HomeMy Public PortalAboutResolution No. 24-054- Resolution to issue an RFP for Critical Infrastructure Vulnerability Assessment Adaptation and Resiliency Plan Development ServicesSponsored By: City Manager
RESOLUTION NO. 24-054
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, APPROVING ISSUANCE OF A REQUEST FOR
PROPOSALS ("RFP") FOR CRITICAL INFRASTRUCTURE
VULNERABILITY ASSESSMENT, ADAPTATION AND RESILIENCY
PLAN DEVELOPMENT SERVICES; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Opa-Locka ("City") desires to issue a Request for Proposal
("RFP") for The City Critical Infrastructure Vulnerability Assessment, Adaptation and
Resiliency Plan Development Services; and
WHEREAS, one of the most significant challenges for the community is effective
stormwater management, which has been a focus of the City Commission for many years;
and
WHEREAS, as conditions in the region continue to produce frequent and more
severe storms, there is an immediate need to address this problem; and
WHEREAS, the City is seeking a Consultant or Firm to conduct a study to provide a
vulnerability assessment, adaptation plan, and resiliency plan with a comprehensive look
at the City's critical infrastructure assets; and
WHEREAS, the project will assist the City to develop an efficient and resilient
drainage system that will provide flood protection for a community that is approximately
84% Low to Moderate Income (LMI); and
WHEREAS, this study will provide a vulnerability assessment, adaptation plan, and
resiliency plan with a comprehensive look at the City's critical infrastructure assets and
will use existing GIS data to model rainfall flooding and assess current and future impacts
on the critical infrastructure; and
WHEREAS, additionally, the study will identify the City's unmet mitigation needs in
response to current as well as future events and evaluate several adaptation alternatives
and mitigation strategies to reduce flood risks; and
WHEREAS, using existing GIS data, the study can model rainfall flooding and assess
both current and future impacts on critical infrastructure that will assist in the
development of an efficient drainage system for the community; and
Resolution No. 24-054
WHEREAS, the City has been awarded funding from the Florida Department of
Environmental Protection Program, "Resilient Florida", to develop a Comprehensive
Vulnerability Assessment that would provide the City with the conditions of Critical
Infrastructure and with an Infrastructure Critical Plan that will include Cataloging and
Analysis of Critical Assets, Creation of Policies, Plans and Strategies and an Adaptation
Plan of Critical Assets to mitigate the risk of flooding; and
WHEREAS, the City Commission authorizes the City Manager to issue an RFP for
Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
Development Services, attached hereto as Exhibit "A", and further authorizes spending
of up to Three Thousand Dollars ($3,000.00) for advertising purposes, if deemed
appropriate.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby approves the issuance of a Request
for Proposals (RFP), attached hereto as Exhibit "A", for Critical Infrastructure
Vulnerability Assessment, Adaptation and Resiliency Plan Development Services and
further authorizes the spending of up to Three Thousand Dollars ($3,000.00) for
advertising purposes, if deemed appropriate.
SECTION 3. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors, which do not affect the intent of this Resolution may be authorized
by the City Manager, following review by the City Attorney, without need of public
hearing, by filing a corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval of the
Governor or Governor's Designee.
PASSED and ADOPTED this 10th day of April, 2024.
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Resolution No. 24-054
TTEST:
J •t; nna Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
B read e N iris -Weeks, P.A.
City Attorney
Moved by: Vice Mayor Ervin
Seconded by: Commissioner Bass
VOTE:
4-0
Commissioner Bass YES
Commissioner Kelley ABSENT
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
John H. Ta r., Mayor
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DocuSign Envelope ID: 74DCBB12-A33F-46E3-8D22-9A3064439A11
City of Opa-locka
Agenda Cover Memo
DocuSigned by:
Department
Director:
Adelina Gross
Department
Director Signature:
D°ClaignigENO9C4FFB9414
_.4- ... .. 04..2..
City
Manager:
Darvin Williams
CM Signature:
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C4GCO7C1E0DC492...
Ordinance
. L—
Other
Commission
Meeting
Date:
April 10, 2024
Item Type:
(EnterXin box)
Resolution
X
Fiscal
Impact:
(EnterXin box)
N/A
Yes
No
Ordinance Reading:
(Enter X in box)
1st Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
Funding
Source:
Account# :
(Enter Fund &
Dept)
See Financial
Impact
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
Enhance Organizational fl
Bus. & Economic Dev
Public Safety
Quality of Education •
Qual. of Life & City Image M
Communication •
Sponsor
Name
City Manager
Department:
CIP Management
Short Title:
A resolution authorizing the City Manager to issue a Request for Proposal (RFP) for the City of Opa-locka
Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
Staff Summary:
History- The City of Opa-locka has been awarded funding from the Florida Department of Environmental
Protection Program "Resilient Florida" to develop a Comprehensive Vulnerability Assessment that would
provide the City with the conditions of Critical Infrastructure and provide the City with an Infrastructure
Critical Plan that will include the following:
-Cataloging and Analysis of Critical Assets
-Creation of Policies, Plans and Strategies
-Adaptation Plan of Critical Assets to mitigate the risk of flooding
DocuSign Envelope ID: 74DCBB12-A33F-46E3-8D22-9A3064439A11
One of the most significant challenges for the community is effective stormwater management, which has
been a focus of the Mayor and Commissioners for many years. As conditions in the region continue to
produce frequent and more severe storms, there is an immediate need to address this problem.
