or borrow a sum of money for the foregoing purposes.
Or to take any other action related thereto.
(Select Board) (Majority Vote Required)
31
COMMENT
The Town of Brewster is undertaking a road improvement project on Millstone Road that will
involve the installation of sidewalks and the creation of a consistent roadway shoulder. The
roadway layout of Millstone Roads consists of a variable 40- to 50-foot-wide Town owned right-
of-way. While project design is not yet fully finalized, the Town has adjusted the scope of work
to ensure that permanent easements related to sidewalk construction and drainage
improvements will not be required on any residential property on Millstone Road. However,
based on the current proposed design, it is expected that there will be temporary impacts on
residential properties while construction is ongoing.
This article authorizes the Town to enter into temporary easement agreements with residents
allowing the contractor necessary access to their property to complete the project. Residents
may voluntarily grant the Town a right of access or may seek financial reimbursement for that
access. The Town has developed a standard methodology to calculate any such payments,
which will be funded through available road project funding. Correspondence explaining the
process and options available to residents has been sent to all impacted property owners.
Copies of the project plans highlighting impacted properties are also available at Town offices.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
PRIVATE ROAD BETTERMENT: VESPER POND DRIVE
ARTICLE NO. 12: To see if the Town will vote to raise and appropriate, transfer from available
funds, and/or borrow a sum of money pursuant to MGL Ch. 40, Secs. 7 and 8, Chapter 297 of
the Acts of 2002, Chapter 373 of the Acts of 2006, and/or any other enabling authority, said
sum to be spent by the Town Administrator with the approval of the Select Board, to finance
temporary road repairs to the private way known as Vesper Pond Drive, including, without
limitation, costs associated with engineering, construction, and reconstruction of said way, and
costs incidental or related thereto, which costs shall be assessed by the Select Board as a
betterment under MGL Ch. 80 Sec. 1 on each parcel within the area benefiting from the
improvement, all in compliance Brewster General Bylaws, Section 157-20.
Or to take any other action relative thereto.
(Select Board) (Two-Thirds Vote Required)
COMMENT
The Town adopted a general bylaw at the 1996 Annual Town Meeting, which allows citizens to
petition Town Meeting to obtain financing assistance to undertake repairs to private ways. In
June 2022, the Select Board received a petition from residents for proposed road and drainage
improvements in the Vesper Pond neighborhood, including: Vesper Pond Drive, Mayflower
Circle, Cranberry Lane, Deer Path Circle, Jam Lane, and Bay View Road. The Planning Board
approved the proposed plan in August 2022.
32
If approved, the Town, in coordination with impacted residents, will contract out for the repair
work. Once completed, the abutting property owners will then be required to reimburse the
Town for the full project costs, plus interest and administrative expenses, by means of
betterment assessments over a period of time. There will be no tax impacts to other residents.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
CREATION OF NEW REVOLVING FUND: BAY PROPERTY POOL
ARTICLE NO. 13: To see if the Town will vote to amend the General Bylaws, Section 21-8, to
create a new revolving fund, consistent with MGL Ch. 44 Sec 53E½, for the purposes of
managing a recreational pool located at 3057 Main Street, in a manner as follows:
Revolving
Fund
Authority to
Spend
Use of Fund Fiscal Year
Spending Limit
Bay Property
Pool
Department Head
- Recreation
Expenses shall be related to salaries
and operations of the Bay Property
Pool and not for any other purposes
$200,000
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required)
COMMENT
This article will create a new revolving fund which will separately account for fees collected to
support operations of the new pool at the former Sea Camps property at 3057 Main Street.
The Town is seeking to open the pool for resident use by Summer 2023 and requires this fund
to be established in advance. The Town Accountant has certified that this new revenue source
was not used in computing the most recent tax levy so this revolving fund can be implemented
this fiscal year.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
BAY PROPERTY POOL FUNDING
ARTICLE NO. 14: To see what sums the Town will vote to appropriate from available funds for
the initial start-up costs for the operation and maintenance of a community pool at the
property located at 3057 Main Street, including the purchase of equipment and supplies, and
anything incidental or related thereto.
Or take any other action relative thereto.
(Select Board) (Majority Vote Required)
33
COMMENT
This article will appropriate $200,000 from Free Cash to cover initial start-up expenses and Year
1 operational costs for the new pool at the former Sea Camps property on Cape Cod Bay,
planned to open to residents in Summer 2023. It is expected that revenues collected from fees
will help support future year operating expenses.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
RESCIND DEBT AUTHORIZATION
ARTICLE NO. 15: To see if the Town will vote to repeal or rescind unused borrowing authority
authorized by previous Town Meetings, as follows:
DEPARTMENT ITEM ARTICLE / TOWN MEETING AMOUNT TO BE
RESCINDED
DPW Dump Truck Article 10 (2A) of the May
2018 Annual Town Meeting
$33,305
Fire Fire Station Article 1 of the November
2015 Special Town Meeting
$548,503
Debt North Pond Drive
Private Road
Betterment
Article 16 of the May 2018
Annual Town Meeting
$21,276
Debt WH Besse Cartway Land
Acquisition (Robinson
Property)
Article 29 of the May 2018
Annual Town Meeting
$155,100
Debt Tri-Town Septic
Demolition
Article 5 of the December
2018 Special Town Meeting
$33,131
DPW Fuel Depot Article 3 of the May 2019
Special Town Meeting
$100,000
Or to take any other action relative thereto.
(Select Board) (Majority Vote Required)
COMMENT
This routine article serves to rescind authorized but unissued debt for certain capital
equipment, facilities, and/or projects that have all been fully completed.
Select Board: Yes 4, No 0, Abs 0 Finance Committee:Yes 7, No 0, Abs 0
34
LOCAL ELECTION DEADLINES
ARTICLE NO. 16: To see if the Town will vote, in accordance with MGL Ch. 41 Sec. 110A, to
authorize the Town Clerk’s office to remain closed on all Saturdays and to treat Saturdays as a
legal holiday for purposes of calculating the time frame for filing matters in that office.
Or take any other action relative thereto.
(Select Board) (Majority Vote Required)
COMMENT
Acceptance of this local option statute would allow the Town Clerk’s office to adjust voter
registration and nomination/petition paper deadlines for local elections to avoid the need to
open Town Hall on Saturdays or holidays. If adopted, relevant voter registration deadlines
could shift to the business day prior and nomination/petition papers could fall to the next
business day.
Select Board: Yes 5, No 0, Abs 0 Finance Committee:Yes 6, No 0, Abs 0
35
And you are hereby directed to serve this Warrant with your doings thereon to the Town Clerk
at the time and place of said meeting as aforesaid.
Given under our hand and Seal of the Town of Brewster affixed this 17th day of October 2022.
___________________________________
David C. Whitney, Chair
___________________________________
Edward B. Chatelain, Vice-Chair
___________________________________
Kari Sue Hoffmann, Clerk
___________________________________
Mary W. Chaffee
___________________________________
Cynthia Ann Bingham
36
I, Roland W. Bassett Jr, duly qualified Constable for the Town of Brewster, hereby certify that I
served the Warrant for the Special Town Meeting of November 14, 2022 by posting attested
copies thereof, in the following locations in the Town on the 21st day of October, 2022.
