HomeMy Public PortalAboutResolution No. 24-065 - Resolution accepting grant funding from FDEM for Hurricane Ian Preparedness expensesSponsored by: City Manager
RESOLUTION NO. 24-065
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT
GRANT FUNDING FROM THE FLORIDA DIVISION OF EMERGENCY
MANAGEMENT (FDEM), IN THE AMOUNT OF TWENTY-SIX
THOUSAND, ONE HUNDRED TWENTY-FOUR DOLLARS AND
NINETY-THREE CENTS ($26,124.93), FOR FUNDS EXPENDED FOR
HURRICANE IAN PREPAREDNESS AND ANY ELIGIBLE
MANAGEMENT COSTS; FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE THE DR -4673 -HURRICANE IAN-FDEM
AGREEMENT NO. 23181; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, in conjunction with Hurricane Ian (DR -4673), City of Opa-Locka staff
submitted a subgrant application to the Florida Division of Emergency Management
(FDEM), requesting funding from the Federal Emergency Management Agency (FEMA)
for the emergency protective measures that the City incurred as a result of the hurricane;
and
WHEREAS, the City of Opa-Locka ("City") currently has two open projects related to
DR -4673 -Hurricane Ian and awarded a grant: Project No. F#773, with an awarded
amount of Twenty -Four Thousand, Eight Hundred Eighty Dollars and Eighty -Eight
Cents ($24,880.88) for labor, equipment and material incurred for Hurricane Ian
preparedness and Project No. F#2105, with an awarded amount of One Thousand, Two
Hundred Forty -Four Dollars and Five Cents ($1,244.05) representing five percent (5%)
allowable for management cost; and
WHEREAS, funding will not be released to the City until the Federally Funded
Subaward and Grant Agreement for DR -4673 -Hurricane Ian -FDEM Grant Agreement
No. 23181 has been executed by the City and returned to FDEM; and
WHEREAS, the City Commission desires to authorize the execution of the Federally
Funded Subaward and Grant Agreement for DR -4673 -Hurricane IAN -FDEM
Agreement No. 23181 to allow the release of FEMA funding for hurricane preparedness
and eligible management costs, totaling Twenty -Six Thousand One Hundred Twenty -
Four Dollars and Ninety -Three Cents ($26,124.93) and
WHEREAS, the City Commission finds that it is the best interest of the City and its
residents to accept the terms, conditions and funds from Florida Division of Emergency
Management (FDEM) for Federal Emergency Management Agency (FEMA) emergency
funding related to Hurricane Ian, totaling Twenty -Six Thousand One Hundred Twenty -
Four Dollars and Ninety -Three Cents ($26,124.93), plus any allowable management costs,
Resolution No. 24-065
consistent with the DR -4673 -Hurricane IAN-FDEM Agreement No. 23181, attached
hereto as Exhibit "A."
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF
THE CITY OF OPA LOCKA, FLORIDA:
Section 1. Adoptions of Representations. The foregoing "Whereas" clauses are
hereby ratified and confirmed as being true, and the same are hereby made a specific part
of this Resolution.
Section 2. Authorizing Execution of Agreement. The City Commission of the City
of Opa-Locka, Florida hereby authorizes the Interim City Manager to accept the terms,
conditions and funds from Florida Division of Emergency Management (FDEM) for
Federal Emergency Management Agency (FEMA) emergency funding related to
Hurricane Ian, totaling Twenty -Six Thousand One Hundred Twenty -Four Dollars and
Ninety -Three Cents ($26,124.93), and any allowable management costs, consistent with
the DR -4673 -Hurricane IAN -FDEM Agreement No. 23181, attached hereto as Exhibit
"A.
Section 3. Scrivener's Errors Sections of this Resolution may be renumbered or
re -lettered and corrections of typographical errors, which do not affect the intent of this
Resolution may be authorized by the City Manager, following review by the City
Attorney, without need of public hearing, by filing a corrected copy of same with the City
Clerk.
Section 4. Effective Date. This Resolution shall take effect immediately upon
adoption and is subject to the approval of the Governor of the State of Florida or his
designee.
PASSED and ADOPTED this 24th day of April, 2
TTEST:
anna Flores, City Clerk
John H. T. ylor Jr., Mayor
2
Resolution No. 24-065
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
teilS
Burnadette Norris -Weeks, P.A.