Current Activity- The City is seeking a Consultant or Firm to conduct a study to provide a vulnerability
assessment, adaptation plan, and resiliency plan with a comprehensive look at the City's critical infrastructure
assets.
The project will assist the City to develop an efficient and resilient drainage system that will provide flood
protection for a community that is approximately 84%Low to Moderate Income (LMI).
This study will provide a vulnerability assessment, adaptation plan, and resiliency plan with a
comprehensive look at the City's critical infrastructure assets. The study will use existing GIS data to model
rainfall flooding and assess current and future impacts on the critical infrastructure. The study will identify
the City's unmet mitigation needs in response to current as well as future events and evaluate several
adaptation alternatives and mitigation strategies to reduce flood risks.
Using existing GIS data, the study can model rainfall flooding and assess both current and future impacts on
critical infrastructure that will assist in the development of an efficient drainage system for the community.
Financial Impact:
The only expense associated with this item is potential advertising costs from utilizing publications in addition
to electronic dissemination of this RFP to ensure broad coverage to reach a wide range of potential bidders.
Up to $3,000 may be expended if advertising is done through publications and will be charged to Non -
Department Division, Other Advertising, (19-515491) which has a budget of $25,000 and a currently balance
of $13,059.
.Proposed Action:
Staff recommends the City Commission approve the City Manager to issue a Request for Proposal (RFP) for
the City of Opa-locka Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan.
Attachment:
Request for Proposal for the City of Opa-locka Critical Infrastructure Vulnerability Assessment, Adaptation,
and Resiliency Plan
City of Opa-locka Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency
Plan
City of Opa-Locka Critical Infrastructure Vulnerability
Assessment, Adaptation and Resiliency Plan
Scope of Services
1. Introduction
The City of Opa-Locka was incorporated in 1926 and is located within the northwestern area of Miami -Dade
County. The city has a mixture of residential, commercial, and industrial zones as well as a general aviation
airport. The City continues to witness a growth in population, and it is anticipated that with the
redevelopment initiatives the City has introduced, there will be significant growth within the next 10 to 20
years. It is therefore incumbent on the city to ensure its infrastructure meets the current and projected
needs of not only an increase in residents but also the growing threat of flooding from changing conditions
in the climate.
One of the most significant challenges for the community is effective stormwater management, which has
been a focus of the Mayor and Commissioners for many years. As conditions in the region continue to
produce frequent and more severe storms, there is an immediate need to address this problem.
The project will assist the City to develop an efficient and resilient drainage system that will provide flood
protection for a community that is approximately 84%Low to Moderate Income (LMI).
This study will provide a vulnerability assessment, adaptation plan, and resiliency plan with a comprehensive
look at the City's critical infrastructure assets. The study will use existing GIS data to model rainfall flooding
and assess current and future impacts on the critical infrastructure. The study will identify the City's unmet
mitigation needs in response to current as well as future events and evaluate several adaptation alternatives
and mitigation strategies to reduce flood risks.
2. Purpose
The desired project outcomes consist of:
• A technical memorandum detailing the analyses and summarizing findings to comply with the requirements
ofs.380.093 F.S.
• Rainfall-Induced/Compound Flooding threats, for 2040 and 2070 scenarios, showing Inundation Depth and
Elevation analysis and associated mapping combined into a Geographical Information System (GIS) database
in a format suitable for input into the FDEP mapping tool
• Cataloging and analysis of critical assets, City and County -owned, to create Policy/plan strategies
• Infrastructure Adaptation Plan (IAP)report providing analysis, justification, and priority for improvements
• Identification of actions to promote resilience and climate adaptation; develop public -facing outreach tools
and a communication plan
• Adopted Vulnerability Assessment Resiliency plan
The consultant will be selected through a competitive solicitation where not only qualifications are evaluated
but cost-effectiveness and ability to complete the project in a timely manner are considered. Once selected,
the consultant will complete the plan including adoption by the City in no more than 12 months.
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City of Opa-locka Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency
Plan
The purpose of this project is to conduct vulnerability assessments to comply with Florida Statute 380.
as well as provide in-depth data on how to protect and adapt the City's most vulnerable critical assets.
The project is generally comprised of five Tasks: (1) Internal Coordination Meetings, (2) Background Data
Acquisition, (3) Exposure and Sensitivities Analysis, (4) Public Presentation and Outreach meetings, and
(5) the Final Critical Infrastructure Vulnerability, Adaptation and Resiliency Plan Assessment Report,
Maps, and Tables. The deliverables for each task are identified in the Scope of Service with descriptions,
measures, and guidelines. All tasks must be completed, and all deliverables received by February 28,
2025.
3. Scope of Activities
TASK 1- INTERNAL COORDINATION MEETINGS
Description: The Consultant will host internal meetings between the project team and city staff
as necessary at key milestones throughout the project to be determined. The Consultant will
prepare all meeting invitations, meeting materials, presentations, and graphics utilized during
the meeting, as applicable.
Deliverables: The Consultant will provide the following:
1.1: Meeting agendas to include location, date, and time of meeting;
1.2: Meeting sign -in sheets with attendee names and affiliations;
1.3: A copy of the presentation(s) and any materials created for distribution at the
meeting, as applicable; and
1.4: A summary report including attendee input and meeting outcomes.