Brewster Town Offices Café Alfresco
Brewster Ladies Library Brewster Pizza House
The Brewster General Store Millstone Liquors
U. S. Post Office
_________________________________
Roland W. Bassett, Jr. Constable
37
MODERATOR’S RULES REGARDING TOWN MEETING
Priority shall be given to registered voters of the Town for admission to all Town Meetings,
whether annual or special meetings. Therefore, the following rules shall apply:
1. Prior to admission, persons desiring admission shall check in with the Registrars of
Voters, who will be present at the main entrance with voter registration lists.
2. Non-voters, who desire to be present, will be seated in the area designated as the
non-voter section. Voters take priority seating.
3.Non-voters will not address the Town Meeting without the unanimous consent of all
voters present and will not participate in voting. Non-Resident Town staff will be
permitted to address Town Meeting as appropriate and consistent with past precedent.
TOWN MEETING PROCEDURE
THE MODERATOR has absolute control of the town meeting.
GENERAL LAWS CHAPTER 39 SECTION 15: The Moderator shall preside and regulate the
proceedings, decide all questions of order, and make public declaration of all votes. The
Moderator recognizes speakers from the floor, and while they are speaking allows no
interruptions except when a point of order is raised.
WHEN A VOTER WISHES TO SPEAK, the voter may rise, say, "Mr. Moderator," and wait for
recognition. Then, with the microphone, please give your name. The voter may continue with
due regard to reasonable brevity, as long as the voter speaks directly to the question under
discussion.
THERE WILL BE NO SMOKING OR STANDING in the meeting location.
ANYTIME THE MOTION TO BE VOTED ON IS UNCLEAR, ask the Moderator before voting.
VOTERS WILL PLEASE HOLD THEIR BREWSTER VOTER TAG in their right hand, so that the tellers
when counting hand votes will count them.
NO PERSON IS TO INDULGE IN PERSONALITIES OR DEROGATORIES. Let us maintain decorum
and reason together.
MOTIONS
MAIN MOTIONS are always on articles in the Town warrant. They are made, seconded, and then
opened for consideration.
SECONDARY MOTIONS are motions which refer to main motions. Secondary motions usually
amend, postpone, or limit consideration.
AMENDMENTS may be offered by any voter to the motion under discussion, provided the scope
of the original motion is not enlarged or altered. Amendments are seconded and discussed; they
require a majority vote to carry (pass). An amendment need not be voted upon if the proposed
change is agreeable to the proponents of original motion. Voters must submit amendments in
legible writing.
38
POSTPONE
TO REFER TO COMMITTEE "COMMIT" if changes in a main motion are numerous, take too much
time, or require additional information, it is wise to commit the article to a committee. This
secondary motion should specify which board or committee. If proposing a new committee,
specify how many members, how appointments are to be made and when the committee should
report.
POSTPONE TO A DEFINITE TIME: defers action on a main motion to a stated hour, usually during
the meeting. At the hour specified, it is returned to the floor when a motion is made that the
deferred article be considered.
"LAY ON TABLE" intends to temporarily lay aside an article. Not debatable; two-thirds vote
carries. An article not taken from table before the meeting adjourns is not actionable. To be
considered at a subsequent meeting, it must reappear in the warrant for that meeting.
"TAKE NO ACTION" "PASS OVER" "POSTPONE INDEFINITELY" are debatable motions and
require majority vote. The intent is to defeat the motion.
LIMIT CONSIDERATION
LIMIT DEBATE. This secondary motion requests a vote to be taken at a specific time. Requires a
2/3 majority vote.
"MOVE THE PREVIOUS QUESTION" demands an immediate vote on any motion under
consideration without further debate on the motion. May not be debated or amended. Requires
2/3 vote to carry. If it carries, we vote on the main motion that we voted to end the debate on.
POINT OF ORDER
IF A VOTER QUESTIONS THE LEGALITY or propriety of the proceedings, the voter may rise,
interrupt the speaker and say, "I rise to a point of order" or "question of privilege."
VOTES ON MAIN MOTIONS
Usually carries (passes) with the majority of those attending. Quantum of vote for each article is
noted in the warrant book.
EXCEPTIONS
2/3 MAJORITY VOTE REQUIRED for borrowing of money appropriations for land purchases; land
purchase for public domain; sale or abandonment of unneeded land; abandonment of projects
for which money has been borrowed; appropriation for celebration of settlement or
incorporation; zoning bylaws.
4/5 USUALLY REQUIRED payment of a bill for which insufficient appropriations made in a
previous year, at the Annual Town Meeting. A 9/10 vote is required at a Special Town Meeting.
POSTPONE INDEFINITELY requires a majority vote, may be debated, and may not interrupt the
speaker.
39
Appendix H
GLOSSARY OF FINANCIAL TERMS
Appropriation An authorization granted by a legislative body to make expenditures and to incur obligations for
specific purposes. An appropriation is usually limited in amount and as to the time when it may be
expended. Only town meeting can authorize money appropriated for one purpose to be used for
another. Any amount that is appropriated may be encumbered (see encumbrance). Any part of an
annual operating appropriation not spent or encumbered by June 30 automatically reverts to the
undesignated fund balance that may result in free cash. If departments know of remaining unpaid
bills at the close of the fiscal year and properly notifies the Town Accountant (MGL Ch. 41 ss. 58),
the departmental appropriation is encumbered. This action extends the annual spending
authorization until such time that the bill is paid or it is decided not to spend the funds. If these
encumbrances are not acted on within ninety days, the Town Accountant generally notifies the
department and closes them out. A special purpose appropriation, on the other hand, may carry
forward from year to year until spent for the designated purpose or transferred by town meeting
vote to another account.
Audit An examination of systems, procedures, and financial data by a certified public accountant,
reporting on the fairness of financial statements and compliance with statutes and regulations. The
audit is a valuable management tool for evaluating the fiscal performance of a community.
Available Funds Funds established through previous appropriations or resulting from financial operations. They
may be appropriated to meet unforeseen expenses, or large non-recurring or capital expenditures.
Examples include free cash, stabilization fund, overlay surplus, water surplus, and enterprise
retained earnings.
Betterments
(Special
Assessments)
Whenever a limited area of a community receives benefit from a public improvement (e.g., water,
road, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental
entity for all or part of the costs it incurred. Each parcel receiving benefit from the improvement is
assessed for a proportionate share of the cost of such improvements. The proportionate share may
be paid in full, or the property owner may request the assessors to apportion the betterment over
a period of up to 20 years. Over the lifetime of the betterment, one year’s apportionment along
with one year’s committed interest computed from October 1 to October 1 is added to the tax bill
until the betterment has been paid.
Bond A written promise to pay a specified sum of money, called the face value (par value) or principal
amount, at a specified date in the future, called the maturity date, together with periodic interest
at a specified rate. The difference between a note and a bond is that the latter runs for a longer
period of time.
Bond
Anticipation
Note (BAN)
A short-term note to provide cash for initial project costs issued in anticipation of bond proceeds.
BANs may be issued for a period not to exceed five years, provided principal repayment begins after
two years. Communities with approved projects on the School Building Assistance (SBA) priority
list may defer principal payments up to five years (approved annually in outside sections of the
budget). The final maturity date of the project borrowing, beginning from the date the short-term
note was issued, may not exceed the term specified by statute. BANs are full faith and credit
obligations.