Moved by: Commissioner Bass
Seconded by: Vice Mayor Ervin
VOTE: 4-0
Commissioner Bass Yes
Commissioner Kelley Yes
Commissioner Williams Absent
Vice Mayor Ervin Yes
Mayor Taylor Yes
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DocuSign Envelope ID: 16776CBE-861A-4A9F-BB3A-AE99472016AD
City of Opa-locka
Agenda Cover Memo
Department
Manager:
Robert Anathan
Department
Manager
Signature:
_
� � Th '
,—DocuSigned by:
City Darvin
Manager:
Williams
CM Signature:
-C46C07C1E8DE4992... —
Commission
Meeting
Date:
April 24, 2024
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Sponsor
Name:
City Manager
Department:
Financial Support Services
Department Submission
Date:
Short Title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AUTHORIZING THE EXECUTION OF THE FLORIDA DIVISION OF EMERGENCY
MANAGEMENT (FDEM) GRANT AGREEMENT No. Z3181 AND THE ACCEPTANCE OF
FEDERAL GRANT FUNDING RELATED TO DR -4673 — HURRICANE IAN FOR $24,880.88 AND
$1,244.05.
Staff Summary:
In conjunction with Hurricane Ian (DR -4673), staff submitted a subgrant application to the
Florida Division of Emergency Management (FDEM) requesting funding from the Federal
Emergency Management Agency (FEMA) for the emergency protective measures that the
City incurred resulting from the hurricane. The City currently has two open projects related
DocuSign Envelope ID: 16776CBE-861A-4A9F-BB3A-AE99472016AD
to DR -4673 - Hurricane Ian: Project No. F# 773 for an eligible amount of Twenty -Four
Thousand Eight Hundred Eighty Dollars and Eighty -Eight Cents ($24,880.88) for labor,
equipment and material incurred for Hurricane Ian preparedness and Project No. F# 2105
for One Thousand Two Hundred Forty -Four Dollars and Five Cents ($1,244.05), which
represents the five percent (5%) allowable for management cost. This funding will not be
released to the City until the Federally Funded Subaward and Grant Agreement for DR -4673
- Hurricane Ian - FDEM Grant Agreement No. Z3181 be executed by the City and returned to
FDEM.
Financial Impact: The General Fund will receive $26,124.93.
Proposed Action:
Staff recommends approval by the City Commission to authorize the execution of the
Federally Funded Subaward and Grant Agreement for DR -4673 - Hurricane IAN - FDEM
Agreement No. Z3181 to allow the release of FEMA funding totaling Twenty -Six Thousand
One Hundred Twenty -Four Dollars and Ninety -Three Cents ($26,124.93).
Attachment(s):
1. Agenda
2. Federally Funded Subaward and Grant Agreement for DR -4673 - Hurricane IAN -
FDEM Agreement No. Z3181
3. FDEM - Project Ledger for F# 773
4. FDEM - Project Detail for F# 2105
Agreement Number: Z3181
FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT for DR - 4673 - Hurricane Ian
The following Agreement is made and information is provided pursuant to 2 CFR §200.332(a)(1):
Subrecipient's name: Opa-Locka, City of
Subrecipient's unique entity identifier:
Federal Award Date:
Subaward Period of Performance Start and End Date (Cat A -B):
Subaward Period of Performance Start and End Date (Cat C -G):
Amount of Federal Funds Obligated by this Agreement:
Total Amount of Federal Funds Obligated to the Subrecipient
by the pass -through entity to include this Agreement:
Total Amount of the Federal Award committed to the Subrecipient
by the pass -through entity:
Federal award project description (see Federal Funding
Accountability and Transparency Act (FFATA):
Name of Federal awarding agency:
Name of pass -through entity:
Contact information for the pass -through entity:
Assistance Listing Number (Formerly CFDA Number):
9/30/2022
Sep 23, 2022- Mar 29, 2023
Sep 23, 2022- Mar 29, 2024
N/A
Grant for communities to respond to and
recover from major disasters or
emergencies and for limited mitigation
measures.