TASK 2: ACQUIRE BACKGROUND DATA
Description: The Consultant will research and compile the data needed to perform the VA based
on the requirements as defined in Section 380.093, F.S. Three main categories of data are
required to perform a VA: 1) critical and regionally significant asset inventory, 2) topographic data,
and 3) flood scenario -related data. GIS metadata should incorporate a layer for each of the four
asset classes as defined in paragraphs 380.093(2)(a)1-4, F.S. GIS files and associated metadata
must adhere to the Resilient Florida Program's GIS Data Standards (Exhibit I), and raw data
sources shall be defined within the associated metadata. Sea level rise projection data shall
include the 2017 National Oceanic and Atmospheric Administration (NOAA) intermediate -high
and intermediate -low projections for 2040 and 2070, at a minimum. Other projections can be
used at the Consultant's discretion. Storm surge data used must be equal to or exceed the 100 -
year return period (1% annual chance) flood event. In the process of researching background
data, the Consultant shall identify data gaps, where missing data or low -quality information may
limit the VA's extent or reduce the accuracy of the results. The Consultant shall rectify any gaps
of necessary data.
Deliverables: The Consultant will provide the following:
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City of Opa-locka Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency
Plan
2.1: A technical report to outline the data compiled and findings of the gap analysis;
2.2: A summary report to include recommendations to address the identified data gaps
and actions taken to rectify them, if applicable; and
2.3: A GIS file with appropriate metadata of the data compiled, to include locations of
critical assets owned or maintained by the Consultant as well as regionally significant
assets that are classified and as defined in paragraphs 380.093(2)(a)1-4, F.S.
TASK 3: EXPOSURE AND SENSITIVITY ANALYSES
Description: The Consultant will perform an exposure analysis to identify the depth of water
caused by each sea level rise (as applicable), storm surge, and/or flood scenario. The water
surface depths (i.e. flood scenarios) used to evaluate assets shall include the following data: tidal
flooding, current and future storm surge flooding, rainfall -induced flooding, and compound
flooding, all as applicable, as well as the scenarios and standards used for the exposure analysis
shall be pursuant to Section 380.093, F.S. GIS files and associated metadata must adhere to the
Resilient Florida Program's GIS Data Standards, and raw data sources shall be defined within the
associated metadata. The Consultant will perform the sensitivity analysis to measure the impact
of flooding on assets and to apply the data from the exposure analysis to the inventory of critical
assets created in the Acquire Background Data Task. The sensitivity analysis should include an
evaluation of the impact of flood severity on each asset class and at each flood scenario and
assign a risk level based on percentages of land area inundated and number of critical assets
affected.
The City Stormwater Master Plan data and/or analysis cannot be utilized as part of the
background data.
Deliverables: The Consultant will provide the following:
3.1: A draft VA Report that provides findings of the exposure analysis and the sensitivity
analysis, and includes a visual presentation of the data via maps and tables, based on the
statutorily -required scenarios and standards, and details on the modeling process, type
of models utilized, and resulting tables and maps illustrating flood depths for each flood
scenario;
3.2: An initial list of critical and regionally significant assets that are impacted by flooding.
The list of critical and regionally significant assets must be prioritized by area or immediate
need and must identify which flood scenario(s) impacts each asset; and
3.3 : GIS files with results of the exposure analysis for each flood scenario as well as the
appropriate metadata that identifies the methods used to create the flood layers.
TASK 4: PUBLIC PRESENTATION AND OUTREACH MEETING
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City of Opa-locka Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency
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Description: The Consultant will present the VA results in two meetings to local governing boa
technical committees, or other appropriate officers and elected officials. The purpose of the
presentations is to share the findings from the VA and gain feedback for input into the planning
process. The meetings will also allow the public to provide community -specific input on the
results of the analyses and to reconsider methodologies and assumptions used in the analysis for
refinement. Additionally, during these meetings, the Consultant will conduct exercises to
encourage the public to prioritize focus areas of flooding, and the critical assets in preparation
for later development of adaptation strategies and project development. Criteria should be
established to guide the public's input for the selection of focus areas. The Consultant will
prepare all social media notifications, meeting invitations, meeting materials, presentations, and
graphics utilized during the meeting, as applicable.
Deliverables: The Consultant will provide the following:
4.1: Meeting agendas to include location, date, and time of meeting;
4.2 : Meeting sign -in sheets with attendee names and affiliation (i.e. local stakeholder,
resident, steering committee member, local government staff);
4.3 : A copy of the presentation(s) and any materials created in preparation of or for
distribution at the meeting (i.e. social media posts, public announcements, graphics), as
applicable.
4.4 : A copy of the file or weblink of the video or audio recording from the meeting, if
applicable; and
4.5 : A summary report including attendee input and meeting outcomes, to include
defining focus areas recommended by the community.
