HomeMy Public PortalAboutP&RAC Minutes 1993 05/03PARKS AND RECREATION ADVISORY COMMITTEE
MINUTES
MAY 3, 1993
I. ROLL CALL AND CALL TO ORDER
Chair Grote called the meeting to order at 7:15 p.m. Committee members Martens, Killen, and
Coyle answered the roll call. Chair declared a quorum present. Also attending was Administrator Schmidt,
Attorney Burton, Director Baker, Mr. & Mrs. Ron White - Toys for Tots, Dave Dean & Dowell Larson -
Garnett Beach Homeowners Association, Patty White & Nancy Umbach - McCall Music Society.
II. MINUTES - MARCH 15, 1993
After brief discussion, Coyle moved to accept the March 15, 1993 minutes as written, seconded by
Martens and the motion carried.
III. GARNETT BEACH CONTRACT - DAVE DEAN & DORRELL LARSON
Mr. Larson stated that the contract is acceptable generally to the association, but the fee is too
high in view of a new finding by the association. The Department of Lands has informed the association
that they must cut the number of slips on the dock from six to four in order to conform with department
policy that docks cannot be more than 85 feet long. In addition, Mr. Larson informed the committee that in
the city's proposed fees several association expenses were not considered such as a $250 year fee to the State
Land Board and $728/year in insurance costs. Mr. Larson's financial analysis (attached) of associated costs
yielded a bottom line of $27 net rent due to the city if association members were to keep their monthly cost
at $535.00/month.
Committee took the following points into consideration in making its decision:
•the association wants a dock, not the city, the association will be enjoying a privilege
the general public does not have.
.dock rights will raise the property value of association members, as will the benefit of a
neighborhood park.
Committee member Killen asked Mr. Larson and Mr. Dean what they felt was a reasonable yearly fee and
they replied $150/boat or $600/year. Committee member Coyle said he sympathized with the association
and its costs to build, insure and maintain the dock, but also felt the city was giving up the use of a piece
of property for 10 years or more and felt $280/boat or $1120/year was the lowest he would feel comfortable
with. Killen agreed with Coyle.
Next committee discussed several points of the contract such as the standard of maintenance the
dock should be kept to. Committee decided it would inspect the dock each year during the annual park tour
and if there is a problem they will let the association know. If nothing is done or if the association doesn't
agree with the committee the problem will then be turned over to city council with a recommendation to
take court action or discontinue the contract through the 30 day termination clause.
Second the committee discussed point #19 which stated "This agreement shall bind and inure to the
benefit of the parties and their respective heirs, successors and assigns." Committee agreed that the words
"respective heirs" should be removed and the dock privileges should be assigned to the land. Attorney
Burton agreed and will change the wording in the contract. Finally, committee discussed the association
boundaries and asked Attorney Burton to work with the association in defining these boundaries to only
include pertinent properties.
Chair Grote with consent of the committee requested the association to prepare an addendum with a
picture showing the property and the dock, and requested Attorney Burton to redraft the contract with the
above revisions, add the association by laws and addendum/map and change the cost to $1,120.00/year.
Chair also asked the association to provide its articles of incorporation for attachment to the contract. The
revised contract will be reviewed at the next parks and recreation meeting.
IV. SUMMER FEST PARK RESERVATION APPLICATION(ATTACHED) - PATTY
WHITE & NANCY UMBACH
Mrs. White informed the committee that the McCall Music Society would like to reserve Mill
Park August 6,7, & 8, 1993 to hold the McCall Summer Fest which is a orchestral presentation. Mrs.
White also informed the committee that music would start each night at approximately 7:00 p.m. and be
over before dark. The Music Society requested permission for:
. 2-3 concession stands, one of them to serve alchohol through Si Bueno's catering
license.
• The orchestra would be placed in the south west corner of the park with a eating/listening
area in the center of the park and listening chairs around the perimeter.
Mrs. White informed the committee approval to use land to the north of Mill Park (Manchester's) for
parking has been obtained, portable toilets have been reserved, and the society expects 250-300 people to
attend the event.
*************
After discussion Killen moved to recommend council issue a special use permit
for the reservation of Mill Park on August 6th, 7th & 8th for the McCall Music
Society's, McCall SummerFest, an Orchestral Presentation after the following
conditions have been met:
1. Mr. Reed Gillespie is contacted and informed of the event.
2. Mr. Judd Deboer is contacted and informed of the event.
3. All other adjacent land owners are contacted and informed of the event.
4. Written plan for parking, crowd control, and alcohol is submitted to Chief Parker
for comment.
5. A certificate of insurance is provided.
Martens seconded, and the motion carried.