Department of Homeland Security (DHS)
Federal Emergency Management Agency
(FEMA)
Florida Division of Emergency
Management (FDEM)
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
97.036
Assistance Listing Program Title (Formerly CFDA program Title): Opa-Locka, City of
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with
headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and
(hereinafter referred to as the "Subrecipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Subrecipient represents that it is fully qualified and eligible to receive these grant funds to provide
the services identified herein;
B. The Subrecipient, by its decision to participate in this grant program, bears the ultimate responsibility for
ensuring compliance with all applicable State and Federal laws, regulations and policies, and bears the ultimate
consequences of any adverse decisions rendered by the Division, the Federal Awarding Agency, or any other State
and Federal agencies with audit, regulatory, or enforcement authority;
Opa-Locka, City of
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C. This Agreement establishes the relationship between the Division and the Subrecipient to allow the
Division to pay grant funds to the Subrecipient.
THEREFORE, the Division and the Subrecipient agree to the following:
(1) APPLICATION OF STATE LAW TO THIS AGREEMENT
2 CFR § 200.302 provides: "Each state must expend and account for the Federal award in accordance with
state laws and procedures for expending and accounting for the state's own funds." Therefore, section 215.971,
Florida Statutes, entitled "Agreements funded with federal or state assistance," applies to this Agreement.
(2) LAWS, RULES, REGULATIONS AND POLICIES
a. Performance under this Agreement is subject to 2 CFR Part 200, entitled "Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards."
b. In addition to the foregoing, the Subrecipient and the Division shall be governed by all applicable State
and Federal laws, rules, and regulations. Any express reference in this Agreement to a particular statute, rule, or
regulation in no way implies that no other statute, rule, or regulation applies. The applicable statutes, rules, or
regulations are the statutes, rules, or regulations in effect at the time of the declaration of the incident through which
federal funds are awarded, or as otherwise indicated as retroactively applied.
(3) CONTACT
a. In accordance with section 215.971(2), Florida Statutes, the Division's Grant Manager shall be
responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division's
liaison with the Subrecipient. As part of his/her duties, the Grant Manager for the Division shall:
Monitor and document Subrecipient performance; and
ii. Review and document all deliverables for which the Subrecipient requests payment.
b. The Division's Grant Manager for this Agreement is:
Name Jennifer Stallings
Title Grant Program Manager
Bureau of Recovery
Address: Florida Division of Emergency Management
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
Telephone: (850) 815-4408
Email: Jennifer.Stallings c(Dem.mvflorida.com
c. The name and address of the Representative of the Subrecipient responsible for the administration of
this Agreement is:
Name:
Address:
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Telephone:
Email:
d. In the event that different representatives or addresses are designated by either party after execution of
this Agreement, notice of the name, title, and address of the new representative will be provided to the other party in
writing via letter or electronic email.
e. Systems Access: It is the Subrecipient's responsibility to maintain current active users in the Division's
grants management system in accordance with Attachment B to this Agreement ("Systems Access Form").
(4) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(5) EXECUTION
This Agreement may be executed in any number of counterparts, of which may be taken as an original.
(6) MODIFICATION
Either party may request modification of the provisions of this Agreement. Changes which are agreed upon
shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement.
(7) SCOPE OF WORK
The Subrecipient shall perform the work as approved by FEMA and provide the necessary documentation to
substantiate work completed.
(8) PERIOD OF AGREEMENT/PERIOD OF PERFORMANCE
The Period of Agreement establishes a timeframe for all Subrecipient contractual obligations to be completed.
Upon execution by both parties, this Agreement shall begin on the first day of the incident period for the disaster
applicable to the agreement and shall end upon closeout of the Subrecipient's account for this disaster by the Federal
Awarding Agency, unless terminated earlier as specified elsewhere in this Agreement. This Agreement survives and
remains in effect after termination for the herein referenced State and Federal audit requirements and the referenced
required records retention periods. Work may only be performed during the timeframes established and approved by
FEMA for each Category of Work type.
(9) FUNDING
a. The amount of total available funding for this subgrant is limited to the amount obligated by the Federal
Awarding Agency for all projects approved for this Subrecipient for DR - 4673 - Hurricane Ian Payments
to Subrecipients are contingent upon the granting of budget authority to the Division.
b. Pursuant to section 252.37(5)(a), Florida Statutes, unless otherwise specified in the General
Appropriations Act, whenever the State accepts financial assistance from the Federal Government or its agencies
under the Federal Public Assistance Program and such financial assistance is conditioned upon a requirement for
matching funds, the State shall provide the entire match requirement for state agencies and one-half of the required
match for grants to Local governments. Affected Local governments shall be required to provide one-half of the
required match prior to receipt of such financial assistance. Section 252.37, Florida Statutes, does not
3
apply to Subrecipients that are considered Private Non -Profit entities, therefore the entire non-federal share
shall be the responsibility of the Private Non -Profit Subrecipient.
c. The Executive Office of the Governor may approve a waiver to local governments for the Non -Federal
match requirement. The local government must apply for the waiver in accordance with Section 252.37(5)(b), Florida
Statutes. Local governments must apply for the match waiver independently from their respective County.