Bond Authorized
And Unissued
Bond authorized but not yet sold. Issuance is contingent only on action by the Town Treasurer and
a majority of the Board of Selectmen.
Bond Counsel An attorney or law firm engaged to review and submit an opinion on the legal aspects of a municipal
bond or note issue.
Bond Issue Generally represents the sale of a certain number of bonds at one time by a governmental unit.
Bond Rating
(Municipal)
A credit rating to help investors determine the risk of losing money in a given fixed-income
investment. Agencies specializing in municipal bonds assign a rating, designated by letters or a
combination of letters and numerals, based on their opinion of the future ability, legal obligation,
and willingness of a bond issuer to make timely debt service payments.
40
Budget A plan of financial operation embodying an estimate of proposed revenues and expenditures for a
given period and the proposed means of financing them. A budget may be “preliminary” (the
financial plan presented to the town meeting), or “final” (the plan approved by that body). The
budget should be separated into basic units, either by department, program, or service. Formatting
the budget in this way helps local officials and citizens make policy decisions when allocating scarce
resources. It is also important to include as much information as possible concerning the output or
accomplishments expected of a given program or department during the year.
Capital
Improvements
Program
A comprehensive plan for planning a community’s capital expenditures. It coordinates community
planning, fiscal capacity and physical development. While all of the community’s needs should be
identified in the program, there is a set of criteria that prioritizes the expenditures. The capital
program is a plan for capital expenditures that usually extends at least five years beyond the capital
budget.
Capital Outlay
Expenditure
Exclusion
A vote by a community at an election to exclude payments for a capital project from the levy limit.
The exclusion may temporarily increase the levy above the levy ceiling.
Cash Currency, coin, checks and bankers’ drafts on hand or on deposit with an official or agent
designated as custodian of cash and bank deposits.
Cash
Management
The process of managing a local government’s money in order to ensure maximum cash availability
and maximum yield on short-term investment of idle cash.
Cemetery
Perpetual Care
Funds donated by individuals for the care of gravesites. According to MGL, funds from this account
must be invested and spent as directed by perpetual care agreements. If no agreements exist, the
interest (but not principal) may be used as directed by the Cemetery Commissioners for the purpose
of maintaining cemeteries.
Chapter 90
Highway Funds
The state legislature authorizes and issues transportation capital bonds every few years. In each
Transportation Bond, funds are apportioned to communities based upon a formula under the
provisions of MGL Ch. 90 ss. 34, hence the terms Chapter 90 funds. The Chapter 90 highway formula
is comprised of three variables: local road mileage as certified by the Massachusetts Highway
Department (MHD), employment figures from the Department of Employment and Training (DET),
and population estimates from the U. S. Census Bureau. Under this formula, those communities
with a larger number of road miles receive proportionately more aid than those with fewer road
miles. These funds are reimbursed to communities based upon certified expenditure reports
submitted to MHD.
Cherry Sheets Named for the cherry colored paper on which they were originally printed, the Cherry Sheets are
the official notification of the next fiscal year’s state aid and assessments to communities and
regional school districts from the Commissioner of Revenue. State aid to municipalities and
regional school districts consist of two major types – distributions and reimbursement.
Distributions provide funds based on formulas while reimbursements provide funds for costs
incurred during a period for certain programs or services. In addition, communities may receive
“offset items” that must be spent on specific programs. Cherry Sheet assessments are advance
estimates of state assessments and charges. Local assessors are required to use these figures in
setting the local tax rate. Because these figures are estimates, it should be noted that based upon
filing requirements and/or actual information, the final aid or assessment may differ.
Cherry Sheet
Offset Items
Local aid accounts that may be spent without appropriation in the budget, but which must be spent
for specific municipal and regional school district programs. Current offset items include racial
equality grants, school lunch grants, and public libraries grants.
Collective
Bargaining
The negotiations between an employer and union representative regarding wages, hours, and
working conditions.
Conservation
Fund
This fund may be expended for lawful conservation purposes as described in MGL Ch. 40 ss. 8C. It
may also be expended for damages related to the taking of land by eminent domain provided that
such taking has first been approved by two-thirds vote of town meeting.
Contingent
Appropriation
An appropriation that authorizes spending for a particular purpose upon the occurrence of a later
event. The grant of spending authority made by an appropriation must be certain at the time of
41
the vote and, therefore, contingent appropriations are not generally permissible. Under MGL Ch.
59 ss. 21C(m), however, towns may make appropriations from the tax levy, available funds or
borrowing, contingent upon the subsequent passage of a Proposition 2-½ override or exclusion
question for the same purpose.
Debt
Authorization
Formal approval by a two-thirds vote of town meeting to incur debt, in accordance with procedures
stated in MGL Ch. 44.
Debt Exclusion A vote by a municipality at an election to exclude debt service payments for a particular capital
project form the levy limit. The amount necessary to cover the annual debt service payment is
added to the levy limit for the life of the debt only. A debt exclusion may temporarily increase the
levy above the levy ceiling.
Debt Limit The maximum amount of debt that a municipality may have authorized for qualified purposes
under state law.
Debt Service The cost usually stated in annual terms, of the principal repayment and interest of any particular
issue.
Deficit The excess of expenditures over revenues during an accounting period. Also refers to the excess of
the liabilities of a fund over its assets.
Education
Reform Act Of
1993
An act that seek to remedy educational funding inequities between local communities by providing
adequate state funding over a seven year period for all local and regional school districts and by
mandating equity based upon a particular community’s ability to pay. One of the Act’s major goals
is to improve student achievement.
Eminent Domain The power of a government to take property for public purposes by condemnation provided that
fair compensation is paid to the owner. This method is frequently used to obtain real property that
cannot be purchased from owners by means of a voluntary transaction.
Encumbrance Obligations in the form of purchase orders, contracts, or salary commitments that are chargeable
to an appropriation and for which a part of the appropriations is reserved.
Enterprise Fund Those funds which are established for specific uses under M.G.L. c.44, §53F1/2 that require an
annual appropriation to operate (i.e. The Brewster Water Department). Enterprise fund revenue
streams are segregated from the general fund into a separate fund and available as a separate
financing source for services that generate, or for purposes supported by, those revenues. These
include the revenues of enterprise funds established for services typically financed and delivered
in a manner similar to private enterprises for the purpose of accounting for all costs, direct or
indirect, of providing the services.
Estimated
Receipts
An estimate of state and local miscellaneous receipts based upon the previous year’s receipts that
assessors deduct from the gross amount to be raised in order to arrive at the tax levy.
Excess And
Deficiency
Also called the “surplus revenue” account, this is the amount by which cash, accounts receivable,
and other assets exceed a regional school district’s liabilities and reserves as certified by the
Director of Accounts. The calculation is made based upon the balance sheet that is submitted by
the district’s auditor, accountant, or comptroller as of June 30. The regional school committee must
apply certified amounts exceeding five percent of the district’s prior year operating and capital
costs to reduce the assessment on member cities and towns.