V. TOYS FOR TOTS RESERVATION OF MILL PARK - RON WHITE.
Mr. White informed the committee that the McCall Chamber of Commerce had recinded its
Footloose reservation and in fact had canceled the entire Footloose event. Mr. White informed the
committee that he would like to move the Toys for Tots Battle of the Bands (which was staged Labor Day
weekend in Mill Park last year) to August 13, 14, & 15th. He already has the bands booked for Footloose
and has many hours of work invested in this particular weekend.
Mr. White informed the committee that the Battle of the Bands would be following the same 50's-
60's music format as last year. Bands would start playing at noon and end by 6:00 p.m. on August 13 and
would start at 11:00 a.m. and end at 6:00 p.m. on August 14, & 15, with clean up being done by 8:00
p.m. each evening. The number of booths would be increased from last year by one, a lost child booth
sponsored by Keebler Cookies. In addition, the Toys for Tots weekend would also include a sixteen team
softball tournament at Fairway Park on August 14, & 15. Finally Mr. White asked to have one
food/beverage and one beer/wine booth at Fairway Park during the Toys for Tots softball tournament. Chair
informed White that permission would be conditioned on whether or not an exclusive concesssion contract
is let for the parks this year.
Committee discussed the following topics and concerns:
• music being played during nearby church hours. Committee requested that Mr. White notify Pastor Dahlin
of the event when he was contacting adjacent property owners.
• Committee member Martens said not -for -profit status is often used to justify scams in which the
promoters take all the profits in "expenses" and very little ends up going the the charity. He suggested that
the committee find some way of verifying the legitimacy of these fund raisers, perhaps by requiring letters
of reference from the charity, if well known or if not, from charity watchdog agencies. Administrator
Schmidt suggested that one of the conditions of the special use permit could be to request that event
organizers pay for an independent financial audit of the event. Chair said that she would list this as a topic
of discussion for the parks reservation policy the committee is working on, but did not think it should be a
concern here, since this particular fund raiser has used the parks in the past.
• Chair Grote raised a fear that the more complicated these events get, the more liable they are to financial
disaster. She wondered if it would be in order to require the promoter to submit the budget for the event for
the public to scruitinize, since the public essentially becomes a business partner of the promoter by renting
him the site for less than what similarly developed private land would be worth. She said that at the very
least, she would like the committee to consider requiring bonding for the larger events in the event park
damage exceeds the deposit.
•Committee discussed the fact that Toys for Tots is requesting the use of Mill Park for the weekend
immediately following the Music Society and concluded that since no one attending the town meeting on
the master plan the previous week even mentioned concern over Footloose or too many events in the parks,
that this was not an issue of particular public concern. The cancellation of Footloose and the rescheduling
of Toys for Tots means that the number of days Mill Park is likely to be closed to the public will remain
the same as last summer.
•Committee asked Director Baker if the city could make more net profit with a city -run softball tournament
than renting the fields for a private event. White noted that a state softball tournaments are happening in
Boise that weekend which would seriously reduce the attendance at a city -run softball tournament. Director
Baker said that he would put a pencil to the economics and come to an agreement with White to be
approved by the chair. (Note: Baker's opinion was that the profits to be derived from either use would be
about the same. Chair recommends council approve a $150 per day fee for Fairway Park for that weekend).
Killen moved to recommend council issue a special use permit for the
reservation of Mill Park, August 13,14, & 15 for the Toys for Tots Battle of the
Bands, live music playing from 11 a.m. - 6:00 p.m. with close down being completed
by 8:00 p.m. each day and Fairway Park August 14, & 15 for a Toys for Tots softball
tournament after the following conditions have been met:
1. No vehicles will be allowed into Mill Park and permission of the landowner to the
north (Manchester) will need to be obtained for park access.
2. All adjacent landowners will be contacted in advance of council approval.
3. A written parking plan, alcohol plan, and crowd control plan be commented on by
Chief Parker through a memo to Administrator.
4. Two(2) portable toilets will be provided and pumped as needed.
5. Trash will not be evident at any time.
6. Mill Park and Fairway park will be returned to their original or better condition.
7. Mr. Gillespie is to be notified prior to Council approval.
8. Mr. Debor is to be notified prior to Council approval.
9. Pastor Dahlin is notified prior to Council approval.
10. All other adjacent land owners to be notified prior to Council approval.
11. A certificate of insurance is provided prior to Council approval.
12. $150.00/day/per park fee plus $150.00/day/park refundable damage deposit is
paid.
Coyle seconded, and the motion carried with Martens abstaining.
VI. STAFF REPORTS
A. Recreation Director
1. Ice Break up contest. - Director informed committee that it was of the City Attorneys opinion
that this contest is not legal for the City of McCall to hold.