TASK 5: FINAL CRITICAL INFRASTRUCTURE VULNERABILITY ASSESSMENT, ADAPTATION and
RESILIENCY PLAN (VAAR) REPORT, MAPS, AND TABLES
Description: The Consultant will finalize the VAAR Report pursuant to the requirements in Section
380.093, F.S., and based upon and public outreach efforts. The final VAAR must include all results
from the exposure and sensitivity analyses, as well as a summary of identified risks. It should
contain a list of critical and regionally significant assets that are impacted by flooding and sea -
level rise, specifying for each asset the flood scenario(s) impacting the asset. GIS files and
associated metadata must adhere to the Resilient
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•vv'
CITY OF OPA-LOCKA
RFP NO: 24 - TBA
Critical Infrastructure Vulnerability Assessment, Adaptation
and Resiliency Plan
Table of Contents
I. Proposal Guidelines
a. Advertisement
b. Proposal Submission
c Calendar Events/Important Dates
II. Nature of Services Required
a. Purpose
b. Scope of Work
c Contents of Proposal
III. General Requirements
a. Rules for Proposal
b. Submission Guidelines
c References
IV. Evaluation and Selection Process
a. Review of Proposals
b. Evaluation Criteria
V. Attachments
a PROPOSER QUALIFICATIONS
b. PRICE PROPOSAL FORM
C. CERTIFICATION REGARDING DEBARMENT
d. DRUG -FREE WORKPLACE
e. NON -COLLUSION AFFIDAVIT
f. NON-DISCRIMINATION AFFIDAVIT
g. E -VERIFY FORM
ADVERTISEMENT
RFP 24-TBA
Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
The sealed proposal for Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan for
the City of Opa-locka will be received by the City's Clerk Office, 780 Fisherman St, 4th Floor, Opa-locka, Florida
33054, TBA, by 2:00 pm. Any RFP Package received after the designated closing time will be returned
unopened. The City will accept proposals by mail; however, the proposal must be received by 2:00 pm EST on
the due date. In addition, the proposal may be submitted via www.demandstar.com (e -bid) by 2:00 p.m. EST.
The address to submit sealed proposal is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in
PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka,
Florida, and marked RFP for Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency
Plan.
Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting
the City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or
irregularities therein. The City further reserves the right to award the contract to that proposer whose proposal
best complies with the RFP NO: 24-TBA requirements.
Joanna Flores
City Clerk
RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
PART I
PROPOSAL GUIDELINES
1-1. Introduction: The City of Opa-locka seeks proposals for Critical Infrastructure
Vulnerability Assessment, Adaptation and Resiliency Plan. These services must be efficient, and
economical, and adhere to industry standards and best practices. The Contract will be awarded to
the highest ranked Proposer, as described in the Evaluation Procedures Section below.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting
proposals by mail, however it is Proposer's responsibility to submit Proposer's proposal by the due
date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The City must
receive all proposals by 2:00 p.m. EST on TBA. The address to submit sealed proposals is listed
below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO.
24-TBA - Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan.
This package shall also include the Proposer's return address. Proposers may withdraw their proposals
by notifying the City in writing at any time prior to the deadline for proposal submittal. After the deadline, the
proposal will constitute an irrevocable offer, for a period of 90 days. Once opened, proposals become a record
of the City and will not be returned to the Proposer.
The City cautions Proposers to ensure actual delivery of mailed or hand -delivered proposals directly
to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the
deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may
be made by calling (305) 688-4611 option 1 before proposal closing time. Any proposal received
after the established deadline will not be considered and will be returned unopened to the
Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7)
plus one copy on USB flash drive in PDF format of the proposal in a sealed, opaque package
marked as noted above. The Proposer will be responsible for timely delivery, whether by personal delivery,
US Mail or any other delivery medium.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with the preparation of a response to this Request for Proposal. Proposers
should prepare their proposals simply and economically, providing a straightforward and concise
description of the Proposer's ability to meet the requirements of the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning
or interpretations of the RFP until eight (8) days before the submittal date. City personnel are
authorized only to direct the attention of prospective Proposers to various portions of the RFP so
that they may read and interpret such for themselves. The City's procurement officer is authorized
to interpret any portion of this RFP or give information as to the requirements of the RFP in addition
to what is contained in the written RFP document.
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1-6. Addendum: The City may record its response to inquiries and any supplemental instructions
as a written addendum. The City may post written addenda on its website up to three (3) calendar
days before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain
whether any addenda have been issued. Failure to do so could result in an unresponsive proposal.
Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are
reviewed, accepted by appointed staff, the best proposal has been identified, approved by the
appropriate level of authority within the City and executed by all parties. The City reserves the right
to reject all proposals, to abandon the project and/or to solicit and re- advertise other proposals.
1-8. Contractual Agreement: This RFP and Contractor proposal shall be included and incorporated
in the final award. The order of contractual precedence will be the Contract or Agreement document,
original Terms and Conditions, and Proposer response. All legal action necessary to enforce the
award will be held in Miami -Dade County and the contractual obligations will be interpreted
according to the laws of Florida. Any additional contract or agreement requested for
consideration by the Proposer must be attached and enclosed as part of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the
highest number of points will be ranked first; however, nothing herein will prevent the City from
assigning work to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest rated
Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the
right to negotiate and recommend award to the next highest Proposer or subsequent Proposers
until an agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever
occurs first, proposals become "public records" and shall be subject to public disclosure consistent
with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided
by law in the response to the RFP and must identify the data or other materials to be protected and
must state the reasons why such exclusion from public disclosure is necessary. Document files may
be examined during normal working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office for
all news releases or other publicity pertaining to this RFP or the service, study, or project to which
it relates.
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1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the
minimum amounts and conditions specified herein. In the event the Proposer is a governmental
entity or a self -insured organization, different insurance requirements may apply.
