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HomeMy Public PortalAboutP&RAC Minutes 1993 06/07PARKS AND RECREATION ADVISORY COMMITTEE MINUTES JUNE 7, 1993 I. ROLL CALL AND CALL TO ORDER Chair Grote called the meeting to order at 7:15 p.m. Committee members Martens, Killen, and Coyle answered the roll call. Chair declared a quorum present. Also attending was Administrator Schmidt, Director Baker, Mike Stewart, John Barnes - State Transportation Department. II. MINUTES - MAY 3, 1993 After brief discussion, Martens moved to accept the May 3, 1993 minutes as written, seconded by Coyle and the motion carried. III. HEART OF IDAHO FLAT WATER CANOE RACING SERIES - AUGUST 28, 1993 Mike Stewart distributed an outline for the Run From Sharlie Paddle for Your Life Canoe Race (attached) and informed the committee that the race would start from the edge of the no wake zone near Legacy Park run to Shore Lodge and back. After discussion with the committee, Mr. Stewart decided that the race could be held without reserving Legacy Park. Mr. Stewart will meet with the race organizers, discuss if there is a real need to use Legacy Park and get back to the Parks and Recreation Committee at a future date. IV. STATE TRANSPORTATION GRANT - JOHN BARNES Mr. Barnes gave a brief background on the Federal Funding Act of 1991, the State Transportation Department and its many sub departments and his job as Technical Assistant for Bike and Pedestrian Traffic. Mr. Barnes informed the committee that the Payette Lakes Trail System has just been awarded a $947,000 grant for fiscal year 1996. He said the PL Trails grant may be moved into FY '95, the same year as the grant given to the City of McCall, because some projects funded in '95 have been interrupted. The committee asked Mr. Barnes if the city's bike path system and Payette Trails are funded in the same year, could the two projects share engineering and other costs. Mr. Barnes said he didn't know, but encouraged the committee to work with Mr. John Collins, the Idaho Transportation Department's road engineer assigned to this area while going through the grant process. Mr. Barnes distributed a copy of the planning requirements for projects of these types (attached). The following summarizes the discussion between the committee and Mr. Barnes: • The committee asked Mr. Barnes if the city's bike path system and Payette Trails are funded in the same year, could the two projects share engineering and other costs. Mr. Barnes said he didn't know, but encouraged the committee to ask Mr. Collins. He said the City of Boise is also raising the question because they have several separate projects awarded in the same year. • The committee asked Mr. Barnes to list the minimum compliance the city must have in place by October 1995 (when the funding year expires). Mr. Barnes said that the city will have to have initiated a construction contract by that time, so the project will have to be engineered. He said that grant administrators allow changes to specifics of the project, such as routing. As long as the "scope" of the project remains the same, the plans can change. As long as a construction contract is out to bid at the close of the funding year, extensions can be sought to cover the construction phase. Administrator Schmidt told the committee that the design and engineering could not begin until close to the opening of the grant year because the city cannot afford to front the expense more than one month before reimbursement. He said that project design would likely begin in September 1994. V. STAFF REPORTS A. Recreation Director 1. Commercial use of city parks. Director read the city code(attached) concerning commercial use of city parks and informed the committee that violating the city code is punishable as a general misdemeanor resulting in a maximum of six months jail and/or $300.00 fine. Chair directed Director Baker to contact Ernie Revello, who is managing a triathlon event involving the use of Rotary Park (according to the promotion for the event) and inform him of the ordinance and his need to secure a special use permit for his event. B. Administrator Administrator informed the committee that the city had been granted a one year extension from the Land and Water Conservation Fund for compliance on land conversions involved in the construction of Legacy Park. Administrator informed the committee that the L.W.C.F. people were understanding of the need for an extension but are afraid of court appeals concerning the Hoyle and Kahlman section dragging out compliance for five or more years. Administrator informed the committee that High Mountain Nursery's bid of $12,800 was the low bid for park maintenance and he expects the council approve the contract on Thursday and turn the parks over to the contractor on Saturday, June 12. Administrator informed the committee that the Toys for Tots Battle of the Bands - Mi11 Park would include Juice Newton and council has asked for staff reports from police and fire so plans for the concert are being prepared. The committee discussed the following objections to the change: • The special use permit the committee recommended the council grant to Toys for Tots was based on an understanding undisputed by promoter Ron White that the event would be similar in nature to the event he staged in Mill Park last summer. That event drew about 1,000 people over a period of three days and no more than 300-400 were in the park at any one time. Nothing in written presentations to the committee by Mr. White or in the committee's minutes demonstrates that the committee willfully approved any event that would draw more people than that into the park at any one