2. Condemnation of the Hoyle property. - Director informed committee that the City Attorney
filed the action - summons and complaint has been served. Hoyle's attorney has contacted City Attorney
and they are arguing about the price at this point. The city has had a appraisal done, Hoyle has not but
believes the city's is about $300,000.00 to low.
3. Kalman's section of railroad right of right of way - Director informed committee that the city is
suing and a trial date has been set in July. City Attorney believes the city already owns 60' of the right of
way due to Railroad Street and Idaho Street right of ways and that we own through adverse possession the
snow storage area behind city hall. The trial will be to determine what the city owns.
Committee members continue to be anxious to complete the purchase of the railroad right-of-way
before the 1995 sunset of the State Transportation Grant. Chair with consent of the committee, asked Coyle
to contact Mr. John Barns who is in charge of the grant administration in this area and invite him to the
next Parks and Recreation Advisory Committee meeting so the committee can become educated on the exact
terms of the grant.
VII. NEW BUSINESS
A. Commercial use of city parks.
Committee member Martens informed the committee that he believes some commercial use of city
parks is happening with out the knowledge of the city. Chair with consent of the committee asked staff to
research city codes concerning commercial use of the city's parks, specifically on what actions are to be
taken when the code is violated. Chair also asked staff to report on its finding at the next committee
meeting.
VIII. OLD BUSINESS
A. Nonresident participation in Recreation Programs(Club McCall Card).
Director informed committee that 50% of the youngsters enrolled in the Spring Soccer Program do
not live within the city limits. Director distributed a draft of the City of McCall's Nonresident User Fee
Policy. Committee discussed different ways to collect nonresident user fees and decided that the easiest way
to collect nonresident user fees would be to collect a one time per year fee rather than collecting extra fees
for each program. Chair with consent of committee asked staff to work with committee member Martens
and revise the draft of the City of McCall's Nonresident User Fee Policy to show a one time/year fee and
attach it to the June agenda.
B. New Recreation Programs
Chair with consent of committee deferred the topic of new recreation programs to the June agenda.
C. Parks Reservation System.
Director distributed a draft of the McCall Parks Reservation System to the committee. Chair
requested each committee member study the draft and be prepared to make a recommendation concerning the
draft at the June meeting.
IX. REPORTS ON NON -CITY PARKS AND RECREATION ISSUES.
A. Payette Lakes Tail System
Killen informed the committee that the PLTS is preparing to resubmit their transportation
department grant, the PLTS raised $2,200.00 on the Ice Break-up contest, and the PLTS is preparing to put
on a fashion show for a fund raiser on the 26th of May.
B. Chair's meeting with Mary Austin -Crofts - Blaine Co. Recreation District.
Chair informed the committee that she had meet with Mrs. Austin -Crofts to discuss transportation
department grants. Mrs. Austin -Crofts informed Chair that the transportation department wants to see its
grantees making serious progress towards its goals, that communication and keeping the transportation
department up to date is very important.
C. S.I.T.P.A. Site.
Coyle informed the committee that the project is moving along and there really is nothing to
report on.
Next meeting of the committee was set for Monday June 7, 1993.
CITY of McCALL
POST OFFICE BOX 1065
McCALL, IDAHO 83638-1065
LAURENCE A. SMITH, Mayor
ARTHUR J. SCHMIDT, City Clerk and Administrator
EDWARD G. BURTON, City Attorney and Prosecutor
208-634-7142 (voice)
208-634-3038 (fax)
FACSIMILE TRANSMISSION
To: Dave Dean
From: Ted Burton
Re: the dock
Via fax #: 1 (208) 375-8588
Date: April 22, 1993
This facsimile transmission consists of this page and _,,41• additional page(s). if you experience any
difficulty in receiving this transmission, please call (208) 634-7142, and ask for me.
HARD COPY WILL WILL NOT _X FOLLOW
Please Note: The information contained in this facsimile message is confidential and
privileged. It is intended only for the use of the individual or entity named above. If the
reader of this message is not the intended recipient, you are notified that any
dissemination, distribution or copy of this communication is strictly prohibited. If you
have received this facsimile communication by mistake, please immediately notify us by
phone and return the original message to us at the above address via the U. S. Postal
Service. Thank you for your cooperation.
MESSAGE
This draft of a Garnet St. dock agreement is my recommenda-
tion to the Administrator and Park and Recreation Committee,
who will make a recommendation to the Mayor and Council.
Parks & Rec. meets on the 26th of this month, but has a very
full agenda consisting of its master plan for the near
future, a public hearing. How many people will attend, and
whether the Committee will want to deal with this dock at
that time, I do not know. You may wish to contact Craig
Baker about that.
DOCK SITE AGREEMENT
This Agreement is made by and between the City of
McCall, an Idaho municipal corporation ("City"), and the
Garnet Beach Homeowners Association, an unincorporated
association, of McCall, Idaho ("Association"), for and in
consideration of the mutual promises herein contained.