(10) PAYMENT
a. The payment method used by the Division is either a Cost Reimbursement or an Advance Payment.
Advance payments will be governed by Chapter 216, Florida Statutes.
b. The Division's Grant Manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile
and verify all funds received against all funds expended during the grant agreement period and produce a final
reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the
Subrecipient.
(11) REPAYMENTS
a. Refunds or repayments of obligated funds may be paid to the Division through check or through a
payment plan as approved by the Department of Financial Services. Additionally, FEMA may permit the Division to
off -set against other obligated projects where deemed appropriate. In accordance with Chapter 255, Florida Statutes,
the Subrecipient has 30 days to repay the funds from the issuance of the invoice from the Division. The Division may
impose a 1% per month interest fee for unpaid invoices.
b. All refunds or repayments due to the Division under this Agreement are to be made payable to the order
of "Division of Emergency Management," and must include the invoice number and the applicable Disaster and
Project number(s) that are the subject of the invoice, and be mailed directly to the following address:
Division of Emergency Management
Cashier
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
(12) RECORDS
a. As required by 2 CFR § 200.334, and modified by Florida Department of State's record retention
requirements (Fla. Admin. Code R. 1 B-24.003), the Subrecipient shall retain sufficient records to show its compliance
with the terms of this Agreement and all relevant terms and conditions of the award paid from funds under this
Agreement, for a period of five (5) years from the date of submission of the final expenditure report. This period may
be extended for reasons including, but not limited to, litigation, fraud, or appeal. As required by 2 CFR § 200.303(e),
the Subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other
information the Federal Awarding Agency or the Division designates as sensitive or the Subrecipient considers
sensitive consistent with applicable Federal, State, local, and tribal laws regarding privacy and responsibility over
confidentiality.
b. The Subrecipient shall maintain all records for the Subrecipient and for all subcontractors or consultants
to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient
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to determine compliance with the requirements and objectives of the award and all other applicable laws and
regulations.
(13) AUDITS
a. The Subrecipient shall comply with the audit requirements contained in 2 CFR Part 200, Subpart F.
b. As required by 2 CFR § 200.337(a), "The Federal awarding agency, Inspectors General, the Comptroller
General of the United States, and the [Division], or any of their authorized representatives, shall enjoy the right of
access to any documents, papers, or other records of the [Subrecipient] which are pertinent to the Federal award, in
order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access
to the [Subrecipient's] personnel for the purpose of interview and discussion related to such documents." The right
of access is not limited to the required retention period but lasts as long as the records are retained (2 CFR §
200.337(c)).
c. As required by 2 CFR § 200.332(a)(5), the Division, the Chief Inspector General of the State of Florida,
the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any
documents, financial statements, papers, or other records of the Subrecipient which are pertinent to this Agreement,
in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and
reasonable access to the Subrecipient's personnel for the purpose of interview and discussion related to such
documents.
(14) REPORTS
a. Consistent with 2 CFR § 200.329, the Subrecipient shall provide the Division with quarterly reports and
any applicable financial reporting, including reports required by the Federal Funding Accountability and Transparency
Act (FFATA). These reports shall include the current status and progress by the Subrecipient and, as applicable, all
subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this
Agreement, in addition to any other information requested by the Division.
Quarter 1 (Q1)
October 1 — December 31
January 15
Quarter 2 (Q2)
January 1 — March 31
April 15
Quarter 3 (Q3)
April 1 — June 30
July 15
Quarter 4 (Q4)
July 1 — September 30
October 15
b. The Subrecipient agrees to submit quarterly reports to the Division no later than fifteen (15) days after
the end of each quarter of the program year and to submit quarterly reports each quarter until one quarter past the
closeout of each project in the Division's Grant Management System. The ending dates for each quarter of the
program year are March 31, June 30, September 30, and December 31.
c. The closeout report is due sixty (60) days after completion of each project worksheet associated with the
applicant executing this Agreement, or sixty (60) days after termination of this Agreement, whichever first occurs.
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d. The Subrecipient shall provide additional program reports, updates, or information that may be required
by the Division or the Federal awarding agency.
