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HomeMy Public PortalAboutResolution No. 24-053- Resolution amending and replacing the City Manager Employment Agreement between Darvin Williams and the citySponsored by: City Commission RESOLUTION NO. 24-053 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING AND REPLACING THE CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN DARVIN E. WILLIAMS AND THE CITY OF OPA-LOCKA, FL, IN THE FORM ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Article I, Section 2-8-4 of the City of Opa- Locka Code of Ordinances, the City Commission has appointed a permanent City Manager pursuant to a City Manager search process; and WHEREAS, pursuant to Resolution 24-039, the City Commission conducted a national search for a City Manager and ultimately selected, Darvin E. Williams; and WHEREAS, on March 8, 2024, the City Commission approved an agreement with the City Manager, but now desires to amend and replace said Agreement with the Agreement attached hereto as Exhibit "A"; and WHEREAS, the City Commission finds that it is in the best interest of the City and its residents to amend the City Manager Employment Agreement between Darvin E. Williams and the City of Opa-Locka, FL, in the form attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. Recitals. The recitals to the preamble herein are incorporated by reference. Section 2. Amendment and Replace Employment Agreement. The City Commission hereby amends and replaces the City Manager Employment Agreement between Darvin E. Williams and The City of Opa-Locka, FL, in the form attached hereto as Exhibit "A". Resolution No. 24-053 anna Flores, City Clerk Section 3. Scrivener's Errors. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors, which do not affect the intent of this Resolution may be authorized by the Interim City Manager, following review by the City Attorney, without need of public hearing, by filing a corrected copy of same with the City Clerk. Section 4. Effective Date This Resolution shall take effect upon the adoption and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 10th day of April, 20 John H. y1or Jr., Mayor TTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ette Norris -Weeks, P.A. Attorney Moved by: Vice Mayor Ervin Seconded by: Commissioner Bass VOTE: 4-0 Commissioner Bass YES Commissioner Kelley ABSENT Commissioner Williams YES Vice Mayor Ervin YES Mayor Taylor YES 2 CITY MANAGER EMPLOYMENT AGREEMENT BETWEEN DARVIN E. WILLIAMS AND THE CITY OF OPA-LOCKA, FL THIS EMPLOYMENT AGREEMENT hereinafter called this "Agreement", is made and entered into as of the day of , 2024, by and between the City Commission, hereinafter referred to as the "City" or "Commission", of the City of Opa-locka, a political subdivision of the State of Florida, hereinafter called the "Employer", and Darvin E. Williams, hereinafter referred to as "Employee" or "City Manager." W -I -T -N -E -S -S WHEREAS, the Commission desires to employ the services of Darvin E. Williams, as City Manager of the city, hereinafter referred to as the "Manager", pursuant to the terms of the Opa-locka City Charter, hereinafter referred to as the "Charter", the Opa-locka City Code of Ordinances, hereinafter referred to as the " City Code", the Opa-locka City Administrative Code, hereinafter referred to as the "Administrative Code", and all statutes, laws and constitutional provisions applicable to the position of Manager; and, WHEREAS, it is the desire of the Commission to provide certain benefits and establish certain conditions of employment for Employee as the Manager in accordance with this Agreement; and, WHEREAS, it is the desire of the Commission to secure and retain the services of Employee as the Manager and to provide inducement for him to remain in such employment; and WHEREAS, Employee desires to accept employment as the Manager in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: Section 1. Employment. A. The Commission hereby hires and appoints Darvin E. Williams as the Manager, under the terms established herein, to perform the duties and functions specified in the Charter, the City Code, the Administrative Code, and all statutes, laws, constitutional provisions and other city ordinances, regulations, resolutions and policies applicable to the position of Manager, and to perform such other legally permissible and proper duties and functions as the Commission shall assign from time to time. 1 B. The Commission's employment of Employee as the Manager shall be effective March 13, 2024 and shall continue for a term of three (3) years. C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Commission to terminate the services of the Manager at any time, subject only to the provisions set forth in Section 3 of this Agreement. D. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Manager to resign at any time from his position as the Manager, subject only to the provisions set forth in Section 4 of this Agreement. E. It shall be the duty of the City Manager to employ, direct, assign, reassign, evaluate, and accept the resignations of all the employees of the City under his supervision consistent with the City rules, policies, ordinances, charter, county, state and federal law. F. It shall be the duty of the City Manager to organize, reorganize and arrange the staff of the City and to develop and establish internal regulations, rules, and procedures which the City Manager deems necessary for the efficient and effective operation of the City consistent with the lawful City directives, policies, ordinances, city charter, county, state and federal law. G. The City Manager shall ensure that yearly audits required by the State of Florida are timely submitted and up to date. H. The City Manager shall perform the duties of City Manager of the City with reasonable care, diligence, skill and experience. Section 2. Duties and Obligations. A. The Manager shall have the duties, responsibilities and powers of said office under the City of Opa-locka Charter, Code of Ordinances, Administrative Code, and all statutes, laws, constitutional provisions and other city ordinances, regulations, resolutions and policies applicable to the position of Manager. The Manager shall carry these out in a professional and competent manner. B. The Manager shall remain m the employ of the Commission and shall devote all such time, attention, knowledge and skills necessary to faithfully perform his duties and responsibilities, and to exercise his powers under this Agreement, having no outside employment whatsoever. He may, however, engage in educational and professional activities and other employment activities upon receipt of prior approval by the Commission, provided that such activities shall not interfere with his primary obligation to the Commission and City as the Manager. The Manager shall dedicate no less than an average of forty (40) hours per week in the performance of his duties as Manager hereunder. 