R.ackground
1. City is the owner of the right of way of Garnet Street
in fee simple determinable, and holds it for the use of
the traveling public.
2. Association is an association of homeowners who own
property fronting on Garnet Street or adjacent portions
of McCall Avenue.
3. Garnet Street is a platted street the far west end of
which is the high water mark of Payette Lake. The
westerly part of the street has not been constructed
beyond the point necessary to afford access to abutting
properties. The right of way west of that point is a
fairly steep area that is covered with native trees and
shrubs.
4. Association desires to construct a boat dock and to
attach it to land at the West end of Garnet Street, to
build a pathway from the end of the developed street to
the dock, and generally to make landscape improvements
upland from the dock within the right of way.
5. City views the dock as an extension of the
transportation use of the right of way, and this
Agreement has been favorably recommended to the City
Council by City's Park and Recreation Committee.
Agreements
6. Association is authorized by this Agreement to attach a
dock to the west end of the Garnet Street right of way.
The placement of and plans for such dock are subject to
approval by the State of Idaho Department of Lands, and
Association shall obtain that approval before commencing
any construction of such a dock. Such dock shall comply
with the Shorelines and Rivers Environs zoning
restrictions, MCC 3-13-4 (A) 2, and draft Ordinance 615,
section 3-15-040 (B) 2, a copy of which is attached.
7. Association shall pay City the sum of $2,175 on or
before the first day of June of each year, commencing
June 1, 1993, as consideration for the right granted by
paragraph 6. above. With such payment Association shall
DOCK SITE AGREEMENT, Garnet St. r/w page 1
furnish City a list of its then current membership,
indicating the mailing address of each and the location
of the McCall residence owned and occupied by each, and
the certificates of insurance indicated below. Such
rent shall be increased in the fifth year and every
succeeding 5 years by a percentage equal to the
percentage increase in the wholesale price index
computed by the Bureau of Labor Statistics with respect
to Boise, Idaho.
8. City neither authorizes nor prohibits the construction
of a pathway and landscape improvements within the right
of way of Garnet Street. Any such improvements are made
at the risk of the Association, as against any public
transportation needs.
9. Association shall maintain any such dock, pathway, and
other improvements in a condition safe for public use,
and otherwise in good maintenance and repair.
Association shall provide insurance against personal
injury and property damage occurring on or near such
dock, pathway, and improvements, in the amount of
$100,000, and shall cause the City to be an additional
named insured. Certificates of such insurance shall be
filed with the City Clerk annually with the payment
under paragraph 7 above.
10. Association shall not deny the public access to such
dock, but may and shall limit moorage to members of the
Association. Association shall not operate a marina or
other commercial activity; thus Association shall not
conduct any activity for profit.
11. Association shall not admit to membership any person who.
is not the owner and occupant of a residence within that
portion of Davis Beach Tracts or Sunset View Subdivision
abutting Garnet Street or the west side of McCall Avenue
north of Opal Street, nor shall Association deny
membership to any person who is such an owner and who
offers to participate on a basis equal to that afforded
by the Association to others similarly situated. Should
the number of persons desiring to be members and owning
a boat which they desire to moor at the dock exceed the
number of berths at the dock, Association may give
preference to the earlier -in -time members.
12. The initial term of this Agreement shall be ten years
from the date of this Agreement; and it shall be renewed
for succeeding terms of five years each unless City or
Association elects not to renew by giving notice within
the 180 days next preceding the renewal date. This
Agreement may be terminated by the City in the event of
a breach by Association or in the event of the arising
of an inconsistent public transportation need, by giving
DOCK SITE AGREEMENT, Garnet St. r/w page 2
thirty days written notice. City shall not terminate
this Agreement by reason of a non -monetary breach of
this Agreement if Association in response to such notice
and within such 30 days both gives notice to City that
it intends to, and in fact does, commence and diligently
pursue a cure of such non -monetary breach to the point
of actual cure.
13. Association shall have sixty days after termination by
the City to remove the dock and any other structure
extending above the surface of the ground; such period
of time shall be computed excluding times when the
ground is covered by snow. Any such dock or other
structure left within the Garnet Street right-of-way or
its extension over the water after the expiration of
such sixty days, shall at the option of the City become
the property of the City. Any such left structure which
in the opinion of the City is not of value, may be
removed and disposed of by the City for the account of
the most recent members of the Association who shall be
jointly and severally liable to the City for the cost of
such removal and disposal.
14. If any legal action or proceeding related to this
Agreement is begun by any party to this Agreement, the
prevailing party shall be entitled to recover
commercially reasonable attorneys fees and witness and
expert witness fees, incurred in prosecuting or
defending the same. The City shall be entitled to such
fees, if the prevailing party, notwithstanding the fact
that the City Attorney is salaried.