(15) MONITORING
a. The Division shall monitor the performance of the Subrecipient under this Agreement to ensure that the
Scope of Work is being accomplished within the specified time periods, and that other performance goals are being
met.
b. The Subrecipient agrees to comply and cooperate with any monitoring procedures/processes deemed
appropriate by the Division. In the event that the Division determines that an audit of the Subrecipient is appropriate,
the Subrecipient agrees to comply with any additional instructions provided by the Division to the Subrecipient
regarding such audit.
c. Small Projects, as defined in 44 CFR § 206.203, that are obligated above the Federal Simplified
Acquisition Threshold (SAT) will be subject to enhanced oversight and monitoring by the Division as authorized by 2
CFR § 200.332(a)(2).
(16) LIABILITY
a. Unless the Subrecipient is a State agency or political subdivision, as defined in section 768.28(2), Florida
Statutes, the Subrecipient is solely responsible to third parties it deals with in carrying out the terms of this Agreement.
As authorized by section 768.28(19), Florida Statutes, Subrecipient shall hold the Division harmless against all claims
of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this
Agreement, Subrecipient agrees that it is not an employee or agent of the Division but is an independent contractor.
b. As required by section 768.28(19), Florida Statutes, any Subrecipient which is a State agency or political
subdivision, as defined in section 768.28(2), Florida Statutes, agrees to be fully responsible for its negligent or tortious
acts or omissions which result in claims or suits against the Division and agrees to be liable for any damages
proximately caused by the acts or omissions to the extent set forth in section 768.28, Florida Statutes. Nothing herein
is intended to serve as a waiver of sovereign immunity by any Subrecipient to which sovereign immunity applies.
Nothing herein shall be construed as consent by a State agency or subdivision of the State of Florida to be sued by
third parties in any matter arising out of any contract.
(17) TERMINATION
This Agreement terminates upon the completion of all eligible work and payment of all eligible costs in
accordance with the Public Assistance Program requirements. The Division and Subrecipient agree that all records
will be maintained until the conclusion of any record retention period.
(18) PROCUREMENT
a. The Subrecipient must ensure that any procurement involving funds authorized by the Agreement
complies with all applicable Federal and State laws and regulations, including 2 CFR §§ 200.318 through 200.327 as
well as Appendix II to 2 CFR Part 200 (entitled "Contract Provisions for Non -Federal Entity Contracts Under Federal
Awards"). Additional requirements, guidance, templates, and checklists regarding procurement may be obtained
through the FEMA Procurement Disaster Assistance Team. Resources found here:
https://www.fema.gov/grants/procurement.
b. The Subrecipient must include all applicable federal contract terms for all contracts for which federal
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funds are received.
If the Subrecipient contracts with any contractor or vendor for performance of any portion of the work required under
this Agreement, the Subrecipient must incorporate into its contract with such contractor or vendor an indemnification
clause holding the Federal Government, its employees and/or their contractors, the Division, its employees and/or
their contractors, and the Subrecipient and its employees and/or their contractors harmless from liability to third parties
for claims asserted under such contract.
c. The Subrecipient must monitor and document, in the quarterly report, the contractor's progress in
performing its work on its behalf under this Agreement in addition to its own progress.
d. The Subrecipient must ensure all contracts conform to sections 287.057 and 288.703, Florida Statutes,
as applicable.
(19) ATTACHMENTS
a. All attachments to this Agreement are incorporated as if set out fully.
b. In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict
or inconsistency.
c. This Agreement has the following attachments:
i. Attachment A — Certification Regarding Debarment
ii. Attachment B — Systems Access Form
iii. Attachment C — Certification Regarding Lobbying
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Agreement Number: Z3181
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
SUBRECIPIENT: Opa-Locka, City of
By:
Name:
Title:
Date:
(Signature)
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By:
Date:
Governor's Authorized Representative
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Attachment A
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
and VOLUNTARY EXCLUSION
The Subrecipient certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
2. Have not within the five-year period preceding entering into this Agreement had one or more public
transactions (Federal, State, or Local) terminated for cause or default; and
3. Have not within the five-year period preceding entering into this proposal been convicted of or had a civil
judgment rendered against them for:
a) the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or Local) transaction or a contract under public transaction, or b)
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification, or destruction of records, making false statements, or receiving stolen property.