2 C. In the event the Manager shall serve on any appointed or elected board of any professional organization, or serve on any committees related to his professional activities, in the event any monies are paid, or gifts received, by him related to such service, such money or property shall be paid over to or delivered to the City, unless otherwise provided by the Commission. Section 3. Termination and Severance Pay. A. Termination without Cause. The Commission may, at any time whatsoever, terminate the employment of the Manager, without cause, by an affirmative vote, upon reasonable prior notice of agenda to the Manager and not less than three members of the Commission voting. Upon such termination, the Manager will be entitled to: 1) a severance payment equal to twenty (20) calendar weeks of base salary; 2) a lump sum payment at his then - hourly rate of base salary as Manager for all annual leave hours accumulated by him but unused as of the date of termination, not to exceed the maximum accrual provided in the City's Personnel Policies Manual applicable to all other non-union employees of the Commission; and 3) continuation of the Manager's health insurance under Section 9 at City expense for a period of one hundred and eighty (180) calendar days following the date of termination in accordance with, and within the limitations of, COBRA and the rates applicable thereunder. The Commission shall not continue any benefits after termination that are directly connected with being the City Manager. In other words, the Commission shall continue paying insurances and pension but not a car allowance, phone, and the like. B. Termination for Cause. The Commission may also, for cause, terminate the employment of the Manager at any time whatsoever, by affirmative vote, of not less than three (3) members of the City Commission. In the event the Manager's employment is terminated for cause, the City shall be under no obligation to pay severance pay described under subsection 3 A (1) or the continuation of health insurance. The term "for cause" shall be deemed to include: gross negligence in the handling of City affairs; willful violation of the provisions of law; willful disregard of a direct order, demand, or policy of the Commission; conduct unbecoming a public employee; illegal or habitual drug abuse; arrest; conviction of a felony; conviction of any crime involving moral turpitude or relating to official duties; or violation of the Florida Ethics Code. For the purpose of this subsection, if the Manager pleads guilty or nolo contendere or is found guilty of a felony, he shall be deemed to have been convicted, notwithstanding a suspension of sentence or a withholding of adjudication. Section 4. Resignation. A. In the event the Manager voluntarily resigns his position, he thereby agrees to give the City not less than sixty (60) days' written notice prior to effective date of any voluntary resignation, unless the parties agree otherwise. B. In the event the Manager voluntarily resigns his position, the City shall not pay severance pay described under subsection 3 A(1) or pay for the continuation of health insurance described herein. 3 Section 5. Compensation and Annual Review. The City shall pay the Manager, for his service, an annual base salary of $190,000, payable in equal installments pursuant to City policy and may increase it from time to time as herein provided. At any time, the Commission may agree to increase the base salary and/or other benefits received by the Manager in such amounts and to such extent as the Commission may determine to be desirable in its sole discretion. The City Manager may receive an annual increase equal to the percentage received by general non-union employees upon a majority vote of the City Commission. B. Beginning in 2024, as determined by the Commission, the Commission shall review and evaluate the performance of the Manager at least once every fiscal year between May 1st, and June 30th with optional mid -year progress reports to be performed by January 30th of each year. Said review and evaluation shall assess the Manager's performance of all duties and responsibilities, and his exercise of all powers for which he is responsible under this Agreement during the immediately preceding period. Failure by the Commission to conduct such a review and evaluation in any given year or years shall not be considered a breach of this Agreement. An optional performance bonus may be proposed by the City Mayor subject to approval by the City Commission starting at the end of fiscal year 2025. C. Within thirty (30) days from the execution of this Agreement and annually thereafter by May 30, 2024, the City Manager and City Commission should make reasonable efforts to jointly define goals and performance objectives that they may be determined necessary for the proper operation of the City and for the attainment of the City's policy objectives. Priority among various goals and objectives shall be reduced to writing when conducted. Objectives shall be reasonably attainable within the time specified, taking into account the City's annual approved operating budget. Failure of the City Commission to participate in goal setting shall not result in a breach of this Agreement. D. The City Manager shall receive a monthly car allowance in the amount of $850.00, payable in equal installments pursuant to City policy. Use of any City vehicle during the term of this Agreement shall be strictly prohibited for any reason. Section 6. Retirement. The City shall enroll the Manager in the Senior Management Service employee classification within the FRS (the Florida Retirement System) plan. Furthermore, the City shall contribute the employee share of 3% on behalf of the Manager. Section 7. Communications Equipment. The City Manager is required to be on call for twenty-four hour service. In recognition thereof: 4 A. The City shall issue a