15. This Agreement is governed by the law of Idaho, and
Valley County, Idaho is the proper venue.
16. Time is of the essence with respect to the obligations
of the parties under this Agreement.
17. Any rights and remedies stated in this Agreement are
cumulative.
18. The neglect of any party to enforce its rights at any
particular times or upon any particular occurrences
shall not preclude resort to those rights at any other
time or with respect to any other occurrences. Any
waiver of any right must be done in a writing executed
by the party to be charged with such waiver, and
executed with no fewer or different formalities and
approvals than were attendant upon execution of this
Agreement.
19. This Agreement shall bind and inure to the benefit of
the parties and their respective heirs, successors and
assigns.
DOCK SITE AGREEMENT, Garnet St. r/w page 3
20. This Agreement constitutes the entire Agreement between
and among the parties as to the matter set out in it,
and all prior negotiations and discussions, memoranda,
correspondence, and communications are merged into and
extinguished by this Agreement.
21. Any notice permitted or required by this Agreement shall
be effective when received, if mailed by certified mail,
return receipt requested, or by hand delivery, to the
address for notice below:
City of McCall
P. 0. Box 1065
McCall, ID 83638
Attn.: City Clerk
cc: City Attorney
Garnet Beach Homeowners
Association
P. O. Box
Boise, ID, 837
Notice to Association will also be effective if City
posts notice upon the dock at a time on or after
Memorial Day through and including Labor Day. Either
party may change its address for notice by written
notice.
Dated: April 22, 1993
Attest:
Arthur J. Schmidt,
City Clerk
Laurence A. Smith, Jr.,
Mayor
Garnet Beach Homeowners
Association
by:
by:
Its President
Its Secretary
DOCK SITE AGREEMENT, Garnet St. r/w page 4
2. Private docks and piers shall:
(a) Require a building permit from the City in
addition to the permits required by the State
Department of Lands, or other authorities
having jurisdiction.
(b) Be used to provide access to boats.
(c) Be floating or held on pilings.
(d) Be built with chemically inert materials; and
foam materials shall be fully enclosed.
(e) Not be constructed in whole or part by or in
association with excavation or dredging,
unless a conditional use permit has first been
issued.
ORDINANCE NO. 615, as drafted for P & Z hearing
August, 1992, with Commissions' 1993 amendments
proposed for public hearing 1993
April 30, 1993
Mr. Bud Schmidt
McCall City Administration
P 0 Box 1065
McCall, Idaho 83638
Dear Mr. Schmidt,
The Garnet Beach Homeowners Association recently received a draft
of a proposed agreement to place a boat dock at the end of Garnet Street.
We are all very excited that the process is moving forward. However,
the amount computed for rent, which was calculated by determining the
average costs of mooring at local marinas less the amortization of three
20' sections of dock, did not include some necessary direct costs which
will be paid by the Garnet Beach homeowners.
It should be noted that you cannot moor six (6) boats on a 60 foot
dock. Only four (4) boats could be moored on a 60 foot dock. It would
take an 80 foot dock to moor six (6) boats.
I have attached a schedule of rents less expenses for a 60 foot
(4 boat) dock and an eighty foot dock (6 boats). Please do not hesitate
to contact us if you have any questions.
ANALYSIS FOR 60 FOOT DOCK
3 (20) FOOT SECTIONS
MOORING FOR (4) BOATS
Relevant Data
1) Average cost of moorage at local marinas
2) Cost for three 20 foot sections installed
$2950.00/section plus installation
3) Assume 10 year amortization of dock
4) Liability insurance
5) Estimated annual maintenance
6) Fee due State Land Board annually
Gross Rents
Less Expenses
4,,
$ 535.00
10350.00
728.00
100.00
250.00
4 Boats X $535.00 2140.00
Cost of Dock (10,350 divided by 10) ($1035.00)
Liability Insurance ( 728.00)
Maintenance ( 100.00)
Fee to State Land Board ( 250,00)
($2113.00)
Net Rent $ 27.00
ANALYSIS FOR 80 FOOT DOCK
4 (20) FOOT SECTIONS
MOORING FOR (6) BOATS
Relevant Data
1) Average cost of moorage at local marinas
2) Cost forfour 20 foot sections installed
$2950.00/section plus installation
3) Assume 10 year amortization
4) Liability insurance
5) Estimated annual maintenance
6) Fee due State Land Board annually
$ 535.00
1.3300.00
728.00
100.00
250.00
Gross Rents 6 Boats X 535.00 3210.00
Less Expenses
Cost of Dock (13,300 divided by 10) ($1330.00)
Liability Insurance ( 728.00)
Maintenance ( 100.00)
Fee to State Land Board ( 250.00)
($2408.00)
Net Rent $ 802.00
HLI'`i'LE id`>UF:Hrd E
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Business & personal Insurance
APRIL 30, J993
HOYLE R1
& ASSOCIATES
INSURANCE, INC.