Misrepresentation of any material fact, whether intentional or not, regarding the Proposers'
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per
Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coverage with limits not less than $100,000 (Including Policy Number and Policy
Period);
4.The City listed as an additional insured (this may be specifically limited to the specific
job(s) the contractor will be performing);
5. Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the
State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed
and certified shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of
persons and affiliates who are disqualified from public contracting and purchasing processes
because they have been found guilty of a public entity crime. No public entity shall award any
contract to or transact any business in excess of the threshold amount provided in Section
287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on the
"Convicted Vendor List" for a period of thirty-six (36) months from the date that person or affiliate
was placed on the "Convicted Vendor List" unless that person or affiliate has been removed from
the list. By signing and submitting the RFP proposal forms, Proposer attests that they have not been
placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the
City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be
disqualified from performing the work described in this proposal or from furnishing the goods or
services for which the proposal is submitted and shall be further disqualified from submitting any
future proposals for work, goods or services for the City of Opa-locka.
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1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Workplace
(DFW) programs. Whenever two or more proposals which are equal with respect to price, quality,
and service are received by the City for the procurement of commodities or contractual services, a
proposal received from a business that completes the attached DFW form certifying that it is a DFW
shall be given preference in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful execution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the request for
proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working
days after the scheduled bid opening. A detailed explanation of the reason for the protest must be
included. Protests of the award or intended award of the bid or contract must be in writing and
received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed
explanation of the protest must be included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City
at any time and for any reason in accordance with this clause whenever the City determines that such
termination is in the best interest of the City. Any such termination shall be effected by the delivery
to the contractor at least five (5) working days before the effective date of a Notice of Termination
specifying the extent to which performance shall be terminated and the date upon which
termination becomes effective. An equitable adjustment in the contract price shall be made for the
completed service, but no amount shall be allowed for anticipated profit on unperformed services.
CALENDAR EVENTS
EVENT
DATE/LOCATION
Release Date
TBA
Pre -Bid Meeting
TBA
Written Questions Due
TBA @ 5:00pm Email questions
With Subject
to jbergel@opalockafl.gov
line "RFP No: Bid Questions"
Response to Questions
TBA @ 5:00pm
Due Date/Bid Opening
TBA @ 2:00 pm
at:
City of Opa-locka Clerk Office
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
OR
Electronic Bid on
www.Demandstar.com
1st Evaluation Committee
Meeting
TBA
Award Recommendation
TBA
Commission Approval
TBA
Post Award
TBA
Page 7 of 24
RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
PART II
Scope of Services
1. Introduction
The City of Opa-Locka was incorporated in 1926 and is located within the northwestern area of Miami -
Dade County. The city has a mixture of residential, commercial, and industrial zones as well as a general
aviation airport. The City continues to witness a growth in population, and it is anticipated that with
the redevelopment initiatives the City has introduced, there will be significant growth within the next
10 to 20 years. It is therefore incumbent on the city to ensure its infrastructure meets the current and
projected needs of not only an increase in residents but also the growing threat of flooding from
changing conditions in the climate.
One of the most significant challenges for the community is effective stormwater management, which
has been a focus of the Mayor and Commissioners for many years. As conditions in the region continue
to produce frequent and more severe storms, there is an immediate need to address this problem.
The project will assist the City to develop an efficient and resilient drainage system that will provide
flood protection for a community that is approximately 84%Low to Moderate Income (LMI).
This study will provide a vulnerability assessment, adaptation plan, and resiliency plan with a
comprehensive look at the City's critical infrastructure assets. The study will use existing GIS data to
model rainfall flooding and assess current and future impacts on the critical infrastructure. The study
will identify the City's unmet mitigation needs in response to current as well as future events and
evaluate several adaptation alternatives and mitigation strategies to reduce flood risks.
2. Purpose
The desired project outcomes consist of:
• A technical memorandum detailing the analyses and summarizing findings to comply with the
requirements ofs.380.093 F.S.
• Rainfall-Induced/Compound Flooding threats, for 2040 and 2070 scenarios, showing Inundation Depth
and Elevation analysis and associated mapping combined into a Geographical Information System
(GIS) database in a format suitable for input into the FDEP mapping tool
• Cataloging and analysis of critical assets, City and County -owned, to create Policy/plan strategies
• Infrastructure Adaptation Plan (IAP)report providing analysis, justification, and priority for
improvements
• Identification of actions to promote resilience and climate adaptation; develop public -facing outreach
tools and a communication plan
• Adopted Vulnerability Assessment Resiliency plan
The consultant will be selected through a competitive solicitation where not only qualifications are
evaluated but cost-effectiveness and ability to complete the project in a timely manner are considered. Once
selected, the consultant will complete the plan including adoption by the City in no more than 12 months.
The purpose of this project is to conduct vulnerability assessments to comply with Florida Statute
380.093, as well as provide in-depth data on how to protect and adapt the City's most vulnerable
critical assets. The
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
project is generally comprised of five Tasks: (1) Internal Coordination Meetings, (2) Background Data
Acquisition, (3) Exposure and Sensitivities Analysis, (4) Public Presentation and Outreach meetings,
and (5) the Final Critical Infrastructure Vulnerability, Adaptation and Resiliency Plan Assessment
Report, Maps, and Tables. The deliverables for each task are identified in the Scope of Service with
descriptions, measures, and guidelines. All tasks must be completed, and all deliverables received by
February 28, 2025.
3. Scope of Activities
TASK 1 - INTERNAL COORDINATION MEETINGS
Description: The Consultant will host internal meetings between the project team and city staff
as necessary at key milestones throughout the project to be determined. The Consultant will
prepare all meeting invitations, meeting materials, presentations, and graphics utilized during
the meeting, as applicable.