time. The consensus of the committee is that Mill Park is suited for events attracting crowds of no more than 500. The only time an event held in Mill Park was larger than that was the first Arts and Crafts Faire which caused so many problems that it was moved to Fairway Park the following year. • Committee members expressed concern that even though the promoter is required to be bonded, wet weather conditions prior to the event would seriously increace the danger of severe damage to the park's landscaping, to the point that repairs could take portions of the park out of public use for the rest of the season. • Committee members are concerned that the addition of a major performer to this event changes it's character from an innocent fund-raiser to a major commercial operation. Member Killen said that if the event is allowed, she would like to see the council review the fee for closing the park in light of the potential revenues such an event will attract. Killen moved to recommend city council rescind the Toys for Tots Battle of the Bands special use permit and send the park reservation application back to the Parks and Recreation Advisory Committee. Substantial changes in the size and type of event make the fees and/or location inappropriate. Martens seconded and the motion carried. Administrator informed the committee that a R.F.P. for park concessions would not be prepared for this summer. Chair requested staff to put the park concessions on the September agenda with the objective to have an R.F.P. distributed in January for the'94 summer season. VI. NEW BUSINESS A. McDonald's playground equipment donation - Lori Braun Chair informed committee that Mrs. Braun has received a donation of playground equipment from McDonalds due to the closing of a McDonalds in Boise. Committee members had no initial objection to the character of the equipment, which follows the theme of the franchise, but asked Chair to contact Mrs. Braun and ask for pictures. Administrator also noted that replacement parts and pieces may not be available or may be extremely expensive. VII. OLD BUSINESS A. Garnett Beach Director informed committee that the Garnett Beach Homeowners Association had not yet gotten their maps and by laws to Attorney Burton so no further progress has been made. B. Parks Reservation System After discussion concerning defining sizes of parties, closing parks down to the public, and commercial ventures in the parks, Chair with consent of the committee will develop site specifics for each park and have them ready for the July meeting. C. Dock Building Permits on Payette Lake Chair informed committee that she and committee member Killen were doing a parks tour prior to the master plan public hearing and noticed a dock builder has set up shop near the net pens and the area looked very messy. After discussion concerning safety, atmosphere of the park way and noise, Killen moved to recommend council rescind all upland access permits along the city park way between the Sports Marina and Mill Park on November 1, 1993 and send copy of the action to Idaho Department of Lands. Seconded by Martens and the motion carried. VIII. MASTER PLAN Chair with consent of the committee deferred any further master plan action to the July meeting. IX. REPORTS ON NON -CITY PARKS AND RECREATION ISSUES Committee members had no new information to report. X. OTHER BUSINESS A. Skateboarding in the parks. Committee member Martens informed the committee that skateboarders had been causing damage to the railings at the Legacy Park entrance stair case. After discussion Killen moved to recommend council amend ordinance title 8 chapter 14 of the city codes to include prohibition of skateboards except as specifically designated and signed location effective immediately and signs prohibiting skateboards be posted in Mill Park, Art Roberts Park and Legacy Park. Coyle seconded and the motion carried. XI. NEXT MEETING Next Parks and Recreation Advisory committee meeting set for July 12, 1993 - 4:OOpm in the council chambers. The Run From Sharlie, Paddle -For -Your -Life Canoe Race Date: August 28, 1993 Place: Legacy Park to Rotary Park (or Shore Lodge) and return, along the lake front. Time: 10 a.m. race staart.. Summary: The Sharlie Canoe race is proposed to be part of The Heart of Idaho Flatwater Canoe Racing Series, which takes in three flatwater canoe races in June, July and August. The focus is on fun and intended to provide recreational paddling opportunities to those who venture to Valley County to recreate in the summer. The first two races are on Cascade Lake on June 19, and on the North Fork of the Payette River on July 17. Co -Sponsors: Gravity Sports, Idaho River Sports, The Advocate, Cascade Chamber of Commerce, The Advocate, Wetumpka Canoe Company, Water's Edge Resort. Request: We would like permission to use Legacy Park as the place at which to start and finish the race, and also as the place to conduct a pre -race paddling clinic, and post -race awards and barbecue. The race shouldn't take more than an hour to an hour -and -a -half to complete, and post -race activities shouldn't take more than a similar amount. We would fully expect to be all wrapped up, cleaned up, and out of the park by 2 p.m. on race day. We would also like to conduct a paddling clinic at the park at 8:30 a.m. that day, an event that would be taking place while registration packets are being handed out. Starting and ending such an event in one place greatly simplifies the problem of moving canoes back to starting points from finishing points. We plan on running race day registration from 8 to 9:30 a.m., with the race to start at 10 a.m. Other: The race will be