Excess Levy
Capacity
The difference between the levy limit and the amount of real and personal property taxes actually
levied in a given year. Annually, the Board of Selectmen must be informed of excess levy capacity
and their acknowledgment must be submitted to the Department of Revenue when setting the tax
rate.
Fiscal Year Since 1974, the Commonwealth and municipalities have operated on a budget cycle that begins
July 1 and ends June 30. The designation of the fiscal year is that of the calendar year in which the
fiscal year ends. For example, the 2020 fiscal year is July 1, 2019 to June 30, 2020 and is usually
written as FY2020. Since 1976, the federal government has had a fiscal year that begins October 1
and ends September 30.
Fixed Costs Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance,
debt service or interest costs.
42
Foundation
Budget
The target imposed by the Education Reform Act of 1993 for each school district, defining the
spending level necessary to provide an adequate education for all students.
Free Cash Unrestricted funds from operations of the previous fiscal year that are certified by the Director of
Accounts as available for appropriation. Remaining funds include unexpended free cash from the
previous year, receipts in excess of estimates shown on the tax recapitulation sheet, and unspent
amounts in budget line-items. Unpaid property taxes and certain deficits reduce the amount that
can be certified as free cash. The calculation of free cash is based upon the balance sheet as of June
30, which is submitted by the Town Accountant. A community should maintain a free cash balance
to provide a hedge against unforeseen expenditures and to ensure there will be an adequate
reserve to prevent sharp fluctuations in the tax rate. Maintenance of an adequate free cash level
is not a luxury but a necessary component of sound local fiscal management. Credit rating agencies
and other members of the financial community expect municipalities to maintain free cash reserves
and make judgments regarding a community’s fiscal stability, in part, on the basis of free cash.
Fund An accounting entity with a self-balancing set of accounts that are segregated for the purpose of
carrying on specific activities or attaining certain objectives in accordance with specific regulations,
restrictions, or limitations.
Fund Accounting Organizing the financial records of a municipality into multiple funds. A fund is a distinct entity
within the municipal government in which financial resources and activity (assets, liabilities, fund
balances, revenues and expenditures) are accounted for independently in accordance with specific
regulations, restrictions and limitations. Examples of funds include the general fund and enterprise
funds.
General Fund The fund used to account for most financial resources and activities governed by the normal town
meeting appropriation process.
General
Obligation (GO)
Bonds
Bonds issued by a municipality that are backed by the full faith and credit of its taxing authority.
Hotel/Motel
Excise
A local option that allows a community to assess a tax on room occupancy. The community may
levy up to 6% of the taxable rents of hotels, motels and lodging houses in that community.
Indirect Cost Costs of a service not reflected in the service’s operating budget. An example of an indirect cost of
providing water service would be health insurance costs for water department employees. A
determination of these costs is necessary to analyze the total cost of service delivery and a Mutual
Agreement for reporting and paying indirect costs is required between the Select Board and
respective Department / Committee.
Interest Compensation paid or to be paid for the use of money, including amounts payable at periodic
intervals or discounted at the time a loan is made.
Interest Rate The interest payable, expressed as a percentage of the principal available, for use during a specified
period of time. It is always expressed in annual terms.
Law Enforcement
Trust Fund
A revolving fund established to account for a portion of the proceeds from the sale of property
seized from illegal drug-related activities. Funds may be expended to defray certain qualified law
enforcement costs as outlined in MGL Ch. 94C ss. 47. Funds from this account may be expended
by the Police Chief without further appropriation.
Levy The amount a community raises through the property tax. The levy can be any amount up to the
levy limit.
Levy Ceiling The maximum levy assessed on real and personal property may not exceed 2 ½ percent of the total
full and fair cash value of all taxable property (MGL Ch. 59 ss. 21C). Property taxes levied may
exceed this limit only if the community passes a capital exclusion, a debt exclusion, or a special
exclusion.
Levy Limit The maximum amount a community can levy in a given year. The limit can grow each year by 2 ½
percent of the prior year’s levy limit plus new growth and any overrides. The levy limit can exceed
the levy ceiling only if the community passes a capital expenditure exclusion, debt exclusion, or
special exclusion.
43
Line-Item Budget A budget that focuses on inputs of categories of spending, such as supplies, equipment,
maintenance, or salaries, as opposed to a program budget.
Local Aid Revenue allocated by the commonwealth to cities, towns, and regional school districts. Estimates
of local aid are transmitted to cities, towns, and districts annually by the “Cherry Sheets”. Most
Cherry Sheet aid programs are considered revenues of the municipality’s or regional school
districts’ general fund and may be spent for any purpose, subject to appropriation.
Local Receipts Locally generated revenues, other than real and personal property taxes and enterprise fund
revenues. Examples include motor vehicle excise, investment income, hotel/motel tax, fees,
rentals, and charges. Annual estimates of local receipts are shown on the tax rate recapitulation
sheet.
Motor Vehicle
Excise (MVE)
Every motor vehicle and trailer registered in the Commonwealth is subject to the MVE unless
expressly exempted. MVE is imposed for the privilege of registering a motor vehicle. Registering a
motor vehicle automatically triggers the assessment of the excise.
Municipal(s) Municipal refers to any state or subordinate governmental unit. “Municipals” (i.e., municipal
bonds) include not only the bonds of all local subdivisions, such as cities, towns, school districts,
special districts, but also bonds of the state and agencies of the state.
Municipal
Revenue Growth
Factor (MRGF)
An estimate of the percentage change in a municipality’s revenue growth for a fiscal year. It
represents the combined percentage increase in the following revenue components; automatic 2
½ percent increase in the levy limit, estimated new growth, the change in selected unrestricted
state aid categories, and the change in selected unrestricted local receipts (Education Reform Act
of 1993).
Net School
Spending (NSS)
School budget and municipal budget amounts attributable to education, excluding long-term debt
service, student transportation, school lunches and certain other specified school expenditures. A
community’s NSS funding must equal or exceed the NSS Requirement established annually by the
Department of Education (DOE) (Education Reform Act of 1993).
New Growth The taxing capacity added by new construction and other increases in the property tax base. New
growth is calculated by multiplying all increases in value which are not the result of revaluation by
the tax rate of the previous fiscal year, for example, FY2000 new growth is determined by
multiplying the value on January 1, 1999 by the FY1999 tax rate. Assessors must submit
documentation of new growth to the BLA annually before setting the tax rate. Documentation
should be retained for five years in the event of a BLA audit.
Operating
Budget
A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal
year.
Overlay (Overlay
Reserve or
Allowance for
Abatements and
Exemptions)
An account established annually to fund anticipated property tax abatements, exemptions and
uncollected taxes in that year. The overlay reserve is not established by the normal appropriation
process, but rather is raised on the tax rate recapitulation sheet.
Overlay Surplus Any balance in the overlay account in excess of the amount remaining to be collected or abated can
be transferred into this account. Within ten days of a written request by the chief executive officer
of a city or town, the Board of Assessors must provide a certification of the excess amount of overlay
available to transfer. Overlay surplus may be appropriated for any lawful purpose. At the end of
each fiscal year, unused overlay surplus is “closed” to surplus revenue.
Override A vote by a community at an election to permanently increase the levy limit. An override vote may
increase the levy limit no higher than the levy ceiling. The override question on the election ballot
must state a purpose for the override and the dollar amount).