Deliverables: The Consultant will provide the following:
1.1 : Meeting agendas to include location, date, and time of meeting;
1.2 : Meeting sign -in sheets with attendee names and affiliations;
1.3 : A copy of the presentation(s) and any materials created for distribution at the
meeting, as applicable; and
1.4 : A summary report including attendee input and meeting outcomes.
TASK 2: ACQUIRE BACKGROUND DATA
Description: The Consultant will research and compile the data needed to perform the VA based
on the requirements as defined in Section 380.093, F.S. Three main categories of data are
required to perform a VA: 1) critical and regionally significant asset inventory, 2) topographic
data, and 3) flood scenario -related data. GIS metadata should incorporate a layer for each of the
four asset classes as defined in paragraphs 380.093(2)(a)1-4, F.S. GIS files and associated
metadata must adhere to the Resilient Florida Program's GIS Data Standards (Exhibit I), and raw
data sources shall be defined within the associated metadata. Sea level rise projection data shall
include the 2017 National Oceanic and Atmospheric Administration (NOAA) intermediate -high
and intermediate -low projections for 2040 and 2070, at a minimum. Other projections can be
used at the Consultant's discretion. Storm surge data used must be equal to or exceed the 100 -
year return period (1% annual chance) flood event. In the process of researching background
data, the Consultant shall identify data gaps, where missing data or low -quality information may
limit the VA's extent or reduce the accuracy of the results. The Consultant shall rectify any gaps
of necessary data.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
Deliverables: The Consultant will provide the following:
2.1 : A technical report to outline the data compiled and findings of the gap analysis;
2.2 : A summary report to include recommendations to address the identified data gaps
and actions taken to rectify them, if applicable; and
2.3 : A GIS file with appropriate metadata of the data compiled, to include locations of
critical assets owned or maintained by the Consultant as well as regionally significant
assets that are classified and as defined in paragraphs 380.093(2)(a)1-4, F.S.
TASK 3: EXPOSURE AND SENSITIVITY ANALYSES
Description: The Consultant will perform an exposure analysis to identify the depth of water
caused by each sea level rise (as applicable), storm surge, and/or flood scenario. The water
surface depths (i.e. flood scenarios) used to evaluate assets shall include the following data: tidal
flooding, current and future storm surge flooding, rainfall -induced flooding, and compound
flooding, all as applicable, as well as the scenarios and standards used for the exposure analysis
shall be pursuant to Section 380.093, F.S. GIS files and associated metadata must adhere to the
Resilient Florida Program's GIS Data Standards, and raw data sources shall be defined within
the associated metadata. The Consultant will perform the sensitivity analysis to measure the
impact of flooding on assets and to apply the data from the exposure analysis to the inventory of
critical assets created in the Acquire Background Data Task. The sensitivity analysis should
include an evaluation of the impact of flood severity on each asset class and at each flood
scenario and assign a risk level based on percentages of land area inundated and number of
critical assets affected.
The City Stormwater Master Plan data and/or analysis cannot be utilized as part of the
background data.
Deliverables: The Consultant will provide the following:
3.1 : A draft VA Report that provides findings of the exposure analysis and the sensitivity
analysis, and includes a visual presentation of the data via maps and tables, based on the
statutorily -required scenarios and standards, and details on the modeling process, type
of models utilized, and resulting tables and maps illustrating flood depths for each flood
scenario;
3.2 : An initial list of critical and regionally significant assets that are impacted by
flooding. The list of critical and regionally significant assets must be prioritized by area or
immediate need and must identify which flood scenario(s) impacts each asset; and
3.3 : GIS files with results of the exposure analysis for each flood scenario as well as the
appropriate metadata that identifies the methods used to create the flood layers.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
TASK 4: PUBLIC PRESENTATION AND OUTREACH MEETING
Description: The Consultant will present the VA results in two meetings to local governing
boards, technical committees, or other appropriate officers and elected officials. The purpose of
the presentations is to share the findings from the VA and gain feedback for input into the
planning process. The meetings will also allow the public to provide community -specific input
on the results of the analyses and to reconsider methodologies and assumptions used in the
analysis for refinement. Additionally, during these meetings, the Consultant will conduct
exercises to encourage the public to prioritize focus areas of flooding, and the critical assets in
preparation for later development of adaptation strategies and project development. Criteria
should be established to guide the public's input for the selection of focus areas. The Consultant
will prepare all social media notifications, meeting invitations, meeting materials, presentations,
and graphics utilized during the meeting, as applicable.
Deliverables: The Consultant will provide the following:
4.1 : Meeting agendas to include location, date, and time of meeting;
4.2 : Meeting sign -in sheets with attendee names and affiliation (i.e. local stakeholder,
resident, steering committee member, local government staff);
4.3 : A copy of the presentation(s) and any materials created in preparation of or for
distribution at the meeting (i.e. social media posts, public announcements, graphics), as
applicable.
4.4 : A copy of the file or weblink of the video or audio recording from the meeting, if
applicable; and
4.5 : A summary report including attendee input and meeting outcomes, to include
defining focus areas recommended by the community.
TASK 5: FINAL CRITICAL INFRASTRUCTURE VULNERABILITY ASSESSMENT, ADAPTATION and
RESILIENCY PLAN (VAAR) REPORT, MAPS, AND TABLES
Description: The Consultant will finalize the VAAR Report pursuant to the requirements in
Section 380.093, F.S., and based upon and public outreach efforts. The final VAAR must include
all results from the exposure and sensitivity analyses, as well as a summary of identified risks.