The Subrecipient understands and agrees that the language of this certification must be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, contracts under grants, loans, and
cooperative agreements) and that all contractors and sub -contractors must certify and disclose accordingly.
The Subrecipient further understands and agrees that this certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
By:
Signature
Name and Title
780 Fisherman Street 4th floor
Street Address
Opa-Iocka, FL, 33054
City, State, Zip
Date
Opa-Locka, City of
Subrecipient's Name
Z3181
DEM Contract Number
9
Attachment B
SYSTEMS ACCESS
The System Access Form is submitted with each new disaster or emergency declaration to identify the
Subrecipient's contacts for the FDEM Grants Management System in order to enter notes, review notes and
documents, and submit the documentation necessary to work the new event. The Systems Access Form is originally
submitted as Attachment "B" to the PA Funding Agreement. The Subrecipient is responsible for regularly reviewing
its contacts. Contacts should be removed within 14 days of separation, retirement, or are reassignment by the
Subrecipient. A new form will only be needed if all listed contacts have separated from the Agency. If a new Systems
Access form is submitted, all Agency Representatives currently listed as contacts that are not included on the updated
form will be deleted from FDEM Grants Management System for the specified grant. All users must log in on a
monthly basis to keep their accounts from becoming locked. Note: the Systems Access Form is NOT a delegation
of authority. A signatory must have an attached delegation of authority as appropriate.
Instructions for Completion
Complete the form in its entirety, listing the name and information for all representatives who will be working in the
FDEM Grant Management System. Users will be notified via email when they have been granted access. The user
must log in to the FDEM Grants Management System within twelve (12) hours of being notified or their account will
lock them out. Each user must log in within a sixty (60) day period or their account will lock them out. In the event
you try to log in and your account is locked, users must submit a request for unlocking to
RPA.Help(@,em.mvflorida.com.
The form is divided into twelve blocks; each block must be completed where appropriate.
Block 1: "Authorized Agent" — This should be the highest authority in your organization who is authorized to sign
legal documents on behalf of your organization. A subsequent new Authorized Agent must be designated through a
letter on letterhead from the Subrecipient's Authorized Representative. It is recommended to delegate this authority
to an organizational staff member to avoid delays in grant management (Only one Authorized Agent is allowed, and
this person will have full access/authority unless otherwise requested).
Block 2: "Primary Contact" — This is the person designated by your organization to receive all correspondence and
is our main point of contact. This contact will be responsible for answering questions, uploading documents, and
submitting reports/requests in FDEM Grants Management System. The Authorized Agent may designate a new
Primary Contact. (Only one Primary Contact is allowed, and this contact will have full access).
Block 3: "Alternate Contact" — This is the person designated by your organization to be available when the Primary
is not. Either the Authorized Agent or Primary Contact may designate a new Alternate Contact. (Only one Alternate
Contact is allowed, and this contact will have full access).
Block 4, 5, and 6: "Other" (Finance/Point of Contact, Risk Management -Insurance, and Environmental -Historic).
Providing these contacts is essential in the coordination and communication required between State and Local subject
matter experts. We understand that the same agent may be identified in multiple blocks, however we ask that you
enter the name and information again to ensure we are communicating with the correct individuals.
Block 7 — 12: "Other" (Read Only Access) — There is no limit on "Other" contacts, but we ask that this be restricted
to those that are going to actually need to log in and have a role in reviewing the information. This designation is only
for situational awareness purposes as individuals with the "Other Read -Only" designation cannot take any action in
FDEM Grants Management System.
Note: The Systems Access Form is NOT a delegation of authority. A signatory must have an attached
delegation of authority as appropriate.
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SYSTEMS ACCESS FORM (CONTACTS)
FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Subrecipient: Opa-Locka, City of
Box 1: Authorized Agent (Full Access)
Box 2: Primary Contact (Full Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization / Official Position
Mailing Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Box 3: Alternate Contact (Full Access)
Box 4: Other-Finance/Point of Contact (Full Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization / Official Position
Mailing Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Box 5: Other -Risk Mgmt-Insurance (Full Access)
Box 6: Other -Environmental -Historic (Full Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization / Official Position
Mailing Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
The above contacts may utilize the FDEM Grants Management System to perform the Subrecipient's responsibilities regarding the Public
Assistance Grant according to their level of access. The Subrecipient is responsible for ensuring that all contacts are correct and up-to-date.