GARNET BEACH HOMEOWNERS ASSOCIATION
1810 E. DUNWOODY
MERIDIAN, IDAHO 83642
ATTENTION: DAVE DEAN
REGARDING: INSURANCE COVERAGE
DAVE,
As per your request, this will confirm the premium
liability coverage for the above association.
210 West Mallard Drive
At ParkCenter
Post Office Box 9226
Boise, Idaho 83707
(208) 344-2600
Fax (208) 344-8241
of $728. for $300,000 in
Please feel free to give me a call if 1 can be of
have any additional questions.
BEST REGARDS,
TINA COLEMAN, ACCOUNT EXECUTIVE
HOYLE & ASSOCIATES INSURANCE, INC.
further service or you
"41'h trt flrt: Customer is the fin,;.:+•
CITY OF McCALL
PA=''- RESERVATION APPLICATION
Toda s Date'
Y 74:4) -rt,l 1""lvi1�
Date Requested
Park Requested
to, 11 g
(include specific area of park)
110
Event/Activity Planned tl(rimer---r,�+ i4 N�16JA" o+rC o.±ra
Time of Day From 1.0 Pr to f 0 (must conclude by 9:00 P.M..City Policy) -re*� 1.�
Host/Sponsor Name
Address CID. ���� V1 0 Aka a1,11
Phone (Home)
(/:>`-I -5z,L i
(Work) Sr r_r� '-
Fee Structure: (Two checks required -- Payable to "City of McCall")
A. Private Gatherings (Weddings, Reunions, Family/Company Picnics, etc.)
Permit Fee - $50.00/day
Damage/Clean-up Deposit - $50.00, refunded if property has
been cleaned and meets city inspection.
B. Commercial/Public Gatherings (Festivals, fairs, for -profit -gatherings)
( ✓ Permit Fee - $150.00/day
✓ Damage/Clean-up Deposit - $150.00, refunded if property has
been cleaned and meets city inspection.
C. Public/Non-commercial Gatherings (Non-profit civic groups)
Fee to be set by City Administrator and/or City Council. 3 weeks advance notice.
I, the undersigned, accept full financial responsibility for damage to property
and equipment.
Applicatlt's Signature
"7
tie.-i_i.'.,ctt.A
n it?
Date
Liquor License Signature (If Applicable) Date
Request has been: Approved _
Denied
McCall City Administrator or designee Date
Fee Collected $ Receipt # -
Copy to: Applicant Recreation Dept.
PW/Parks Dept. Park Maintenance
Listed on City Calendar and filed
Site Inspection -- (Post Event) completed by Park Department:
Park Deposit to be returned
Park Deposit retained --- detail damage and estimate cost.
Signature Date
The McCall Music Society
Announces the first annual
SUMMERFEST IN MCCALL
Friday, Saturday & Sunday, August 6, 7 & 8, 1993
The McCall Music Society will inaugurate a weekend, outdoor music festival called
SummerFest In McCall, Friday -Sunday, August 6, 7 & 8, 1993 at Mill Park overlooking
Payette Lake. The three-day musical event, will focus on culturally stimulating, family -
oriented entertainment especially suited for an outdoor venue. Concert goers will be
encouraged to bring and enjoy their picnic supper on the green. The concerts will feature
the professional musicians of the Boise Chamber Orchestra and the Boise Big
Band as heard at Boise SummerFest'93. "Pop Goes the Orchestra" will open the
festivities in a program of pop and rock, Broadway and Hollywood, folk and jazz inspired
music. "Summertime Symphony" will be heard on the second evening with an
orchestral concert of light classics from the world of opera, ballet, and the instrumental
genres. Gershwin's "Rhapsody in Blue" will be featured work of the evening. McCall
residents, their guests, and numerous out-of-town visitors will also enjoy chamber music
performed by various ensembles in various locations over the weekend. The musical fare
promises great music in the beautiful and idyllic setting of McCall, Idaho.
Creating a SummerFest in McCall tradition promises to enhance the cultural life of
all Idahoans. It will bring a new and "much needed" cultural experience to area residents
and will attract a new and enlightened regional audience who may be looking to McCall
for recreational or residential needs. SummerFest provides an outlet for Idaho
professional musicians and helps promote their artistry throughout the state.
SummerFest in McCall will provide residents, especially seniors and our youth, with
an opportunity to hear professional musicians in their hometown while providing
entertainment for out-of-town guests, thus enhancing tourism. An educational program for
all local school children will be offered during the orchestra's rehearsal free of charge.