It should contain a list of critical and regionally significant assets that are impacted by flooding
and sea -level rise, specifying for each asset the flood scenario(s) impacting the asset. GIS files
and associated metadata must adhere to the Resilient
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
Florida Program's GIS Data Standards and raw data sources shall be defined within the
associated metadata.
Deliverables: The Consultant will provide the following:
5.1 : Final VAAR Report that provides details on the results and conclusions, including
illustrations via maps and tables, based on the statutorily required scenarios and
standards in Section 380.093, F.S.;
5.2 : A final list of critical and regionally significant assets that are impacted by flooding.
The list of critical and regionally significant assets must be prioritized by area or
immediate need and must identify which flood scenario(s) impacts each asset;
5.3 : All electronic mapping data used to illustrate flooding and sea level rise impacts
identified in the VAAR, to include the geospatial data in an electronic file format and GIS
metadata; and
5.4 : A signed Vulnerability Assessment Compliance Checklist Certification
PROPOSAL PRICING
RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
Proposer submits the following prices for the Total
work described in this solicitation: Tasks
Task 1- Internal Coordination Meetings $
Task 2 - Acquire Background Data $
Task 3 - Exposure and Sensitivity Analyses $
Task 4 - Public Presentation and Outreach $
Meetings (English, Spanish, and Creole
Required In -Person
Meetings/Presentations and/or Activities
Required)
Task 5 - Final Critical Infrastructure $
Vulnerability Assessment, Adaptation and
Resiliency Plan including but not limited to
Maps, Tables, and recommendations for
improvements
Total $
Additional Services Hourly or Lump Sum
$
$
$
$
$
$
$
$
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized in
the manner specified below and include all information required herein. The proposal must name
all persons or entities interested in the proposal as principals. The proposal must declare that it is
made without collusion with any other person or entity submitting a proposal pursuant to this RFP.
3-2 MINIMUM SUBMISSION REQUIREMENTS
The proposal shall be submitted on 8 1/2 "x 11" paper, portrait orientation, with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following should be submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of
contact person, date, and the proposal number and description.
3.2.2 Tab 1- Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposer's understanding of the work to be done and makea
positive commitment to perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make representations for
the Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the
Proposer's responses to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information or
services if different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business legal
status (corporation, partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the number of
professional staff employees at that office.
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies.
If it is, please state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the
State of Florida and attach copies of all such licenses issued to the business entity.
3.2.5 Tab 4 - Project Approach
Describe in detail the proposal to fulfill the requirements of the scope of services listed in section
2.2 of this RFP.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP
as listed in section 2-2 of the Scope of Services.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete each
component of the Program.
3.2.7.2 Indicate the earliest available start date for Proposer's project team.
3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 - Pricing of Services
3.2.8.1 The fee basis should be an all-inclusive, base fee.
3.2.9 Tab 8 - References
3.2.9.1 List a minimum of three (3) references in Florida for which the Proposer has provided
Recycling Services. Include the name of the organization, brief description of the project,
name of contact person telephone number and email address.
3.2.10 Tab 9 - Additional Forms
Proposers must complete and submit as part of its Proposal all the following forms and/or
documents.
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification.
• E -Verification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY THE
PROPOSER.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review, and discuss all proposals
submitted. The Selection Committee will use a point formula during the review process to score
proposals and assign points in the evaluation process in accordance with the evaluation criteria.
The Proposer shall satisfy and explicitly respond to all the requirements of the RFP, including a
detailed explanation of how the services shall be performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the submission
requirements outlined in the Solicitation. A responsive Proposal is one which follows the
requirements of this Solicitation that includes all documents submitted in the format outlined in
this Solicitation, is of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the Proposal being deemed non-
responsive. The Contract (s) will be awarded to the most responsive Proposer whose Proposal best
serves the interest of and represents the best value to the City of Opa-locka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make presentations and
be interviewed by the Committee as part of the evaluation process for this Solicitation. The
Committee's decision will be communicated by staff to all Proposers. The Proposer's presentation
may clarify but may not modify their submitted Proposal. Any discussion between the presenter (s)
and Evaluation Committee during presentations are intended only for purposes of providing
clarification in response to questions from the Committee.
The project will result in the completion of a community -wide Vulnerability Assessment that meets the
requirements for a Vulnerability Assessment under s.380.093, F.S.
EVALUATION CRITERIA EVALUATION POINTS MAXIMUM
1. Firm Qualifications* 10
2. Qualifications of Team Members 20
3. Project References 10
4. Methodology & Approach 25
5. Proposed Timeline 15
6. Value -Add Proposition 10
7. Cost Proposal 10
TOTAL 100
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee to
clarify their proposals. Only those firms with the highest rated scores in accordance with the stated
criteria and their weights will be invited to give oral presentations. However, the City has the right
to accept the best proposal as submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled for
oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of
the proposal submitted, and its qualifications to perform the specified services. During the oral
presentations, the Proposers should relate their discussion to the evaluation criteria, which will
include (but not be limited to) their approach to the project. The proposed Project Manager must
be in attendance.