Subrecipient Authorized Representative Signature
Date
11
SYSTEMS ACCESS FORM (CONTACTS)
FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Subrecipient: Opa-Locka, City of Date:
Box 7: Other (Read Only Access)
Box 8: Other (Read Only Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization / Official Position
Mailing Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Box 9: Other (Read Only Access)
Box 10: Other (Read Only Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization / Official Position
Mailing Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Box 11: Other (Read Only Access)
Box 12: Other (Read Only Access)
Name
Name
Signature
Signature
Organization / Official Position
Organization / Official Position
Mailing Address
Mailing Address
City, State, Zip
City, State, Zip
Daytime Telephone
Daytime Telephone
E-mail Address
E-mail Address
Subrecipient's Fiscal Year (FY) Start: Month: Day:
Subrecipient's Federal Employer's Identification Number (EIN) 59-6000394
Subrecipient's Grantee Cognizant Agency for Single Audit Purposes: Florida Division of Emergency Management
Subrecipient's: FIPS Number (If Known) 086-51650-00
12
Attachment C
Certification Regarding Lobbying
APPENDIX A, 44 CFR PART 18 — CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all Subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Subrecipient or contractor, , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements,
apply to this certification and disclosure, if any.
Signature of Subrecipient/contractor's Authorized Official
Name and Title of Subrecipient/contractor's Authorized Official
Date
13
Q ft ' ACCOUNTS • PROJECTS', $ FINANCES v Q
Welcome, Yesly Guillen * e=10
4873NurcaneIx) (PA) Op3{oda,Ctyof Account kr4813(PA)-Opa/oda,Cit.
.
Project #2105 - 704233 • Cry of Opa-Locka Management Costs, (L, Cat Z)
Unobligaled
nJ:][IiIY
Create New Request
"'i Summary
(7 Funding
Expenses
Payments
731 Progress Monitoring
i_) Contacts
Notes
Documents
o History
Project Details
Number: F#2105
TUle; City of Opa•Locka Management Costs.
Type: Z • Slate Management Costs
Is Section 418 No
Alternative Project:
Reference Number: 704233
Total Amount: 50.00
Eligible Funds: 51.244.05 (L)
Federal Funds: 50.00
Advances Requested: 50.00
RFR Summary: Total Requested: 50.00
Tolal Efgble: 50.00
Total Adjusted: S0.00
Work Complete %: 0.00°
Quarterly Report is 0.001 complete
Project Version 0 is 0.0088 complete
Anticipated
Completion Date
Project Status: Unob1galed
Work Deadline: March 29.2024
Subgrant Agreement: SubgrantAgreement #3797
Expand
More •
4,1 Grant
4613 Hurricane Ian
Public Assistance
Declared: September 29.2022
Emergency Deadline March 29, 2023
Applicant
Opa-Locka, City of
Miami -Dade County (4486 Atkins.
Regions 5 & 7. Region 10, 4337 KPMG.
4673 EY Region)
UEI:
FIRS: 086-51650-00
FEIN 4:59-6000394
DUNS #: 083111823 Type: City
Physical: 780 Fisherman Sheet 4th iloor
Opa•locka, FL 33054
Mailing: 3400 N.W. 1350n Street
Opa•locka, FL, 33054
Project Ledger
4673 Opa-L ocka, City of
FEMA Disaster: 4673 PW: 773
A pplicant: Opa-Locka, City of Size: S
FIPS Number: 086-51650-00 Type: Federal
Authorized A gent:
A ddress: 3400 N.W. 135th Street
Opa-locka, Florida 33054
Funds Obligated
Versio n
Obligated A mount
Federal Share
+ Admin =
Federal Funds
State Funds
Waiver F unds
773-0 (Pkg 773)
$24,880. 88
$24,880.88
$0 .00
$24,880 .88
-
-
Total
$24,880. 88
$24,880. 88
$0 .00
$24,880 .88
$0 .00
$0.00
In Progress Funds
Pa y #
Federal Share
+ Admin =
F ederal Fund s
Stat e Funds
Waiv er Funds
Total
$0.00
$0.00
$0.00
$0.00
$0.00
Processed Funds
Pay #
Federal Share
+ Admin =
Federal Funds
State Funds
Waiver Funds
Total
$0. 00
$0.00
$0. 00
$0 .00
$0.00
Balance
Federal Share
+ A dmin =
Federa l Fun ds
St at e Fu nds
Waiv er F unds
$24,880. 88
$0. 00
$24,880. 88
$0.00
$0 .00