Override
Capacity
The difference between a community’s levy ceiling and its levy limit. It is the maximum amount by
which a community may override its levy limit.
Payments In Lieu
Of Taxes (PILOT)
An agreement between a municipality and an entity not subject to taxation, such as charitable or
educational organizations, in which the payer agrees to make a voluntary payment to the
municipality. By law, a city or town must make such payment to any other community in which it
owns land used for public purposes.
44
Proposition 2 ½
(Prop 2 ½)
M.G.L. c.59, §21C was enacted in 1980 and limits the amount of revenue a city or town may raise
from local property taxes each year. This amount is the community’s annual levy limit. The law
allows the levy limit to increase each year by 2.5% plus any new growth revenue derived from taxes
from new construction and alterations. This amount may not exceed the community’s levy ceiling.
Proposition 2 ½ also established two types of voter approved increases in local taxing authority –
overrides and exclusions.
Receipts
Reserved
Proceeds that are earmarked by law and placed in separate accounts for appropriation for
particular purposes. For example, parking meter proceeds may be appropriated to offset certain
expenses for parking meters and the regulation of parking and other traffic activities.
Reserve Fund An amount set aside annually within the budget of a city (not to exceed 3% of the tax levy for the
preceding year) or town (not to exceed 5% of the tax levy for the preceding year) to provide a
funding source for extraordinary or unforeseen expenditures. In a town, the Finance Committee
can authorize transfers from this fund for “extraordinary or unforeseen” expenditures. Other uses
of the fund require budgetary transfers by town meeting.
Revenue
Anticipation
Borrowing
Cities, towns and districts may issue temporary notes in anticipation of taxes (TAN’s) or other
revenue (RAN’s). The amount of this type of borrowing is limited to the total of the prior year’s tax
levy, the net amount collected in motor vehicle and trailer excise in the prior year and payments
made by the Commonwealth in lieu of taxes in the prior year. According to MGL Ch. 44 ss. 4, cities,
towns and districts may borrow for up to one year in anticipation of such revenue.
Revenue
Anticipation
Note (RAN)
A short-term loan issued to be paid off by revenues, such as tax collections and state aid. RANs are
full faith and credit obligations.
Revenue Bond A bond payable from and secured solely by specific revenues and thereby not a full faith and credit
obligation.
Revolving Fund Allows a community to raise revenues from a specific service and use those revenues without
appropriation to support the service. For departmental revolving funds, MGL Ch 44 ss. 52E ½
requires each revolving fund must be established by ordinance or charter and stipulates that each
fund must be re-authorized each year at annual town meeting action, and that a limit on the total
amount that may be spent form each fund must be established at that time. The aggregate of all
revolving funds may not exceed ten percent of the amount raised by taxation by the town in the
most recent fiscal year, and not more than one percent of the amount raised by taxation may be
administered by a single fund. Wages and salaries for full-time employees may be paid from the
revolving fund only if the fund is also charged for all associated fringe benefits. Revolving funds for
other programs as provided by statute are still allowed, and a departmental revolving fund may be
implemented in addition to or in conjunction with other existing statutory revolving funds, provided
that the departmental revolving fund does not conflict with provisions of other revolving funds.
Sale Of Cemetery
Lots Fund
A fund established to account for proceeds of the sale of cemetery lots. The proceeds may only be
appropriated to pay for the cost of the land, its care and improvement or the enlargement of the
cemetery under provisions of MGL Ch. 144 ss. 15.
Stabilization
Fund
A fund designed to accumulate amounts for capital and other future spending purposes, although
it may be appropriated for any lawful purpose. Communities may appropriate into this fund in any
year an amount and any interest shall be added to and become a part of the fund. A two-thirds
vote of town meeting is required to appropriate money from the Stabilization Fund.
State Aid
Anticipation
Note (SAAN)
A short-term loan issued in anticipation of a state grant or aid (MGL Ch. 44 ss. 6A).
State House
Notes
Debt instruments for cities, towns, counties and districts certified by the Director of Accounts.
State House Notes, payable annually, are usually limited to maturities of five years. The notes are
generally less costly and easier to issue than conventional issues for borrowing. They are commonly
used for temporary loans and smaller long-term issues.
Tax Rate The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80
per $1,000 of assessed valuation of taxable real and personal property.
45
Tax Rate
Recapitulation
Sheet (Recap
Sheet)
A document submitted by a city or town to the Department of Revenue in order to set a property
tax rate. The recap sheet shows all estimated revenues and actual appropriations that affect the
property tax rate. The recap sheet should be submitted to the Department of Revenue by
September 1 (in order to issue the first-half semiannual property tax bills before October) or by
December 1 (in order to issue the third quarterly property tax bills before January 1).
Five Year
Valuation
Certification
The Commissioner of Revenue is required to review local assessments every five years and to certify
that they represent FFCV. The Bureau of Local Assessments is responsible for this process.
Trust Fund In general, a fund held for the specific purpose stipulated by a trust agreement. The Town Treasurer
acts as a custodian of trust funds and invests and expends such funds as stipulated by trust
agreements or as directed by the Commissioners of Trust Funds or by town meeting. Both principal
and interest may be used if the trust is established as an expendable trust. For non-expendable
trust funds, interest but not principal may be expended as directed.
Underride A vote by a community to permanently decrease the tax levy limit. As such, it is the exact opposite
of an override.
Unfunded
Pension Liability
Unfunded pension liability is the difference between the value assigned to the retirement benefits
already earned by a municipality’s employees and the assets the local retirement system will have
on hand to meet these obligations. The dollar value of the unfunded pension liability is driven by
assumptions about interest rates at which a retirement system’s assets will grow and the rate of
future costs of living increases to pensioners.
Uniform
Municipal
Accounting
System (UMAS)
The Department of Revenue regards UMAS as the professional standard for municipal account
system that conforms to Generally Accepted Accounting Principles modern municipal accounting
in Massachusetts. Among the benefits of conversion to UMAS is increased consistency in reporting
and record keeping and enhanced comparability of data among cities and towns.
Unreserved Fund
Balance
(Surplus Revenue
Account)
The amount by which cash, accounts receivable, and other assets exceed liabilities and restricted
reserves. It is akin to a “stockholders’ equity” account on a corporate balance sheet. It is not,
however, available for appropriation in full because a portion of the assets listed as “accounts
receivable” may be taxes receivable and uncollected.
Warrant An authorization for an action. For example, a town meeting warrant establishes the matters that
may be acted upon by that town meeting. A treasury warrant authorizes the treasurer to pay
specific bills. The assessors’ warrant authorizes the tax collector to collect taxes in the amount and
from the persons listed, respectively.
Water Surplus For water departments operating under MGL Ch. 41 ss. 69B, any revenues in excess of estimated
water receipts or unspent water appropriations closeout to a water surplus account. Water surplus
may be appropriated to fund water-related general and capital expenses or to reduce water rates.
Waterways
Improvement
Fund
An account into which fifty percent of the proceeds of the boat excise is deposited. Use of these
proceeds is limited to certain waterway expenses as outlined in MGL Ch. 40 ss. 5G.