The conductor and our music society director will lead this program for their enrichment.
SummerFest contributes to the overall cultural development of the community,
reinforcing the desire of the local arts patrons for more performing arts and creating a new
local and regional audience attracted through a variety of aesthetic and entertaining
programs. Ticket prices will be kept low so that all interested may attend. SummerFest will
contribute to McCall's image as an arts -aware, pristine recreational center in the
Northwest.
" A lot of State this Idaho," as Hemingway put it, "now begs for creative arts in the
hinterlands." An Idaho project, performed by Idahoans; SummerFest in McCall will build
on the successes of Boise's SummerFest event. SummerFest seeks to develop and
strengthen the relationships between two cities, Boise and McCall, by bringing the Boise
SummerFest program to McCall. Responding to ideas and advice from the McCall Music
Society members and their audiences, Idaho musicians, and the business community,
SummerFest in McCall promises to be an exciting endeavor: an arts festival for the future.
Dear Parks Committee:
Below, you will find a brief outline of howwe anticipate using Mill Park for our Music Socie.h:?'s
S urnmerFest 93. if you have questions or require additional infom~ation please call me at my
home at 634-84 51.
The McCall Music Socie~? is requesting the use of Mill Part;'. for the evenings of August 6,7 &
8. The concerts, will begin at 7PM but the f~te will be open at 6:15PM for picnickers; to come
and settle in ahead of time. Seating will be on the lawn. Low backed beach chairs without
legs will be allo¥~d. A few folding chai~ will be at hand on the sides for seniors. The conce¢:
wilt be over before dark.
PARKING: A committee has been fon'ned to direct parking from the three streets-' accessing
the park area. Parking pen'nission has been given by Brundage Mt. to use the spaces in and
around their building. Shore Lodge, being one of the sponsors of the concert, has given
pen'nission to use the back part. of the mill properiT./for parking. These committee members will
direct concert goers to available parking sight as they enter the area. There will be committee
members stationed at the entrances of Mill Park Condos and other %,fl limits" areas to keep
anyone ~om parking there. The McCall police depa~nent has been notified of this event and
it's arra ngeme nfs.
SANITATION: Four additional porta- potties have been reserved and will be put in place in
the north east corner of the park on the alternoon of August 6th- an area least likely to be seen
by Mill Park Condo renters. They will be removed early Monday morning, August 9th. S ix
additional vfaste cans will be stationed about to make it easy for picnic dinner residue to be
disposed of. A clean up committee will follow up after each evening's perfom'~ance.
STAGING: The Boise Chamber Orchestra consists of 38 rnusicians who will be seated in
chairs which are placed upon a flooring laid on the ground in the southwest corner of the
park....the only flat area large enough to seat the entire orchestra.. The area will be "dressed"
with large potted plants brought in at rnidday on Friday, August 6th. At the same time, the stage
crew will be setting up an acoustical shell which sit.:_: behind the orchesb'a. There will be a
28X40 caterer's tent (open ai0 for wine and dessert concessions (see below). We w~,uld like r.o
leave most of this arrangement in place during the daytime, bebfveen concert~% and will make
some arrangement for securi~./ on sight. This v~.-)uld not inhibit the use of the park. by the public
on those days.
ELECTRICAL: The speaker system is ,:.-.,ne that will not need additional power other than that
now accessibie at the park. The stage crew will make the necessap/ provisions, t v,~utd like to
know exactly where the access is when the oi;:;hestra director cornes to McCall for a planning
session in May. I will con.~ct C~.ig ahead of time. Because the concer_l:s will be finished before
dark, there will be no need for lighting. There may be some light use of electrical by the
'"Caterer".
CATERING: We are, at present, planning a wine concession since w,e understand that people
may not a "bring their own" onto ci~.' property (this point will be brought to attention in our
publici~ ...... Boise SummerFest t~ad NEVER had a problem in this regard). This concession will
be operated by a caterer with proper licensing (still to be selected). A catered dessert is also
being considered. Details on these b~ concessions will be happily passed by you for approval
upon final selection, if necessa~'.
This event is being patterned alter the S ummerFest in Boise held at the campus at BS U in
their outdoor amphitheater. Because of the h./pe of music being offered, the crovcd there is one
of mellow, family, cultured fo~.:s and alter four yeat:s they have yet to have any negative incidents
and reporb~ are that '"clean up" is hardly necessary since people put their dinr~ers away in their
baskets when they finish. I anticipate similar behavior from McCall attendees.