The Evaluation Criteria may be changed for the oral presentation evaluation phase. References and
site visits (if completed) shall be included in the final evaluation criteria, along with other criteria
and weights as determined by the Selection Committee. Finalists will be informed as to the revised
criteria, if any, prior to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers
to submit such additional information bearing upon the Proposer's ability to perform the services
in the Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be
the sole judge of its own best interests, the proposals, and the resulting negotiated Agreement. The
City's decisions will be final. Following the selection of firm, the expectation is that an Agreement
will be executed between both parties. City staff will recommend the award to the responsible
Proposer whose Proposal is determined to provide overall best value to the City, considering the
evaluation factors in this RFP.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a recommendation
will be made to the City Manager for submission to the City Commission for final approval. Upon
Commission authorization, contract negotiations will be initiated with the first ranked firm. If those
negotiations are unsuccessful, the City will formally terminate negotiations with the first ranked
firm and will commence contract negotiations with the next ranked firm, etc. Upon successful
contract negotiations with the prevailing firm, the remaining firms will be notified that the process
has been completed and that they were not selected.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's
Occupational License in the area of their fixed business location. The following information MUST
be completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ()
3. If Corporation, indicate:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of
such authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has
supplied service/commodities meeting the requirements of the City of Opa-locka RFP during
the last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the Proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding
any resulting contract. The purpose is to ensure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform
all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are
in conflict, the most stringent requirement shall apply.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible
for the award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract
or subcontract; violation of Federal or state antitrust statutes relating to the submission of
offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, or receiving stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph 1-B
of this provision.
2. The Proposer has not, within the three-year period preceding this offer, had one or more
contracts terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and persons having primary management or supervisory responsibilities within a
business entity (e.g., general manager; plant manager; head of a subsidiary, division, or
business segment, and similar positions). This Certification Concerns a Matter Within the
Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or
Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001,
Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any
time prior to contract award, the Proposer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Proposer's
responsibility. The failure of the Proposer to furnish a certification or provide such
additional information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require the establishment of a
system of records to render, in good faith, the certification required by paragraph.
(a) of this provision. The knowledge and information of a Proposer is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business dealings.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
E. The certification in paragraph 1(a) of this provision is a material representation of the fact
upon which reliance was placed when making an award. If it is later determined that the
Proposer knowingly rendered an erroneous certification, in addition to other remedies
available to the Government, the Contracting Officer may terminate the contract resulting
from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES
FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
19
CITY OF OPA-LOCKA
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and
service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual
services, a bid/proposal received from a business that certifies that it has implemented a drug -free
workplace program shall be given preference in the award process. In order to have a drug -free
workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of controlled substances is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction on or plea
of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled
substance law of the United States or any singular state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee
who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which
meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1)
through (6) above.
Date Signature
20
RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPOSER that has submitted the attached
proposal.
(2) He/She/They is/are fully informed respecting the preparation and contents of the
attached Proposal and of all pertinent circumstances respecting such Proposal.
(3) Such Proposal is genuine and is not a collusive or sham Proposal.
(4) Neither the said PROPOSER nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other PROPOSER,
firm, or person to submit a collusive or sham Proposal in connection with the Work for
which the attached Proposal has been submitted; or to refrain from Proposing in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any PROPOSER, firm, or
person to fix any overhead, profit, or cost elements of the Proposal or of any other
PROPOSER, or to fix any overhead, profit, or cost elements of the Proposed Price or the
Proposed Price of any other PROPOSER, or to secure through any collusion, conspiracy,
connivance, or unlawful agreement any advantage against (Recipient), or any person
interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the PROPOSER or any other of its agents, representatives, owners, employees, or parties of
interest, including this affiant.
Signed, sealed, and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business, or
entity represented herein shall not discriminate against any person in its operations, activities, or
delivery of services under any agreement it enters with the City of Opa-locka. The same shall
affirmatively comply with all applicable provisions of federal, state, and local equal employment
laws and shall not engage in or commit any discriminatory practice against any person based on
race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or
mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for
service delivery.
By:
Title:
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
E -VERIFY
Effective January 1, 2021, public and private employers, contractors, and subcontractors will be
required to register with, and use the E -Verify system to verify the work authorization status of all
newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within
Florida during the term of the contract; and
b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor
/Consultant/ Contractor to perform work pursuant to the contract with the Department. The
Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of
Homeland Security's E -Verify System during the term of the contract is a condition of the contract
with the City; and
By entering a Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not
limited to utilization of the E -Verify System to verify the work authorization status of all newly hired
employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor
does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of this affidavit for the duration of the contract. Failure to comply will lead to
termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must
be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor,
the Contractor may not be awarded a public contract for a period of 1 year after the date of
termination. The Contractor acknowledges it is liable to the City for any additional costs because of
termination of the contract due to the Contractor's failure to comply with the provisions herein.
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RFP Critical Infrastructure Vulnerability Assessment, Adaptation and Resiliency Plan
E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter a contract with a
public employer to provide labor, supplies, or services to such employer in exchange for salary,
wages, or other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a
contractor or another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors, and subcontractors will begin
the required registration with, and use of the E -Verify system to verify the work authorization status
of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize
the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties
within Florida during the term of the contract; and
b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the
Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the
U.S. Department of Homeland Security's E -Verify System during the term of the contract isa
condition of the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering this
Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla.
Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to
utilization of the E -Verify System to verify the work authorization status of all newly hired employees,
and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not
employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a
copy of this affidavit for the duration of the contract. Failure to comply will lead to termination of
this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be
terminated immediately. If this contract is terminated for a violation of the statute by the
Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date
of termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date:
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