46
CONCEPTUAL PARKING LAYOUT
54 PARKING SPACES
CONCEPTUAL PARKING LAYOUT
26 PARKING SPACES
CONCEPTUAL PARKING LAYOUT
18 PARKING SPACES
CONCEPTUAL ACCESSIBLE PARKING
4 PARKING SPACES
SHEET
APPROVED BY:
DESIGNED BY:
DATE:
DESCRIPTION
BY
PROJECT:
FILE NAME:
NO.
DATE
TOW
N OF
BREW
STER
SCALE
GJR
11.04.2022
C-1 1" = 60'
2019_MassGIS_Aerial Image_CCSC_Pool Parking Concept 2.dwg
####
####
####
Conceptual Parking Layouts
####
N
Feet
0
30
60
Archive d: Wednesday, November 9, 2022 2:38:15 PM
From: Peter Lombardi
To: Norm Cantin
Subje ct: RE: Brewster Bay Property
Se nsitivity: Normal
Hi Norm,
After talking to Town staff, we have concerns about potential conflicts with your event and parking improvements the Town pl ans to construct next to the Arts Ce nter. Our #1 pri ority i n
terms of interim uses is opening up the pool to residents by next summer and we are worried we might still be wrapping up site work that weekend.
The Crosby Mansion has a function room that could mee t your need and be open to resi dents – it’s a beauti ful facility. Do you want me to check with our Property Manager the re to see i f he
has any functions already booked that weekend?
Peter
Peter Lombardi
Town Admi ni strator
Town of Brewster
508-896-3701 x. 1128
Beginning March 21, Brewster Town Offices will be open to the public Monday through Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the latest updates on Town services,
please visit www.brewster-ma.gov.
From: Norm Cantin <norman.cantin@gmail.com>
Sent: Monday, October 31, 2022 9:44 AM
To: Peter Lombardi <plombardi@bre wster-ma.gov>
Subject: Re : Brewster Bay Property
Hi Pete r,
I wanted to touch base and see if you had any further updates. Thanks again for your help.
Best regards,
Norm
(978) 505-1031
On Oct 3, 2022, at 3:19 PM, Peter Lombardi <pl ombardi@brewster-ma.gov> wrote:
Hi Norm,
Town staff are meeting on a host of Sea Camps property management issues the week after next and plan to discuss your re que st then. I want to get feedback about the
logistics of managi ng access since the beach will be open then and we are hoping the pool will be too by that point. The committee deferred action until staff had a chance to
weigh in. I’ll get back to you in a few wee ks if that’s ok.
Thanks,
Pete r
Peter Lombardi
Town Administrator
Town of Brewster
508-896-3701 x. 1128
Beginning March 21, Brewster Town Offices will be open to the public Monday through Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the latest updates on
Town services, please visit www.brewster-ma.gov.
From: Norman Cantin <norman.cantin@gmail.com>
Sent: Saturday, October 1, 2022 11:52 AM
To: Peter Lombardi <plombardi@brewster-ma.gov>
Subject: Re: Brewster Bay Prope rty
Hi Peter,
I wanted to check in and learn how the Septembe r 27th meeting went and if we can provide any additi onal information to help move forward. Thanks again for your
consideration.
Best regards,
Norm Cantin
BARC - Pre sident
(978) 505-1031
On Wed, Sep 14, 2022 at 6:39 PM Peter Lombardi <pl ombardi@brewster-ma.gov> wrote:
All very helpful – thanks for the prompt and thorough responses. I’ll be back in touch l ater this month.
Peter Lombardi
Town Administrator
Town of Bre wster
508-896-3701 x. 1128
Beginning March 21, Brewster Town Offices will be open to the public Monday through Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the latest updates on
Town services, please visit www.brewster-ma.gov.
From: Norm Cantin <norman.cantin@gmail.com>
Sent: Wednesday, September 14, 2022 4:08 PM
To: Pe ter Lombardi <plombardi@brewster-ma.gov>
Cc: Amanda Bebrin <abebrin401@gmail .com>; Lemuel Skidmore <lskidmore@comcast.net>
Subject: Re: Brewster Bay Property
Hi Peter,
Thanks for getting back to me. Answers to your questions are below in red. Should you have any furthe r questions pl ease feel free to contact me. We are re ally excited about
this opportunity to showcase the public service aspects of Amateur Radio to the Brewster community
Best regards,
Norm Cantin
BARC - Presi dent
On Sep 14, 2022, at 9:22 AM, Pe ter Lombardi <plombardi@brewster-ma.gov> wrote:
Hi Norm,
The committee discussed your request at their me eting yesterday and was generally supporti ve of the concept. A few follow-up questions:
1. How many attendees do you expe ct? We wi ll have ~ 20-25 members of our club, plus the public visitors. One of the main goals of Field Day is to expose
Amateur (Ham) radio to the public.
2. Will it be open to the publ ic or onl y members of BARC? Absolutely, we encourage the public to visit. One of the primary reasons to request use of the
facili ty is the proxi mity to Rt6A where we hope to draw local folks to visit.
3. What time each day will the eve nt be held? We set up on Friday afternoon (~ noon to 5pm). We will return Saturday morning ~ 9AM to prepare to operate
from 2PM Saturday to 2PM on Subnday (24hrs) and then bre akdown on Sunday and leave the property ~5PM
4. Do you need to be on the property either before or after the 3 days you have requested for set-up/bre akdown? No, other than maybe scopi ng out with on
of your representatives at your convenience.
5. Does BARC have insurance? Yes. I have attached a copy of the coverage below
6. Are there any specific/unique powe r supply issue s for your equipment? No, our equi pment rus off a small honda generator, to simulate emergency
conditi ons. It i s very qui et. We would use local power for the interior l ights.
7. Is it OK if the bui lding is not air conditi oned? That is fine.
8. Does parking have to be adjacent to the buil di ng to unload/load equipment? Adjacent is helpful , but not mandatory. Most of the equipment is fairly
l ight.
The committee will be meeti ng again on Sept 27 and could take this up then.
Thanks much,
Peter
Peter Lombardi
Town Admi ni strator
Town of Brewster
508-896-3701 x. 1128
Beginning March 21, Brewster Town Offices will be open to the public Monday through Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the
latest updates on Town services, please visit www.brewster-ma.gov.
From: Norman Cantin <norman.cantin@gmai l.com>
Sent: Friday, September 2, 2022 1:10 PM
To: Amanda Bebrin <abebri n401@gmai l.com>
Cc: Peter Lombardi <plombardi @brewster-ma.gov>
Subject: Re: Brewster Bay Property
Hi Amanda,
Thanks for the update. We really appreciate your consideration. Field Day i s a global event that is an excellent way to see how Amateur Radio Operators help
the local community in a number of i mportant ways. Feel free to contact me with any questions. Have a wonderful holiday weekend.
Best regards,
Norm
On Fri, Sep 2, 2022 at 11:49 AM Amanda Bebrin <abebri n401@gmai l.com> wrote:
Norm,
Thank y ou for your em ail and the accom pany ing information! We are in the process of determining interim uses for the Bay Parcel, and w ill
present this proposal to the com m ittee as appropriate.
We w ill be in touch if w e have additional questions for you!
Happy September, and enjoy the long w eekend.