city owned cell phone, computer and provide other mobile connectivity that provides Internet to the Manager to be used solely for City business purposes. Section 8. Other Benefits. A. Except as may be otherwise limited under the terms of this Agreement, the City Manager shall be entitled to earn, use, accrue and be compensated for sick leave and vacation leave consistent with all other city employees, pursuant to the City's personnel policies and procedures. The City Manager shall further be provided a bank of 7.5 days of sick leave and 14.5 days of vacation leave upon execution of this Agreement. A quarterly report of both sick leave and vacation leave shall be provided to the City Commission and filed with the City Clerk. B. The Commission, in consultation with the Manager, may fix any such other terms and conditions of employment as it may determine from time to time relating to the performance of the Manager, provided that such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement or other applicable law. Section 9. Insurance. A. The Commission shall provide term life insurance as is provided to other non-union employees of the Commission. B. The Commission shall provide to the Manager medical, dental, and any other offered insurance plan on the same terms and conditions as are available to all other non-union employees of the Commission. The Commission shall further provide for the Manager and his dependent(s) health, dental, and any other available insurance benefit offered at no cost of the Manager. Section 10. No Reduction of Benefits. The Commission shall not at any time during the term of this Agreement reduce the salary, compensation or other financial benefits of the Manager, except and to the degree and extent such reduction is also imposed across -the -Commission for all non-union employees of the Commission. Section 11. General Business Expenses A. The Commission agrees to budget pay for the professional travel and state authorized expenses of the Manager necessary for his participation in professional development training applicable to his duties as a City Manager, not to exceed the budgeted amount per year. The Commission may pay for the Manager to be a member of other professional organizations that the Commission agrees are necessary and desirable as authorized in advance. 5 Section 12. Residence. The Manager agrees to make all attempts to find suitable housing within the City of Opa-Locka, Florida. In the event he is unable to identify housing within the City of Opa-Locka within a period of twelve (12) months following execution of this Agreement, the Manager agrees to reside within a radius of ten (10) miles from the city limits of Opa-Locka, FL. Section 13. Suspension The Commission shall have the authority to suspend the Manager with full pay and benefits pending investigation and a final employment decision made by the Commission, but only if a majority of the Commission members agree; or in the alternative, after a public hearing, if a majority of the Commission members votes to suspend the Manager for just cause. Section 14. Disability A. If the City Manager is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity, or health for a period of twelve (12) successive weeks, the City shall have the option to terminate this Agreement, in accordance with the and requirements of Section 3A (without cause) for the term of the Agreement. Any payments due to the City Manager shall be offset by any disability benefits the City Manager would receive from or through the City for the twelve (12) week period. B. Where necessary, to determine whether to continue the services of City Manager due to disability, the City reserves the right to require a physical or psychiatric examination by a certified physician or psychiatrist to be selected by the City from a list of at least three doctors to be approved by the City. In the event such an examination is required, the City shall pay the costs of said examination. Section 15. Indemnification The City shall defend, indemnify and pay all judgments or settlements in regard to any personal liability arising out of and in the scope of the City Manager's responsibilities, to the fullest extent authorized by Florida Statutes, and other laws and in accordance with the City of Opa-Locka Code of Ordinances, in addition to any insurance purchased by the City. The City agrees to pay all reasonable litigation expenses of the Manager during the pendency of proceedings, only if actions were taken in the course and scope of the City Manager's employment. Section 16. Bonding Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. 6 Section 17. Other Terms and Conditions of Employment The Employer, only upon agreement with Employee, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of the Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, City Charter, local ordinances or any other law. Section 18. Notices Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service by certified mail return receipt, or any other certified delivery service showing confirmation of process delivery and directed to the City Mayor and Attorney, as to the City, and directed to the City Manager, as to the City Manager. Section 19. Entire Agreement The text of this document shall constitute the entire Agreement between the parties, except as may be amended in writing by the parties hereto. All provisions contained in this Agreement are subject to and conditioned upon compliance with the Charter, the County Code, the Administrative Code, and all statutes, laws, constitutional provisions and other County ordinances, regulations, resolutions and policies. The Charter, the County Code, the Administrative Code, and all such statutes, laws, constitutional provisions and other County ordinances, regulations, resolutions and policies shall take precedence over any part or portion of this Agreement, any other provisions of this Agreement to the contrary notwithstanding. Any terms and conditions not specifically addressed in this Agreement shall be deemed to be addressed in the City's Personnel Rules, to the extent there is no conflict with this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to have been executed on behalf of each as of the date and year first above -written. CITY MANAGER: Darvin E. Williams CITY: City Commission of Opa-Locka, a political subdivision of the State of Florida: 7 By: City Mayor Attest: City Clerk 8