CITY OF McCALL
PA'" RESERVATION APPLICATION
Todays Date -2~---~ -~ ~ z
Date Requested ..... /~ - /
Park Requested /~/~- ~ ~~~ (include specific area of park,
Fee Structure: (Two checks required -- Payable to "City of McCall")
A. Private Gatherings. (Weddings, Reunions, Family/Company Picnics, etc.)
Permit Fee - $50.00/day
Damage/Clean-up Deposit - $50.00, refunded if property has
been cleaned and meets city inspection.
Commercial/Public Gatherings (Festivals, fairs, for-profit-gatherings)
~'g' Permit Fee - $150.00/day
~/~' Damage/Clean-up Deposit - $150.00, refunded if property has
--been cleaned and meets city inspection.
C. Public/Non-commercial Gatherings (Non-profit civic groups)
Fee to be set by City Administrator and/or City Council. 3 weeks advance notice.
I, the undersigned, accept full financial responsibility for damage to property
............... ~ equipment ./p~
. . / f . .,.
Liquor License Signature (If Applicable) Date
Request has been:
Approved Denied
McCall City Administrator or designee Date
Fee Collected $ Receipt # -
Copy to: Applicant Recreation Dept.
PW/Parks Dept. Park Maintenance
Listed on City Calendar and filed
Site Inspection -- (Post Event) completed by Park Department:
Park Deposit to be returned
Park Deposit retained --- detail damage and estimate cost.
Signature Date
TOYS FOR TOTS MILL PARK 50S AND 60S MUSIC FESTIVAL
DATES &
TIMES:
WHERE:
MUSIC:
AUGUST 13TH (12:00 P.M. TO 6:00 P.M.)
AUGUST 14TH (11:00 A.M. TO 6:00 P.M.)
AUGUST 15TH (11:00 A.M. TO 6:00 P.M.)
MILL PARK
50S AND 60S MUSIC
STAGED BY: THE VALLEY COUNTY CHAPTER OF THE U.S.M.C.R.
RESERVE TOYS FOR TOTS.
ENTRY FEES WILL BE $7.50 FOR THOSE 12 AND OVER AND
NO CHARGE TO THOSE UNDER 12.
2. THERE WILL BE FOUR (4) FOOD BOOTHS WITH SOFT DRINKS
AVAILABLE, 2 BEER AND WINE BOOTHS, I SOUVENIR BOOTH, i LOST
CHILDRENS BOOTH, AND JUST TO THE NORTH ON DOUG MANCHESTER'S
PROPERTY 4 OR 5 GAME BOOTHS FOR CHILDREN. (SEE ATTACHED
ALCOHOL PLAN)
3. WE WILL F'ROVIDE 6 TOILETS IN ADDITION TO -[HE EXISTING
MILL PARK TOILET. THESE WILL BE CLEANED EACH DAY PRIOR TO
THE EVENT AND TAKEN FROM THE PARK EITHER SUNDAY EVENING OR
MONDAY MORNING. IN 1992 WE HAD NO PROBLEMS WITH TOILET
FACILITES EVEN THOUGH WE HAD ONLY ONE AVAILABLE.
4. PARKING WILL BE AVAILABLE ON DOUG MANCHESTERS PROPERTY
TO THE NORTHEAST OF MILL PARK. (SEE ATTACHED DRAWING)
5. WE WILL PROVIDE SECURITY PER THE ATTACHED SECURITY PLAN.
6. THE FOLLOWING ADJACENT LANDOWNERS HAVE BEEN NOTIFIED
OF THIS EVENT.
A. DOUG MANCHESTER
B. JUD DEBOER/THE BRUNDAGE MT. GROUP/MILL PARK CONDOS
C. REED GILLISPIE
7. WE WILL PROVIDE ADDITIONAL TRASH CANS AND THERE WILL
BE NO EVIDENCE OF GARBAGE IN THE PARK AS WE WILL MONITOR THE
TRASH SITUATION CONSTANTLY. THERE WAS NO PROBLEM WITH THIS
IN 1992.
8. INSURANCE WILL BE PROVIDED AND INDEMNIFY THE FOLLOWING
PEOPLE, ASSOCIATIONS, ORGANIZATIONS, CORPORATIONS, AND CITY
ENTITIES:
A. VALLEY COUNTY TOYS FOR TO]~S
B. THE CITY OF MCCALL
C. DOUG MANCHESTER
D. THE BRUNDAGE MT. CORP.
E. REED GILLISPIE
F. ALL MUSIC GROUPS
9. OUR BOOTHS, DANCE FLOOR, AND STAGES WILL BE IN LEFT IN
PLACE EACH EVENING AND SECURITY FOR THESE STRUCTURES WiLL BE
PROVIDED.
10. OTHER ACTIVITIES:
A. KEEBLER~S ERNIE THE ELF WILL BE ON HAND.
B. WE WILL HAVE CLOWNS IN THE PARK GIVING AWAY BALLOONS
AND EN]ERTAINING THE CHILDREN.
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