Am anda Bebrin
Chair, Bay Parcel Planning Com mittee
On Mon, Aug 29, 2022 at 9:54 AM Norm Cantin <norman.cantin@gmail .com> wrote:
Dear Mr. Lombardi, Ms. Bebrin,
Allow me to introduce myself; My name is Norm Cantin, I am the President of the Barnstable Amatuer Radio Club (BARC). We are very intere sted in using
the Brewste r Bay Property next June (2023) to conduct our annual Field Day Operation. I have attached a letter expl aining the operation and the value we
provide to the community.
The Barnstable Amatuer Radio Club has been serving the Cape and Island Community for over 65 years. We would greatly appreciate the Bay Property
Planni ng Committee’s consi deration of this public service request.
Please feel free to contact me with any questions.
Sincerely,
Norm Cantin
President BARC
978-505-1031
--
Amanda Bebrin
Realtor, ABR, CCRES
cell: 860-997-1563
fax: 508-437-5981
breezy homescapecod.com
<~WRD2202.jpg> <~WRD2202.jpg>
Archive d: Wednesday, November 9, 2022 2:38:23 PM
From: Michael Gradone
Se nt: Wed, 2 Nov 2022 16:06:41 +0000Authentication
To: Peter Lombardi; Donna Kalinick
Cc: Andrew Havens
Subje ct: CCSC events
Se nsitivity: Normal
Peter & Donna,
As we discussed today, here are some events that we had in mind for both properties in the coming months. Feel free to discuss these with both committees.
Bay property:
Polar Plunge at First Light Beach – possible dates could be New Years Day, Presidents Day weekend, or St. Patrick’s Day weekend.
Family kite flying on the flats @ First Light – (Outer Cape Kiting) in April
Brewster Bikefest – May 20th (still need to coordinate with Bikeways committee)
Senior Striders at First Light beach – coordinate with COA, 4 Saturdays in May
Pond property:
Kayaking with Mass Audubon – date?
*April vacation week Audubon program with Brewster Rec – week of April 17th (a day at both properties)
Let us know if you have any questions.
Mike Gradone
Town of Brewster, Recreation Director
www.brewsterrecreation.com
508-896-9430
Beginning March 21, Brewster Town Offices will be open to the public Monday through Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the latest updates on Town services,
please visit www.brewster-ma.gov.
Archived: Wednesday, November 9, 2022 2:38:26 PM
From: The Brewster Band
Sent: Mon, 7 Nov 2022 19:23:25
Subject: Please help the Brewster Town Band come home
Sensitivity: Normal
Dear Ms. Bebrin and Mr. Lombardi,
My name is Steven Stranger and I am the President of the Brewster Town Band. I am writing to you today to
respectfully ask that the Band be allowed to use a facility on the Sea Camps property for rehearsal space
starting in January. Our needs are minimal and in general are: rehearsal space Thursday nights from
5:30-8:30 (including cleanup time) January-June and October-November; minimal storage space for chairs
and drums; heat and lighting/electricity during rehearsal times.
The Brewster Town Band is proud to bring so much value to the Town of Brewster. As a non-profit
organization, we exist to provide an opportunity for local musicians to play in a conducted ensemble, perform
for the community free of charge throughout the summer and during "Brewster for the Holidays" and
"Brewster in Bloom", and, thanks to the generosity of our concertgoers and donors, provide scholarships to
local students.
Since we have been unable to return to our long-time rehearsal space at Eddy Elementary, we have
rehearsed at the Yarmouth Senior Center and are ready and anxious to return to Brewster, our home! We
hope you can help us in this homecoming and I am happy to discuss logistics with you at your convenience.
Respecfully,
Steven Stranger
President, Brewster Town Band
Steven Stranger, President The Brewster Band Like us on Facebook! www.facebook.com/TheBrewsterBand
https://linkprotect.cudasvc.com/url?a=http%3a%2f%
2fthebrewsterband.com&c=E,1,JBRs6igLqUaX5Ju1yJLC9NBdeCYnhLnI0JbH6rB--
WFJFZshZmweWRAvkgP3EAE9Ogkdiro8wsb5-Rlod6OS3IUEmdWPUzaK1_BbODa-
oYBS9liFWPvSsTifS9me&typo=1
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 10.18.2022 www.brewster-ma.gov Page 1 of 5
MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING
DATE: October 18, 2022
TIME: 4:00 PM
PLACE: Remote Participation
PARTICIPANTS: Town Administrator Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee,
Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Clare O’Connor-Rice, Patricia
Hughes,Peter Johnson, Thomas Wingard, John Phillips; Liaisons/Representatives, Bill Meehan, Kathleen
Walker,Sharon Tennstedt, Maggie Spade-Aguilar, Gary Christen; Town Staff: Recreation Director, Mike
Gradone, Director of Public Works, Griffin Ryder
Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement:
Amanda Bebrin called the meeting to order at 4:00pm and read the meeting participation and recording
statements. Ms. Bebrin announced all members of the committee who were present, a quorum was
declared. There were no public announcements or comments.
Public Announcements and Comments
None
Update on Consulting Services
Peter Lombardi noted that Reed Hilderbrand has provided an updated price proposal, including an updated
narrative and scope. The Town has some comments and questions, but not anything that can’t be worked
through quickly. The price proposal is significantly lower than the first one, much closer to the original
budget. This is a positive development. The Town tried to bring in another firm for a comparative proposal,
but the firms that were contacted ultimately did not have the capacity, time, or expertise to do the work. Mr.
Lombardi noted that he expects to be able to provide certainty around the scope and price soon. Nothing
has been formally announced yet, but the Town also anticipates positive news from the state with regard to
the OneStop grant application. Receiving this grant would put the Town in a stronger financial position.
Karl Fryzel asked when the consultants would be able to start the work. Mr. Lombardi responded that it
would likely be by the middle of November, and he expects them to be at the next meeting. John Phillips
asked if the consultants would accelerate the discovery phase of the process. Mr. Lombardi responded that
this part of the scope has not changed and he does not expect it to be fast tracked.
Review Fall 2023 Special Town Meeting Warrant Articles Related to Bay Property
Mr. Lombardi stated that he has sent the latest version of the warrant to the committee for members to
review articles related to the Bay Property. Article 2, item 1b, is a $175,000 request for planning work – there
is still no certainty around the state grant, so the request will remain at this amount. Item 1d is for $50,000,
and pertains to interim uses for the Sea Camps – this would help support programming events and public
access. Item 2a is a $250,000 capital request for the pool parking area. Item 6d is a $17,500 request from
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 10.18.2022 www.brewster-ma.gov Page 2 of 5
free cash to purchase landscape equipment. Article 13 is the creation of the new revolving fund for the pool
– this has increased from $150,000 to $200,000. Article 14 appropriates Year 1 operating funds – this is
necessary in order to cover operating expenses after reviewing the budget with the YMCA and to preload the
revolving fund. The Select Board and Finance Committee voted unanimously in favor of all of these articles.
Mr. Fryzel asked for clarification on how the revolving fund works. Mr. Lombardi responded that it is a clean
accounting mechanism which tracks how much revenue we are bringing in. The idea is that the fund is
separately accounted for, so policy decisions can be made accordingly.
Ms. Jacobus asked when these appropriations will be available. Mr. Lombardi confirmed that they will be
available immediately after being approved at Town Meeting.