insured through the American Canoe Association, but is not a "sanctioned race." We will obtain the necessary permit through the Valley County Waterways Commission, as we've had to do for the first two races in the series. The Idaho Department of Lands has no requirement for a permit, nor do they object to our use of the lake for the event. We would like to run the race along the lake shore inside the no -wake zone buoys. Having the race held along such a course would give the event some visibility, would give visitors to McCall and residents alike a chance to watch something that should be fun. There is a lot of flatwater paddling opportunity in this area, and it is underdeveloped and underutilized. We will also have two privately -owned boats on site to serve as safety boats, and will also have a sheriff's department marine patrol boat on site, as they will also do for the Cascade Lake race. 401.04 Project Development for Enhancement and Congestion Mitigation/Air Quality Proiects Enhancement and Congestion Mitigation/Air Quality (CMAQ) projects are placed in the program by submitting an application form to Program Control. After the program is approved by the Idaho Transportation Board, the following procedures need to be followed: Step 1 On local projects a state/local agreement will be prepared by Local Roads. Included in this agreement will be the amount to be deposited by the Sponsor to cover ITD review of the plans. Step 2 Step 3 Step 4 Prepare and submit an ITD-205, Authority for Project Expenditures, by the District/Local Roads. Funding for transit related projects will be transferred to the Federal Transit Agency (FTA). These projects will be administered by the Public Transportation Division. The District Planner (and Local Roads Area Engineer on Local Projects) will prepare and submit to the Environmental Section an ITD-654 and 654A Environmental Evaluation for the determination of the appropriate level Environmental Clearance. Additional information that may be necessary will be identified and direction given to the designing agency by the Environmental Section. Step 5 The ITD-783 Concept Approval (Figure 405.08-01) will be submitted by the "Designing Agency." The minimum submittal will include: Signature Sheet, Design Standards (ITD-783A), Project Description, Vicinity Sketch and Estimate. Approval of this form will be all inclusive and constitute Concept Approval, Preliminary Design Review and Design Approval, except for projects that include Signalization (see Step 5a) or Bridges (see Step 5b). When concept approval and environmental clearance are complete the designing agency shall write a letter requesting design approval. Design approval will be granted by the Roadway Design Engineer in accordance with Administrative Policy A-13-02. Step 5a On signal projects, prepare a set of plans for (Signals) Preliminary Design Review in accordance with Section 12-308.01 of the Traffic Manual. A preliminary Design Review will be required unless waived by the Traffic Engineer and should follow normal procedures. Step 5b On Bridge projects, prepare a set of plans for (Bridges) Preliminary Design Review in accordance with Sections 411.03 and 411.04 of the Bridge Manual. A Preliminary Design Review will be required unless waived by the Bridge Engineer and should follow normal procedures. Step 6 Prepare a complete set of plans following the format for Federal -Aid plans outlined in Section 800 of the Design Manual. Permit and Environmental Clearance requirements will be the same as regular Federal -Aid projects. Step 7 A formal Final Design Review will be required and should follow normal procedures. Prior to final design, the project will be re-evaluated by the designing agency to insure the environmental clearance remains valid. Step 8 C.A. Submittal following normal procedures. 1sc:dm401.04 8-14-4 8-14-4 (C) Pets and Animals: 1. Domestic Animals: Domestic animals are not allowed within the boundaries of City parks or park facilities except for animals trained to assist and assisting a person with a physical disability. 2. Wildlife: Molesting, injuring, killing or disturbing any wild creature or animal is strictly prohibited. This does not prohibit game fishing as regulated by Idaho Fish and Game regulations. (D) Ovemight Parking and Camping: Overnight parking and camping at the parks and beaches is prohibited. Police are authorized to cite, arrest, or remove from premises any violators of this provision. (E) Political and Sectarian Uses: Persons or groups attempting to persuade, convert, cajole, or engage in activities common to political campaigns who solicit the public or interfere with the public's quiet enjoyment of parks and facilities is prohibited. Commercial Uses: No person, firm, corporation, association, or other organization shall operate any concession, business, or enterprise, or offer for sale any article or thing or item within City parks or facilities except as authorized by a special use permit issued by the McCall City Council. (G) Firearms:. No person shall discharge firearms or any other projectile firing device within or over the boundaries of City parks. (H) Dangerous Games: No person shall take part in or abet the playing of any games involving thrown or otherwise propelled dangerous objects such as stones, arrows or javelins, except in areas set apart for such forms of recreation. Golfing or driving golf balls is prohibited. (I) Other Prohibited Activities in Parks and Park Facilities: 1. Begging or soliciting for any purpose. 2. Gambling or operating games of chance or gaming devices. 3. Abandoning property. 4. Posting handbills, circulars, posters, or signs advertising any 891