Ms. Bebrin asked if the committee need to vote on these warrant articles, even unofficially, to show support
for them. Mr. Lombardi said this would be a good idea.
Discuss Proposed Pool Parking Area – Griffin Ryder, DPW Director
Griffin Ryder, DPW Director, presented to the committee. Mr. Ryder displayed a birds eye view map of the
property, and discussed the constraints of vehicles accessing the pool area, due to the lack of two-way
circulation on the property. One of the locations that could be considered for pool parking is the tennis court
and basketball court area, due to the fact that pre-existing impervious surface already exists at these
locations. There would be much less work involved in terms of stormwater infrastructure and treatment. Mr.
Ryder commented that these locations make the most sense, and a two-way road could also be created after
the rotary to improve circulation. It would be feasible to have 40-60 parking spaces in the basketball and
tennis court area.
Selectperson Chaffee asked if there was the potential to create a space for a drop-off spot for people who
are not driving themselves or planning on parking. Mr. Ryder noted that there were two areas for a possible
drop-off spot. Selectperson Chaffee noted the importance of choosing the most environmentally friendly
surface. Mr. Ryder responded that impervious surface currently existed at the court locations, but where it
was possible to build pervious surfaces, it could be considered as an option.
Mike Gradone, Recreation Director, noted that it would be important to have space for a bus to turn around
for drop-offs of school children. Mr. Ryder agreed this was a good point. Clare O’Connor-Rice noted that
removing the courts would be an issue that residents might raise at Town Meeting.
Thomas Wingard asked what the need was in terms of parking spaces. Mr. Lombardi noted that capacity for
the pool was 120 people, and there would also be room for overflow parking near the administrative
building. Mr. Wingard noted there was a need for more courts in Town, and questioned whether it was a
good idea to give up something we already have that we desperately need. Mr. Fryzel asked what tennis and
basketball courts would be left on the property if the decision was made to repurpose the ones near the
pool. Mr. Ryder responded that there would be two tennis courts near the beach, and another half
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 10.18.2022 www.brewster-ma.gov Page 3 of 5
basketball court near the new boathouse. Selectperson Chatelain asked about the timeline on the decision of
the location of the new parking lot. Mr. Lombardi responded that the Town would likely need to know the
plan and begin to develop the schematics of it no later than January 2023. Mr. Ryder offered to present more
developed concepts at the next meeting to help precipitate the process.
Maggie Spade-Aguilar asked if Mr. Ryder had researched parking spaces for bikes and a means to access the
pool for cyclists. Mr. Ryder answered that it would be easy for cyclists to access the pool, and is confident
that finding parking spaces for bikes near the pool would not be an issue. Mr. Lombardi added that the Town
recently applied for a grant for bike racks to be installed at multiple locations, including at the Bay Property.
Pat Hughes stated that there is a lot of interest in developing housing options on the property, and the area
on the south side of the pool may be appropriate for housing, so it is good that Mr. Ryder’s preliminary plan
does not carve into that area. Selectperson Chaffee said that replacing the courts with parking made the
most sense, due to safety concerns with people crossing between the pool and courts while vehicles were
traversing in between the two locations.
Mr. Phillips asked if the construction of the parking lot would be similar to what was done at the beach. Mr.
Lombardi interjected to note that the courts near the beach were in rough shape, but the ones near the pool
are in better condition. Mr. Lombardi said he would like some feedback on their specific condition from
Town staff, so the committee knows if they would be ready to use for their original purpose. Katie Jacobus
commented that it would be helpful if the committee could walk the area again. Kathleen Walker suggested
Reed Hilderbrand could provide an analysis of the condition of the courts. Mr. Fryzel requested an inventory
across the whole Town of basketball courts and tennis courts. Mr. Gradone responded by outlining all the
current courts in Town. Ms. McCarley noted her concerns with the possibility of losing these courts.
Peter Johnson moved to take a vote on approving all of the articles pertaining to the Bay Property set to
come before Town Meeting. Mr. Fryzel second. A roll call vote was taken. Thomas Wingard – yes,
Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline
McCarley – yes, Katie Jacobus – yes, John Phillips – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes,
Peter Johnson – yes, John Phillips – yes.
Ms. Hughes asked if the committee could visit the court area with Mr. Ryder and Mr. Gradone between now
and the next regularly scheduled meeting. Mr. Lombardi said he thought this would be a good idea. Ms.
Bebrin asked if Mr. Ryder could provide a comparison of concepts for parking at the next meeting, and Mr.
Ryder agreed. Mr. Johnson noted his preference to meet in-person again soon.
Review Upcoming Approved Interim Uses and Potential Vote on Proposed New Interim Uses
Mr. Gradone noted that the Boy Scout troop recently used the property to camp, and also completed a
number of service projects. A soccer jamboree will be taking place on October 22nd. Mr. Gradone has been
working on the DIY Christmas event, and this will take place on Sunday December 4th at the Arts Center.
People will be able to register for this as part of the winter programming on the Recreation Department
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 10.18.2022 www.brewster-ma.gov Page 4 of 5
website. The Girl Scouts might also use the property in the spring to spend a weekend camping on the
property.
Ms. McCarley suggested it could be valuable to have further conversations with the Chamber of Commerce
about hosting an event at the Bay Property for the Brewster in Bloom event, supplemental to the event
taking place at Drummer Boy Park. Mr. Fryzel agreed that this would be a great way for people to see the
benefits of the Town acquiring the property.
Mr. Lombardi noted that the committee was in a holding pattern regarding the Ham Radio group request,
and added that he had not had any contact with the Shakespeare group in recent weeks.
Vote on Meeting Minutes: September 27, 2022
Mr. Fryzel moved to approve the meeting minutes from September 13, 2022. Ms. Jacobus second. A roll call
vote was taken. Thomas Wingard – abstain, Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat
Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, John Phillips – yes, Clare
O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes.
Discuss Future Meeting Agenda Items
In addition to items already discussed, Mr. Fryzel suggested that the committee could discuss the draft policy
for interim uses of the Bay Property. Mr. Phillips suggested that the Long Pond Committee’s
cinematographer could speak about the drone video process – Ms. Bebrin responded that this process was
not finished yet, but yes, this member could present at a future meeting. Ms. Bebrin also noted that an
update from Special Town Meeting on November 14th would be provided at the next meeting. Ms. O’Connor-
Rice asked if the committee could discuss the Cultural Facilities planning grant application, given that the
deadline is February 2nd.
Next Meetings:
November 15 and December 6, 2022
Matters Not Reasonably Anticipated by the Chair:
None
Adjournment
Mr. Fryzel moved to adjourn at 5.37pm. Ms. Jacobus second. A roll call vote was taken. Thomas Wingard –
yes, Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline
McCarley – yes, Katie Jacobus – yes, John Phillips – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes,
Peter Johnson – yes, John Phillips – yes.
Respectfully submitted by Conor Kenny, Project Manager
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
BPPC 10.18.2022 www.brewster-ma.gov Page 5 of 5
Approved: __________________ Signed: _________________________________________
Accompanying Documents in Packet: Agenda, BPPC Minutes 9.27.22, November 14 STM Warrant Draft, Pool Parking Area Study